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HomeMy WebLinkAboutCC AG PKT 2002-08-12 #V AGENDA REPORT DATE: August 12, 2002 TO: Honorable Mayor and City Council THRU: John B. Bahorski, City Manager FROM: Mac Cummins, Associate Planner /Special Projects Manager SUBJECT: Special Event Permit Policy SUMMARY OF REQUEST: Give staff direction regarding possible changes to the Special Event Permit ordinance and City Council approved Policy Statement. Staff is providing the Council with 3 options to consider. They are: 1. Change the ordinance to allow the Director of Development Services issue all Special Event Permits, with an appeal procedure to the City Manager (who would be the ultimate decision maker) 2. Change the definition of what a "Special Event" is, under the City Council adopted policy statement and keep the same procedures in place 3. No Change. All applicants will need to comply with the ordinance as it is written. BACKGROUND: In August, 2001, the City Council adopted an ordinance and adjoining policy statement relating to "Special Events." The ordinance (Chapter 19E of the Municipal Code) sets forth the procedures for making an application to the City for a Special Event, and the policy statement further defines "special events." The procedure is the same for events which are located on public property or private property. In recent months, the City has received several requests from groups wishing to have "special events" in the City, but have not met the requirements of the ordinance. The most frequent problems occur when an applicant applies to the City for a special event less than 60 days prior to their proposed event. Under the current ordinance, there must be time for an appeal to the City Council for a final decision to be made. As such, staff has faced a dilemma. Does staff approve an application without following the City Council approved ordinance which sets out the procedures to follow, or does staff deny the special event permit? Review of current process: Agenda Item V • • Accept completed application • City Manager or designee begins review • Notice posted to affected residents & owners • Public comment period • City Manager or designee makes decision and notifies applicant • Applicant may appeal to City Council (if necessary) • City Council decision is final Timeline of current application process: 1. Completed application submitted (60 days prior to event) 2. City Manager or designee begins review 3. Notice Posted (5 days) 4. City Manager or designee makes decision (20 days after submittal) 5. Appeal window (10 days — as per Municipal Code) 6. Appeal to City Council — (40 Days — as per Municipal Code) After the ordinance was first passed, staff enacted a public outreach program and met with the Chamber of Commerce, published a notice in the Chamber newsletter, and created fliers helping to explain the new procedures and what type of events would be classified as "special events." Staff knew that several applications would come to the City without meeting all of the (then) new requirements. Staff set a policy of informing each applicant as they applied that "next" year they would need to follow the appropriate procedures. Approximately a year has passed, and staff are still receiving applications without enough time to process them and still give the applicant their right of appeal to the City Council. Staff would like to receive direction from the Council as to how to proceed. Staff has provided the Council with three options this evening: 1. Change the ordinance to allow the Director of Development Services issue all Special Event Permits, with an appeal procedure to the City Manager The impact of this option would be to reduce the amount of time a "special event" would take to process and to approve or deny. Without an appeal procedure to the City Council, who only meets approximately every two weeks, the processing time could be split nearly in half, or to a 30 day process. • Currently the City Manager or designee issues the permits. Under this procedure, the Director of Development Services would be the issuing body, after taking input from all dept. heads. If an applicant wished to appeal the decision of the Director of Development Services, an appeal could be made to the City Manager, who would make the ultimate decision. This procedural change would still require an application be made to the City, and that the requirements of the code be followed. The process also currently includes a mailout to the affected tenants and property owners within 100 feet. Staff sees this procedure as beneficial in so far as it notifies the surrounding residents that the City has an application pending for an event which may impact them in terms of noise, traffic, street closures etc. If this process were to be eliminated, persons may not have any idea that an event is going to happen, nor have the ability to inform staff of habitual problems with a particular event which happens annually, for instance. Occasionally staff will hear of a problem that happens and can correct the problem by conditioning the approval to address the concerns raised. Staff believes this process is appropriate for the types of events which are being applied for, but acknowledges that the individual citizen may not understand what is required of them in this regard. The Council can consider leaving the process as is, have staff prepare the necessary mailing labels (with a corresponding fee increase), or remove the mailing requirement all together. Staff recommends that if the Council keeps the mailout requirement, that staff be responsible for producing the mailout labels (With a corresponding fee increase). This will save time for staff explaining what the applicant needs to apply, and will still notify surrounding residents of a pending application. 