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HomeMy WebLinkAboutCC AG PKT 2011-06-13 #B AGENDA STAFF REPORT DATE: June 13, 2011 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, Acting City Manager FROM: Linda Devine, City Clerk SUBJECT: APPROVAL OF MINUTES - CITY COUNCIL SUMMARY OF REQUEST: Approve minutes for the adjourned and regular City Council meeting of May 9, 2011 and the minutes of the 2011 Budget Study Sessions. BACKGROUND AND ANALYSIS: None FINANCIAL IMPACT: None RECOMMENDATION: Approve minutes for the adjourned and regular City Council meeting of May 9, 2011 and the minutes of the 2011 Budget Study Sessions. SUBMITTED BY: NOTED AND APPROVED: . A, • 4. AIL„ .. • tA in:a Devine, City Clerk Jil R. Ingram, • cting City Mana• - Attachment: A. Minutes Agenda Item B Seal Beach California April 5, 2011 The City Council of the City of Seal Beach met in adjourned 2011 Budget Study Session at 5:00 p.m. with Mayor Levitt calling the meeting to order. ROLL CALL Present: Mayor Levitt Council: Deaton, Miller, Shanks, Sloan City Staff: Jill R. Ingram, Acting City Manager Chief Jeff Kirkpatrick, Seal Beach Police Department Sean Crumby, Director of Public Works Robbeyn Bird, Director of Administrative Services/Treasurer Mark Persico, Director of Development Services Chief Joe Bailey, Seal Beach Marine Safety /Lifeguard Department Linda Devine, City Clerk Others Present: 17 City employees and 17 community members ACTING CITY MANAGER The acting City Manager introduced Dave Morgan - retired Anaheim City Manager and Executive Consultant for CPS Human Resources in Sacramento. Mr. Morgan set the tone of the study session by providing a presentation that emphasized areas in "Leadership and Public Finance" BUDGET STUDY SESSION The Director of Administrative Services provided a powerpoint presentation (on • file in the City Clerk's office) covering the following: • Revenues and Expenditures Decline in Revenues: Utility User's Tax; Property Taxes; Barrel & Excise Tax; Transient Occupancy Tax; Franchise Fees; and Interest Income Increase in Expenditures: Post Employment Benefits (lifetime medical); Fire Station Bonds; Police Department Medical & Overtime; Vehicle Transfers; and Senior transportation • Budget Process 1st Phase: 2% Department Budget Cuts (November 2010) - Carmany; 2nd Phase: Change in Direction - Categorize line items by Federal, State, and City Council Mandates (remainder of budget line items marked as discretionary) - Importuna; 3rd Phase: Director of Administrative Service - eliminated optional • items (OPEB - lifetime medical funding, JPIA - Joint Powers Insurance Authority, and Vehicle Transfers); eliminated overtime for non -sworn personnel; and decreased overtime for sworn personnel 4th Phase: Reviewed 5 years of data (budget vs. actual); and 5th Phase: Reviewed prior year budget to current proposed budget (result - $500K deficit) • Budget Goals Present a balanced budget; Preserve current service levels; and Preserve core work force - Major balancing items: Leave vacancies open (Accounting Technician, Equipment Services Supervisor (reduce to part- time), and Executive Assistant); Eliminate Positions (Office Aide (part- time); and Decrease Overtime • Revenue Projections - Fiscal Year 2011/2012 Proposed Revenue - $26,237,700 -Top 3 Major Revenue Sources: Sales Tax - 16 %; Property Tax - 31 %; and Utility User's Tax - 19% (total 66% of revenue source) -Lost Revenue from General Fund Interest due to the spending of the reserve funds Page 2 - Budget Study Session 04 -05 -11 • • Expenditure Projections - Fiscal Year 2011/2012 Proposed Expenditures - $29,344,700 - Expense areas of concern: City Attorney; Joint Powers Authority; Fire Authority; Tennis Center; Special Events (In -kind costs); Senior Transportation Program; Jail Operations With no objections, the Mayor called a recess at 6:25 p.m. and reconvened the study session at 6:38 p.m. - Expense areas of concern (continued): Police Department Overtime (field services (sworn personnel), support services (non - sworn personnel, and detention facility) • Vehicle Replacement Budget Initial set -up for the Vehicle Replacement Fund (VRF) was $2M designated from the General Fund - currently there is $1.2M in the account - it is recommended not to transfer any additional funds into the VRF and re- analyze the fleet replacement list. With no objections, the Mayor called a recess at 7:37 p.m. and reconvened the study session at 7:47 p.m. • Fund Balance Reserves - Accounting Cycle: Balance Sheet (permanent accounts) Assets = Liabilities + Fund Balance and Income Statement (nominal accounts) revenues and expenditures (collect costs all year