HomeMy WebLinkAboutCC AG PKT 2002-09-23 #M ii (1 60 149" g fr
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AGENDA REPORT
DATE: September 23, 2002
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager .
FROM: Doug Dancs, P..E., Director, Department of Public Works
SUBJECT: INTERIM PUBLIC WORKS RESOURCES
SUMMARY OF REQUEST:
The proposed City Council action will adopt the attached resolution authorizing a budget
amendment for the 2002/2003 fiscal year to allocate $31,500 for procuring an additional
two- person crew approximately three days a week.
BACKGROUND:
Throughout the past year, the Department of Public Works has been operating with
diminished labor resources: December 2001, an employee sustained a work - related injury
and has been out since; June 2002, an employee has been out for work - related injury and
subsequent surgery; July 2002, an employee.retired; August 2002, an employee accepted
a position with another agency. Overall, there are four less field personnel to conduct
regular maintenance activities. These employee reductions have impaired the
Department's ability to address all of the desires of the community leaving only time to
focus on essential safety and operational necessities. There are many areas within the
City that have visually started to show signs of decline. Additionally, the shortage of
personnel has impacted the Department's ability to prepare and respond to storm events
this coming winter.
In the 2002/2003 Fiscal Year Budget discussions, Council implemented a hiring freeze
until more information was available to define the City's financial picture. Last summer,
Council approved an Ad Hoc /Emergency Services Contract with PV Maintenance to
provide additional maintenance services for this type of situation. PV Maintenance
currently supplies full -time street and other type maintenance services to Rancho Santa
Margarita, Aliso Viejo and Laguna Niguel.
At the direction of Staff, PV Maintenance, at a minimum, will supply a two -man crew
with truck and equipment for three days a week until personnel status is resolved or 15
weeks. This will allow the Department to address a backlog of service requests as well as
mitigate the declining maintenance trend. At the end of the 15 -week term, a report will be
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City Council Staff Report
September 23, 2002
brought before Council whether this should be continued if there are no personnel or
financial changes.
FISCAL IMPACT:
The estimated cost of a two -man crew with equipment three days a week would be
$2,100 per week. It is requested that these services be retained for 15 weeks for an
approximate cost of $31,500. At the end of the 15 weeks, Staff would re -visit this
situation with Council. It is recommended that the Non - Departmental Contract
Professional Services Account 001 - 019 -44000 be increased by $31,500 since this crew
will perform a variety of maintenance functions. The current estimated fiscal year ending
undesignated general fund balance is $4,819,793. Approval of this budget amendment
will decrease the estimated ending undesignated fund balance by $31,500 to $4,788,293.
RECOMMENDATION:
Staff recommends that the City Council adopt the attached resolution authorizing budget
amendment for the 2002/2003 fiscal year increasing the Non - Departmental Contract
Professional Services Account 001 - 019 -44000 by $31,500 for Public Works Maintenance
Services.
NOTED I APPROVE
A
Douglas A. Danes, P.E., Director John B ahorski
Department of Public Works City anager
2 Agenda Item