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HomeMy WebLinkAboutAGMT - Coastal Building Services (Janitorial Services) You entered: 70100290000347605811 Your Item's StatusYour item was returned to the sender on December 13, 2012 because the addressee was not known. U.S. Postal Service CERTIFIED MAIL . 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Find LEGAL ON USPS.COM ON ABOUT.USPS.COM OTHER USPS SITES Pnvacy Policy> Government Services> About USPS Home> Business Customer Gateway> Terms or Use> Buy Stamps&Shop, Newsroom> Postal Inspectors> FOIA> Print a Label with Postage> Mail Service Updates> Inspector General> No FEAR Act EEO Data, Customer Service, Forms&Publications, Postal Explorer Site Index, Careers, Copyright©2012 USPS.All Rights Reserved. https://tools.usps.com/go/TrackConfirmAction_input?gtc_tLabels 1=70100290000347605... 12/18/2012 A t N G N c V W LI 12 I.I ; Y/ Io C pr„N W it)" W OP 8111;. x o/.v X in q t a d� cc. CO .. ... u_ N J _ u� 00 dime c..1 u •<-61 01IN(1 o c'.) �� z 0U _ ti. ,,.' `A pq o U_ os O N N Z ON _ y ri ci.) = -d V !11 OA I= QN •b" 7 Coril o Oas .o O (4) o (x) o t'I til 0 N .MAWS HP 1 T J W Cr) I filrl J w g Vz H. • _ u >- (D a w u_ 1 U U •r_ ! co ',Y.: J • `.1.31! a W V � 1.%.7---- (....) • 7 ) I � << 0 ƒ } } cn Oea DO 0 $ 2 t. d \\ / §) ° \\ � { a krR\ \ n\ \\ ;£ \ fDoo / %$ §� § \ _ N §2 \ cri 777 § \ �xi) { K C � o § /\ . 0 _ u # } 0W ) oG - t : � ? m 2 \ 2 ) \ / I cO � ~� k § k X a \ ® 4 c E 0 s• Ir Q g ) jTP� in k 0 fn % i – . o » \ rn e m '7— C 3 a \ & y I C\ c Fs- 0 o\ 0) k� O >'°) 3 0 S2ca£ 6 C.\ % ""-- e w w », 00 . � \ � 2� ° ` ^ - § b §»2C- 0 s ' g \$2 §3 & J - ' w ee $$� , e a ° \ a # ° `_ \ 6 � \ 1-1- Z J!ilL? gi ) f / § �� ��\\ . a \ \ E o § e{a , o Ti \ ) } o$£ G\ w \ o , \ ® 7 ■ ■ ■ ■ w . � z . ®l � } .... i --- ---"----. ---- • • "4th RICHARDS WATSON GERSHON !Zit ATTORNEYS AT LAW-A PROFESSIONAL CORPORATION 355 South Grand Avenue,y0th Floor,Los Angeles,California 90071-3101 Telephone 213.676.8484 Facsimile 213.626.0078 RICHARD RICHARDS March 5. 2013 (5916-1988) GLENN R.WATSON (1917-2°'°) VIA ELECTRONIC MAIL — BRETT @COASTALBUILDINGSERVICE.COM NARR(192-2007) & U.S. MAIL STEVEN L.DORSEV WILLIAM L.STRAUSZ MITCHELL E.ABBOTT Brett Dunstan GREGORY W.STEPANICICH R°CHELLE BROWNE Coastal Building Services, Inc. QUINN M.BARROW UPO1 W.LYNCH 1295 North Tustin Avenue GREGORY M.KUN ER! THOMRS.CECCON Anaheim, California 92807 RONE Ri A FMANN L STEVEN KEVIN 0.MANN KEINH D. ARRIS ROBIN D.HARRIS Seal Contract ESTRADA Re: Termination ermination of Seal Beach Janitorial Services Contract LAURENCE S.W■ENER STEVEN R.ORR B.TILDEN KIM SASAYAT.ASAMURE Dear Mr. Dunstan: KAV M.• RH.RSON 1Vl JAMES L. TARKSAN JAMES I.MARKMAN A. CRAIG A.STEELE PETER PIERCE This firm serves as the City Attorney for the City of Seal Beach ("City"). I write in TERENCE R.BOLA E C L15°LE5°D A B°N response to your voicemail message to the City Clerk, Ms. Linda Devine. Your ANEi ROKANNE M.DIAZ IIM G. .CLARKE N message stated that Coastal Building Services, Inc. ("CBS") did not receive the notice ROY A.CLAR WILLIAM P. required to terminate the Janitorial Services Agreement between the City and CBS MICHAEL EL F.E YO Y°SHIBA REGINA N.DANNER dated April 26, 2004 ("the Agreement"). PAULA GUTIERREZ BAEZA BRUCE W.GALLOWAY DIANA K.CHUANG PATRICK K.BOBKO Please be advised that the City fully complied with the requirements for termination NORMAN A.DUPONT LO°vn° rMi'itQ WI as provided in the Agreement. Paragraph 30 of General Terms and Conditions of the KIRSTEN R.BOWMAN GINETTA L.GI°YINC° Agreement states: "Whenever it may be in the City's best interest, the City may TRISHA ORTIZ BILLY uN D.DU°CE NSK.ORE LEE terminate the agreement with 30-calendar days written notice." Section 7 of the M H A.H SON Agreement states: "All written notices to the parties hereto shall be sent by United DEBORAH R• CRAIG FOX Agreement CRAIG FOX MARICELA E.MARROOUFN States mail, postage prepaid by registered or certified mail...." The address of CBS GENA M.STINNETT reSTEEN"VIEER N L.PETRU5FLOWER 15 as stated in Section 7 is 16600 Harbor Blvd. No. B, Fountain Valley, CA 92708. On CHRISTOPHER J.°IAZ POWERS ERIN L. November 30, 2012, the City sent a letter by certified mail, return receipt requested to °°SER A'R. BAILEY the address specified for CBS in the Agreement informing CBS that the Agreement S HIRI KLIMA DIANA H."RAT would be terminated on December 31. 2012. IULIE A.HAMILL ANDREW I.BRADY AARON C.O DELL SPENC°YER B.R°"KALLICK MILL`" The City later learned by tracking the letter on-line that the letter would be returned PATRICK°'S "A" due to "addressee unknown." This was because CBS had moved its offices without OF COUNSEL MARK• WLLAMKEAVER EN providing the required notice to the City. The City received the returned letter on IIM RH.O'KAURARPIAK NO January 2, 2013. A copy of the letter and returned envelope are attached to this TERESA SAN FRANCISCO OFFICE letter. As a courtesy to CBS, the City's Deputy Director of Public Works, Luis TELEPHONE;415.421.8484 Estevez, e-mailed a copy of the original notice to CBS, Director of Operations, ORANGE COUNTY OFFICE 'ELEPH°NE714.99°.°9°1 Alberto Melendez, on December 17, 2012. TEMECULA OFFICE TELEPHONE 951.695.1373 RICHARDSIWATSONIGERSHON ATTORNEYS AT LAW-A PROFESSIONAL CORPORATION Brett Dunstan March 5, 2013 Page 2 Having complied with the precise terms of the Agreement and provided CBS with actual notice of termination, the City considers this matter settled. Ver truly yours, tS evert L. Flower Assistant City Attorney Enclosure cc: Linda Devine, City Clerk Quinn Barrow, City Attorney S7296-0001\1536120v2 • • �_�1§,?.A(rBF y e4eoraeiF40' 0 y. SQ�'i //��\• O 9 . •I I r 'S 2CF A r r9�y°,a�0 aura=�g yp�a��i yty�{{Q�Ip qz��y its 0 November 29,2012 Coastal Building Services, Inc. 16600 Harbor Blvd.No. B Fountain Valley,CA 92708 ATTN: Brett Dunstan RE: Termination of Maintenance Service Contract Dear Mr. Dunstan,. Recently the City solicited proposals from qualified firms for Janitorial Services for the City of Seal Beach. The current contract was signed in 2004, renegotiated in 2007, and it was the City's desire to have a new contract in place for 2013. Proposals were received and evaluated and another company was selected to be the City's new Janitorial Contractor. Under Section C — General Terms and Conditions, Subsection 30 — Termination for Convenience, whenever it may be in the City's best interest, the City may terminate the agreement with 30-calendar day's written notice. This letter serves as the City of Seal Beach's thirty (30) day notification to Coastal Building Services, Inc. for termination of the existing maintenance service contract dated April 26, 2004. The contract shall be terminated on December 31,2012. Please have your equipment and supplies removed by the termination date listed above. Additionally,all storage areas shall be cleaned and left in good condition. It has been a pleasure working with your company the past few years. Please feel free to call meat(562)431-2527 ext-1331 if you have any questions.Thank you. Sincerely David Spitz,P.E. Associate Civil Engineer Cc Director of Public Works City Engineer Deputy Director of Public Works Maintenance and Utilities City Clerk • • 0 oi i:cjr: . en a �m u u/ N W J r - c N JQ _ °�Ln V Z II -Z. - U tilt, J LU. O CN L z;Yd ta 1-9 n tkq - co 7 tea, to pp q U ..... O t‘.. t N ,C, ., Wiz = Td _ cr i 141 ru er � , - 1._ o V s i4 is ° „. . ��Fr4x C b it 1 -'- In N 4 S i .J- 1 e:: Fed£' -�.1iy�lm r ly AC32 .l! I• K JJ • 1. O+i C t -kA tfic,,i • s. Kr !w y �.ry. N E. S i' .i.ti c4 { L ��. r- - V t oSP 1a, rf` o Y� o 2 01%11 cte _ •rr G Q F • "2M ,\\. CUM&an @Cann I BEACH.CROWEBSIMMID o conficazeffieena November 29, 20 12 Coastal Building Services,Inc. 16600 Harbor Blvd. No. B Fountain Valley, CA 92708 ATTN: Brett Dunstan RE: Termination of Maintenance Service Contract Dear Mr. Dunstan, Recently the City solicited proposals from qualified firms for Janitorial Services for the City of Seal Beach. The current contract was signed in 2004, renegotiated in 2007, and it was the City's desire to have a new contract in place for 2013. Proposals were received and evaluated and another company was selected to be the City's new Janitorial Contractor. Under Section C — General Terms and Conditions, Subsection 30 — Termination for Convenience, whenever it may be in the City's best interest, the City may terminate the agreement with 30-calendar day's written notice. This letter serves as the City of Seal Beach's thirty (30) day notification to Coastal Building Services, Inc. for termination of the existing maintenance service contract dated April 26, 2004. The contract shall be terminated on December 31, 2012. Please have your equipment and supplies removed by the termination date listed above. Additionally, all storage areas shall be cleaned and left in good condition. It has been a pleasure working with your company the past few years. Please feel free to call me at(562)431-2527 ext-1331 if you have any questions. Thank you. Sincerel David Spitz,P.E. Associate Civil Engineer Cc Director of Public Works City Engineer Deputy Director of Public Works Maintenance and Utilities City Clerk v. . " 0 II ! Aar), NOTICE OF AWARD ' 1 Department of Public Works ( s 1—fid2. uyrr, .�p' Sent Via Fax to CONTRACTOR - Original to Follow in Mail City Project Number Project Name: Janitorial Maintenance Service Other Project Numbers (State, Fed...): Contractor Name and Address: Distribution and Copies to: Coastal Building Services, Inc. Brett Dunstan Vice President 16600 Harbor Blvd. # B Douglas A. Dancs, P.E. City of Seal Beach Fountain Valley, CA. 92708 Mark Vukojevic P.E. City of Seal Beach Bob Eagle Public Works Supervisor City of Seal Beach Project Binder Amount of Contract Award Date $84,512.00 per year April 26, 2003 Contract Time 4 Years plus 2yr. Extension apon mutual agreement You are hereby notified that City Council awarded your firm the contract on the date described above. An authorized representative from each The Contract Documents provides that the subcontractor must attend the meeting. Contractor shall provide the following: The Contract Documents provide that the Three executed copies of the Submittals are due Contractor shall provide the following: within 15 calendar days from the date of award described above. ❑ Preliminary Schedule ❑ Designation in writing of Contractor's ❑ Public Works Contract Project Manager ❑ Indemnification and Hold Harmless ❑ Designation in writing of Contractor's Agreement and Waiver of Subrogation and Superintendent Contribution ❑ 24 Hour Emergency Telephone Numbers ❑ Insurance Requirements of City of Seal ❑ Contact People for after hours work Beach ❑ Designation Contractor's Phone Number for ❑ Workers' Compensation Certification Citizen Complaints ❑ All Certifications of Insurance on City Forms ❑ Personnel list and information for this (General Liability, Auto Liability, Excess contract. Liability) NOTE: All documents must be on City forms. No If you have any questions, please contact the Public documents will be accepted that are in any way Works Department at (562) 431 -2527. modified by the Contractor. By order of the City of Seal Beach, / You are hereby notified that the pre- construction / _ v conference will be held on: '� 6- / En eering Divisio ' Date To be announced at a later date Room 28 at Seal Beach City Hall 211 8th Street, Seal Beach, CA 90740 • • Section A DESCRIPTION OF WORK 1. Overall Description of Work. The Contractor shall provide all labor, equipment, and materials required to perform high quality janitorial maintenance at the locations and frequencies listed in Section B of this specification. The intent of this specification is to procure a high quality maintenance that will result in attractive building appearance at all times. The intent of this section is to describe, but not limit, the janitorial tasks necessary for high quality maintenance. The Contractor shall perform the tasks listed plus any additional tasks needed to achieve attractive building appearance. 2. Description of Cleaning Compounds a. Acid Foaming Cleaner (AFC) 1. purpose: removing hard water encrustation, soap scum, rust deposits, urinary salts, lime soap, and oily residues 2. required properties: ease of use in foaming equipment, high foaming characteristics, excellent clinging characteristics 3. required ingredients: corrosion inhibitors, synthetic detergent, phosphoric acid 4. prohibited ingredients: abrasive materials, hydrochloric acid 5. examples of acceptable products: Hilyard Shower Foam, Spartan Foamy Q & A b. Quaternary Ammonium Germicidal Detergent (QAGD) 1. purpose: cleaning, disinfecting, and deodorizing all surfaces normally cleaned with water 2. required properties: ease of use in foaming equipment, high foaming characteristics, excellent clinging characteristics, good detergency in hard water, registration as a germicide with the United States Environmental Protection Agency 3. required ingredients: synthetic detergent, didecyl dimethyl ammonium chloride, dimethyl benzyl ammonium chloride 4. prohibited ingredients: abrasives, solvents, soaps, phenols, peroxides, mercury, iodine 5. examples of acceptable products: Knapp Deoquat, Spartan HDQ c. General Cleaning Compound Restrictions 1. general purpose cleaners for carpets and vinyl -type floors must have a neutral pH measure 2. prohibited ingredients and products: hydrochloric acid, powdered cleansers, ammonia concentrates, bleach 3. Description of General Maintenance Tasks a. Report Problems 1. note any of the following problems and report them to the City representative before 8:00 a.m. on the next working day: pest infestations, vandalism, damaged fixtures and furnishings, clogged drains (which could not be cleared with a plumber's helper or a short snake), inoperable lighting fixtures 2. immediately report running water which cannot be shut off to the City • representative at the phone listed in Section B or the Police Department dispatcher at 799 -4100 3. deliver any lost- and -found articles to the Seal Beach Police Department at 911 Seal Beach Blvd, Seal Beach, within 24 hours b. Empty and Clean Wastebaskets and Trashcans 1. for all locations except those under "Office Maintenance" empty all wastebaskets and trashcans and install clean liners of the correct size 2. for all locations under "Office Maintenance" empty central pickup trashcans and 1 • • install clean liners of the correct size 3. remove dirt and grime using a cloth dampened with an approved cleaning solution c. Empty and Clean Ashtrays 1. remove all smoking material and other debris from ashtrays 2. remove dirt and grime using a cloth dampened with an approved cleaning solution 3. sift excess ashes from sand or replace sand d. Clean and Disinfect Drinking Fountains 1. wash all drinking fountain surfaces using clean toweling and an approved QAGD solution 2. rinse washed surfaces with potable water 3. ensure that all surfaces are free of spots e. Clean Lobby Counters 1. remove dirt, oil, and fingerprints from all lobby counter surfaces using a cloth dampened with an approved cleaning solution f. Clean Window and Door Glass at Entrances 1. remove streaks and spots from interior glass surfaces using a cloth and an approved cleaning solution g. Wash Window Glass 1. remove any window screens and spray with water to wash 2. wash interior and exterior glass surfaces using an approved cleaning solution 3. remove all wash water with a squeegee or cloth 4. ensure that all glass surfaces are free of streaks and spots 5. remove loose dirt and debris from window sills and other horizontal surfaces using a vacuum cleaner 6. reinstall window screens h. Wash Window Screens and Louvers 1. spray window screens and louvers with water to wash off loose dirt and debris Clean Doors, Door Frames, Door Hardware, and Switch plates • remove dirt, oil, and fingerprints from doors, door frames, door hardware (including kick plates), and switch plates using a cloth dampened with an approved cleaning solution j. Clean Window Blinds • remove dust and dirt from blinds using an approved method k. Clean Window Drapes • remove dust and dirt from drapes using a vacuum cleaner 1. Clean Interior Walls • gently remove dirt, oil, and fingerprints from interior wall surfaces using a cloth dampened with an approved cleaning solution and following procedures appropriate for the surface to be cleaned m. Remove Graffiti • wipe off graffiti using an approved cleaning solution • if graffiti cannot be removed or if paint is worn where graffiti has been removed, notify the City representative within 24 hours • 2 • 1 n. Clean Sidewalks, Patios, and Exterior Foyers • remove loose dirt and debris from paved or tiled surfaces using a push broom with stiff bristles • remove debris from mats by shaking, sweeping, or washing • remove dirt and debris from benches using a cloth dampened with an approved cleaning solution o. Wet Mop Sidewalks, Patios, and Exterior Foyers • remove loose dirt and debris from paved or tiled surfaces using a push broom with stiff bristles • wash off dirt and grime from paved or tiled surfaces using a wet mop and bucket with an approved cleaning solution • remove stubborn dirt and grime spots from paved or tiled surfaces using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) with an approved cleaning solution • remove all excess cleaning solution with a wet mop or wet /dry vacuum cleaner • remove dirt and debris from benches using a cloth dampened with an approved cleaning solution P. Vacuum and Spot Clean Carpets • remove loose dirt and debris from carpets using a comm ommercial vacuum cleaner • remove spots and stains from carpets using an approved cleaning solution q. Bonnet -Clean Carpets • clean carpets using a low -speed buffing machine with a special bonnet- cleaning pad and an approved cleaning solution • perform carpet cleaning on Friday or Saturday to allow adequate drying time • notify building occupants at least two days before carpet cleaning to allow preparation for furniture moving r. Sweep Wood Floors 2. remove loose dirt and debris from wood floors using an untreated, oil -free dust mop s. Damp Mop Wood Floors • remove loose dirt and debris from wood floors using an untreated, oil -free dust mop • remove dirt and grime using a damp mop without soaking the floor t. Sweep Concrete, Ceramic Tile, and Resilient Floors • remove loose dirt and debris from floors using a push broom, dust mop, or commercial vacuum cleaner u. Wet Mop Floors • remove loose dirt and debris from floors using a push broom, dust mop, or commercial vacuum cleaner • wash off dirt and grime using a wet mop and bucket with an approved cleaning solution • remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) with an approved cleaning solution • remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner v. Polish Resilient Floors • remove loose dirt and debris from resilient floors using a push broom, dust mop, commercial vacuum cleaner, or auto - scrubbing machine • wash off dirt and grime using a wet mop and bucket with an approved cleaning solution • remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) with an approved cleaning solution • remove all excess cleaning solution with a wet mop or wet /dry vacuum cleaner 3 ' • • • polish floors using a high -speed buffing machine with a burnishing pad w. Scrub and Recoat Resilient Floors • remove loose dirt and debris from resilient floors using a push broom, dust mop, or commercial vacuum cleaner • wash off dirt and grime using a wet mop and bucket with an approved cleaning solution • remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) with an approved cleaning solution • remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner • apply one coat of an approved polymer finish to the entire floor area • polish floors using a high -speed buffing machine with a burnishing pad x. Strip and Recoat Resilient Floors • remove loose dirt and debris from resilient floors using a push broom, dust mop, or commercial vacuum cleaner • remove all dirt, grime, and stains and strip off all the existing finish using a low - speed buffing machine with a nylon scrubbing pad and an approved stripping solution • remove all stripping solution with a wet mop or wet /dry vacuum cleaner • apply one coat of an approved polymer base to the entire floor area • apply two coats of an approved polymer finish to the entire floor area • polish floors using a high -speed buffing machine with a burnishing pad y. Dust Ceilings • remove dust and cobwebs from ceilings with a clean cloth, duster, or vacuum cleaner z. Dust Furniture • remove dirt and dust from desks, countertops, cabinets, shelf tops, and wall -hung pictures using a clean dry cloth or a cloth dampened with an approved cleaning solution aa. Clean Wall and Ceiling Fixtures • remove loose dust and dirt from heating and air conditioning vent diffusers using a vacuum cleaner • remove dirt and grime from all surfaces of overhead light fixtures and diffusers using a cloth dampened with an approved cleaning solution • remove dirt and grime from all surfaces of wall- mounted light fixtures using a cloth dampened with an approved cleaning solution bb. Light Repair • Replace fluorescent tube or light bulbs in need of replacing in each room serviced. • Report all replacements and inoperable light fixtures to city's.representative cc. Minor Pest Control • insects such as Ants, Fleas, Earwigs etc. should be controlled by contractor with approved insecticide for interior. • Report all pesticide use to the city's representative 4. Description of Specific Restroom Maintenance Tasks a. Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates • wipe entire surface area and remove dirt, oil, and fingerprints from doors, door frames, door hardware including kick plates), and switch plates using a cloth dampened with an approved QAGD solution 4 • • b. Refill Restroom Dispensers • check dispensers for soap, toilet paper, paper towels, and seat covers and refill if necessary • disinfect dispensers and surrounding surfaces with an approved QAGD solution c. Disinfect Restroom Countertops • wipe entire surface area and remove dirt, oil, and fingerprints from all countertop surfaces using a cloth dampened with an approved QAGD solution d. Disinfect Restroom Sinks • scrub all sink surfaces using a nylon or plastic bristle brush with an approved QAGD solution • wipe all plumbing fixtures with an approved QAGD solution • dry all sink surfaces with clean, dry cloth • dry bright plumbing fixtures to prevent water spots e. Clean Restroom Mirrors • remove streaks and spots from mirrors using a cloth and an approved cleaning solution f. Disinfect Interior Restroom Walls, Partitions, and Floors (Painted Vertical Surfaces or No Floor Drain Available) • wipe all wall and partition surfaces (including baseboards and cove moldings) with an approved QAGD solution • remove loose dirt and debris from the floor using a push broom, dust mop, or commercial vacuum cleaner • wash dirt and grime from the floor using a wet mop and bucket with an approved QAGD solution • remove stubborn dirt and grime spots from the floor using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) with an approved QAGD solution • remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner g. Disinfect Interior Restroom Walls, Partitions, and Floors (Tile, Stucco, Metal, Plastic, or Concrete Vertical Surfaces with Floor Drain Available) • remove loose dirt and debris from the floor using a push broom, dust mop, or commercial vacuum cleaner • spray all wall, partition, and floor surfaces (including baseboards and cove moldings) with an approved QAGD solution • rinse thoroughly with clear water • dry adjacent fixtures to prevent water spots h. Scrub Interior Restroom Walls, Partitions, and Floors (Tile, Stucco, Metal, or Concrete Surface with Drain Available) • remove loose dirt and debris from the floor using a push broom, dust mop, or commercial vacuum cleaner • spray all wall, partition, and floor surfaces (including baseboards and cove mold- ings) with an approved acid foaming cleaner • scrub all surfaces using a plastic or nylon scrubbing pad (either hand -held or mounted on a low -speed buffing machine) or a power washer • rinse thoroughly with clear water • dry adjacent fixtures to prevent water spots Disinfect Toilets and Urinals • scrub all toilet and urinal surfaces using a nylon or plastic bristle brush with an approved QAGD solution • wipe all exposed plumbing fixtures with an approved QAGD solution • dry all surfaces with clean, dry cloth • dry bright plumbing fixtures to prevent water spots j. Descale Toilets and Urinals • remove scale and water rings in toilets and urinals using an approved bowl 5 • .. cleaner k. Disinfect Showers and Adjacent Changing Areas • spray shower walls, floors, and fixtures with an approved QAGD solution • rinse thoroughly with clear water • dry fixtures to prevent water spots 1. Scrub Showers and Adjacent Changing Areas • spray shower walls, floors, and fixtures with an approved acid foaming cleaner • scrub walls, floors, and fixtures using a nylon or plastic bristle brush • rinse thoroughly with clear water • dry fixtures to prevent water spots m. Clean Shower Drain Grates • remove hair and other debris from shower drain grates n. Correct Minor Plumbing Problems • clear clogged drains using a plumber's helper or a short snake • remove debris from floor drain grates • if plumbing problems cannot be corrected, lock the restroom door, post an "OUT OF ORDER" sign on the door, and notify the City representative before 8:00 a.m. on the next working day o. Polish Brightwork • polish all chrome plated or stainless steel surfaces (except stanchions in shower areas) with an approved polishing compound • clean stainless steel stanchions in shower areas with an approved stainless steel cleaner which will not create a slippery surface if it washes off onto the surrounding floor 5. Description of Specific Public Restroom Maintenance Tasks a. Steam Clean Restroom Interiors 1. remove all paper products from dispensers 2. remove all paper and debris from floors 3. spray doors, door frames, door hardware, switch plates, countertops, sinks, walls, partitions, floors, toilets, and urinals with an approved QAGD solution 4. allow the QAGD solution to remain on sprayed surfaces for at least ten minutes 5. rinse all sprayed surfaces with a steam cleaning machine that sprays water at a minimum pressure of 1,500 PSI and a minimum temperature of 99 degrees Celsius (210 degrees Fahrenheit) and that operates from an independent source of electrical power 6. replace paper products in dispensers and refill as necessary b. Steam Clean Drinking Fountains 1. spray drinking fountains with an approved QAGD solution 2. allow the QAGD solution to remain on sprayed surfaces for at least ten minutes 3. rinse all sprayed surfaces with a steam cleaning machine that sprays water at a minimum pressure of 1,500 PSI and a minimum temperature of 99 degrees Celsius (210 degrees Fahrenheit) and that operates from an .independent source of electrical power c. Steam Clean Restroom Exteriors 1. spray window screens and louvers with a steam cleaning machine that sprays water at a minimum pressure of 1,500 PSI and a minimum temperature of 99 degrees Celsius (210 degrees Fahrenheit) and that operates from an independent source of electrical power 2. spray all exterior wall surfaces and walkways with a steam cleaning machine that sprays water at a minimum pressure of 1,500 PSI and a minimum temperature of 99 degrees Celsius (210 degrees Fahrenheit) and that operates from an independent source of electrical power 6 • • 6. Description of Specific Breakroom/Kitchen/Meeting Room Maintenance Tasks a. Refill Breakroom/Kitchen Dispensers • check dispensers for soap and paper towels and refill if necessary • disinfect dispensers and surrounding surfaces with an approved QAGD solution b. Disinfect BreakroomfKitchen Countertops • remove dirt, oil, and fingerprints from all countertop surfaces using a cloth dampened with an approved QAGD solution c. Clean Breakroom/Kitchen Cabinet and Refrigerator Exteriors • remove dirt, oil, and fingerprints from all cabinet and refrigerator exterior surfaces using a cloth dampened with an approved cleaning solution d. Disinfect Breakroom/Kitchen Sinks • scrub all sink surfaces using a nylon or plastic bristle brush with an approved QAGD solution • wipe all plumbing fixtures with an approved QAGD solution • dry all sink surfaces with clean, dry cloth • dry bright plumbing fixtures to prevent water spots e. Clean Microwave and Conventional Ovens • remove dirt, grime, grease, and food particles from all interior and exterior surfaces of microwave ovens using a cloth dampened with an approved cleaning solution f. Clean Refrigerators • remove food from refrigerators • remove dirt, grime, grease, and food particles from all interior and exterior surfaces of refrigerators using a cloth dampened with an approved cleaning solution • return food to refrigerators g. Clean and Arrange Tables and Chairs • remove dirt, grime, grease, and food particles from tables and chairs using a cloth dampened with an approved cleaning solution • arrange tables and chairs in the configuration specified by the City representative 7 1 • Section B LOCATIONS AND FREQUENCIES OF WORK Locations of work are grouped into the following three categories: RECREATION FACILITIES MAINTENANCE Marina Community Center, Building and Restrooms, 151 Marina Drive North Seal Beach Community Center, Building and Restrooms, 133 St. Cloud Dr. Mary Wilson Library Senior Center, Meeting room and Kitchen, 700 Electric Ave. OFFICE MAINTENANCE City Hall Offices, Building and Restrooms, 211 8 Street Public Works Corporation Yard, Building and Restrooms, 1776 Adolfo Lopez Dr. :. .