2. Change the definition of what is a "Special Event" under the City Council adopted policy statement and keep the same procedures in place The effect of this option would be to redefine a "special event" in the policy statement adopted by the City Council last year. Currently, the policy statement defines events which take place on pubic or private property on a "short term" basis, and which would not otherwise be permitted by right, to obtain a special event permit. This includes Christmas tree farms, live music, sidewalk sales, auto auctions in parking lots, short term outdoor dining, bingo nights in City owned facilities, block parties where streets are closed, events on the beach or pier, etc. In the past, the City has not required any special permit for these types of events, except for City rental fees, when located on a piece of City owned land. The Council could change the policy statement to define the types of events which would be "special events" differently. For instance, the Council could determine that events which take place on publicly owned property do not need a special event permit, and only require the necessary facility rental fees. This would eliminate concerns from non - profit groups who hold annual fundraisers around the City. It would, however, not provide notice to any of the surrounding businesses or residents the City had received an application for a particular event on a particular night. 3. No Change. All applicants will need to comply with the ordinance as it is written. This alternative would leave all of the procedures in place, and would require applicants to meet the requirements of the Council adopted ordinance and policy statement. Staff would also inform the Council that if this option is chosen, there will be numerous applicants who will be denied special event permits. These denials are nearly always not because staff does not think the permit should be warranted, but because the applicant has failed to meet the requirements of the application as set forth in the ordinance. After a period of denials, staff would anticipate that groups will follow the procedures. Enforcement Staff, to this point, has accepted and/or approved applications for special events in several circumstances without following the Council approved procedures for events. This is typically for events which will have a positive impact on the City and are traditional events within the City which have never before required a special event permit. However, as was referenced above, applications continue to come to the City which do not meet the requirements of the code. Staff has denied some events recently due to this. From time to time, the applicants make statements to the effect of "We're going to do it anyway." To date, the City has not sent police or other staff to stop an event from happening, when it has not been permitted. However, staff would like direction from the Council as to what level of enforcement should be undertaken when an event happens which is unpermitted. FISCAL IMPACT: None. Staff time in preparing this evening's staff report. RECOMMENDATION: Provide staff with direction with regard to the Special Event Permit process. Staff will prepare a report to the Council at a future meeting with changes to the ordinance and/or policy st• y -nt as recommended by the City Council. Mac Cummins, Associate Planner /Special Projects Manager Attachments (4): 1. Municipal Code Amendment to add Chapter 19 -E • 2. Special Events Permit Policy Statement 3. Special Event Application Packet 4. Letter published in Chamber of Commerce newsletter NOTED AND APPROVED: John B. Bah. ', City Manager Agenda Item Attachment 1 Special Events S 19E S 19E -4 CHAPTER 19E SPECIAL EVENTS S 19E -1. Purpose. S 19E -2. Applicability. S 19E -3. Definitions. S 19E -4. Permit Requirement. S 19E -5. Procedure. S 19E -6. - Standard Regulations. S 19E -7. Permit Revocation. Section 19E -1. Purpose. The purpose of this chapter is to provide for the approval and regulation of special events on private property, city -owned property and Public Land Use/ Recreation (PLU /R) zone property. Section 19E -2. Applicability. This chapter does not apply to (i) parades, political rallies or similar constitutionally protected expressive activities; (ii) filming activities subject to Chapter 8 of this Code; or (iii) adult- supervised, child - oriented