HomeMy WebLinkAboutCC AG PKT 2002-09-23 #P a�
AGENDA REPORT
0 11
DATE: September 23, 2002
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Danes, Director of Public Works /City Engineer
SUBJECT: AUTHORIZING REPAYMENT TO STATE OF
CALIFORNIA FOR REIMBURSEMENT
OVERPAYMENT ON SEAL BEACH BLVD.
MEDIAN /LANDSCAPING ENVIRONMENTAL
ENHANCEMENT AND MITIGATION (EEM)
PROGRAM PROJECT NO. EEM- 0098(143),
APPLICANT -STATE AGREEMENT NO. 12- 98 -44, EA 12
931093, CITY OF SEAL BEACH TAX ID# 95- 6000 -794
SUMMARY OF REQUEST:
The proposed City Council Action will adopt the attached resolution authorizing a budget
amendment for the 2002/2003 fiscal year to allocate the repayment of $26,633.31 to the
State of California for the overpayment of reimbursement by Caltrans for the Seal Beach
Blvd. Median/Landscaping Environmental Enhancement and Mitigation (EEM) project
completed in April 2002.
BACKGROUND:
On June 8, 1999 the City of Seal Beach and the State of California entered into Applicant
— State Agreement No. 12 -98 -44 Environmental Enhancement and Mitigation (EEM)
Program, Project No. EEM(143), EA 12- 931093 which provided for a shared funding
project for the construction of median islands, tree planting, landscaping, and irrigation
on Seal Beach Blvd. The agreement established the maximum State share of actual
project costs to be 41.3% and the City share to be 58.7 %.
When the median construction for the project was completed on Seal Beach Blvd.
between Bolsa Ave. and Adolfo Lopez Drive, the Department of Parks and Recreation
requested reimbursement from the State for the full cost of the median construction and
engineering at $139,391.06. The State then reimbursed the City the full amount
requested. When the tree planting, landscaping, and irrigation was completed the final
project cost including the median construction, engineering, and City labor and materials
costs amounted to $273,021.18. The final maximum state share at 41.3% of the total
project costs amounts to $112,757.75 which when compared to the $139,391.06 previous
State reimbursement payment amounts to a overpayment to the City by the State of
$26,633.31.
Agenda Item P
Council Staff Report
September 23, 2002
FISCAL IMPACT:
The $26,633.31 repayment to the State will be made from the undesignated general fund
balance. The current estimated fiscal year ending undesignated general fund balance is
$4,788,293. Approval of this budget amendment will decrease the estimated ending
undesignated fund balance by $26,633 to $4,761,660.
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council authorize the
City Manager to make payment the State of California in the amount of $26,633.31 at such
time as the State of California invoices the City of Seal Beach for the overpayment amount.
Prepared By: Reviewed by:
'K Ron L. Brust, .E. M k K. Vukojevic, P.E.
Project Manager Deputy City Engineer
Conc .
i ) 11111
4 10
„________
Dougla ancs, P.E.
Director of Public Works /City Engineer
N ED A►4D ' 'ROVED:
Alif � -
John/ : ahorski, City Manager
Agenda Item