• . • .. , ; : " -- Police Department, Building and Restrooms, 911 Seal Beach Blvd. Police Substation, Building and Restrooms, 900 Ocean Ave. Lifeguard Headquarters, Building and Restrooms, 825 Ocean Ave. PUBLIC RESTROOM MAINTENANCE Seal Beach Pier Restrooms, 900 Ocean Ave. McGaugh School Pool Restroom, 1698 Bolsa Ave. Zoeter Softball Field Restroom, 11` &Landing Ave On the following pages are listed the tasks and frequencies of work for all locations. Following each task is a reference to the paragraph number in Section A that describes the task in detail. 8 • JANITORIAL TASKS AND FREQUENCIES MARINA COMMUNITY CENTER BUILDING AND RESTROOMS, 151 MARINA DRIVE 4,600 sf CATEGORY: Facilities Maintenance CITY REPRESENTATIVE: Public Works Supervisor, (562) 431 - 2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 10:00 p.m. to 6:00 a.m. DAILY TASKS (Mondays thru Fridays): Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foycrs (3.n) Mop and Disinfect Floors (3.v) Dust Furniture (3..z) Light Repair (3bb) Pest Control if necessary (3cc) Disinfect Restroom Doors, Frames, Hardware, and Switch plates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom Countertops (4.c) Disinfcct Restroom Sinks (4.d) Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Correct Minor Plumbing Problems (4.n) Refill Breakroom/Kitchen Dispensers (6.a) Clean Breakroom /Kitchen Cabinet and Refrigerator Exteriors (6.c) Disinfect Breakroom /Kitchen Countertops (6.b) Disinfect Breakroom /Kitchen Sinks (6.d) Clean Microwave and Conventional Ovens (6.e) QUARTERLY TASKS Clean Wall and Ceiling Fixtures (3.aa) Descale Toilets and Urinals (4.j) Wash Window Glass (3.g) Wash Window Screens and Louvers (3.h) Polish Resilient Floors (3.v) Scrub interior Restroom Walls, Partitions, and Floors (4.h) Polish Brightwork (4.o) Clean Refrigerators (6.0 9 • JANITORIAL TASKS AND FREQUENCIES NORTH SE4L BEACH COMMUNITY CENTER BUILDING AND RESTROOMS, 133 ST. CLOUD DRIVE 4,550 sf CATEGORY: Facilities Maintenance CITY REPRESENTATIVE: Public Works Supervisor, (562) 431 - 2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 10:00 p.m. to 6:00 a.m. DAILY TASKS (Mondays thru Fridays): Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Mop and Disinfect Floors (3.v) Dust Furniture (3.z) Light Repair (3bb) Pest Control if necessary (3cc) Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom Countertops (4.c) Disinfect Restroom Sinks (4.d) Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Correct Minor Plumbing Problems (4.n) Refill Breakroom /Kitchen Dispensers (6.a) Clean Breakroom /Kitchen Cabinet and Refrigerator Exteriors (6.c) Disinfect Breakroom /Kitchen Countertops (6.b) Disinfect Breakroom/Kitchen Sinks (6.d) Clean Microwave and Conventional Ovens (6.e) QUARTERLY TASKS Clean Wall and Ceiling Fixtures (3.aa) Descale Toilets and Urinals (4.j) Wash Window Glass (3.g) Wash Window Screens and Louvers (3.h) Polish Resilient Floors (3.v) Scrub Interior Restroom Walls, Partitions, and Floors (4.h) Polish Brightwork (4.o) Clean Refrigerators (6.0 10 • JANITORIAL TASKS AND FREQUENCIES MARY WILSON LIBRARY SENIOR CENTER, LARGE MEETING ROOM AND KITCHEN, 700 ELECTRIC AVE. CATEGORY: Facilities Maintenance CITY REPRESENTATIVE: Public Works Supervisor, (562) 431 - 2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 10:00 p.m. to 6:00 a.m. DAILY TASKS (Monday thru Friday): Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Clean Window and Door Glass at Entrances (3.0 Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Vacuum and Spot Clean Carpets (3.p) Wet Mop Floors (3.u) Dust Furniture (3.z) Light Repair (3bb) Pest Control if necessary (3cc) Correct Minor Plumbing Problems (4.n) Refill Breakroom /Kitchen Dispensers (6.a) Disinfect Breakroom /Kitchen Countertops (6.b) • Clean Breakroom /Kitchen Cabinet and Refrigerator Exteriors (6.c) Disinfect Breakroom /Kitchen Sinks (6.d) Clean Microwave and Conventional Ovens (6.e) QUARTERLY TASKS: Clean Wall and Ceiling Fixtures (3.aa) Wash Window Glass (3.g) Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i) 11 • JANITORIAL TASKS AND FREQUENCIES CITY HALL BUILDING AND RESTROOMS, 211 8 STREET 13,112 SF CATEGORY: Office Maintenance CITY REPRESENTATIVE: Public Works Supervisor, (562) 431 -2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m. DAILY TASKS (Monday thru Friday): Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Empty and Clean Ashtrays (3.c) • Clean and Disinfect Drinking Fountains (3.d) Clean Lobby Counters (3.e) Clean Window and Door Glass at Entrances (3.f) Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Vacuum and Spot Clean Carpets (3.p) Wet Mop Floors (3.u) Dust Furniture (3.z) Light Repair (3bb) Pest Control if necessary (3cc) Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom Countertops (4.c) Disinfect Restroom Sinks (4.d) Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Correct Minor Plumbing Problems (4.n) Refill Breakroom /Kitchen Dispensers (6.a) Disinfect Breakroom /Kitchen Countertops (6.b) Disinfect Breakroom /Kitchen Sinks (6.d) Clean Microwave and Conventional Ovens (6.e) Clean and Arrange Tables and Chairs (6.g) WEEKLY TASKS: Clean Breakroom /Kitchen Cabinet and Refrigerator Exteriors (6.c) QUARTERLY TASKS: Wash Window and Door Glass (3.g) Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i) Clean Window Blinds (3.j) Clean Interior Walls (3.1) Bonnet -Clean Carpets (3.q) Dust Ceilings (3.y) Polish Resilient Floors (3.v) Scrub Interior Restroom Walls, Partitions, and Floors (4.h) Descale Toilets and Urinals (4.j) Polish Brightwork (4.o) Clean Refrigerators (6.f) 12 • JANITORIAL TASKS AND FREQUENCIES PUBLIC WORKS CORPORATION YARD OFFICES, RESTROOMS, &GARAGE RESTROOM 1776 ADOLFO LOPEZ DR. 3,100 SF CATEGORY: Office Maintenance CITY REPRESENTATIVE: Public Works Supervisor„ (562) 431 -2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m. DAILY TASKS (Monday thru Friday): Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Empty and Clean Ashtrays (3.c) Clean and Disinfect Drinking Fountains (3.d) Clean Lobby Counters (3.e) Clean Window and Door Glass at Entrances (3.0 Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Vacuum and Spot Clean Carpets (3.p) Wet Mop Floors (3.0 Dust Furniture (3.z) Light Repair (3bb) Pest Control if necessary (3cc) Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom Countertops (4.c) Disinfect Restroom Sinks (4.d) Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Disinfect Showers and Adjacent Changing Areas (4.k) Correct Minor Plumbing Problems (4.n) Refill Breakroom /Kitchen Dispensers (6.a) Disinfect Breakroom /Kitchen Countertops (6.b) Disinfect Breakroom /Kitchen Sinks (6.d) Clean Microwave and Conventional Ovens (6.e) Clean and Arrange Tables and Chairs (6.g) WEEKLY TASKS: Clean Breakroom/Kitchen Cabinet and Refrigerator Exteriors (6.c) QUARTERLY TASKS: Polish Resilient Floors (3.v) Wash Window and Door Glass (3.g) Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i) Clean Window Blinds (3.j) Clean Interior Walls (3.1) Bonnet -Clean Carpets (3.q) Dust Ceilings (3.y) Scrub Interior Restroom Walls, Partitions, and Floors (4.h) Descale Toilets and Urinals (4.j) Scrub Showers and Adjacent Changing Areas (4.1) Clean Shower Drain Grates (4.m) Polish Brightwork (4.o) Clean Refrigerators (6.0 13 JANITORIAL TASKS AND FREQUENCIES OLD CITYHALL,B67LDING AND RESTROOMS,201 8TH STREET 11,170 Sf CATEGORY: Office Maintenance ITY REPRESENTATIVE: Public Works Supervisor„(562)431-2527 MA NTENANCE PERIOD: Year-round ALL 1 VED WORKHOURS:6:00 p.m.to 7:00 a.m. DAILY • SKS(Monday thru Friday): Report Prob ms(3.a) Empty and C•an Wastebaskets and Trashcans(3.b) Empty and Cie. i Ashtrays(3.c) Clean and Disint t Drinking Fountains(3.d) Clean Lobby Coun rs(3.e) Clean Window and S or Glass at Entrances(3.t) Remove Graffiti(3.m) Sweep Sidewalks, Patios, nd Exterior Foyers(3.n) Vacuum and Spot Clean Ca nets(3.p) Wet Mop Floors(3.u) Dust Furniture(3.z) Light Repair(3hb) Pest Control if necessary(3cc) Disinfect Restroom Doors, Door Fra •es,Door Hardware,and Switch plates(4.a) Refill Restroom Dispensers(4.b) Disinfect Restroom Countertops(4.c) Disinfect Restroom Sinks(4.d) Clean Restroom Mirrors(4.e) Disi nfect Interior Restroom Walls,Partitions,a d Floors(4.g) Disinfect Toilets and Urinals(4.i) Correct Minor Plumbing Problems(4.11) Refill Breakroom/Kitchen Dispensers(6.a) Disinfect Breakroom/Kitchen Countertops(6.h) Disinfect Breakroom/Kitchen Sinks(6.d) Clean Microwave and Conventional Ovens(6.e) Clean and Arrange Tables and Chairs(6.g) QUARTERLY TASKS: Clean Breakroom/Kitchen Cabinet and Refrigerator Exteriors(6. Polish Resilient Floors(3.v) Clean Wall and Ceiling Fixtures(3.aa) Wash Window and Door Glass(3.g) Clean Doors, Door Frames, Door Hardware,and Switch plates(3.i) Clean Window Blinds(3.j) Clean Interior Walls(3.1) Bonnet-Clean Carpets(3.q) Dust Ceilings(3.y) Scrub Interior Restroom Walls, Partitions,and Floors(4.h) Descale Toilets and Urinals(4.j) Polish Brightwork(4.o) Clean Refrigerators(6.0 • 14 • • • JANITORIAL TASKS AND FREQUENCIES S.B. POLICE DEPARTMENT, BUILDING AND RESTROOMS, 911 SEAL BEACH BLVD. (DOES NOT INCLUDE JAIL) 21,984 SF CATEGORY: Office Maintenance CITY REPRESENTATIVE: Public Works Supervisor, 562- 431 -2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m. DAILY TASKS (Monday thru Thursday and Sunday) Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Empty and Clean Ashtrays (3.c) Clean and Disinfect Drinking Fountains (3.d) Clean Lobby Counters (3.e) Clean Window and Door Glass at Entrances (3.0 Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Vacuum and Spot Clean Carpets (3.p) Wet Mop Floors (3.u) Dust Furniture (3.z) Light Repair (3bb) Pest Control if necessary (3cc) Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom Countertops (4.c) Disinfect Restroom Sinks (4.d) Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Disinfect Showers and Adjacent Changing Areas (4.k) Correct Minor Plumbing Problems (4.n) Refill Breakroom /Kitchen Dispensers (6.a) Disinfect Breakroom /Kitchen Countertops (6.b) Disinfect Breakroom /Kitchen Sinks (6.(1) Clean Microwave and Conventional Ovens (6.e) Clean and Arrange Tables and Chairs (6.g) WEEKLY TASKS: Clean Breakroom /Kitchen Cabinet and Refrigerator Exteriors (6.c) QUARTERLY TASKS: Polish Resilient Floors (3.v) Wash Window and Door Glass (3.g) Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i) Clean Window Blinds (3.j) Clean Interior Walls (3.1) Bonnet -Clean Carpets (3.q) Dust Ceilings (3.y) Scrub Interior Restroom Walls, Partitions, and Floors (4.h) Descale Toilets and Urinals (4.j) Scrub Showers and Adjacent Changing Areas (4.1) Clean Shower Drain Grates (4.m) Polish Brightwork (4.o) Clean Refrigerators (6.0 15 • JANITORIAL TASKS AND FREQUENCIES POLICE SUBSTATION, 900 OCEAN AVE. 842 SF CATEGORY: Office Maintenance CITY REPRESENTATIVE: Public Works Supervisor, 562- 431 -2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m. DAILY TASKS (Monday, Wednesday, Friday) Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Empty and Clean Ashtrays (3.c) Clean and Disinfect Drinking Fountains (3.d) Clean Lobby Counters (3.e) Clean Window and Door Glass at Entrances (3.0 Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Vacuum and Spot Clean Carpets (3.p) Wet Mop Floors (3.u) Dust Furniture (3.z) Light Repair (3bb) Pest Control if necessary (3cc) Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom Countertops (4.c) Disinfect Restroom Sinks (4.d) Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Correct Minor Plumbing Problems (4.n) Refill Breakroom /Kitchen Dispensers (6.a) Disinfect Breakroom/Kitchen Countertops (6.b) Disinfect Breakroom /Kitchen Sinks (6.d) Clean Microwave and Conventional Ovens (6.e) Clean and Arrange Tables and Chairs (6.g) WEEKLY TASKS: Clean Breakroom /Kitchen Cabinet and Refrigerator Exteriors (6.c) QUARTERLY TASKS: Polish Resilient Floors (3.v) Wash Window and Door Glass (3.g) Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i) Clean Window Blinds (3.j) Clean Interior Walls (3.1) Bonnet -Clean Carpets (3.q) Dust Ceilings (3.y) Scrub Interior Restroom Walls, Partitions, and Floors (4.h) Descale Toilets and Urinals (4.j) Polish Brightwork (4.o) Clean Refrigerators (6.0 16 • JANITORIAL TASKS AND FREQUENCIES LIFEGUARD DEPARTMENT, BUILDING AND RESTROOMS, 911 SEAL BEACH BLVD. 1,900 SF CATEGORY: Office Maintenance CITY REPRESENTATIVE: Public Works Supervisor, 562- 431 -2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 6:00 p.m. to 6:00 a.m. ' DAILY TASKS (Monday thru Thursday, Sunday) Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Empty and Clean Ashtrays (3.c) Clean and Disinfect Drinking Fountains (3.d) Clean Lobby Counters (3.e) Clean Window and Door Glass at Entrances (31) Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Vacuum and Spot Clean Carpets (3.p) Wet Mop Floors (3.u) Dust Furniture (3.z) Light Repair (3bb) Pest Control if necessary (3cc) Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom Countertops (4.c) Disinfect Restroom Sinks (4.d) Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Disinfect Showers and Adjacent Changing Areas (4.k) Correct Minor Plumbing Problems (4.n) Refill Breakroom /Kitchen Dispensers (6.a) Disinfect Breakroom /Kitchen Countertops (6.b) Disinfect Breakroom /Kitchen Sinks (6.d) Clean Microwave and Conventional Ovens (6.e) Clean and Arrange Tables and Chairs (6.g) WEEKLY TASKS: Clean Breakroom/Kitchen Cabinet and Refrigerator Exteriors (6.c) QUARTERLY TASKS: Polish Resilient Floors (3.v) Wash Window and Door Glass (3.g) Clean Doors, Door Frames, Door Hardware, and Switch plates (3.i) Clean Window Blinds (3.j) Clean Interior Walls (3.1) Bonnet -Clean Carpets (3.q) Dust Ceilings (3.y) Scrub Interior Restroom Walls, Partitions, and Floors (4.h) Descale Toilets and Urinals (4.j) Scrub Showers and Adjacent Changing Areas (4.1) Clean Shower Drain Grates (4.m) Polish Brightwork (4.o) Clean Refrigerators (6.f) 17 i • JANITORIAL TASKS AND FREQUENCIES SEAL BEACH PIER RESTROOMS, 900 OCEAN AVE CATEGORY: Public Restroom Maintenance CITY REPRESENTATIVE: Public Works Supervisor, 562- 431 -2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 10:00 p.m. to 6:00 a.m. DAILY TASKS (seven days a week): Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Clean and Disinfect Drinking Fountains (3.d) Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Wet Mop Floors (3.u) Light Repair (3bb) Pest Control if necessary (3cc) Sweep Concrete, Ceramic Tile, and Resilient Floors (3.t) Disinfect Restroom Doors, Door Frames, Door Hardware, and Switch plates (4.a) Refill Restroom Dispensers (4.b) Disinfect Restroom Countertops (4.c) Disinfect Restroom Sinks (4.d) • Clean Restroom Mirrors (4.e) Disinfect Interior Restroom Walls, Partitions, and Floors (4.g) Disinfect Toilets and Urinals (4.i) Correct Minor Plumbing Problems (4.n) QUARTERLY TASKS: Clean Wall and Ceiling Fixtures (3.aa) Descale Toilets and Urinals (4.j) Polish Brightwork (4.o) SPECIAL SUMMER MONTHS DAILY CLEANING: 3 ADDITIONAL DAILY TASKS CLEANINGS PER DAY. 10AM, 2 PM, AND 6PM. Special Events, Spring Break and Summer Months will increase the amount of times contractor cleans restrooms in a day. 18 • • JANITORIAL TASKS AND FREQUENCIES MCGAUGH SCHOOL POOL RESTROOMS, BOLSA AVE. CATEGORY: Public Restroom Maintenance CITY REPRESENTATIVE: Public Works Supervisor, 562- 431 -2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 9:00 p.m. to 7:00 a.m. DAILY TASKS (Monday thru Friday) Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Clean and Disinfect Drinking Fountains (3.d) Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Light Repair (3bb) Sweep Concrete, Ceramic Tile, and Resilient Floors (3.t) Wet Mop Floors (3.u) Pest Control if necessary (3cc) Refill Restroom Dispensers (4.b) Clean Restroom Mirrors (4.e) Correct Minor Plumbing Problems (4.n) QUARTERLY TASKS: Clean Wall and Ceiling Fixtures (3.aa) Descale Toilets and Urinals (4.j) Polish Brightwork (4.o) 19 • JANITORIAL TASKS AND FREQUENCIES ZOETER SOFTBALL FIELD RESTROOMS, ELEVENTH AND LANDING AVE. CATEGORY: Public Restroom Maintenance CITY REPRESENTATIVE: Public Works Supervisor, 562- 431 -2527 MAINTENANCE PERIOD: Year -round ALLOWED WORKHOURS: 9:00 p.m. to 7:00 a.m. DAILY TASKS (Monday thru Friday): Report Problems (3.a) Empty and Clean Wastebaskets and Trashcans (3.b) Clean and Disinfect Drinking Fountains (3.d) Remove Graffiti (3.m) Sweep Sidewalks, Patios, and Exterior Foyers (3.n) Light Repair (3bb) Wet Mop Floors (3.u) Pest Control if necessary (3cc) Refill Restroom Dispensers (4.b) Clean Restroom Mirrors (4.e) Correct Minor Plumbing Problems (4.n) QUARTERLY TASKS: Clean Wall and Ceiling Fixtures (3.aa) Sweep Concrete, Ceramic Tile, and Resilient Floors (3.t) Descale Toilets and Urinals (4.j) Polish Brightwork (4.o) 20 • Section C GENERAL TERMS AND CONDITIONS r . °a r°S "y o -r x +. xs r 6�y.- •, "'.. ,s% . t. `•i ". g. ":: KL-� - < s P?:i? i r 7 `' "', 'r s��. �;!�, ....r. • . . ?i ,_<,.' 44 '14 :iro: _ 1. Requirement to Meet All Provisions. Each individual or finn submitting a proposal (proposing firm) shall meet all of the terms and conditions of this specification. By virtue of its proposal submittal, the proposing firm acknowledges agreement with and acceptance of all provisions of this specification. 2. Proposal Submittal. Each proposal must be submitted on the forms provided in this specification (goldenrod pages) and accompanied by any other required submittals or supplemental materials. Proposal documents shall be enclosed in two separate sealed envelopes. The first envelope shall be labeled "Qualification Proposal" and shall include the following proposal forms: • Information about the Proposing Firm • References • Statement of Past Contract Disqualifications • Insurance Certificate The second envelope shall be labeled "Price Proposal" and shall include the Price Proposal form. These envelopes shall be enclosed in a larger envelope that shall be sealed and addressed to the Department of Public Works, City of Seal Beach, 211 Eighth Street, Seal Beach, CA 90740. In order to guard against premature opening, the larger envelope should be clearly labeled with the proposal title, and name of the proposing firm. 3. Insurance Certificate. Each proposal must include a certificate of insurance showing: • The insurance carrier and its A.M. Best rating • Scope of coverage and limits • Deductibles and self - insured retention The purpose of this submittal is to generally assess the adequacy of the proposing firm's insurance coverage during proposal evaluation. As discussed under paragraph 11 below, endorsements are not required until contract award. The City's insurance requirements are detailed in Section F. 4. Proposal Quotes and Unit Price Extensions. The extensions of unit prices for the quantities indicated and the lump sum prices quoted by the proposing firm must be entered in figures in the spaces provided on the proposal forms. Any lump sum bid shall be stated in figures. The proposal forms must be completed in full. If the unit price and the total amount stated by any proposing firm for any item are not in agreement, the unit price alone will be considered as representing the proposing firm's intention and the proposal total will be corrected to conform to the specified unit price. 5. Proposal Withdrawal and Opening. A proposing firm may withdraw its proposal without prejudice prior to the time specified for the proposal opening by submitting a written request to the Director of Public Works for its withdrawal, in which event the proposal will be returned to 21 i ! the proposing firm unopened. No proposal received after the time specified or at any place other than that stated in the Notice Requesting Proposals will be considered. 6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested in more than one proposal, except an alternative proposal when specifically requested; however, an individual or business entity which has submitted a sub - proposal to a proposing firm submitting a proposal, or who has quoted prices on materials to such proposing firm, is not thereby disqualified from submitting a sub - proposal or from quoting prices to other proposing firms submitting proposals. 7. Communications. All timely requests for information submitted in writing will receive a written response from the City. Telephone communications with City staff are not encouraged, but will be permitted. However, any such oral communication shall not be binding on the City. 8. Proposal Retention and Award. The City reserves the right to retain all proposals for a period of 60 days for examination and comparison. The City also reserves the right to waive non - substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations. See the "special terms and conditions" in Section C of these specifications for proposal evaluation and contract award criteria. 9. Competency and Responsibility of Proposing Firm. The City reserves full discretion to determine the competence and responsibility, professionally and/or financially, of proposing firms. Proposing firms will provide, in a timely manner, any and all information that the City deems necessary to make such a decision. 10. Contract Requirement. The proposing firm to whom award is made (the Contractor) shall execute a written contract with the City within ten calendar days after notice of the award has been sent by mail to it at the address given in its proposal. The contract shall be made in the form adopted by the City and incorporated in these specifications. 11. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages, and amounts specified in Section F of this specification within ten calendar days after notice of contract award as a precondition to contract execution. 12. Business Tax. The Contractor must have a valid City of Seal Beach business tax certificate prior to execution of the contract. Additional information regarding the City's business tax program may be obtained by calling (562) 431 -2527. 13. Ability to Perform. The Contractor warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with any and all federal, state, county, city, and special district laws, ordinances, and regulations. 14. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of Seal Beach ordinances, regulations and adopted codes during its performance of the work. 15. Payment of Taxes. The contract prices shall include full compensation for all taxes that the Contractor is required to pay. 16. Permits and Licenses. The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary. 22 17. Safety Provisions. The Contractor shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety. 18. Public and Employee Safety. Whenever the Contractor's operations create a condition hazardous to the public or City employees, it shall, at its expense and without cost to the City, furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees. 19. Preservation of City Property. The Contractor shall provide and install suitable safeguards, approved by the City, to protect City property from injury or damage. If City property is injured or damaged as a result of the Contractor's operations, it shall be replaced or restored at the Contractor's expense. The facilities shall be replaced or restored to a condition as good as when the Contractor began work. 20. Immigration Act of 1986. The Contractor warrants on behalf of itself and all subcontractors engaged for the performance of this work that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder. 21. Contractor Non - Discrimination. In the performance of this work, the Contractor agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons. 22. Work Delays. Should the Contractor be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at the City's sole option, be extended for such periods as may be agreed upon by the City and the Contractor. In the event that there is insufficient time to grant such extensions prior to the completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated damages which may have accrued for failure to complete on time, due to any of the above, after hearing evidence as to the reasons for such delay, and making a finding as to the causes of same. 23. Payment Terms. The City's payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the materials, supplies, equipment, or services provided by the Contractor (Net 30). 24. Inspection. The Contractor shall furnish City with every reasonable opportunity for City to ascertain that the services of the Contractor are being performed in accordance with the requirements and intentions of this contract. All work done and all materials furnished, if any, shall be subject to the City's inspection and approval. The inspection of such work shall not relieve Contractor of any of its obligations to fulfill its contract requirements. 25. Audit. The City shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its invoices to City as a condition precedent to any payment to Contractor. 26. Interests of Contractor. The Contractor covenants that it presently has no interest, and shall not acquire any interest direct or indirect or otherwise, which would conflict in any manner or degree with the performance of the work hereunder. The Contractor further covenants that, in the performance of this work, no subcontractor or person having such an interest shall be employed. 23 • The Contractor certifies that no one who has or will have any financial interest in performing this work is an officer or employee of the City. It is hereby expressly agreed that, in the performance of the work hereunder, the Contractor shall at all times be deemed an independent contractor and not an agent or employee of the City. 27. Hold Harmless and Indemnification. The Contractor agrees to defend, indemnify, protect and hold the City and its agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including inju,y to the Contractor's employees, agents or officers which arise from or are connected with or are caused or claimed to be caused by the acts or omissions of the Contractor, and its agents, officers or employees, in performing the work or services herein, and all expenses of investigating and defending against same; provided, however, that the Contractor's duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its agents, officers or employees. 28. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City. 29. Termination. If, during the term of the contract, the City determines that the Contractor is not faithfully abiding by any term or condition contained herein, the City may notify the Contractor in writing of such defect or failure to perform; which notice must give the Contractor a ten calendar day notice of time thereafter in which to perform said work or cure the deficiency. If the Contractor has not performed the work or cured the deficiency within the ten days specified in the notice, such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to the Contractor to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under the contract except, however, any and all obligations of the Contractor's surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the termination thereof. In said event, the Contractor shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it received the City's Notice of Termination, minus any offset from such payment representing the City's damages from such breach. "Reasonable value" includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in the Agreement payment schedule; compensation for any other work, services or goods performed or provided by the Contractor shall be based solely on the City's assessment of the value of the work -in- progress in completing the overall workscope. The City reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the City's sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Contractor be entitled to receive in excess of the compensation quoted in its proposal. 