HomeMy WebLinkAboutCC AG PKT 2002-10-14 #G AGENDA REPORT
DATE: October 14, 2002
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Doug Dancs, P.E. Director of Public Works /City Engineer
SUBJECT: FLEET REPLACEMENT: POLICE PATROL CARS
SUMMARY OF REQUEST:
The proposed City Council action will authorize the City Manager enter into a lease
purchase agreement for the purchase of four new Ford Crown Victoria Police Sedans.
BACKGROUND:
Replacement guidelines provide for replacement of "black and white" police patrol
vehicles at 75,000 miles or four years of service. The proposed purchase would replace
four vehicles, each of which has logged over 110,000 miles. The County of Los Angeles
has a cooperative purchase provision, under their Fleet Division bid #207490, that would
allow the City to purchase these vehicles for a competitive replacement cost of
$22,234.00, plus tax, for each vehicle. The City has used this program in the past to
purchase police vehicles. At the end of the contract, these vehicles will be "stepped
down" to detective and volunteer cars as outlined on page 7 with the Council approved
2002 Fleet Management Report. The report outlines a procedure of replacing patrol cars
on an every other year basis to smooth out spending spikes and provide Council with
better information on how much it spends per cost center on equipment similar to the
previously approved building heating, ventilation and air - condition contract.
Additionally, the City incurs both direct and indirect maintenance costs by keeping
surplus vehicles in its fleet. Consequently, four vehicles from the Police fleet will be sold
as surplus, as recommended by the Fleet Division.
FISCAL IMPACT:
Funds for this purchase are budgeted in the Fleet Maintenance department accounts 001-
050 -47444 and 001 - 050- 47999. The purchase for these four cars will be funded through
Ford Motor Company Credit at an annual cost of $25,708.02, at 4.9% interest. This will
be a four -year contract, culminating in a $1.00 final payment and full ownership of the
vehicles.
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager enter into a lease
purchase agreement for the purchase of four new Ford Crown Victoria Police Sedans.
Agenda Item �9
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Doug Da P.E., Director of Pus' ' ∎' orks /City Engineer
NOTED A D A' PROVED:
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f . Bahorski, City Manager
Agenda Item