HomeMy WebLinkAboutCC AG PKT 2002-11-12 #P •
AGENDA REPORT
DATE: November 12, 2002
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Pamela Arends -King, Director of Administrative Services/Treasurer
SUBJECT: Award Professional Services Agreement for Information
Technology Infrastructure and Consulting Services
SUMMARY OF REQUEST:
Staff requests City Council award a professional services contract for information
technology and consulting services agreement for one year to WHIPSYS Inc. and
authorize the City Manager to execute the agreement and approve budget amendment 03-
11 for FY 2002/03 and approve budget amendment 04 -01 for FY 2003/04.
BACKGROUND:
The City's reliance on computers and an integrated computer network has increased
significantly over the years. Currently the City' s network is stable and over the past
fourteen months was basically redesigned to achieve stability. Due to the current
economic situation in the technology industry, staff sent Requests for Proposals to several
information technology firms to determine if the City could receive qualified professional
services for a better value.
Three staff members and two independent individuals interviewed several firms; the most
favorable firm, based on qualifications and costs, was WHIPSYS Inc (Wireless High -
Speed Internet Systems, Inc). WHIPSYS Inc. is located in Covina, California. Their
staff is educated in information systems and a majority of the employees are Windows
certified and CISCO certified or both. The firm will be providing the City with services
five days a week instead of three days a week that it is currently receiving.
The attached service agreement describes the services WHIPSYS Inc. will provide.
Among the services listed in the agreement of what the firm will be providing the City
are: assisting in the core network designs; planning, installation and configuration for
new and existing network infrastructure including but not limited to firewalls,
engineering, maintaining, upgrading, monitoring and installing the best information
technology security policies and practice for the City's network infrastructure. The firm
will also provide access level network maintenance; relocate, support and upgrade
existing network servers, workstations, desktops, police car mobile computer systems,
laptops and peripherals.
al - P
November 12, 2002
Information Technology Professional Service Agreement
FISCAL IMPACT:
WHIPSYS Inc. will provide the City 40 hours of on -site services each week. The
monthly fee for the 40 hours on -site services is $8,400. Currently the City is receiving 24
hours a week for information technology support at a rate of $8,000 per month, therefore
the contract with WHIPSYS Inc will provide an additional 16 hours of service a week for
an extra $400 per month. Services required in addition to the 40 hours a week would be
$120 per hour with a minimum of four hours.
Total increase in the General Fund's fiscal year 2002/03 budget for WHIPSYS Inc.'s
services is $2,400. The estimated fiscal year ending undesignated general fund balance
for fiscal year 2002/03 is $4,750,753. Approval of this budget amendment will decrease
the estimated ending undesignated fund balance by $2,400 to $4,748,353. The estimated
fiscal year ending undesignated general fund balance for fiscal year 2003/04 is
$4,436,903. Approval of this budget amendment will decrease the estimated ending
undesignated fund balance for fiscal year 2003/04 $2,000 to $4,434,903.
RECOMMENDATION:
Staff recommends Council award the professional service agreement for information
technology and consulting services for one year to WHIPSYS Inc. and authorizes the
City Manager to execute the agreement.
Pamela Arends- 'rig
Director of A',V istrative Services/Treasurer
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