long) - General Fund Total Fund Balance: Beginning Fund Balance + Actual Surplus /Deficit (expenditures over revenues) equals Ending Fund Balance - General Fund: Designated Balance = $14.4M and Undesignated Balance = $5M - Designations: City Clerk (donation); Traffic Impact Fees; College Park East; Swimming Pool; Economic Condition; Street Improvement; Storm Drain; Buildings; and Compensated Absences - Fiscal Policy Requirement and Encumbrances • Economic Outlook -Slow Economic Recovery; Small but Steady Growth; and Watch Cautiously the actions of both State and Federal legislation. - Future Items to Consider: Increase in pension costs; rising medical costs; and negotiations with 2 employee groups • Long - term Financial Planning - Evaluate tennis center; evaluate jail operations; contain police overtime; re- negotiate vendor contracts; and re -open personnel contracts (police) PUBLIC COMMENTS (limited to 5 minutes each) Robert Goldberg, Clipper Way, stated his opinions regarding police overtime - vehicle replacement fund - vendor contracts - and OPEB; Jim Caviola, Ocean Avenue, expressed his interest in trees and recommended Council budget $100,000 for the tree program - not subsidize the tennis center; Esther Cummings, St. Andrews Drive, inquired about vendor contracts; and Bruce Bennett, 4th Street, asked questions regarding CaIPERS and the unfunded benefits. COUNCIL COMMENTS • personnel (position elimination and not filling vacancies) - review after a year and may reinstate positions if funding is available; • lifeguard boat repair - delay purchasing a new boat; • budget overtime for the jail - not realistic to budget zero; • questions about not funding the JPIA and OPEB; The Acting City Manager concluded that the study session was to present the budget information to Council and the next study session the Council and public Page - 3 Budget Study Sessions 04 -05 -11 will have an opportunity to ask questions. The CIP presentation will be on the 13th and the Council will have a week to study all the information and then offer any recommendations. ADJOURNMENT With no objection, the Mayor adjourned the Budget Study Session at 8:22 p.m. to Thursday, April 7, 2011 at 7:00 p.m. to meet to continue the 2011 Budget Study Session and to meet in closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk NOTICE: The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final action, it should not be considered a true record of the meeting. It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document Once Official Minutes have been approved, a copy can be obtained from the City Clerk. Seal Beach California April 7, 2011 The City Council of the City of Seal Beach met in adjourned 2011 Budget Study Session at 7:00 p.m. with Mayor Levitt calling the meeting to order and Councilwoman Deaton leading the pledge of allegiance. ROLL CALL Present: Mayor Levitt Council: Deaton, Miller, Shanks, Sloan City Staff: Jill R. Ingram, Acting City Manager Chief Jeff Kirkpatrick, Seal Beach Police Department Sean Crumby, Director of Public Works Robbeyn Bird, Director of Administrative Services/Treasurer Mark Persico, Director of Development Services Chief Joe Bailey, Seal Beach Marine Safety /Lifeguard Department Linda Devine, City Clerk Other present: 13 City employees and 14 community members BUDGET STUDY SESSION The Director of Administrative Services started the study session by providing replacement pages to the proposed budget and went over the study session schedule. Council - Topics of Discussion: Police department (jail, overtime, and MOU's - benefits); tennis center (costs out of control and facility); Lifeguard Jr. Guard Program; Citywide Facilities report; website training (staff update web pages); and suggested waiting until the new • city manager is hired. Public Comments: Robert Goldberg, Clipper Way, said the CPI of 2% is underestimated and will go • up (page 18) and commented on the police medical benefits; Bruce Bennett, 4th Street, made several comments regarding the proposed budget - pages 63, 219, 227, and 239. ADJOURNMENT With no objection, the Mayor adjourned the Budget Study Session at 8:35 p.m. to Saturday, April 9, 2011 at 9:00 a.m. to meet in closed session - interview city manager candidates. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk NOTICE; The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because It is being made available prior to final action, it should not be considered a true record of the meeting. It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document Once Official Minutes have been approved, a copy can be obtained from the City Clerk. Seal Beach California April 13, 2011 The City Council of the City of Seal Beach met in a Closed Session at 5:08 p.m. with Mayor Levitt calling the meeting to order. Mayor Levitt stated that this would be the time for members of the public to comment on the item identified on the agenda. There were no speakers. CLOSED SESSION ITEM "A" / PUBLIC EMPLOYMENT, GC 54957 / TITLE: City Manager The City Attorney announced that the Council recessed at 5:55 p.m. and will reconvene after the study session. The Council reconvened the closed session at 9:37 p.m. No reportable action was taken. ADJOURNMENT With no objection, the Mayor adjourned at 9:52 p.m. to Friday, April 15, 2011 at 10:00 a.m. to meet in closed session. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Seal Beach California April 13, 2011 The City Council of the City of Seal Beach met in adjourned Budget Study Session at 6:05 p.m. with Mayor Levitt calling the meeting to order and Mayor Pro Tem Miller leading the pledge of allegiance. ROLL CALL Present: Mayor Levitt Council: Deaton, Miller, Shanks, Sloan City Staff: Quinn Barrow, City Attorney Jill R. Ingram, Acting City Manager Chief Jeff Kirkpatrick, Seal Beach Police Department Sean Crumby, Director of Public Works Robbeyn Bird, Director of Administrative Services/Treasurer Mark Persico, Director of Development Services Chief Joe Bailey, Seal Beach Marine Safety /Lifeguard Department Linda Devine, City Clerk Others present: 5 City employees and 14 community members Page 2 - City Council 04/13/11 BUDGET STUDY SESSION • Staff Review /Summary - Replacement pages to the proposed budget were given out with updates to the different accounts (no other changes will be made to the proposed budget - all final changes will be in the budget document for adoption) • Redevelopment Agency (RDA) Budget - Director of Administrative Services reviewed the accounts of the Redevelopment Agency: Low - Moderate Income Housing, Riverfront Capital Projects, and Debt Service. Status of RDA: Governor has currently given up on eliminating the RDA but there maybe some reform; the City has not taken any resident property through eminent domain; and was directed by Council to not incur any further debit. • City Attorney's Budget - The City Attorney provided Council with an executive summary explaining the pie chart in the proposed budget document and outlining proposed cost savings measures by creating a billing system to better define general and special services. • Water and Sewer Accounts - Director of Administrative Services explained the enterprise funds. • Capital Improvement Program - Presentation - Director of Public Works presented the 5 Year CIP (draft copies available for review are in the City Clerk's office and the Mary Wilson Library): • Accomplishments from Fiscal Year 2009/2010: Building & Facility (4 projects) - $6,591,000; Parks (3 projects) - $172,000; Storm Drain (1 project) - $1,760,000; and Streets & Transportation (10 projects) - $8,286,000 [not listed were the 2 ARCO issues and the West County Connector] • Current Projects in Construction: There are 7 projects not in the draft CIP. • Proposed 5 Year CIP: FY 2011/12 - $20.1 million and FY 2012/13 - $4.3 million; total recommended 5 Year CIP - $35.9 million; Unfunded needs identified total $102 million; Listed the 7 Operational Areas (Divisions): Beach & Pier ($3,640,000) - Buildings & Facilities ($5,450,000) - Parks ($75,000) - Sewer ($10,300,000) - Storm Drains ($2,000,000) - Streets & Transportation ($5,612,000) - Water ($8,850,000) [breakdown per year in draft document in City Clerk's office] • Description of Funding Sources: General Fund (12.0 %) - Measure M (1.4 %) - State Gas Tax (0.5 %) - Prop 42 Traffic Relief (1.2 %) - Sewer Fund (53.5 %) - Water Fund (11.5 %) - In -Lieu Fees & Impact Fees (3.7 %) - Grants (16.1%) With no objections, Mayor Levitt called for a recess at 8:34 p.m. and reconvened the study session at 8:43 p.m. • Council Comments /Questions • Budgeting zero overtime for the jail is not realistic; • Departments will have to live within their budgets - not budget amendments; • Need more information regarding the jail and tennis center • Public Comments • Jim Caviola, Ocean Avenue, requested $100,000 for trees on Main Street - improve the first impression off of PCH into Main Street; • Erik Dryer - Goldman, Seal Beach Chamber President - resident Yale Circle, expressed appreciation for the current support from the Council and staff - requested to share the police sub - station at the entrance to the pier as a visitors center; • Rob Jenke, owner of Javatini's on Main Street, would like to see beautification of Main Street to help business owners and "welcome" designation