parties conducted at a residential property and involving no live music. Section 19E -3. Definitions. A. "City Manager" means the City Manager of the designee thereof. B. "Special event" means a short term land use activity that is distinct from the customary land use of the property on which it is conducted and that involves the potential for a substantial number of participants or spectators. Special event includes carnival, live music concert, outdoor dining, seasonal goods market (such as a Christmas tree farm or pumpkin farm), street fair and street marathon. Section 19E -4. Permit Requirement. No person shall conduct a special event on private property, city -owned property or Public Land Use /Recreation (PLU /R) zone property unless such person first obtains, and continues to maintain in full force and effect, a special event permit for such special event. 4920 (Seal Beach 8/01) Seal Beach City Code S 19E -5 S 19E -5 Section 19E -5. Procedure. A. Application Filing Time. An application for a special event permit, along with an application fee in an amount established by City Council resolution, shall be filed at least sixty (60) days prior to the date of the proposed special event. Notwithstanding the preceding, the City Manager may accept a special event permit application filed less than sixty (60) days in advance when the special event is proposed to be conducted in a City park and there is adequate time for review of the application. B. Application Contents. - An application -for a special event permit shall be on a form provided by the City. At a minimum, the application shall contain the following information: 1. The name of the special event organizer and the organizer's contact person (if different). 2. A list of the special event permits requested by the special event organizer in the previous twelve (12) months. 3. A detailed description of the proposed special event (including the hours it is to be conducted). 4. A precise diagram of the venue area and floor plan (if applicable) for the proposed special event. 5. The anticipated number of workers, participants and spectators at the proposed special event. 6. A traffic control plan (including any necessary directional devices and street closures) for the proposed special event. 7. Water facilities and sanitary measures (including toilets and trash containers) for the proposed special event. 8. Security measures for the proposed special event. C. Public Notice and Comment. Prior to making a decision on a special event permit application, the City Manager shall give written notice of the application to the owners and tenants of businesses and properties located within one hundred (100) feet of the proposed venue. The City Manager shall give due consideration to any written comments received from such persons within five (5) days of such notice. (Seal Beach 8/01) 4921 Special Events S 19E -5 S 19E -6 D. Decision. The City Manager shall render a written decision, supported by findings, on a special event permit application within twenty (20) days of the filing of the application. The City Manager may approve a special event permit upon determining that the proposed special event will not be detrimental to adjacent property or to the public health, safety and welfare. In making such determination, the City Manager may consider the applicant's past conduct in connection with any special event approved during the previous twelve (12) month period. All special event permits shall be for a limited duration, which shall be indicated in the approval. No special event organizer shall be issued more than six (6) special event permits per calendar year for a particular property. The decision of the City Manager shall be final unless appealed in accordance with paragraph F. E. Authority To Impose Conditions. When approving a special event permit, the City Manager may impose conditions as deemed necessary or appropriate to protect adjacent property and the public health, safety and welfare. Such conditions may include a requirement for the provision of security measures recommended by the Chief of Police. F. Appeals. Any interested person may appeal the City Manager's decision on a special event permit application to the City Council in accordance with the provisions of Article 29.4 of Chapter 28 of this Code. The decision of the City Council on appeal shall be final. Section 19E -6. Standard Regulations. A. Except as provided in paragraph B, in addition to conformance with any conditions imposed in connection with a special event permit, each special event shall be conducted in accordance with the following regulations: 1. The special event shall be conducted entirely within the time period and the geographical boundaries approved by the City Manager. The special event organizers shall conspicuously provide public notice of such time period and boundaries by posting signs at City Manager approved locations. 