HomeMy WebLinkAboutCC AG PKT 2002-08-12 #J AGENDA REPORT
DATE: August 12, 2002
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Douglas A. Dancs, P.E., Director of Public Works /City Engineer
SUBJECT: APPROVAL OF PLANS AND SPECIFICATIONS FOR
ANNUAL PAVING REHABILITATION FY 2002/2003,
PROJECT No. 49673
SUMMARY OF REQUEST:
The proposed City Council action will approve the plans and specifications, and
authorize Staff to initiate the bidding process for the Annual Paving Rehabilitation
Program, Fiscal Year 2002/2003, Project No. 49673.
BACKGROUND:
The proposed project will rehabilitate the pavement at the following street:
• College Park Drive (South Harvard to North Harvard)
The work will consist of grinding the edges of pavement adjacent to the curb, applying a
leveling course, placing a rubberized chip seal, and then placing a layer of rubberized
asphalt. Concrete curb, gutter and sidewalk repairs will not be done with this project
because of insufficient funds available for this additional work. Concrete repair items
will have to be scheduled within the $50,000 annual concrete repair program. •
This local street was next on the priority ranking list in the previous pavement
management system as approved by Council during the FY2001/2002 budget workshops.
Priority ranking is based upon the condition of the pavement and the amount of traffic the
streets receive. Staff is presenting for Council approval, the next update to the pavement
management system which will determine next year's local paving projects as well as the
overall priority ranking list. Staff has hired a specialty pavement management firm to
evaluate the condition of the streets. These updates are done on a yearly basis since the
condition of the streets and funding levels are not static.
The plans and specifications were completed by in -house staff. Upon the successful
bidding process and award of a contract, the project should be completed by the end of
year.
Agenda Item
FISCAL IMPACT:
The engineering opinion of probable cost for the project including design and
construction management is estimated at $210,000. Funds in the amount of $150,000 are
available in the 2002/2003 City's Capital Improvement Program from State Gas Tax.
$35,000 is available from savings from the fiscal year 2001/2002 project and $25,000 is
available from the Capital Project Management Account which are both funded by State
Gas Tax. Any remaining funds would be reprogrammed for next year's street program as
approved by City Council.
RECOMMENDATION:
Staff recommends that the City Council approve the plans and specifications, and
authorize Staff to initiate the bidding process for the Annual Paving Rehabilitation
Program, Fiscal Year 2002/2003, Project No. 49673
Prepared By: Rev' _ ed By:
Mark . Vukojevic, P.E. ouglas Dancs ' . " .
Deputy City Engineer Director of Pub ' ' orks /City Engineer
NOTED AND APPROVED:
John B : ahorski, City Manager
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