HomeMy WebLinkAboutCC AG PKT 2002-11-12 #I AGENDA REPORT
DATE: November 12, 2002
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Dancs, P.E. Director of Public Works /City Engineer
SUBJECT: COUNCIL POLICY: REQUESTS FOR WORK DURING
PUBLIC WORKS CONSTRUCTION PROJECTS
SUMMARY OF REQUEST:
The proposed City Council action will adopt a Council Policy regarding the request for
additional work paid by property owners during City construction projects.
BACKGROUND:
During the course of City public works construction projects, residents often request to
pay for additional work to be performed. Requests in the past have ranged from new
driveway approaches and sidewalk to future water service connections. In many
instances, this can be both a benefit to the City and the resident if done properly. In other
instances, it is not feasible due to location, type of work, or scheduling.
This policy will provide a mechanism and procedure to allow such requests when
appropriate. In order to grant a request, the proposed work must already have a unit price
within the existing approved contract, not increase the potential for construction claims
by the contractor, not delay the work in progress and be located within the public right of
way and in the geographic scope of the project. Work on private property would not be
allowed except in unique circumstances due to the nature of the project.
FISCAL IMPACT:
None. Property owner would pay all costs associated with this policy.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council approve
the Requests for Work During Public Works Construction Projects Policy.
Agenda Item ..L-
Prepared by:
,r Do I A
g as A. Dancs, Director of Public Works /City Engineer
NOTE P A P% PPROVVED
0 ' J A
John Baho : ity Manager
Agenda Item
COUNCIL POLICY
SUBJECT
REQUESTS FOR WORK DURING PUBLIC WORKS CONSTRUCTION PROJECTS
SECTION INDEX NO. ISSUE DATE REVISION COUNCIL CM
DATE APPROVAL APPROVAL
1. SCOPE
Citywide
2. PURPOSE AND INTENT
It is the intent of this policy to clarify procedures when residents request to pay
for additional work for mutual benefit not covered within the original scope of the
project. Its purpose is to ensure that the City is reimbursed for all costs associated
with the additional work, protected against possible construction claims and the
work is performed to the standards of the Public Works Department.
3. POLICY:
During the course of City public works construction projects, residents often
request that additional work be performed. Requests in the past have ranged from
new driveway approaches and sidewalk to future water service connections. In
many instances, this can be both a benefit to the City and the resident if done
properly. In other instances, it is not feasible due to location, type of work, or
scheduling.
3.1 Requests. Any property owner who wants to pay for additional work must
make a written request to the Director of Public Works /City Engineer describing
in detail the proposed location and extent of work. The Director of Public
Works /City Engineer may grant a request if the proposed work has a unit price in
the contract, will not have the potential for increasing construction claims, and
will not delay the work in progress, and is located solely within the public right of
way and within the geographic scope of the project. Work on private property
during a public works contract will not be allowed unless it is integral or required
by the characteristics of the project.
3.2 Costs:
The property owner shall execute an agreement with the City regarding the work
to be performed and the amount to be paid on a form prescribed by the Director of
Public Works /City Engineer.
\\Datafile\PWD Common\DPW 042 Policies \Construction for Public Works Projects\POLICY DPW Public
Works Construction Changes.doc
City Council Policy Statement
All costs, including application, installation, and inspection, shall be borne by the
property owner.
The Director of Public Works /City Engineer shall determine the overall costs for
the work. Construction costs will be determined by the awarded contract unit
prices. Inspection and administration will be actual cost incurred by the City.
No direct payment or agreement will be allowed between the private property
owner and the City's contractor.
All payments shall be made to the City at least 10 days in advance of the work.
Funds shall be deposited in the project fund to cover all costs.
5. ISSUANCE
Approved by City Council
2