2. The special event organizer shall submit a refundable security deposit in an amount determined by the City Manager. The security deposit amount shall be based solely on the type of special event, the location of the special event and the anticipated number of participants and spectators. The special event organizer shall be refunded the 4922 (Seal Beach 8/01) Seal Beach City Code S 19E -6 S 19E -7 security deposit less any amount deducted to cover the cost of (i) clean -up of the special event area by City forces; (ii) damage to City -owned property due to the special event; (iii) extraordinary repair, law enforcement or public safety costs incurred by the City or another governmental agency due to the special event. 3. The special event organizer shall execute a written statement satisfactory to the City Attorney whereby the organizer promises to _indemnify, defend and hold harmless the City, its elected officials, officers and employees with respect to any liability (including attorney's fees, expenses and costs) for personal injury or property damage sustained by any person as a result of the special event. 4. The special event organizer shall file a certificate of insurance evidencing that a comprehensive liability insurance policy has been issued for the special event by an insurance company that both (i) is admitted and licensed to do business in the State of California; and (ii) is rated B +VII or better according to the most recent A.M. Best Co. Rating Guide. The policy limits of such insurance shall not be less than $1,000,000.00 combined single limit or equivalent. Such policy shall (i) name the City as an additional insured; (ii) specify that it acts as primary insurance and that no insurance held or owned by the designated additional insureds shall be called upon to cover a loss; and (iii) contain a provision that no termination, cancellation or change of coverage of insured or additional insureds shall be effective until after thirty (30) days notice thereof has been given in writing to the City Manager. B. The City Manager may modify or waive any regulation set forth in paragraph A upon making a determination that, in the context of a specific special event, such regulation is not necessary or appropriate to protect adjacent property or the public health, safety and welfare. Section 19E -7. Permit Revocation. The City Manager may revoke a special event permit if the special event is conducted contrary to the conditions of approval, the provisions of this Code or the provisions of any law. Prior to revocation, the City Manager shall give written notice to the special event organizer and, if requested, shall afford a hearing on the grounds for revocation. Notwithstanding the preceding, the City Manager may summarily revoke a special event permit when necessary for the immediate protection of (Seal Beach 8/01) 4923 Special Events S 19E -7 S 19E -7 the public health, safety or welfare. If requested, the City Manager shall afford the special event organizer a hearing on the grounds for revocation as soon thereafter as is practicable. (Ord. No. 1477) / 4924 (Seal Beach 8/01) Attachment 2 COUNCIL POLICY SUBJECT SPECIAL EVENT PERMITS SECTION INDEX NO. ISSUE DATE REVISION COUNCIL CM DATE APPROVAL APPROVAL 600 7/23/01 7/23/01 1. SCOPE Citywide 2. PURPOSE AND INTENT This City Council policy shall establish the "Special Events Permit Policy" for the City of Seal Beach in accordance with the provisions of Chapter 19E of the Code of the City of Seal Beach. 3. POLICY: The City has received numerous requests to allow land use entitlements on a "short" term basis. The City has an interest in allowing certain types of conditionally allowed uses on a short-term basis. Many of these types of uses allow private businesses to hold special events which alter the character of a particular area. For the purposes of this Policy Statement, the term "Short Term" shall refer to the following: ❑ Christmas Tree / Pumpkin sales: Up to, but not exceeding 1 month ❑ All other events held on private property: Up to, but not exceeding 2 days ❑ Events on the beach: Up to, but not exceeding 1 week ❑ Events on public property (not the beach), up to, but not exceeding 2 days Christmas Tree / Pumpkin Farms - The City will allow, subject to the procedure set forth in this policy statement, a private property owner, to rent or lease a portion of private property to an individual wishing to sell Christmas Trees / Pumpkins or any other "seasonal" • good for a period of up to 1 month at a time. "Seasonal" goods shall be determined by the Director of Development Services. After such an application is made to the Director of Development services, the Director shall consider the following before making a determination: ❑ Impact on traffic City Council Policy Statement Special Events Permits ❑ Impact on surrounding residential uses ❑ Impact on Noise ❑ Impact on Parking ❑ Other potentially significant impacts on the City of Seal Beach Other Privately Held Events The City wishes to allow special events, where the public are welcome but are held on private property. These types of events generally occur in short term (1 night) occurrences. They are usually land uses which would necessitate a Conditional Use Permit or some other land use entitlement. In