30. Termination for Convenience. Whenever it may be in the City's best interest, the City may terminate the agreement with 30- calendar days written notice. 24 1111 Section D SPECIAL TERMS AND CONDITIONS 1 c.�•.� r ! ti a • •;,.�. e . v.?- : . .; •.err •`Ek .. �. _'gWdp«..m . ;�-�� ".> .51c fi r?9 > -, ys•.. y - ;. >.t . 1" : i, s�''•r�.._._ T.E3ti3«: r. ° . s� .� ,.. . Examination of Work Locations. A prospective proposing firm shall examine the locations of the specified work before submitting a proposal. By virtue of its proposal submittal, a proposing firm shall acknowledge such examination. 2. Presubmittal Meeting. A presubmittal meeting shall be held at 9:00 a.m. on Friday, April 2, 2004 at City Hall, 211 8 Street, Seal Beach, California. The purpose of this meeting shall be to answer any questions that prospective proposing firms may have about this specification. 3. Proposal Evaluation and Contractor Selection. Proposals will be evaluated by a review committee using the following three -phase review, selection, and contract award process: Phase 1— Proposal Review The review committee will review the general proposal forms submitted (Information about the Proposing Firm, References, Statement of Past Contract Disqualifications, and Insurance Certificate). Selected proposing firms will be selected for follow -up interviews based on a) quality, clarity and responsiveness of the proposal b) competence and qualifications necessary for successfully performing the work and c) recent experience in successfully performing similar services. Phase 2 — Interviews and Contractor Selection Selected firms will be interviewed by the review committee. The purposes of this interview will be to a) evaluate communication and interpersonal skills and b) clarify and resolve any questions and issues about the proposal. Based on results of the interviews, the review committee will rank the proposing firms based on qualifications. Phase 3 — Evaluation of Price and Award of Contract After ranking the firms based on qualifications the review committee will open the submitted price proposals for the ranked firms. The review committee will then use this price information to further evaluate the proposals and select the best firm based on a combination of qualifications and price. If the price proposal for the selected firm is not within the range of acceptable prices, the review committee will negotiate with the selected firm to establish an acceptable price. If negotiations are unsuccessful, the review committee will repeat the process with the next best proposing firm until an acceptable price can be established and the review committee can recommend that a contract be awarded. 4. Labor Actions. In the event that the successful proposing firm is experiencing a labor action at the time of contract award (or if its suppliers or subcontractors are experiencing such a labor action), the City reserves the right to declare said proposing firm is no longer the best proposing firm and to accept the next best proposal from a proposing firm that is not experiencing a labor action, and to declare it to be the best proposing firm. 5. Failure to Accept Contract. The following will occur if the proposing firm to whom the award is made (the Contractor) fails to enter into the contract: the award will be annulled and an award may be made to the next best proposing firm which shall fulfill every stipulation as if it were the party to whom the first award was made. 25 1110 41/ 6. Agreement Term. The term of the Agreement for this specification shall be from July 1, 2004 to June 30, 2008. If service is satisfactory, the City may extend/renew the Contract for two (2) two - year extensions. the tern until June 30, 2012 by written notification to the Contractor. 7. Compensation Adjustment. Original contract prices shall remain in effect through June 30, 2005. Beginning in the year 2005, on July 1 of each year contract prices shall be increased by a percentage equal to the percentage increase in the U.S. Consumer Price Index/All Urban Consumers (CPI -U) from March in the previous year to February in the year of adjustment. Example: The original contract price is $1,000 per month. This price remains in effect until June 30, 2002. The Consumer Price Index /All Urban Consumers (CPI -U) increases by 2.5 percent between March 2001 and February 2002. On July 1, 2002 the contract price increases by 2.5 percent from $1,000 per month to $1,025 per month. The new contract price applies to work completed after July 1, 2002. This same process repeats the following year. 8. Contractor Invoices. The Contractor shall deliver a monthly invoice to the City that clearly identifies the name of the contract and the contract specification number. 9. City Representative. The City's representative for all issues regarding the agreement for this specification shall be the representative listed for each location in Section B. 10. Work hours. The Contractor shall perform the specified work during the work hours listed in Section B for each location. The Contractor shall not perform any of the specified work outside of these work hours without the City representative's previous written consent. The Contractor shall not start work at a location until all scheduled activities or events are completed at that location. . 11. Contractor's Responsibility for Damage. The Contractor shall replace or repair City property lost or damaged as a result of the Contractor's actions or negligence. The Contractor shall not be responsible for loss or damage caused by theft and vandalism by third parties, unless the theft or damage results from the Contractor's negligence. 12. Security of Work Locations. For work locations secured by locks, the City shall provide the Contractor with the required keys. The Contractor shall properly secure these locations when specified work is completed and shall replace or repair City property lost or damaged when locks are not properly set. 13. Daily Inspections and Correction of Deficiencies. Each day a City employee may inspect each location to ensure that scheduled daily tasks have been completed. If any daily tasks have not been completed, that employee shall report the deficiency to the City representative, who shall in turn report the deficiency by e-mail to the Contractor before 9:00 a.m. on the day the deficiency occurred. If the Contractor does not return and perform the work before 12:00 noon on the day the deficiency occurred and does not confirm with the City representative that the deficiency has been corrected, it shall forfeit five percent of the monthly unit price for the location where the deficiency occurred. The City will deduct such a forfeiture from its next payment. 14. Quarterly Inspections and Correction of Deficiencies. During the third week of the month that a quarterly task is scheduled, the Contractor and the City representative together shall inspect each location to ensure that scheduled quarterly tasks have been completed properly. During this inspection the City representative shall document in writing any deficiencies in completing those tasks. If there are documented deficiencies, the Contractor shall forfeit 25 percent of the monthly unit price for the location where the deficiencies occurred. The City will deduct such a forfeiture from its next payment. 26 111 15. Utilities Costs. The City shall pay the utilities costs for all water and electricity used at the specified work locations. 16. Approval of Materials. The Contractor shall not use any material for the specified work with- out the City's prior written approval of that material. If requested, the Contractor shall furnish to the City without charge samples of materials for examination and testing. 17. Toxic and Hazardous Materials. The Contractor shall furnish to the City a list of all materials used for the specified work that are regulated by law as toxic or hazardous. With this list the Contractor shall include a material safety data sheet for each toxic or hazardous material. The Contractor shall train its employees in the proper handling of any toxic or hazardous materials. 18. Storage and Handling of Materials and Equipment. The Contractor shall store materials or equipment on City property only in areas approval by the City representative. For public restroom maintenance the Contractor shall dispose of all waste materials at its expense at an authorized disposal site. 19. Qualifications and Conduct of the Contractor's Employees. Each of the contracted employees who will be working in the City's building will be required to undergo a background investigation. This investigation will consist of a Live Scan fingerprint check and an automated check for any outstanding warrants confirming that the employee has no record or warrants that the City of Seal Beach believes would compromise the security of the City's building. Contract employees who pass this check will be issued a photograph identification card that they will be required to wear in a visible place anytime they are working in the City's building. The Contractor's employees shall be competent and qualified to perform the specified work and shall perform the specified work in an orderly manner. If the City representative advises the Contractor that an employee is incompetent, unqualified, or disorderly, the Contractor shall remove that employee from the specified work for the duration of the agreement. When performing the specified work the Contractor's employees shall not bring to the work locations any pets, any children, or any persons not employed under the agreement. 20. Additional Unspecified Work. The City may periodically request additional unspecified work at the assigned locations. For this work, the City shall pay the Contractor an amount equal to a) the employee hours used multiplied by the accepted labor rate plus b) the actual cost of materials used plus c) the actual cost of materials used multiplied by the accepted material handling markup rate. 21. Shutdowns at Work Locations. The City may periodically shut down a work location for scheduled or unscheduled repairs and maintenance. When this situation occurs, the City shall give the Contractor 28 days notice. The Contractor shall cooperate with the City in temporarily . discontinuing service or reassigning janitorial employees to perform maintenance work at other City locations during these shutdowns. 22. Accuracy of the Specification. This specification is believed by the City to be accurate and to contain no affirmative misrepresentation nor any concealment of fact. In preparing its .proposal, the proposing firm and all subcontractors named in its proposal shall bear sole responsibility for proposal preparation errors resulting from any misstatements or omissions in this specification which could easily have been ascertained by examining either the project site or accurate data in the City's possession. Although the effect of ambiguities or defects in this specification will be as determined by law, any patent ambiguity or defect shall give rise to a duty of the proposing firm to inquire prior to proposal submittal. Failure to so inquire shall cause any such ambiguity 27 f • or defect to be construed against the proposing firm. An ambiguity or defect shall be considered patent if it is of such a nature that the proposing firm, assuming reasonable skill, ability, and diligence on its part, knew or should have known of the existence of the ambiguity or defect. Furthermore, failure of the proposing fine or subcontractors to notify City in writing of specification defects or ambiguities prior to proposal submittal shall waive any right to assert said defects or ambiguities subsequent to submittal of the proposal. To the extent that this specification constitutes a performance specification, the City shall not be liable for costs incurred by the successful proposing firm to achieve the project's objective or standard beyond the amounts provided therefore in the proposal. In the event that, after awarding the contract, any dispute arises as a result of any actual or alleged ambiguity or defect in this specification, or any other matter whatsoever, the Contractor shall immediately notify the City in writing, and the Contractor and all subcontractors shall continue to perform, irrespective of whether or not the ambiguity or defect is major, material, minor or trivial, and irrespective of whether or not a change order, time extension,- or additional compensation has been granted by City. Failure to provide the hereinbefore described written notice within one (1) working day of contractor's becoming aware of the facts giving rise to the dispute shall constitute a waiver of the right to assert the causative role of the defect or ambiguity in this specification concerning the dispute. 28 1 1 ,6 Section E JANITORIAL SERVICES AGREEMENT — CITY OF SEAL BEACH AGREEMENT THIS AGREEMENT i made and entered i o in the City of Seal Beach on this 0 20 day of MS /. 0 , by and between the CITY OF SEAL BEACH, a municipal corporation, hereinafter referred to as the City, and Coastal Building Services, Inc., hereinafter referred to as the Contractor. WITNESSETH: WHEREAS, the City requested proposals to furnish janitorial service per the Specification; and WHEREAS, pursuant to said request, the Contractor submitted a proposal that was accepted by the City for said parking lot and garage cleaning services; NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from July 1, 2004 to June 30, 2008. If service is satisfactory, the City may extend the term until June 30, 2012 by written notification to the Contractor. - 2. INCORPORATION BY REFERENCE. City Specification and the Contractor's proposal dated [date], are hereby incorporated in and made a part of this Agreement. 3. THE CITY'S OBLIGATIONS. For providing janitorial services as specified in this Agreement, the City will pay and the Contractor shall receive therefore payments based upon the actual work received by the City at the monthly prices proposed by the Contractor and accepted by the City. 4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to do everything required by this Agreement and the said specification. 29 1 5. AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the City Administrative Officer of the City. 