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HomeMy WebLinkAboutCC AG PKT 2011-04-25 #JAGENDA STAFF REPORT DATE: April 25, 2011 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, Acting City Manager FROM: Sean P. Crumby P.E., Director of Public Works SUBJECT: ELECTRIC VEHICLE CHARGING STATION UPDATE AND ESTABLISH FEE RESOLUTION SUMMARY OF REQUEST: It is requested the City Council receive and file this report and adopt Resolution No. 6128 establishing a charging fee for electric vehicles. BACKGROUND AND ANALYSIS: In 1998 the City of Seal Beach installed three charging stations for electric vehicles in the City. Two of the three stations were installed within the 8th Street Beach Parking Lot. The final station was installed within the Police Department Parking Lot. The installation of those stations was funded by the State of California. Those stations were used initially, but the use tailed off. Electric vehicles were not successful at that time as the auto manufacturers all had proprietary charging systems that were not compatible with each other. The City's fleet included two electric vehicles at that time which were acquired with Grant funding. Those vehicles have since been replaced with Hybrid Ford Escapes. In 2005, the City of Seal Beach removed the charging stations at the 8th Street Beach lot. These charging stations were removed due to lack of use. The Charging station at the Police Department (Essential Facility) is no longer in use as the parking lot has been enclosed with security fencing. There has recently been a resurgence of electric vehicles. Auto manufacturers such as Nissan (Leaf), General Motors (Volt), and BMW (Mini), are producing plug in electric vehicles. These are in addition to the numerous models of hybrid vehicles (eg. Toyota Prius) that are for sale. Whether vehicles are plug in electric or hybrid, the charging stations and connectors have been standardized and made universal (J1772 plug). Agenda Item J Page 2 In October 2010 City staff attended an Electric Vehicle conference at UCLA. This conference presented new electric vehicles soon to hit the streets and charging stations. Shortly after, staff contacted three vendors who provide electric vehicle charging stations: General Electric, Clipper Creek, Inc. and Coulomb Technologies. The California Energy Commission has currently approved two of these vendors. The third is pending approval. Staff met and interviewed all three vendors to see which vendor would be best suited for the City of Seal Beach. Additionally, at that time, staff was researching and applying for grants to fund these new charging stations. The City has been successful in securing a grant from the State of California that will fund 100% of the purchase for approved charging stations. The grant does not include the cost of installation and operation for the Charging Stations. On January 2011, the City Council approved the grant agreements and budgeted $15,000 toward installation of three Charging Stations. Coulomb Technologies was selected due to the ease of use, point of sale system and product durability. Since early this year, staff has successfully worked with Coulomb Technologies in obtaining three charging stations. These charging stations are currently in the City's possession. Two sites have been chosen in Old Town for the charging stations. The first location is in the 8th Street Beach Parking Lot. For this site the installation cost will be drastically reduced as the infrastructure will be reused (power supply, foundation, conduits, etc.) from the two old stations. Since those two stations were removed in 2005, those parking spaces have been used for general parking. The second location is to add one charging station in the Main Street Parking Lot located at 120 Main Street. Both locations are shown on the location map (attachment "B "). The Main Street location will be convenient for electric vehicle users and a power supply is located in the lot for lighting and landscaping. This location is the most cost effective as it is located directly in front of the power supply. Parking in both of these, lots are metered. It is anticipated that three Coulomb Technology Electric Vehicle Charging Stations will be installed in the spring of 2011. The proposed charging station is expected to operate near cost neutral for the City. Attachment "C" is a memo justifying the cost of operating the charging stations and setting of a fee to recover these costs. The charging systems will have a point of sale system that will allow the user to pay this fee. The fee will recover the lost revenue for the metered parking space and the operational and maintenance cost of the system. A cost of $2.42 will be charged for a period of two hours. A typical electrical vehicle takes 8 hours to fully charge the battery. At the conclusion of the two hours the Charging Station will send a text message to the City's parking control. There will be a 15 minute grace period to move the vehicle before it will be cited. The attached resolution establishes the proposed rate. Page 3 ENVIRONMENTAL IMPACT: This project complies with all requirements of the California Environmental Quality Act and is found to be Categorically Exempt under Section 15303 (D). FINANCIAL IMPACT: At the January 10, 2011 City Council meeting, Council authorized $15,000 for installation cost of three charging stations from the designated $2.0 million General Fund Balance for Building and Facilities. Budget Amendment No. 11- 07-01 transferred funds from the $2.0 million General Fund Balance for Building and Facilities to the Capital Improvement Contract Professional Services account #045 - 333 - 44000. The proposed charging station fee is $2.42 per two hour charge. These funds will be deposited into the City's General Fund to recover the cost for operation of the charging stations. RECOMMENDATION: It is recommended the City Council receive and file this report and adopt Resolution No. 6128 establishing a metered parking space fee for electric vehicles. SUBMITTED BY: Sean P. Crumby P.E., Director of Public Works Attachment: A. Resolution No. 6128 B. Location Map C. Fee Schedule Memo NOTED AND APPROVED: O& R. Ingram, Acting City Manag RESOLUTION NUMBER 6128 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ESTABLISHING A FEE AND REGULATIONS FOR ELECTRIC VEHICLE CHARGING STATIONS - REVISING RESOLUTION NO. 5898 (CITY'S MASTER FEE SCHEDULE) THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. On January 10, 2011, the City Council approved grant agreements with the State of California for the purchase of electric vehicle charging stations and authorized a budget expenditure of $15,000 for their installation. Section 2. Pursuant to police powers granted by its Charter and the California Constitution, Seal Beach is authorized to establish regulations for the use of public property and to adopt fees for municipal services, provided that such fees do not exceed the cost to the City for providing the services. Section 3. A. Use of City Property. The City Council hereby authorizes users of electric vehicles to charge and recharge their vehicles at City operated charging stations for a maximum of two hours per charging session. After the expiration of the two hour period, the user is subject to parking violation fines. B. 