establishing this policy statement, the City sets the policy that some land uses are beneficial to the City (when properly regulated) on a short-term basis. Further, the City will take the policy that more than 6 such events in any one calendar year shall necessitate a Conditional Use Permit, or other appropriate land use entitlement. These types of events shall include: ❑ Live music ❑ Outdoor dining ❑ Sidewalk sale (on private property) ❑ Parties in residential areas of the City where children's entertainment apparatus are used ❑ Other short term duration events determined by the City Manager or designee to be within the scope of this Policy Statement Events Held On The Beach All events held on the beach, both private events and events that are open to the general public, shall fall within the scope of this policy statement. These types of events have traditionally included beach volleyball tournaments, sand castle contests, etc. The City recognizes that the beach is perhaps the most noticeable feature of landscape within the city limits and holds its continued reputation as a family oriented source of recreation in the highest regard in terms of setting policy. Events on the beach shall be limited in scope to activities which do not detrimentally impact the surrounding environment. These impacts shall be evaluated by the City Manager or designee and shall include, but will not be limited to, the following: ❑ Impacts on Noise ❑ Impacts on Traffic ❑ Impacts on Water Quality ❑ Impacts on the Beach Sand etc. ❑ Impacts on the General Environment Events Held on Public Property 2 City Council Policy Statement Special Events Permits The City recognizes that from time to time, private operators would like to utilize public land for a private function, which may or may not be open to the public. These types of events might include utilizing the electric greenbelt, having a parade on city streets, etc. These events, when properly regulated, allow the public the opportunity to utilize publicly owned land. The City's interest in these types of applications is making sure that the event does not negatively impact local residents in a detrimental fashion. As such, the City will allow these types of events, subject to Chapter 19E of the Seal Beach Municipal Code. 4. PROCEDURE An application shall be filled out in accordance with Chapter 19E of the Seal Beach Municipal Code and will be processed through the department which the City Manager designates. The application shall include all information as outlined in Chapter 19E of the Seal Beach Municipal Code. • 3 Attachment 3 . , , , CITY OF SEAL BEACH 3 C ALIFORNIA .a, ' ,. .•' I K ". L . 1, �... a•ur ° kl • µ } E ' t ° a L ` a F x £ '�' , 0A° • _ _ . , .. a - . • . t. i .da+A» SPECIAL EVENT PERMIT APPLICATION PACKET How to Apply for a Special Event Permit To request City consideration of a: Special Event Permit, the attached application and supporting documentation must be submitted to the Planning Department for events taking place on private property and the Department of Parks and Recreation for events taking place on public property. Filing requirements must be met in full. City staff are available if you need assistance. 1. Application Form Complete the application in detail. Include both your mailing address and your home' or business address, as applicable. Both the applicant and the property owner must sign the application. 2. Owner's Affidavit Forn1 The applicant must show the City proof that he /she is the property owner. For example, by providing a copy of the Grant Deed and a picture I.D., such as a driver's license. If the applicant is not the legal property owner, the property owner must authorize the applicant to act as his /her agent by signing the Owner's Affidavit. In the case of a private property special event, the Owner's Affidavit must be signed in the presence of a Notary Public ar a Planning Department Staff person. Proper identification will be required in both instances. If the property owner does not sign the Owner's Affidavit, the application is incomplete. 3. Legal Description A legal description of the property is a required part of this application. Legal descriptions may be found on the property's Grant Deed. A legal description that is described by metes and bounds must have a point of beginning which can be identified on the Orange County Assessor's map books or recorded tracts. Recorded lot, block and tract numbers are acceptable. Assessor's parcel numbers are not acceptable as a legal description. Please attach a copy of the legal description for the proposed subject property to the application. 