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City Public Works Department City of Seal Beach 211 8 Street Seal Beach, CA 90740 Contractor Coastal Building Services, Inc. • 16600 Harbor Blvd. No. B Fountain Valley, CA 92708 8. AUTHORITY TO EXECUTE AGREEMENT. Both the City and the Contractor do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. 1 : CI OF AC 11( B • Amm, _ / By: , City Clerk C' y . anger APPROVED AS TO FORM: CO 0- C • �j 'VII By: City Attorney 30 Section F INSURANCE REQUIREMENTS: Operation & Maintenance Contracts Er �- ,T S is2r ,., =.a' .. d v' f<x � .t,. J ' iE 7 t' The Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). 2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury or disease. Deductibles and Self - Insured Retentions. Any deductibles or self - insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, agents and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, official, employees, agents or volunteers. 2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers. Any insurance or self - insurance maintained by the City, its officers, officials, employees, agents or volunteers. shall be excess of the Contractor's insurance and shall not contribute with it. 3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees, agents or volunteers. 4. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty days' prior written notice by certified mail, return receipt requested, has been given to the City. 31 1 0 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Verification of Coverage. The Contractor shall furnish the City with a certificate of insurance showing required coverage. Original endorsements effecting general liability and automobile liability coverage are also required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. Subcontractors. The Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 32 PRICE PROPOSAL - • �'c+:- ,_ ,��..�r:g- �«as:- .a -•=r. ..': c' fi- a:'`#+'! i=._ 7•"• ?Yr�,....... P3�;-, Ag-=--•_ c±' r^.- a'.::?;= a•:`• vzs;"( _'- „fi•'°7,,y!".�-- '�aa.•c. -:rr ;g, �i- c «e• ?�........ i.i ,..s ” ..5i e: � .....,.;. �•+w :ha.:: :5s..'.'�r:� ..,. ... - «3.f :.'.:-: �. - .d.:.�. -:_ k..:r.�:.e..: °r• The undersigned, who is authorized to represent the proposing firm and has carefully examined the Request for Proposals, proposes to furnish the services described in Section A of Specification for the prices quoted below in full. NOTE: The City reserves the right to award a contract in parts or in its entirety or for various alternates and reserves the right to reject all bids and re- advertise, as appears to be in its best interests of the City. A bid is required for this entire work, the estimated quantities set forth in this Bid Sheet being solely for the purpose of comparing bids, and final compensation under the Contract will be based upon the actual quantities of work satisfactorily completed. The unit and /or lump sum prices bid shall include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures. The City reserves the right to increase or decrease the amount of any quantity shown and to delete any item from the Contract. Hourly Labor Rate for Additional Unspecified Work 'r�i i S — f ' (4 ttiz � � Material Handling Markup Rate (Percentage) 2,0 °t o • Legal Business Name of Bidder Cs kt 1,1 ' 1 t Lj i �� Business Address 1 t a _ . g • • '4 J1, 1). - '(4 Business Tel. No. `' -1'1 (. '616\5"; Signature of bidder . - %) Date: L.Ca OLkrit _ V Title L,y��,'' ; f �r Signature of bidder --a� .Date ° Title Signature of bidder Date Title Signature of bidder Date Title • 4 • 0 Price Proposal Marina Community Center • Quantity Monthly Cost Task Unit Cost • 'Quantity year Yearly cost (divide by 12) 1 Empty and Clean Wastebaskets and Trashcans (3.b) 260 W) " C 21 Remove Graffiti (3.m) 1 260 t 1 - 1 1,0 - 3 Sweep Sidewalks, Patios. and Exterior Foyers (3.n) 260 6b - L: 5 4 Mop and Disinfect Floors (3.v) 1 2601 1 y -- ( r, 5 Dust Furniture (3..z) 1 260 i-q(. ) - '1., 0 6 Light Repair (3bb) 1 260 2 - I 2.. 7IPest Control if necessary (3cc) 260 1 .--+ 1 :. - 1 1-- Disinfect Restroom Doors, Frames, Hardware, and 8 Switch plates (4.a) 260 \ 7,z; - (q 9 Refill Restroom Dispensers (4.b) 260 - ) - 1 140 - 10 Disinfect Restroom Countertops (4.c) 260 -:060 -- ' F ( - 11 Disinfect Restroom Sinks (4.d) 1 260 jGt (c: '" - 12 Clean Restroom Mirrors (4.e) 1 260 2J - (., t If - Disinfect Interior Restroom Walls, Partitions, and 9,c; 13 Floors (4.g) 260 �' 1 14 Disinfect Toilets and Urinals (4.i) 260 7 1J-- (t -- 15 Correct Minor Plumbing Problems (4.n) 260 bp- 5 16 Refill Breakroom /Kitchen Dispensers (6.a) 260 Zt l - 'i. - Clean Breakroom %Kitchen Cabinet and Refrigerator '/ 17 Exteriors (6.c) 260 U -0.7 18 Disinfect Breakroom /Kitchen Countertops 6b 1 260 'LJl - SO 19 Disinfect Breakroom /Kitchen Sinks (6.d) 260 "- 12Z, �w 20 Clean Microwave and Conventional Ovens 6e 260 t . 1C - 21 Clean Wall and Ceiling Fixtures (3.aa) 1 1 4 ' - 1 22 Descale Toilets and Urinals (4.j) 1 1 41 _ 7--,-1/4=_- '2_— 1 23 Wash Window Glass (3.g) 41 � - — 1 2...- 24 Wash Window Screens and Louvers (3.h) I d n -- 5 25 Polish Resilient Floors (3.v) 1 4 4 1) 1 40 - Scrub Interior Restroom Walls, Partitions, and Floors 26 (4.h) .. ( 4 r� 5 271 Polish Brightwork (4.o) 4 3 — 1 5 --- 281 Clea Refrigerators (6.f) 1 4 1 L C::, 1 tj Total 710 - - 1 (0,,t4 L- . .. Page 1 of 15 0 • Price Proposal North Seal Beach Community Center • Quantity Monthly Cost Task Unit Cost per year Yearly cost (divide by 12) 1 Report Problems (3.a) 2601 ... — L."' '3 -- 2 Empty and Clean Wastebaskets and Trashcans (3.b) 260 6,{i ' ' J 3 Remove Graffiti (3.m) 1 2601 l '1,0 1 1 C' — 6, 1� 1 1 ,, / 4 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 260 1 C) . - t). 5 Mop and Disinfect Floors (3.v) 2601 '1 :1) '" (e. 6 Dust Furniture (3.z) 1 2601 2,1 — ' 7 Light Repair (3bb) 2601 /2-t•i 1.. - 81Pest Control if necessary (3cc) 1' 2601 — '),,r Disinfect Restroom Doors, Door Frames, Door 9 Hardware, and Switch plates (4.a) 260 ,, U.) ` I 10 .- 10 Refill Restroom Dispensers (4.b) • 260 t —W 1 tk'(.) -- 1 1 Disinfect Restroom Countertops (4.c) 1 260 1 -•\' 1 ?) v -- 1 t- c) 12 Disinfect Restroom Sinks (4.d) 1 260 51;.D -- 170 — 13• Clean Restroom Mirrors (4.e) 1 260 '2,44-'0 — 1,10 Disinfect Interior Restroom Walls, Partitions, and 14 Floors (4.g) 260 U) — .S 15 Disinfect Toilets and Urinals (4.i) 1 260 , - -- J 7,D r C,,) — 16 Correct Minor Plumbing Problems (4.n) 1 2601 ( 1 5 — 17 Refill Breakroom /Kitchen Dispensers (6.a) 1 1 260 r44 - L . • 1 9,e3 - Clean Breakroom /Kitchen Cabinet and Refrigerator � 18 Exteriors (6.c) 260 2"4 ° -- 24.) 19 Disinfect Breakroom /Kitchen Countertops 6b 1 260 14 ,0_ _ 1 ')„e j 20 Disinfect Breakroom/Kitchen Sinks (6.d) 1 260, e )A - () s 1 . ': 21 Clean Microwave and Conventional Ovens 6e 260 , ')./ ), ,-- ti () - 22 Clean Wall and Ceiling Fixtures (3.aa) 4 ] ( ') 1 23 Descale Toilets and Urinals (4.j) 4 '2,4, _ 1 24 Wash Window Glass (3.g) 4 1--dc',/ 1.- 25 Wash Window Screens and Louvers (3.h) 1 4 GO_ 26 Polish Resilient Floors (3.v) , 41 l 0,0 Scrub Interior Restroom Walls, Partitions, and Floors 2 7 27 (4.h) 4 3 4. 28 Polish Brightwork (4.o) 4 Tc2 r '7; .- 29 Clean Refrigerators (6f. 4 t L -- j Total "7'113 1 io s 2,— Page 2 of 15 • 0 e . Price Proposal Mary Wilson Library senior center, large meeting room and kitchen Uuantity Monthly Cost Task Unit Cost per year Yearly cost (divide by 12) 1 Report Problems (3.a) I 260 ? ( — — 2 Empty and Clean Wastebaskets and Trashcans (3.b) 260 (. ; --' 3 Clean Window and Door Glass at Entrances3f 260 k %,, - k b -- 4 Remove Graffiti (3.m) 260 i 2,b , 0 — 5 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 260 1 0rr ' `8 — 6lVacuutn and Spot Clean Carpets (3.p) 1 260 \ 1, k i _y' 7 Wet Mop Floors (3.u) 1 260 S (;C' r ZS r 8 Dust Furniture (3.z) I 1 260 5� .� k 0. 91 Light Repair (3bb) 260 (, 0 --- 5 10 Pest Control if necessary (3cc) 260 (' c r 11 Correct Minor Plumbing Problems (4.n) 260 C r 12 Refill Breakroom /Kitchen Dispensers (6.a) 260 C3 t 6 13 Disinfect Breakroom /Kitchen Countertops6b 260 ( 2-47 a— (rs Clean Breakroom /Kitchen Cabinet and Refrigerator . 14 Exteriors (6.c) 260 ( — ‘ Cj -- 15 Disinfect Breakroom /Kitchen Sinks (6.d) 260 F S i Q — 16 Clean Microwave and Conventional Ovens6e 260 (r 0 > 1 4 , 17 Clean Wall and Ceiling Fixtures (3.aa) 41 L e 18 Wash Window Glass (3.g) 41 t e) -- 10 -- Clean Doors, Door Frames, Door Hardware, and 19 Switch plates (3.i) 4 CO "` 1 G Tota1l "'i rt 1 7 ' Page 3 of 15 . ' 0 • Price Proposal City Hall Building and Restrooms Quantity IVlontnly Cost Task Unit Cost per year Yearly cost (divide by 12) 1 Report Problems (3.a) I 2601 1 - -^ 2 Empty and Clean Wastebaskets and Trashcans (3.b) I 260 k "Ike - 1 OC. 3 Empty and Clean Ashtrays (3.c) I 260 1,1P r 0 4 Clean and Disinfect Drinking Fountains (3.d) I 260 '.„. .- ° f." - 5lClean Lobby Counters (3.e) I 2601 /.../41 - . /.. - 6 Clean Window and Door Glass at Entrances3f I 260 1 li 1 Q 7 Remove Graffiti (3.m) 260 %{l� 1-0 -- 8 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 260 1 ee) - 7C-- 9 Vacuum and Spot Clean Carpets (3.p) 260 1 Wt.; -. 1 el ) 10 Wet Mop Floors (3.u) I 260 \ " a i tL1J- 1 1 Dust Furniture (3.z) 2601 4., F} - `f., 0 12 Light Repair (3bb) 2601 S. i-o - 1 `r 13 Pest Control if necessary (3cc) 2601 i, -!-o 1 2i Disinfect Restroom Doors, Door Frames, Door 14 Hardware, and Switch plates (4.a) 260 ( 1 _ 1 L- 15 Refill Restroom Dispensers (4.b) 1 _J 260 ST 4 4" - "7 16 Disinfect Restroom Countertops (4.c) I 260 } ' tff - 17 Disinfect Restroom Sinks (4.d) 1 260 5 ty - 2 -- 18 Clean Restroom Mirrors (4.e) I 260 ;fit .-- 4'1_ - Disinfect Interior Restroom Walls, Partitions, and .• r 19 Floors (4.g) 260 .5 07 cj 7 f 20 Disinfect Toilets and Urinals (4.i) 260 crO t - ik t - 21 Correct Minor Plumbing Problems (4.n) 260 S44 O.-- `Z. (') - 22 Refill Breakroom/Kitchen Dispensers (6.a) 260 24 2'' 23 Disinfect Breakroom /Kitchen Countertops6b 260 5 ,- co_ , 24 Disinfect Breakroom /Kitchen Sinks (6.d) 1 260 ,5 L' i `` - - 25 Clean Microwave and Conventional Ovens6e 260 2- 6 - 1 L -- 26 Clean and Arrange Tables and Chairs (6.g) 260 )VG - '2_- r Clean Breakroom/Kitchen Cabinet and Refrigerator ` 27 Exteriors (6.c) 52 ( 2-0 - � J - 28 Wash Window and Door Glass (3.g) _ 4 '7 E) &; �i Clean Doors, Door Frames, Door Hardware, and �-- 29 Switch plates (3.i) 4 /`�% 30 Clean Window Blinds (3.j) • 4 / 2 '- i e -- 31 Clean Interior Walls (3.1) 4 CO - C 32 Bonnet -Clean Carpets (3.q) 41 ce i - f-, 33 Dust Ceilings (3.y) 4 / 2.0 ._ ( (-) 34 Polish Resilient Floors (3.v) 4 5 - - Scrub Interior Restroom Walls, Partitions, and Floors l �, 35 (4.h) 4 p - 1r) -- 36 Descale Toilets and Urinals (4.j) 4 9)-Pt -- 14FJ 37 Polish Brightwork (4.o) 1 4 / 2. ' (C - 38 Clean Refrigerators (6.0 1 4 ' / ,-- t 0_,-._ Total' 1 r - 1 1,i ( S ;-- Page 4 of 15 . ` Q • • Price Proposal Public Works Corporation Yard Offices and Restrootns Quantity Monthly Cost Task Unit Cost per year Yearly cost (divide by 12) 11 Report Problems (3.a) 1 I 2601 • - 1 -- 2 Empty and Clean Wastebaskets and Trashcans (3.b) 260 7,360 1 3 - 3 Empty and Clean Ashtrays (3.c) 260 1,P1, 1.1` 1 --T - 4 Clean and Disinfect Drinking Fountains (3.d) 1 260 5 2 - ‘ 1 - 5 Clean Lobby Counters (3.e) � I 260 ( 1 L --- ( c \ - 6 Clean Window and Door Glass at Entrances (3.f) 260 _ 7 Remove Graffiti (3.m) I 260 (0 5 -- 8 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 260 -- 24C.), - I ?,r 9 Vacuum and Spot Clean Carpets (3.p) I 260 `^ ( c C„! - 1 11 1 d - 10 Wet Mop Floors (3.0 260 (--C3 ..- 1 i-1-(7) 11 Dust Furniture (3.z) 1 260 ?,(,,,� j -- 1 .-e .- 12 Light Repair (3bb) • 1 260 t;? i 1 5 131Pest Control if necessary (3cc) 260 1 0, - C - Disinfect Restroom Doors, Door Frames, Door 14 Hardware, and Switch plates (4.a) 260 ( -51 - k k 15 Refill Restroom Dispensers (4.b) 260 1 3.7 - ` i - 16 Disinfect Restroom Countertops (4.c) I 260 ( 20 -.- I vi - 17 Disinfect Restroom Sinks (4.d) 260 -2'c-C-t1 - ` /./C: -- 18 Clean Restroom Mirrors (4.e) 260 t -- 7-e- 1r) - Disinfect interior Restroom Walls, Partitions, and 19 Floors (4.g) 260 - Li 201Disinfect Toilets and Urinals (4.1) 1 260 ,-7 1- 1 31 - 21 Disinfect Showers and Adjacent Changing Areas (4.k)1 260 ` 32_--- 1 i; 22 Correct Minor Plumbing Problems (4.n) " 2601 C..t' - 1 ; 23 Refill Breakroom /Kitchen Dispensers (6.a) 260 t. C N i - t 3 - 24 Disinfect Breakroom /Kitchen Countertops (6.b) 260 t 5.71,- ( 3 •- 25 Disinfect Breakroom /Kitchen Sinks (6.d) 260 t . - t 3 - 26Clean Microwave and Conventional Ovens (6.e) 1 260 7 z•-- - 271Clean and Arrange Tables and Chairs (6.g) 260 ?, Clean Breakroom /Kitchen Cabinet and Refrigerator 28 Exteriors (6.c) 52 4 1-0 -- i0 - 29 Polish Resilient Floors (3.v) 4 w _ 30 Wash Window and Door Glass (3.g) 1 4 - ,_ za. - Clean Doors, Door Frames, Door Hardware, and 31 Switch plates (3.i) 4 (C' Ct - C - 32 Clean Window Blinds (3.j) 1 • 4 (,(:), - C - 33 Clean Interior Walls (3.1) 4 C -(} -- C -- 34 Bonnet -Clean Carpets (3.q) 4 ( j - t 0 - 35 Dust Ceilings (3.y) 4 Le .- C Scrub Interior Restroom Walls, Partitions, and Floors 36 (4.h) 4 C - 37 Descale Toilets and Urinals (4.j) 1 4 G - `i -- 38 Scrub Showers and Adjacent Changing Areas (4.1) 1 4 61, 3 - 5i 39 Clean Shower Drain Grates (4.m) v V • 1 4 9 - - I, - 40 Polish Brightwork (4.o) 4 1 A - Y> 41 Clean Refrigerators (6.t) 4 C- 0 .- 5 - Total 6 0:31.-- 5 012 -- Page 5 of 15 • Price Proposal Old City Hall Building and Restrooms Quantity Monthly Cost Task Unit Cost i per year Yearly cost (divide by 12) 1 Report Problems (3.a) 260 2 Empty and Clean Wastebaskets and Trashcans (3.b) 260 3 Empty and Clean Ashtrays (3.c) • [ 260 4 Clean and Disinfect Drinking Fountains (3.d) 260 5 Clean Lobby Counters (3.e) 260 6 Clean Window and Door Glass at Entrances3f 260 7 Remove Graffiti (3.m) 260 8 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 260 • 9 Vacuum and Spot Clean Carpets (3.p) 260 10 Wet Mop Floors (3.u) 260[ 11 Dust Furniture (3.4 260 12 Light Repair (3bb) 1 260 13 Pest Control if necessary (3cc) 1 260 Disinfect Restroom Doors, Door Frames, Door 14 Hardware, and Switch plates (4.a) 260 15 Refill Restroom Dispensers (4.b) 260 16 Disinfect Resrroom Countertops (4.c) 260 _ 17 Disinfect Restroom Sinks (4.d) 260 18 Clean Restroom Mirrors (4.e) 260 Disinfect Interior Restroom Walls, Partitions, and 19 Floors (4.g) 260 20 Disinfect Toilets and Urinals (4.i) 260 21 Correct Minor Plumbing. Problems (4.n) 260 22 Refill Breakroom/Kitchen Dispensers (6.a) 260 23 Disinfect Breakroom /Kitchen Countertops6b _ 260 24 Disinfect Breakroom /Kitchen Sinks (6.d) 260 25 Clean Microwave and Conventional Ovens6e 260 26 Clean and Arrange Tables and Chairs (6.g) 260 Clean Breakroom/Kitchen Cabinet and Refrigerator 27 Exteriors (6.c) 52 28 Wash Window and Door Glass (3.g) 4 Clean Doors, Door Frames, Door Hardware, and 29 Switch plates (3.i) 4 30 Clean Window Blinds (3.j) 4 31 Clean Interior Walls (3.1) 4 32 Bonnet -Clean Carpets (3.q) 4 33 Dust Ceilings (3.y) 4 34 Polish Resilient Floors (3.v) 4 Scrub Interior Restroom Walls, Partitions, and Floors 35 (4.h) 4 36 Descale Toilets and Urinals (4.j) 4 37 Polish Brightwork (4.o) 4 38 Clean Refrigerators (6.f) 4 Total Page 6 of 15 0 • Price Proposal Police Department Quantity Monthly Cost Task Unit Cost per year Yearly cost (divide by 12) 1 Report Problems (3.a) 1 . 