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HomeMy WebLinkAboutCC AG PKT 2002-09-23 #P a� AGENDA REPORT 0 11 DATE: September 23, 2002 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Douglas A. Danes, Director of Public Works /City Engineer SUBJECT: AUTHORIZING REPAYMENT TO STATE OF CALIFORNIA FOR REIMBURSEMENT OVERPAYMENT ON SEAL BEACH BLVD. MEDIAN /LANDSCAPING ENVIRONMENTAL ENHANCEMENT AND MITIGATION (EEM) PROGRAM PROJECT NO. EEM- 0098(143), APPLICANT -STATE AGREEMENT NO. 12- 98 -44, EA 12 931093, CITY OF SEAL BEACH TAX ID# 95- 6000 -794 SUMMARY OF REQUEST: The proposed City Council Action will adopt the attached resolution authorizing a budget amendment for the 2002/2003 fiscal year to allocate the repayment of $26,633.31 to the State of California for the overpayment of reimbursement by Caltrans for the Seal Beach Blvd. Median/Landscaping Environmental Enhancement and Mitigation (EEM) project completed in April 2002. BACKGROUND: On June 8, 1999 the City of Seal Beach and the State of California entered into Applicant — State Agreement No. 12 -98 -44 Environmental Enhancement and Mitigation (EEM) Program, Project No. EEM(143), EA 12- 931093 which provided for a shared funding project for the construction of median islands, tree planting, landscaping, and irrigation on Seal Beach Blvd. The agreement established the maximum State share of actual project costs to be 41.3% and the City share to be 58.7 %. When the median construction for the project was completed on Seal Beach Blvd. between Bolsa Ave. and Adolfo Lopez Drive, the Department of Parks and Recreation requested reimbursement from the State for the full cost of the median construction and engineering at $139,391.06. The State then reimbursed the City the full amount requested. When the tree planting, landscaping, and irrigation was completed the final project cost including the median construction, engineering, and City labor and materials costs amounted to $273,021.18. The final maximum state share at 41.3% of the total project costs amounts to $112,757.75 which when compared to the $139,391.06 previous State reimbursement payment amounts to a overpayment to the City by the State of $26,633.31. Agenda Item P Council Staff Report September 23, 2002 FISCAL IMPACT: The $26,633.31 repayment to the State will be made from the undesignated general fund balance. The current estimated fiscal year ending undesignated general fund balance is $4,788,293. Approval of this budget amendment will decrease the estimated ending undesignated fund balance by $26,633 to $4,761,660. RECOMMENDATION: Upon motion of the consent calendar, it is recommended that the City Council authorize the City Manager to make payment the State of California in the amount of $26,633.31 at such time as the State of California invoices the City of Seal Beach for the overpayment amount. Prepared By: Reviewed by: 'K Ron L. Brust, .E. M k K. Vukojevic, P.E. Project Manager Deputy City Engineer Conc . i ) 11111 4 10 „________ Dougla ancs, P.E. Director of Public Works /City Engineer N ED A►4D ' 'ROVED: Alif � - John/ : ahorski, City Manager Agenda Item