4. Nntire to Adjacent Property Owner The Code of the City of Seal Beach requires a Pending Notice of Special Event be given to all owners of surrounding properties within 100 feet of the boundaries of the subject property and all occupants, both residential & commercial, within 100 feet of the subject property's boundaries. Names and addresses of surrounding property owners may be obtained from a title insurance company or from the Orange County Assessor's Office (714-834-2727). Whoever prepares the list must verify the list by signing it (usually done via a signed cover letter) or by signing the enclosed "Applicant Affidavit — Radius Map for Public Hearing" form. ' Labels prepared for occupants should be addressed to occupant or current resident and include the address. Note that if there is a multiple unit building within the 100 -foot radius, it will be necessary to send a label to each occupant in each unit. Preparing this information is the applicant's responsibility. The applicant is to submit the names and addresses of the surrounding property owners and occupants in the form of three (3) sets of Avery 5260 labels. These labels may be obtained from any office supply store. The City will provide postage and envelopes. 5. Assessnr's Parcel Maps One (1) Orange County Assessor's parcel map must accompany the Special Event Permit application. This map may be obtained from a title insurance company or from the Orange County Assessor's Office in Santa Ana. 0 0 0 The 100 -foot radius line and the subject property must be indicated on these maps in color. 6. Plans The proposed plot plan and applicable floor plans depicting the property and the location of the special event activities requested must be submitted with the application. All activities and their locations must be clearly shown on the plans. The applicant must furnish the City plans as follows: • 5 complete sets. PLEASE DO NOT BRING IN PLANS ROLLED AND BANDED. ALL PLANS MUST BE FOLDED AS FOLLOWS: - Five (5) sets measuring at least 8 %" x 11" or 11" x 17" and folded flat to measure 8W x 11 ". • The plans submitted must indicate the following: A. A plot plan, showing all property lines and fully dimensioned street and alley locations, street names, walkways, patio areas, all existing and proposed structures and their dimensions. Location of Special Event activities shall be indicated on the Plot Plan. B. All setbacks and building separations. C. Automobile parking arrangement, including location of driveways and dimensions of it. D. Interior floor plans, including location of proposed special event activites, where applicable. E. Location and type of existing or proposed walls and /or fences, including height and material. F. Traffic control plan, where applicable 8. Filing Fee A Filing Fee of $100 must be paid at the time the application is submitted. In some cases where there will be greater impacts to the City, a larger deposit will be required. City staff are available to answer any questions regarding this. Checks should be made payable to "City of Seal Beach ". 9. Appliratinn DPadlinP The special event permit application form and all supporting materials must be filed no later than 5:00 p.m., sixty (60) days prior to the Special Event dated requested. If this time limitation is not met or if the application is incomplete, City staff can not guarantee that the request will be processed before the event, and will therefore result in a denial. 10. ApppaIR Appeals of City Staff decisions will come before the City Council and shall be heard within 40 days of legal appeal, filed through the City Clerks office. The City Council will hold a Public Hearing on an appeal within forty (40) calendar days of the receipt of the written appeal. The City Council will announce its decision by formal resolution not more than forty (40) calendar days tiaollowing the hearing. The effective date of the City Council order granting or denying an appeal is the date on which the City Council takes its final action. The action by the City . Council shall be final and conclusive. 11. A peal Filing„Fee At the time the appeal application is submitted a deposit of $100 must be paid. Check should be made payable to the "City of Seal Beach." • • This page left intentionally blank • 0 0 E SE /4 : 1/4 4 07 q�y. CITY OF SEAL BEACH ('Et( 211 Eighth Street, Seal Beach, CA 90740 cF 21 (562) 431 -2527 SPECIAL EVENT PERMIT APPLICATION o a TODAY'S DATE PERMIT PROCESSING FEE EVENT ORGANIZATION EVENT DATES EVENT LOCATION EVENT HOURS ANTICIPATED ATTENDANCE RESPONSIBLE INDIVIDUAL/TITLE ADDRESS CITY /ZIP PHONE (WORK) (HOME) GENERAL PLAN / ZONE DESIGNATION Please attach to this application five (5) sets of plans and a detailed description of the Event Layout. LIST CITY FACITLITIES /SERVICES REQUESTED OF THE CITY (1 E : PERSONNEL. EQUIPMENT, BANNER, ETC ) • RESERVED PARKING? (Y/N) AMPLIFICATION? (Y/N) ALCOHOLIC BEVERAGES SOLD /SERVED? (Y/N) IF YES, YOU MUST OBTAIN A PERMIT FROM THE ALCOHOL BEVERAGE CONTROL BOARD. (714) 558 -4101. FOOD SOLD /SERVED? (Y/N) IF YES, YOU MUST OBTAIN A PERMIT FROM THE ORANGE COUNTY ENVIRONMENTAL HEALTH DEPARTMENT. (562) 431 -7842. OPEN FIRES, COOKING OR A BBQ? (Y/N) IF YES, DESCRIBE: SECURITY MEASURES AT THE PROPOSED EVENT? (Y/N) DESCRIBE: ADDITIONAL DETAILS? I HEREBY CERTIFY THAT U (NAME OF ORGANIZATION) THAT THE ABOVE INFORMATION IS COMPLETE AND I/WE WILL BE RESPONSIBLE FOR ANY DAMAGE OR UNECESSARY ABUSE OF THE FACILITY, BUILDING, OR EQUIPMENT. I/WE AGREE TO HOLD THE CITY OF SEAL BEACH HARLESS AND FREE FROM LIABILITY OF ANY NATURE ARISING FROM THE USE OF CITY FACILITIES - INCLUDING REIMBURSEMENT OF ANY LEGAL FEES INCURRED IN THE DEFENSE OF SUCH CLAIMS. (PRINT NAME) (SIGNATURE) This page left intentionally blank 0 o • 1 Page 2 Rev. 2100 Applicant's Affidavit Radius Map for Special Event Permit Application . 