sign; Page - 3 City Council 04/13/11 • Esther Kenyon, Seal Beach Chamber of Commerce Director, commended staff for the tremendous work they do and also stated the need for better landscaping and lighting on Main Street; • Mario Voce, Catalina Avenue, stated his support for trees in Seal Beach; • Robert Goldberg, Clipper Way, submitted a list of questions regarding the proposed budget document: questioned the way the carryover projects are recorded, having trouble following the money, uncertainty of next year's economy, use funds undesignated reserves, and not put off the needed projects; • Seth Eaker, 13th Street, supports the improvement of lighting on Main Street, continue supporting chamber events, and would like to see part of the City's TOT (transient occupancy tax) being designated to the Seal Beach Chamber; and • Paul Christianson, Guava Avenue, inquired about the 405 project and supports trees on Main Street. The acting City Manager concluded by stating that staff will review the Community Input forms and other recommendations and develop recommendations for the Council to consider on the scheduled April 26th Budget Study Session. The Council recessed the study session at 9:11 p.m. to reconvene the closed session. ADJOURNMENT With no objection, the Mayor adjourned at 9:52 p.m. to Friday, April 15, 2011 at 10:00 a.m. to meet in closed session. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk NOTICE: The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final action, it should not be considered a true record of the meeting. It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version Is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document Once Official Minutes have been approved, a copy can be obtained from the City Clerk. Seal Beach California April 26, 2011 The City Council of the City of Seal Beach met in a Closed Session at 4:00 p.m. with Mayor Levitt calling the meeting to order. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller, Shanks, Sloan Also present: Quinn Barrow, City Attorney Jill R. Ingram, Acting City Manager Linda Devine, City Clerk Mayor Levitt stated that this would be the time for members of the public to comment on the item identified on the agenda. There were no speakers. CLOSED SESSION ITEM "A" / PUBLIC EMPLOYMENT, GC §54957 / TITLE: City Manager No reportable action was taken. The City Council of the City of Seal Beach met in adjourned Budget Study Session at 5:10 p.m. with Mayor Levitt calling the meeting to order and Councilwoman Deaton leading the pledge of allegiance. ROLL CALL Present: Mayor Levitt Council: Deaton, Miller, Shanks, Sloan City Staff: Jill R. Ingram, Acting City Manager Chief Jeff Kirkpatrick, Seal Beach Police Department Sean Crumby, Director of Public Works Robbeyn Bird, Director of Administrative Services/Treasurer Mark Persico, Director of Development Services Chief Joe Bailey, Seal Beach Marine Safety/Lifeguard Department Linda Devine, City Clerk Others present: 5 City employees and 11 community members BUDGET STUDY SESSION • Capital Improvement Program - The Director of Public Works emphasized what was presented at the last study session: The Capital Improvement Program identifies the projects for the next 5 years - funding for the individual projects are formally approved within the annual budget document (only first year) - beyond year one the CIP is a planning document. Carryover projects from FY 2010/2011 are projects awarded but not completed before July 1, 2011 (there will be 7 projects). • Community Input Forms & Community Correspondence - The Director of Administrative Services provided a summary of the Community Input forms submitted: Beach planters on side of pier; strip palm trees on Seal Beach Blvd; bury electrical lines on Seal Beach Blvd; free WiFi access on Main Street; trees and planters on Main Street; study on rock revetment in Surfside; City pay for Surfside's portion of the federal beach erosion control project; increase partnership with Seal Beach Chamber; Marina Park improvements; and implement $5 charge for Dial -a -Ride program; AQMD funds to pay to install EV charging stations; and eliminate $5,000 of City funds for State of the City Luncheon. Page 2 - City Council 04/26/11 • Budget Changes - The Director of Administrative Services provided information on the changes that were made on the proposed budget and how the numbers have changed - current revenues over expenditures is $103,700 and had a chart showing the list of vehicle replacement in 2010/2011 budget and a list of the department vehicles scheduled for replacement in 2011/2012. With no objections, Mayor Levitt called a recess at 6:35 p.m. and