HomeMy WebLinkAboutCC AG PKT 2002-09-23 #N AGENDA REPORT , C�
DATE: September 23, 2002 q a
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Dancs, P.E. Director of Public Works /City Engineer
SUBJECT: MAIN STREET HOLIDAY DECORATIONS -
MAINTENANCE RENTAL/LEASE
SUMMARY OF REQUEST:
The proposed City Council action will adopt the attached resolution authorizing a budget
amendment for the 2002/2003 fiscal year to transfer funds within the Contract
Professional Services Landscape Maintenance Division budget.
BACKGROUND:
In the previous years, crews have decorated the street trees on Main Street with festive
lights to celebrate the holidays in conjunction with the Annual Christmas Parade. With
declining work forces available in the Public Works Department and the safety issues
associated with the street tree wiring and connections, another method of lighting was
sought.
Staff received two proposals for the holiday decorating services. Deckra Lite provided a
comprehensive and cost effective proposal for leasing and installing holiday decorations
and they provide products and services to over 150 cities. This year lights will be placed
on the 17 Edison light poles along Main Street that are available to accept illuminated
pole mounted decorations. Their rental /leasing program provides a complete service of
cleaning, maintaining, installation, removal, and storage of the decorations at a cost of
$6,000 a year. This amount is less than the cost of materials, equipment, labor and over-
time spent in the previous years. As an added benefit, this would eliminate the cost issue
of direct connections for electricity onto private property while decreasing the potential
of electrical hazards and fire.
Attached is the sample of the holiday decorations available. The lighted "shooting star"
would be placed consistently at the same level on each of the street light poles on Main
Street. Staff intends to work with the Chamber of Commerce and other interested groups
on the final selection of the lights.
Agenda Item / V
A
FISCAL IMPACT:
The total proposed budget amendment is $6,000. Funds will be transferred from the Non-
. Departmental Overtime Salaries account 001- 019 -40003 to Landscape Maintenance
Contract Professional Services Account 001 - 049 -44000 to fund the cost of the lease
agreement. This amendment will not reduce the undesignated fund reserve.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
1. Approve a resolution amending the budget for the Annual Holiday Decorations on
Main Street transferring $6,000 from the Non - Departmental Overtime Account
001 - 019 -40003 to the Landscape Maintenance Contract Professional services
Account 001 - 049 - 44000.
Prepared by:
4
i o Al. . Dams, Director of Public Works /City Engineer
NOTED AND ' ' ROVVED ■
Itik 6 d
Jo Bahorski, City Manager
Attachment - Resolution No. amending 02/03 Budget
Agenda Item