0 0 I, , certify that on the day of , , I prepared an ownership /occupant list and radius map, which included properties and residential dwelling units entirely within or partially within one hundred feet (100') of the most exterior boundaries of the property being considered in the above - referenced case known as (address) . Property Owners. The names and addresses listed were taken from the latest records of the Orange County Assessor. Such names are recorded in the records of the County Assessor as being the present owner(s) of both the property involved in said case and of property in the immediate vicinity thereto. Occupant Notification. I obtained the mailing addresses of occupants within 100' of the subject property in the following manner: I certify that said ownership /occupant list and radius map are correct and accurate to the best of my knowledge. I also acknowledge that any errors in this information will constitute an incomplete application and may invalidate its approval. • PRINT NAME APPLICANT'S SIGNATURE DATE Page 3 Rev. 2/00 PROPERTY OWNER'S AFFIDAVIT STATE OF CALIFORNIA } CITY OF SEAL BEACH } COUNT, OF ORANGE } o (I) /(We) (Name) swear that (I am) /(we are) the owner of the property at: _(Street Address) (City) (State) (ZIP) and that (I am) /(we are) are familiar with the rules of the City of Seal Beach for preparing and filing a special event permit application. The information contained in the attached special event permit application is correct to the best of (my) /(our) knowledge and (I) /(we) approve of this application. (Print Name) (Signature) (Date) (Address - Please Print) (City, State & Zip) (Telephone) SUBSCRIBED AND SWORN TO BEFORE ME . THIS DAY OF , Notary Public Page 4 Rev. 2/00 APPEAL APPLICATION TO CITY COUNCIL o For Office Use Only • City Staff Action Approval Denial Other Date Appeal Filed: City Council Date: Notice Date: City Council Action: Resolution No.: 1. Property Address: 2. Applicant's Name: Address: Home Phone: ( ) Work Phone: ( ) FAX: ( ) 3. Property Owner's Name: Address: Home Phone: ( ) 4. The undersigned hereby appeals the following described action of the Seal Beach City Manager or designee concerning Special Event Permit No. Attach a statement that explains in detail why the decision of the City Manager or designee is being appealed, the specific conditions of approval being appealed, and include your statements indicating where the City Manager or designee may be in error. 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'� _ ,'f;£ ?'`�y � z t"_.,�Y'. {-, r.K:,z =-.. �; , . v . .s�k ..n. � I v,.� The City Council passed a new ordinance regarding "Special Event Permits" this past summer and the ordinance became law in the late summer /early fall. The City has been working with applicants as they come in to apply for these permits, but there seems to be some misunderstanding amongst the business community regarding the process. The City would like help alleviate any confusion regarding the requirements to obtain a "Special Event Permit." Special Event Permits are granted by City Staff, subject to an adopted City Council Policy Statement, for short term land use entitlements which would otherwise require Conditional Use Permits or are simply not allowed by the City's Zoning Ordinance. Typical events which would need this type of permit: 1. Live music 2. Outdoor dining 3. Closure of public streets (Parade /running race etc.) 4. Rental of publicly owned land 5. Christmas Tree lots/Pumpkin farms in Parking Lots 6. Block Parties 7. Closure of Parking Lots to set up Tents /Canopies /Outdoor sales The requirements to obtain the permit: 1. Submit application a MINIMUM of 60 days prior to the event 2. A maximum of 6 events on one piece of property, by the same operator, per calendar year 3. A $100 application fee 4. A radius map with all "affected" property owners and occupants of structures highlited; and a list of those affected persons addresses 5. Description of the Event; ie hours of operation, number of patrons expected, additional security measures if necessary, proof of insurance if necessary . The City Staff is more than willing to help out any potential applicant and help them work through the process. A number of applicants have come in at the last minute and applied for these permits within the 60 day window and the City staff cannot process the application due to short time constraints given the new procedure. As the ordinance has been in effect for several months now, City Staff will no longer be accepting applications within the 60 day application window, except in extreme situations. If anyone has any questions at all, feel free to contact Mac Cummins, Assistant Planner, at City Hall at (562) 431 -2527 x316 and he will be most happy to explain the procedure and help all prospective applicants through the application process.