260 \'? - I , ('-} 2 Empty and Clean Wastebaskets and Trashcans (3.b) 260 fict; ( _O - 31Empty and Clean Ashtrays (3.c) 260 ' l t k v - 4 Clean and Disinfect Drinking Fountains (3.d) 260 (t' L � 1 ti 9 - 5 Clean Lobby Counters (3.e) I 260 ('; -- 1.0 - 6 Clean Window and Door Glass at Entrances (3.0 260 (,QC ' t `S - 7 Remove Graffiti (3.m) 260 (v,) e E 0 - 8 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 260 j I L tLj '- 9 Vacuum and Spot Clean Carpets (3.p) 260 '' ;V ` - ( r. 10 Wet Mop Floors (3.0 260 1„.-.4-W, -- 1-100 -- 11 Dust Furniture (3.z) 260 C i-'(, -O - l S -- 12 Light Repair (3bb) 260 i) 1-r) - 13 Pest Control if necessary (3cc) 260 14-1,1 - 4..-6 - Disinfect Restroom Doors, Door Frames, Door 14 Hardware, and Switch plates (4.a) 260 ��C: "r 15 Refill Restroom Dispensers (4.b) 260 r )- G ; ' Z C - 16 Disinfect Restroom Countertops (4.c) 260 �i v - '1- - 17 Disinfect Restroom Sinks (4.d) 260 3i`� _ x_, - - 18 Clean Restroom Mirrors (4.e) 260 V - 1 1- Disinfect Interior Restroom Walls, Partitions, and 19 Floors (4.g) 2601 t ' - 20 Disinfect Toilets and Urinals (4.i) 1 260 L1- t c, - .1R 1 7 21 Disinfect Showers and Adjacent Changing Areas (4.k) 260 V } - , WC - 22 Correct Minor Plumbing Problems (4.n) 1 260 " I - 23 Refill Breakroom /Kitchen Dispensers (6.a) 260 j 1 5 24 Disinfect Breakroom /Kitchen Countertops (6.b) 260 e24,0 .- ?--te ' 25 Disinfect Breakroom /Kitchen Sinks (6.d) 2601 '3 6 - `2/5 261Clean Microwave and Conventional Ovens (6.e) 260 t y^ 1 t 7 271 Clean and Arrange Tables and Chairs (6.g) 260 3 �l 2 a Clean Breakroom /Kitchen Cabinet and Refrigerator 28 Exteriors (6.c) 52 t. 20 a- l 0 •- 29 Polish Resilient Floors (3.v) 1 4 j ") .r._ L t 30 Wash Window and Door Glass (3.g) 1 4 73 1._t: .- Clean Doors, Door Frames, Door Hardware, and , ( 31 Switch plates (3.i) 4 `� `-'f;C: 32 Clean Window Blinds (3.j) 4 (• Y' b 1 1 r 33 Clean Interior Walls (3.1) 4 I V.1 - t, -- 34 Bonnet -Clean Carpets (3.q) 4() l - T Z (ti -- 35 Dust Ceilings (3.y) 1 4 ( 20 ..- ' 0 - Scrub Interior Restroom Walls, Partitions, and Floors 1 36(4.h) 4 1tf.; . rj 37 Descale Toilets and Urinals (4.j) 4 (- -- l c - 38 Scrub Showers and Adjacent Changing Areas (4.1) 4 ( *3r j - V 39 Clean Shower Drain Grates (4.m) 4 ( 7A) - } ( - 40 Polish Brightwork (4.o) 4 I 'I) k (1 -- 411Clean Refrigerators (6.0 C ,. 1 5 7 Total 'G1 4 5't 1 1 `( ' ) Page 7 of 15 • Price Proposal Police Substation Quantity Montnly Cost Task Unit Cost per year Yearly cost (divide by 12) 1 Report Problems (3.a) 1 1561 2 - /- 2 Empty and Clean Wastebaskets and Trashcans (3.b) 156 1 LC' - 1,( - . 3 Empty and Clean Ashtrays (3.c) 156 24 - 1_. 4 Clean and Disinfect Drinking Fountains (3.d) 156 2- '.i' 5 Clean Lobby Counters (3.e) 156 Z, --E-- 1., - 6 Clean Window and Door Glass at Entrances (3.0 1 1 156 -7 7 - - - 7 Remove Graffiti (3.m) 1 I 156 -2,.. 1..- 8 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 156 'L., - - 1_, ' 9 Vacuum and Spot Clean Carpets (3.p) 156 1 t;";C; - 1 1 r3 --- 10 Wet Mop Floors (3.u) 156 (fc :, - 1 1 C - 11 Dust Furniture (3.z) 156 Z71" .- 1. . 12 Light Repair (3bb) 156 Z44- 1, f 13 Pest Control if necessary (3cc) 1 156 - 7 - Disinfect Restroom Doors, Door Frances, Door '•f 14 Hardware, and Switch plates (4.a) 156 "`f - - 1., ' 15 Refill Restroom Dispensers (4.b) I. 156 .t - t 16 Disinfect Restroom Countertops (4.c) 156 17 0 1. - 17 Disinfect Restroom Sinks (4.d) 156 ', Z 18 Clean Restroom Mirrors (4.e) 156 2-4 ..- 1..•- Disinfect Interior Restroom Walls, Partitions, and r , 19 Floors (4.g) 156 .i 20 Disinfect Toilets and Urinals (4.i) 1 1 156 (�; }• - 1 C., 21 Correct Minor Plumbing Problems (4.n) 15 6 .' -- 1 1, ' 22 Refill Breakroom /Kitchen Dispensers (6.a) 1 156 'J -- 1 ri 23 Disinfect Breakroom /Kitchen Countertops (6.b) 156 2A-I •- A L., ` 24 Disinfect Breakroom/Kitchen Sinks (6.d) . 156 2.-A-1- - 1r 25 Clean Microwave and Conventional Ovens (6.e) 156 2,/".- 1 / - 26 Clean and Arrange Tables and Chairs (6.g) 156 1.1-i" - 1- Clean Breakroom /Kitchen Cabinet and Refrigerator 27 Exteriors (6.c) 52 p. - 1 28 Polish Resilient Floors (3.v) , 4 1 2-6 - 1 0 ' 29 Wash Window and Door Glass (3.g) 1 4 / 1 - _ ' 1 ' - Clean Doors, Door Frames, Door Hardware, and 30 Switch plates (3.i) 4 J -" 1 31 Clean Window Blinds (3.j) 4 L• 0 - " 32 Clean Interior Walls (3.1) 1 4 • S'; - `} - 33 Bonnet -Clean Carpets (3.q) 4 1 '2/ ► \ G - 34 Dust Ceilings (3.y) 4 L7C -_ 1 'ir Scrub Interior Restroom Walls, Partitions, and Floors 35 (4.h) 4 -h I 36 Descale Toilets and Urinals (4.j) 4 `' 37 Polish Brightwork (4.o) 4 tr '.4' - 38 Clean Refrigerators (6.f 4 Z- - 7-'' Total t 11 I le k$ - 1 Page 8 of 15 1 • Price Proposal Lifeguard Deapartment building and restrooms (uanttty - Monthly Cost Task Unit Cost per year Yearly cost (divide by 12) 1 Report Problems (3.a) 1 260 Z.4.- 1 'j - 2 Empty and Clean Wastebaskets and Trashcans (3.b) 1 260 1 g '-{ - 1 Z -- 3 Empty and Clean Ashtrays (3.c) 1 260 ,'34' ; - 4 Clean and Disinfect Drinking. Fountains (3.d) 1 260 •7 Z - C .- 5 Clean Lobby Counters (3.e) 260 - I _ 6 Clean Window and Door Glass at Entrances (3.f) 260 L 0 - 1 5 - 71Remove Graffiti (3.m) 1 1 260 . .3 - - 81Sweep Sidewalks Patios, and Exterior Foyers (3.n) I 260 7 •1 - t - 9 Vacuum and Spot Clean Carpets (3.p) 1 1 260 jr I . 'Z 5 10 Wet Mop Floors (3.0 260 , .- Z Cl 11 Dust Furniture (3.z) I 260 ("i t_ t 2.. - 121Light Repair (3bb) 260 3.% - 1 3 - 13 Pest Control if necessary (3cc) 260 ' 1 _5 - Disinfect Restroom Doors, Door Frames, Door 14 Hardware, and Switch plates (4.a) 260 7 2 , 15 Refill Restroom Dispensers (4.b) 1 2601 t 71, - 1 t 0 - 16 Disinfect Restroom Countertops (4.c) 1 260 •Z C 17 Disinfect Restroom Sinks (4.d) 260 7 Z• - 6 - 18 Clean Restroom Mirrors (4.e) 1 2601 • 1 7, 1 e1 Disinfect Interior Restroom Walls, Partitions, and 1 19 Floors (4.g) 2601 ) z- _ 20lDisinfect Toilets and Urinals (4.i) I 260 )to. - 50 - 211 Disinfect Showers and Adjacent Changing Areas (4.k) 260 1 "i ' {' •- t 1 - 22 Correct Minor Plumbing Problems (4.n) 260 Lj C1 •• 23 Refill Breakroom /Kitchen Dispensers (6.a) 1 2601 (n- -- 24 Disinfect Brcakrootn /Kitchen Countertops (6.b) I 2601 (.1 - I 9 5 •- 25 Disinfect Breakroom /Kitchen Sinks (6.d) - 1 1 2601 Cc -- 1 261Clean Microwave and Conventional Ovens (6.e) 1 2601 h c) -- 5 r 27 Clean and Arrange Tables and Chairs (6.g) 260 (: •- t - Clean Breakroom /Kitchen Cabinet and Refrigerator 28 Exteriors (6.c) y 52 3 C. 3 29 Polish Resilient Floors (3.v) I. 4 2 - 30 Wash Window and Door Glass (3.g) 1 4 3 Is CI r 1 '3e -- Clean Doors, Door Frames, Door Hardware, and r 31 Switch plates (3.i) 4 L -C.)� 4 32 Clean Window Blinds (3.j) 4 410 - 1 r? 331Clean Interior Walls (3.1) 1 4 ;0. - 4 34 Bonnet -Clean Carpets (3.q) 1 4 f r t i� - 35}Dust Ceilings (3.y) 1 4 �, 0 1 5 - Scrub Interior Restroom Walls, Partitions, and Floors 36 (4.h) 1 4 CCU '- - 37 Descale Toilets and Urinals (4.j) 1 4 1 Cr' 1 - 5 -- 38 Scrub Showers and Adjacent Changing. Areas (4.1) 1 4 7 2-- 1 A. 39 Clean Shower Drain Grates (4.m) - 1 4 - 3 C - 1 3 - 401Polish Brightwork (4.o) 1 41 :7.( - 3 - . 41 I Clean Refrigerators (6.0 1 4 '�k +,.- 7 Total ` - 1 i -..9. - Page 9 of 15 • • Price Proposal Seal Beach Pier Restrooms (Labor Day to Memorial Day 36 week non -peak) Monthly Cost Quantity during period Task ( 1 time per day) Unit Cost per year Yearly cost (divide by 8) 1 Report Problems (3.a) 2521 ( O - 1 1 0 2 Empty and Clean Wastebaskets and Trashcans (3.b) 252 l,'? j`` S (j 3 Clean and Disinfect Drinking Fountains (3.d) 252 V20 - 1 I -- Y `% r 4 Remove Graffiti (3.m) 252 2, Q) I L V 5 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 2521 2 - • • 6 Wet Mop Floors (3.u) 2521 te i (t 0. - 7 Light Repair (3bb) 2 5 2 k C3 C;' -- 1 .1- ) 8 Pest Control if necessary (3cc) 1 252 eti)" ( £Th - Sweep Concrete, Ceramic Tiie, and Resilient Floors � 9 (3.t) 252 1431 - 2-` r 7 - Disinfect Restroom Doors, Door Frames, Door 10 Hardware, and Switch plates (4.a) 252 /..A71j - 2- 5 -- 11 Refill Restroom Dispensers (4.b) 252 /LA) - 2- X 12 Disinfect Restroom. Countertops (4.c) 252 ZG[> - L F — 13 Disinfect Restroom Sinks (4.d) 252 1 4.7` ' /...ti' 14 Clean Restroom Mirrors (4.e) 252 /7.-7 i - �K Disinfect Interior Restroom Walls, Partitions, and 15 Floors (4.g) 252 2v� //)"- 16 Disinfect Toilets and Urinals (4.i) 252 ‘ 4"4 -- i y -- 17 Correct Minor Plumbing Problems (4.n 252 t, - 77,0 - Divide by 12 18 Clean Wall and Ceiling Fixtures (3.aa) 4 - U - 19 Descale Toilets and Urinals (4j) 4 t — -2,E1 20IPolish Brightwork (4.o) 1 4 1 , '-, Total 6 Z- 4-0- 1 1 to -- • Page 10 of 15 • • • Price Proposal Seal Beach Pier Restrooms (Memorial Day to Labor Day 16 week peak) Quantity Monthly Cost Task 4 times per day Unit Cost per year Yearly cost (divide by 4) 1 1Report Problems (3.a) 112 '3 Zo --- t . 0 - - 2 Empty and Clean Wastebaskets and Trashcans (3.b) 112 ;r ^ 10 — 31Clean and Disinfect Drinking Fountains (3.d) 112 u,L t BC — 4 I Remove Graffiti (3.m) 112 1-1, - 1 �i O. 5 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 1 12 [ '7�j ' 5' — 6 Wet Mop Floors (3.u) 112 t ( ( — u uc.rj — 7 Light Repair (3bb) 112 8 Pest Control if necessary (3cc) 112 O, -- 'Z01 — Sweep Concrete, Ceramic Tile, and Resilient Floors 9 (3.t) 112 `, Ze - 5 5 - Disinfect Restroom Doors, Door Frames, Door // 10 Hardware, and Switch plates (4.a) 112 - 2(.0 " iVec 11 Refill Restroom Dispensers (4.b) 112 7 ,-1--= Go 1 2 Disinfect Restroom Countertops (4.c) 112 (:j- b0 _ 1 3 Disinfect Restroom Sinks (4.d) 112 2 -L 55 — 14 Clean Restroom Mirrors (4.e) 112 2-2.£j 5 5 Disinfect Interior Restroom Walls, Partitions, and S .. 15 Floors (4.g) � 16IDisinfect Toilets and Urinals (4.i) 112 7,(°ID `,j -- 17ICorrect Minor Plumbing Problems (4. I 112 Z2 - 112 I c o — Total ' 7 (c 0 - • ; .9 q ap= . Page 11 of 15 • • Price Proposal McGaugh School Pool Restrooms Quantity Monthly Cost Task Unit Cost per year Yearly cost (divide by 12) 1 IRepon Problems (3.a) 1 260 -- 1 2 Empty and Clean Wastebaskets and Trashcans (3.b) 260 kJ .7 7C — 3 Clean and Disinfect Drinking Fountains (3.d) 1 260 1 6 ' 1 ^ ,"� 4 Remove Graffiti (3.m) 1 260 ‘1..t. — 1 t v� I I 5l Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 260 Z 2- 1_1 6 Light Repair (3bb) 2601 \' ` '" V O Sweep Concrete, Ceramic Tile, and Resilient Floors 7 (3.t) 260 = '' - 7;' -- $ Wet Mop Floors (3.u) 1 260 '^, — 'Y +v 9 Pest Control if necessary (3cc) 260 i '?, — 1 , 0 — 10 Refill Restroom Dispensers (4.b) 260 ' S'I'Co CI — 1 Y� — 11 Clean Restroom Min (4.e) 260 " e — 1 1) 12 Correct Minor Plumbing Problems (4.n) 260 "),,, -- '2.' 13 Clean Wall and Ceiling Fixtures (3.aa) 4 x '7€3 `' 1' " 14 Descale Toilets and Urinals (4.j) 4 O '` 6 -, 15 Polish Brightwork (4.o) 1 4 1 1, 60 — -IL Total! 1 4 .1r5 1''' -f0 Page 12 of 15 • r Price Proposal Zoeter Softball Field Restrooms Quantity ( Monthly Lost I Yearly cost Task Unit Cost per year (divide by 12) 1 Report Problems (3.a) 260 k -.' 1 E - 2 Empty and Clean Wastebaskets and Trashcans (3.b) 260 — i5- 3 Clean and Disinfect Drinking Fountains (3.d) I 260 1 'Z,�:._ i!) — 4 Remove Graffiti (3.m) 260 (,. — 5 Sweep Sidewalks, Patios, and Exterior Foyers (3.n) 260 V 'Z..0 - t 0 6 Light Repair (3bb) 1 260 '— 1 1. — Sweep Concrete, Ceramic Tile, and Resilient Floors �, 7 (3.t) 260 . qo - 1 c 8 Wet Mop Floors (3.u) 260 '3 A -- _ Lci 9 Pest Control if necessary (3cc) I 260 1,.k. 1 10 Refill Restroom Dispensers (4.b) ( r 260 I t 1 11 Clean Restroom Mirrors (4.e) 260 (,tz 1 5 t . - 12 Correct Minor Plumbing Problems (4.n) 2 _ 13 Clean Wall and Ceiling. Fixtures (3.aal 1 4 VI -- °3 -- 14 Descale Toilets and Urinals (4.j) I 4 . L II r 15 Polish Brightwork (4.o) 1 4 Go. -. J 5 Total V y i..,(,t6 E 't • • Page 13 of 15 • CITY OF SEAL BEACH - PRICE PROPOSAL Summary Facility Annual Cost Marina Community Center $7,704.00 North Seal Beach Senior Center $7.704.00 Mary Wilson Library $2,076.00 City Hall $14,376.00 Old City Hall Excluded City Yard $6,036.00 Police Department $20,856.00 Police Substation $1,992.00 Lifeguard Building $3,948.00 Pier Restrooms $14,000.00 McGaugh Restrooms $4,152.00 Zoeter Field Restrooms $1,668.00 Total $84,512.00 • r • City of Seal Beach - Request for Proposal to Provide Janitorial Service April 8, 2004 Statement of Supplies Attached you will find a price list for consumable supplies. The list we have provided is the price you will pay upon acceptance of the agreement. It is difficult to determine the proper consumption of product without staff population or average daily foot traffic. If this information can be provided we will be happy to give estimates more accurate to each site. In the meantime please accept our supply list which can be altered and items added to more closely match the dispensers. . Due to the short turnaround time of this bid we apologize for the bid quality. We do want it to be known that where ever white out is used we have app ved of those changes and endorse them below. Endorsement of items changed by correction fluid Date: Th - you, B rett D unstan Coastal Building. Services, Inc. • • i COASTAL, BUILDING SERVICES, INC. SUPPLY PRICING LIST Item Unit Your Price Urinal screen w /block ea. $3.00 Purel Antibacterial Soap ea. $6.47 Pina Colada Hancl and Body gal. $9.01 24x24 Densepak liners cs. $26.50 30x37 Densepalz. liners _ cs. $32.33 43x48 Densepak liners - cs. $32.33 #4 Stavfree cs. . $47.70 Playtex Tampon cs. $72.00 786 Singlefold towel cs. $38.16 389 multifold towel cs. $31.80 33530 kitchen roll towel cs. $39.75 