reconvened the study session at 6:45 p.m. • Detention Center (Jail) - The police chief presented an overview of the jail operations stating the sole purpose for funding the Seal Beach jail /detention center is to keep cops on the streets and in and around the neighborhoods and businesses - background and timeline of the reopening of the facility was given to the Council. • Seal Beach Tennis Center - The acting City Manager went over the history of the tennis center operations stating that a letter was sent to the City from the Old Ranch Country Club indicating an interest to discuss with the City the possibility of entering into a mutual lease or purchase of the tennis facility (the school district would continue using the facility for the tennis team) - the City is still subsidizing the tennis center at around $75,000 per year due to the economy, discretionary expenses (contract manager - $60,000; janitorial services - $25,000; pest control - security- lighting - $25,000; landscaping - $50,000; and utility costs - $36,000), ongoing repairs to the facility, and membership is dropping (the sport has seen a drop in popularity). With no objections, Mayor Levitt called a recess at 8:25 p.m. and reconvened the study session at 8:35 p.m. • Council Comments /Suggestions - • This is the year to make cuts and live within the adopted budget (departments) and not use reserve funds; • Need to review the facilities needs assessment report to determine some of the CIP projects; • Continue status quo running of the jail /detention center but on probation for 6 months, explore the new booking fee restitution, and questioned the feasibility of the "Pay -to- Stay "; • Should wait until the new police chief is hired before making any decisions to close the jail; • Consider having a City impound lot where cars are towed - could reimburse residents whose car were impounded in error; • Would like to consider converting the tennis center into a recreation center for the youth, not only for College Park East but the all residents of Seal Beach; • Need to consider contracting out mechanic work services to help with emergency City vehicles to support the part-time mechanic; and • Would like staff to consider the $5 per ride using credit card and /or coupon book. • Public Comments - • Carla Watson, Catalina Avenue, indicated that the residents wanted to keep the tennis center for sentimental reasons but urged the Council not to sell the land; • Jim Caviola, Ocean Avenue, reiterated his desire to plant more trees and more trees would be good for the environment; • Esther Kenyon, Seal Beach Chamber, stated her appreciation for the budget process and encouraged the Council to consider the beautification of Main Street; • Robert Goldberg, Clipper Way, provided a handout with his comments regarding the Dial -a -Ride program, EV charging stations, and City's State of the City Luncheon; Page - 3 City Council 04/26/11 • Mike Buhbe, Central Way, indicated his support of the $5 per ride concept and encouraged Council to keep the jail open; • Bill Ayers, Central Avenue, submitted written opinion: close the jail and tennis center and create a "City Police Commission" to study the financial aspects of the police department (operating costs and overtime). ADJOURNMENT . With no objection, the Mayor adjourned the Budget Study Session at 9:00 p.m. to Monday, May 2, 2011 at 6:00 p.m. to meet to continue the 2011 Budget Study Session and to meet in closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk NOTICE: The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final action, it should not be considered a true record of the meeting. It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document Once Official Minutes have been approved, a copy can be obtained from the City Clerk Seal Beach California May 2, 2011 The City Council of the City of Seal Beach met in a Closed Session at 6:00 p.m. with Mayor Levitt calling the meeting to order. Mayor Levitt stated that this would be the time for members of the public to comment on the item identified on the agenda. There were no speakers. CLOSED SESSION ITEM "A" / PUBLIC EMPLOYMENT, GC $54957 / TITLE: City Manager No reportable action was taken and went into the Budget Study Session. The City Council of the City of Seal Beach met in adjourned 2011 Budget Study Session at 6:37 p.m. with Mayor Levitt calling the meeting to order and Mayor Pro Tem Miller leading the pledge of allegiance. ROLL CALL Present: Mayor Levitt Council: Deaton, Miller, Shanks, Sloan City Staff: Jill R. Ingram, Acting City Manager Chief Jeff Kirkpatrick, Seal Beach Police Department Sean Crumby, Director of Public Works