'Recouping Cost to Citv. The City Engineer has prepared a written report analyzing the cost to the City of operating and maintaining an electric vehicle charging station. The costs to the City include: maintenance and replacement costs, the value of the parking spaces to be occupied by vehicles using electric vehicle charging stations, and the cost of administering the point of sale cost collection system for the electric vehicle charging stations. According to the City Engineer's report, it will cost the City $2.42 per two -hour charging session to operate and maintain electric vehicle charging stations. Section 4. The City Council reviewed the City Engineer's report and determined based on its independent judgment that imposition of a fee of $2.42 per two -hour charging session will enable the City to reasonably recover the cost of providing an electric vehicle charging station without exceeding the cost of providing such service. Section 5. The City Council hereby adopts an electric vehicle charging station fee of $2.42 for a two -hour charging session. The Council hereby directs the City Clerk to revise the City's Master Fee Schedule accordingly. Section 6. The adoption of this Resolution approves a charge for the purpose of meeting the cost of operating and maintaining electrical vehicle charging stations for public use and is therefore exempt from the California Environmental Quality Act ( "CEQA °), Public Resources Code § 21080 et seq., pursuant to Public Resources Code § 21080(b)(8)(A) and Section 15273(a)(1) of the CEQA Guidelines. Section 7. The City Clerk shall certify to the passage and adoption of this resolution. This Resolution shall be effective upon adoption. Resolution Number 6128 PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 25th day of April , 2011 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6128 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 25th day of April , 2011. City Clerk CITY OF SEAL BEACH DEPARTMENT OF PUBLIC WORKS FEE SCHEDULE FOR ELECTRIC VEHICLE CHARGING STATION PARKING SPACE The purpose of this document is to establish a fee for charging of electric vehicles in Seal Beach. For City operated electric vehicle charging stations a set charging period of two (2) hours will apply to all vehicles. This two hour block will balance the opportunity to provide a charge with the ability for numerous vehicles to access and use the facility. The amount of the fee is being set to offset the cost of operating the system and provide an asset for the community on a revenue /cost neutral basis. To recover all of the cost associated with operation of the system. This document will detail the fee to be charged and covers cost in the following four areas: 1. Lost revenue for a parking space, 2. Maintenance of each charging station, 3. Replacement of the charging station, 4. Subscriber and Authorization fee per Master Agreement with the City of Seal Beach and Charge Point America (CPA), 1. Lost Revenue for a Parking Space All of the Charging Stations reside within pay parking lots. The City currently charges in the three beach parking lots $6.00 per day per space. The beach lots are open between 5:00 am and 10:00 pm. If a vehicle parks from open to close the cost equals $0.35 per hour. The coin operated public parking lot on Main Street north of Ocean Avenue charges $1.00 per hour, two (2) hour maximum. These lots do not however have all of the parking spaces full for the entire day. This cost has therefore been calculated based upon the revenue received for the entire year divided by the total number of parking spaces. The City receives approximately $368,000 per year for the three, 10th Street, 8th Street and 1St Street, paid parking lots. There are a total of 535 parking spaces: $368,000 divided by 535 equals $687.85 per year per space. It further breaks down to $0.11 per hour per space. 2. Maintenance of Each Charging Station With the purchase of the Charging Stations, the City has a warrantee (with Charge Point America) to cover all parts and labor through December 1, 2013. After that period the City will retain a third party vendor to perform maintenance. The City estimates a cost $200 per month per unit to maintain, clean, and perform routine system checks. An annual cost to maintain one unit is $2,400. Each charging station has the ability to charge one (1) vehicle at level 1 and another vehicle at level 2 charging. For calculation of maintenance and replacement costs the demand is not known for Level 1 charging. This calculation assumes that one vehicle will be charging at the station at any given time. That cost equates to $0.39 per hour per space. 3. Replacement of the Charging Station Each unit is rated by Underwrites Laboratories (UL) Listed to have a life expectance of 10 years. CPA's replacement cost of each unit at $5,000. It is the recommendation of staff that these charging stations be planned for replacement every 5 years. It has been experienced that equipment of this nature has a significantly shorter life span within the beach /marine environment and will deteriorate more rapidly than in normal conditions. The fee has been calculated to include replacement every 5 years. $5,000 divided by every five years equates an annual cost for $1,000. This further breaks down to $0.16 per hour per space. Totaling all three costs is $0.66 per hour per space. 4. Subscriber and Authorization Fee by CPA The City will be contracting with CPA to operate a point of sale system on each unit. This point of sale system will allow a user to swipe a credit card and pay the fee for the charging station. CPA collects $0.50 per session and 7.5% of the total charge by the City's fee. Each unit operates wirelessly to collect the funds. The $0.50 per session funds CPA's cost for the wireless system, and their cost. The 7.5% is the fee for the company to provide the service. Based upon the city's fee of $0.66 per hour, CPA's Authorization Fee is $0.05. Adding both the Subscriber ($0.50) and Authorization Fee ($0.05) equals $0.55 per hour per space. Below is a summary of the above four fees to total the hourly fee schedule: 1. Loss of Revenue per space $0.11 /hour 2. Maintenance Cost per unit $0.39 /hour 3. Replacement Cost per unit $0.16 /hour 4. Subscriber and Authorization Fee $0.55 /hour Total $1.21 /hour This totals to $1.21 per hour per space. The City fee schedule shall be $2.42 per time block. A time block is a two (2) hour period.