027 toilet paper cs. $48.76 Toilet seat covers cs. $58.83 • GENERAL PROCEDURES MANAGEMENT Coastal Building Services will conduct inspections to insure that work is being accomplished in accordance with our standards and to the satisfaction of the customer. A representative will conduct periodic daytime inspections with ke management personnel to assure work performance is being met. Monthl written reports will be maintained on your account and in your permanent file. SUPERVISION Coastal Building Services will provide - qualified supervision to assume responsibilit for personnel while performing the services as outlined in the cleaning schedule. Supervisors assigned to your account will be thoroughl briefed on all specifications and requirements of your facilit TOB ASSIGNMENTS AND WORK LOADING The Coastal Building Services operations team will utilize their experience in organizing the work program for your facilit The CBS President, Night Operations Manager and the District Manager or Building Lead whose direct responsibilities of the facilit will be - Work specifications, densit of building, physical layout and time constraints. This team structures a plan for cleaning the facility, then fits people into the plan b making the most effective assignments possible. Each assigned cleaner is then trained to perform his /her assignment. The objective is to be thorough yet efficient, so the cleaner is trained in a system and is taught to use methods developed and proven b CBS. The cleaner is made familiar with the work specification as well as the individual requirements of his /her assignments. PERIODIC WORK Periodic work is written into a schedule and copies of the schedule are retained b the area manager and supervisor. Each item on schedule is written as a work order and assigned to appropriate personnel. When the work item has been completed, a follow -up inspection is made b the area manager. If the result is satisfactory, the item is checked off the schedule and the work order is filed. . . QUALITY ASSURANCE PROGRAM BUILDING INSPECTIONS Coastal Building Services maintains a qualit assurance evaluator responsible for building to building inspections of scheduled and non - scheduled work. The CBS inspectors systematicall check each building as work is completed, submitting written reports on specific tasks defining whether or not the work was performed to the satisfaction of the contract specifications. These reports include recommendations for corrective action in the event .of deficiencies and are submitted to the Director of Operations. The Coastal Building Services inspector also reports and confirms all corrective action taken in response to discrepanc reports and general deficiencies requiring immediate action. All reports clearl identif buildings inspected, tasks performed, deficiencies discovered and corrective action to be taken. New:conformation reports are submitted following an corrective action performed. Each Coastal Building Services inspector is required to inspect'a minimum number of buildings in their eight shift. These inspections take place both cla and night allowing ample coverage of all clients' facilities. If extensive corrective measures are needed the inspector will call a roving team in to do the necessa details. SUPPLIES • - - • All cleaning materials and equipment are of the highest commercial grade and all chemicals meet environmental qualit standards. Our supplies are constantl shopped for improved products and qualit We have developed excellent relationships with all suppliers and providers. We pre - proportion all chemicals, in- house, to ensure the product is immediatel available for use in the field. SECURITY Work in your facilit will be performed onl b permanently assigned Coastal Building Services employees possessing proper identification and only during the hours contractuall authorized. Employees will be trained to the specific securit id.iosvncracies of their assigned project. • • START -UP MANAGEMENT PLAN SCOPE OF WORK A. TWO WEEKS PRIOR TO COMMENCEMENT 1. Review equipment and supplies. 2. Introduce on -site supervisor. 3. Waltz entire building noting hard surface and areas of special attention. 4. Review trash removal procedures. 5. Set delivery time for supplies and equipment. 6. Prepare custodial. team and establish assignments. B. ONE WEEK PRIOR TO COMMENCEMENT 1. Introduce Coastal Building Services staff. 2. Obtain floor plans or building schematic. 3. Review ke procedure and access. 4. Review communication procedures and e-mail program. 5. Review service schedule, facilit honored holidays and closures. 6. Discuss CBS after hours procedure and emergency phone numbers. C. COMMENCEMENT DAY 1. Janitorial management team arrives and assembles at your site. 2. Preparation of custodial team and comtne lcement of service. SUPERVISORY PLAN A. REGIONAL MANAGER AND QUALITYASSURANCE EVALUATOR 1. liaison with building manager and tenants (as applicable). 2. Provide inspection and evaluate facilit expectations. 3. Review adherence to schedules with building manager. B. NIGHT SUPERVISOR 1. Checks account after hours, on a regular frequency. Provides inspections. 2. Reviews with on -site supervisor dail re inquiries and schedules. C. ON -SITE SUPERVISOR 1. Administers overall supervision to evening janitorial .team for the duration. 2. Responsible for security, standards and schedules. • • J EMPLOYEE TRAINING OUR EMPLOYEES Ever emplo is thoroughl trained in Coastal Buildin Services working to our high standards in our g ,Inc. has some own formal classes. From the simplest of the most stringent requirements for p employees in the industr O to the most complicated assignment, employees are pre - screened for each member of the CBS team is emplo and validated prior to being completel prepared before entering offered a position. The are trained and your facility. Careful screening of all receive the most comprehensive and k CBS personnel assures thorough efficient equipment and supplies in our nowledge of training and specific job field. To achieve our goal of 100% tasks due the broad nature of our client customer satisfaction we feel it is better base. The training is followed. b in- to retain business then to aggressivel service instruction b their supervisors oversell. With that in mind all our to update and review techniques. employees are paid well above minimum - wage, receive a performance bonus COMPANY HISTORY . . compan holida sick leave and paid - vacations. Coastal Building Services, Inc. is the - product of several prominent services: Due to our large base of medical blending their talents since 1985. properties we also offer access to medical Recentl Sterling Building Services - care, which is compan supplemented. joined the CBS team and we welcome - . them on board. Now with a combined Our emplo are introduced to team cleanable square footage of nearl 15 cleaning and are cross - trained to reduce million square feet we are proud.of our . • - employee fatigue, job burn -out and turn- growth and appreciate the nearly.100 ; over. years combined experience in the janitorial industr From commercial When we start your account you will offices to hotels and schools we are notice professional, uniformed confident our service will satisf your custodians that will adhere to compan specifications. polic clue to their preparation. . • r EMPLOYEE TRAINING Prior to the job start, Coastal Building Services, Inc. and our management will coordinate the training of any new personnel at a designated job site. All current CBS staff will be retrained on a continuos basis when new techniques are designed or obtained. Our training program consists of numerous sessions from the time of employment. The following is an outline of our program: FIRST SESSION 1. Welcome new employees to CBS including a discussion of A. Basic company policies, incentives and benefits. B. Importance of quality levels, punctuality, attendance and security requirements. 2. General discussion of six basic steps in cleaning A. Care, use and maintenance of equipment/chemicals (MSDS Training). B. Waste and recycling emptying. C. Furniture and equipment dusting (high to low). D. Dust mopping and. vacuuming. E. Spot cleaning. F. Spot mopping and damp mopping. SECOND SESSION 1. Tools and standard cleaning methods; A. Waste basket relining and damp wiping. B. Furniture and equipment dusting and polishing. 2. Practical Application A. CBS facility. B. Filed (hands on) facilit THIRD SESSION 1. Tools and standard cleaning methods A. Dust mopping, clamp mopping and vacuuming. B. Spot cleaning walls, doors, glass and bright work. Cont... • 4 110 • FOURTH SESSION 1. Tools and standard methods of restroom cleaning. 2. Practical (on -site work). • FIFTH SESSION 1. Standard cleaning methods and tools for: A. Wet mopping. B. Floor maintenance. 2. Buffing. 3. Reconditioning /Maintaining. 4. Stripping and application of floor finish. 5. Practical work (on- site). In addition to the training sessions, there is periodic instructional meetings and memos to cover such items as security measures, safety measures and constructive criticism regarding absenteeism, tardiness and other instruction regarding policies and procedures for all cleaning personnel. On the job training will be augmented with classroom training whenever feasible using video and seminar materials on the following areas: 1. Motivation of Janitorial Personnel. 2. Basic Office Cleaning. 3. Basic Restroom Cleaning. ... - 4. Stripping and refinishing hard surface floors. 5. Safety Programs. • Video covering respective subject matter are brief in duration and can be scheduled during lunch breaks or before or after shifts. Coastal Building Services, Inc. supports a very aggressive safet training program and has assigned this responsibility to a vested partner. This program is important to all our customers since it is keeping highly skilled personnel on the job at maximum efficiency and keeps' our Worker's Compensation rate to minimum. We abide by all CAL OSHA requirements and keep a copy of all MSDS sheets and a copy of SB198 (mandated Safety Program) in our corporate offices. 41 1 . RULES AND R]EGUTATIONS VISITORS TO YOUR FACILITY A. Absolutel NO friends or relatives will be allowed to help compan workers and will not be excused if found to do so. B. Emplo or tenants of buildings serviced b Coastal Building Services will not be allowed access to the building during our shift. DRESS CODE All personnel must dress neatl and be well groomed. A. MEN: 1. Pictured I.D. badge will be worn at all times when working in or about the building. Compan uniform top will be worn at all times. 2. No opened toe shoes will be permitted. 3. Only closed toe shoes allowed and steel toe shoes for detail teams. 4. Hair must be clean and neat. 5. Pants and shirts are to be without holes. B. WOMEN: 1. Pictured I.D. badge will be Worn at all times when working in or about the building. Compan smock will be worn at all times. 2. No cut -off shorts will be worn. 3. Only closed toe shoes allowed. • 4. Hair must be presentable at a l l times and prepared at a safe length when working with or around equipment. 5. Close will be neat and clean and without holes. BREAKS 1. Break areas will be designated b client and enforced b CBS management. 2. Leaving the premises is not permitted. 3. Entering secured areas or roof access is not permitted. 4. Tenant vending machines are not to be used unless consent is given b client. 5. Food in kitchen areas or refrigerator will not be taken. 6. All trash will be removed and break areas thoroughl cleaned. Cont... • IP TELEPHONE PROCEDURE 1. No out -going or in- coming calls are allowed. 2. Emergenc calls are to be coordinated through supervisor. 3. Tenant or private office phones shall not be used unless an emergency requiring 911 assistance. SMOKING, ALCOHOL AND DRUGS 1. No worker will be allowed to work under the influence of alcohol or drugs and will be subject to immediate dismissal. 2. No smoking on clients' premises. JANITORS ROOM AND BUILDING SERVICE CLOSETS 1. Janitors rooms will be kept orderly and neat at all times. 2. Storage of aluminum cans" or newspaper is prohibited on -site. 3. Faucets will tightl secure. 4. Lights will be turned off after each use. 5. Doors will be kept locked." • 6. Malodors will be neutralized and plumbing issues brought to the attention of building management. = • CLEANING Workers will not: 1. Perform service beyond their capabilities or training. 2. Use cleaning equipment or electrical outlets in need of repair. 3. Look in drawers, furniture or file :cabinets. 4. Take any item from a .tenant space no matter how small the item may be. 5. Loiter in the parking area before or after work duties. COMMUNICATION Coastal Building Services' goal is to have ever possible means of communication necessar The ke to a good customer relationship in the janitorial industr is good communication and management access. Coastal Budding Services has implemented the use of five forms that have not onl increased the standards of our cleaning, but have helped the transition of all new business to be simple. CBS LOG BOOKS This form is to be used for communication between night supervisor and client. Each night supervisor will. check the log book for an contracted requests. QUALITY CONTROL / JOB INSPECTION FORMS These forms will be used on a regular basis to rate the q ualit y of our service. A cop can be hand delivered to - the building manager or tenant. In turn, we request that this form he completed and returned to our office for management evaluation. BUILDING REPORT LIST . This form will be used b our working management when an fault fixture needs repair or replacement. Our management team will leave a notice on facilities' or management desk. Maintaining a high level of qualit in our work is of utmost importance to us. Please help us by using these forms constructivel TELEPHONE AND PAGER COMMUNICATIONS We provide a communication network consisting of portable pagers and mobile telephones to be utilized b our shift supervision and b the service manager for quick response to requests and concerns. This will benefit both the communication between our supervisors and management. CLEAN DESK AND TRASH NOTES Our compan provides colorized notes for all building tenants as a special service and to clean exposed desk tops and to empt an unmarked trash.