HomeMy WebLinkAboutCC AG PKT 2002-09-23 #J •
AGENDA REPORT
DATE: September 23, 2002
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Doug Danes, P. E. Director of Public Works/ City Engineer
SUBJECT: REQUEST FOR PROPOSAL (RFP) FOR CITYWIDE
LANDSCAPE SERVICES
SUNIlVIARY OF REQUEST:
The proposed City Council action will authorize staff to initiate the request for proposal
process so that a contract may be awarded for citywide landscape services.
BACKGROUND:
In February 2002, the Parks Recreation and Community Service Department originally
bid a contract solely for mowing and the term of the contract has expired. Since a new
contract is necessary, it is desirable to advertise for a full service contract due the
integrated nature of landscaped services to examine options available to the City. Public
-Works staff has completed the request for proposal (RFP).
The Department of Public Works strives to provide attractive and resource efficient
landscape for the benefit of its citizens. This contract will provide comprehensive
landscape services for all its parks, medians and facility grounds. It is the intent of this
RFP to hire the most qualified service vendor to provide an integrated management
program of soil, water, irrigation system, turf, fertilization and pest management that
optimizes plant health, resource efficiency and, therefore, cost - effectiveness.
Each potential vendor will have to submit a proposed schedule, work plan, list of
equipment for inspection, condition evaluation of existing City landscaped areas, and
monthly maintenance costs on a per facility basis. The RFP also specifies a performance
rating system and a deduction/bonus payment that will be negotiated during the interview
process to ensure compliance. The level of service requirements defined in the RFP will
allow the City the flexibility to best match existing funding options for providing
additional services to address varying staffing concerns.
AGENDA ITEM J
City Council Staff Report
September 23, 2002
FISCAL IMPACT:
Funds are available within the account 001 - 049 -44000 and 001 - 049 -40004 for this
contract. Also, as funding becomes available due to personnel changes the contract award
can be modified to achieve the level of service desired.
RECOMMENDATION:
It is recommended that the City Council authorize staff to initiate the request for proposal
process.
ATTACHMENTS:
RFP is available for review at the Engineering Division.
PreparAlp d ,
r.
Douglas A. Dancs P.E.
Director, Department of PublicWorks
NOTED AND ' PPROVED:
P
John r : ahorski, City Manager
Agenda Item