Robbeyn Bird, Director of Administrative Services/Treasurer Mark Persico, Director of Development Services Chief Joe Bailey, Seal Beach Marine Safety/Lifeguard Department Linda Devine, City Clerk Also present: 6 City employees and 5 community members BUDGET STUDY SESSION The acting City Manager indicated that this was the last scheduled study session and staff will be asking for Council's direction on the requests submitted on the Community Input forms and direction for the areas of concern brought up by Council. The Director of Administrative Services provided a comparison of the General Fund Budget showing how much was cut in each department in order to have a balanced 2011/2012 budget - pointed out additional budget changes in the proposed budget since the study sessions began. The Director of Public Works - Received Council direction for the following: • Advanced Backup Emergency Backup Power (BG1302) for City Hall, Fire Station 44, Lifeguard HQ, and 8th Street Pump Station - Fund project in 2013/2014; • Planting trees on Main Street ($100,000) - Fund through Street Paving Allocation; • Main Street Beautification ($150,000) - Leave on unfunded list and look for funding opportunities. Hold community meetings to gain consensus regarding desired improvements. Re- examine in Spring of 2012; • Underground utilities within Seal Beach Blvd south of PCH - Fund from Edison Rule 20A allocations and provide a staff report (with map) identifying other areas in the City that the funds could be used - identify on project list for 2013/2014; • Lampson Avenue Tree Well Planting and Tree Planting - Increase account 001- 049 -44000 in the amount of $4,000 to fund planting and maintenance (15 gal. tree) and fund $5,000 from Street Tree Planting Program (ST1105) toward tree planting on North side of Lampson Avenue; Page 2 - City Council 05/02/11 • Senior Transportation Program - Implement $5 round trip fee (credit card) and establish a cancellation policy and advertise program on website and SBTV3 The Director of Administrative Services presented the following areas that may need Council direction: • Free WiFi Access on Main Street will be discussed with the Seal Beach Chamber to determine if this.could be done. Staff will also look at the Target center and shops at Rossmoor for the same access; • Visitors/Tourism Center - The City Manager, Seal Beach Chamber, and Chief of Police will discuss the potential use of the police sub - station; • Jail /Detention Center - mid -year review with a focus on cost analysis to operate without "Pay to Stay" and the booking facility option - other discussion was that no over -time budgeted is not realistic and reminded that departments will have to work with their adopted budgets for the fiscal year 2011/2012 and only budget amendments (from reserves) will be for emergencies; • Vehicle Replacement Fund - Repair 1976 Seaways 28' Lifeguard rescue boat ($27,000) and have an analysis of alternative parking vehicles (right - hand drive); • Tennis Center - Analysis of converting into a community recreation facility - re-negotiate contracts (management, landscape service, and janitorial service) - increase promotional opportunities for Leisure World residents. The Council would like to review the facilities needs assessment before making any definite commitments; • Long - Term Financial Planning - Further consideration and direction is needed by the Council for the following issues: • Hiring freeze for all full -time positions unless approved by Council; • CPI for future negotiations - annual average at end of previous year • OPEB (set -up City trust fund from reserves ?); • FY 2011/2012 JPIA Annual Retrospective Deposit (Discount incentive - $432,000 from reserve ?); With no objections, the Mayor called for a recess at 8:55 p.m. and reconvened the study session at 9:00 p.m. • Regarding employee MOU's - pension reform - increasing medical costs - labor negotiations; • Containing police overtime within budget; • Renegotiate vendor contracts; and • Video Streaming /Agendas on website (ongoing costs) The acting City Manager concluded that the 2011/2012 Budget will be on the June 13th City Council agenda for adoption. ADJOURNMENT With no objection, the Mayor adjourned the 2011 Budget Study Session at 9:10 p.m. to Monday, May 9, 2011 at 5:00 p.m. to meet in closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk NOTICE: The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final action, It should not be considered a true record of the meeting. It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document. Once Official Minutes have been approved, a copy can be obtained from the City Clerk.