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HomeMy WebLinkAboutCC AG PKT 2011-06-13 #N AGENDA STAFF REPORT DATE: June 13, 2011 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, Acting City Manager FROM: Sean P. Crumby P.E., Director of Public Works SUBJECT: APPROVE SUBMITTAL OF MEASURE M ELIGIBILITY PACKAGE AND ITS COMPONENTS SUMMARY OF REQUEST: Staff is requesting that the City Council: 1. Adopt Resolution No 6143 Concerning the Status of the Circulation Element for the City of Seal Beach; 2. Adopt the Measure M Capital Improvement Program (CIP) for fiscal years 2011/12 through 2017/18 (Attachment B); 3. Submit Maintenance of Effort Reporting Form and Supporting Documentation for the City of Seal Beach to the OCTA (Attachment C); 4. Submit Congestion Mitigation Program (CMP) Monitoring checklists for the City of Seal Beach to the OCTA (Attachment D); 5. Submit Measure M eligibility checklist to the OCTA (Attachment E); and 6. Direct the City Engineer to file the adopted CIP and the Measure M eligibility documents with the OCTA in compliance with the requirements of OCTA. BACKGROUND AND ANALYSIS: In November of 1990, the voters of Orange County approved Measure M, the Revised Traffic Improvement and Growth Management Ordinance. Measure M created a fund for transportation improvements to mitigate traffic impacts generated by existing and proposed development. Measure M authorizes the imposition of an additional half -cent retail transaction and use tax for a period of twenty (20) years. In November of 2006, Measure M was renewed by the voters of Orange County for an additional twenty (20) years. Funds identified as Measure M "turnback" funds are used on local and regional transportation improvement and maintenance projects. Other Measure M funds, for transportation related projects, are made available through several • Agenda Item N Page 2 competitive programs included in the Combined Transportation Funding Program (CTFP). To be eligible to receive Measure M "turnback" and CTFP funds, the Local Transportation Authority (LTA) must find that the City has satisfied specific requirements which change every year. The Board of Supervisors of Orange County has designated the OCTA as the Local Transportation Authority. The City of Seal Beach has fulfilled the following initial requirements: 1. Demonstrated compliance with the County's Congestion Management Program. 2. Maintained a mitigation impact fee schedule. 3. Adopted a seven -year Capital Improvement Program that includes all transportation projects funded partially or wholly by Measure M dollars. 4. Adopted and adequately funded a Local Pavement Management Plan (PMP). 5. Adopted a Traffic Demand Management Ordinance. 6. Satisfied Maintenance of Effort (MOE) Requirements. 7. Agreed to expend all Measure M revenues within three (3) years of receipt. All of these items must be maintained to retain eligibility. Some items must be renewed or resubmitted annually and some biannually. This year the City of Seal Beach must submit the following to OCTA by June 30, 2011: 1. Measure M seven -year Capital Improvement Program 2. Maintenance of Effort (MOE) Reporting Form 3. Congestion Management Program compliance Checklists 4. General Plan Compliance Documentation 5. Measure M Eligibility Checklist A summary explanation of each listed item is included below: 1. MEASURE M, SEVEN -YEAR CAPITAL IMPROVEMENT PROGRAM The City Council adopts a comprehensive seven -year CIP each year. Staff has prepared an updated seven -year CIP specifically for the transportation facility improvement projects in a form consistent with the latest requirements of OCTA. The updated seven -year CIP is attached. 2. MAINTENANCE OF EFFORT (MOE) REPORTING FORM Local jurisdictions may not use Local Turnback or additional gas tax funds to replace existing revenues being used for transportation improvement programs. The purpose of these funds is to supplement existing expenditures of funds for transportation projects. Therefore, the City is required to maintain a predetermined Page 3 minimum level of MOE General Fund expenditures for the maintenance of local streets and roads in order to retain eligibility. The minimum required annual streets and roads expenditure is based upon an average of General Fund Expenditures, for local street and maintenance of construction, over the period extending from Fiscal Year 1985/86 through FY1989/90. The average annual MOE General Fund expenditure required for the City of Seal Beach, as determined for the Measure M Program, is $505,000. The proposed FY2011/12 budget contains a General Fund expenditure for public works /transportation related costs, which exceeds the baseline MOE requirements. The MOE Reporting Form must be approved by action of the City Council directing the City Finance Director to certify this form. 3. 2010 PAVEMENT MANAGEMENT PLAN UPDATE The Pavement Management Plan is system that evaluates the existing network of pavements, identifies deficiencies, and recommends a cost effective system of improvements to relieve existing and future deficiencies. This plan is updated every two years as required by OCTA. The Pavement Management Plan was last submitted to OCTA before June 30, 2010. The Pavement Management Plan will next be updated in the Spring of 2012. 4. GENERAL PLAN COMPLIANCE DOCUMENTATION Every year, a participating city must submit a resolution finding that the Circulation Element of its general plan is consistent with the Master Plan of Arterial Highways (MPAH) and that there have been no unilateral lane reductions on any MPAH arterials. The attached Resolution satisfies this requirement in a form provided by OCTA. 5. MEASURE M ELIGIBILITY CHECKLIST To assist agencies in complying with Measure M, OCTA has developed checklists to clarify requirements. Staff has completed the checklist and it will be transmitted with all other documents as required by OCTA. It is recommended that these checklists be received and filed for transmitting with other required Measure M documents. Based on staffs analysis and discussions, this comprehensive package of required documents will maintain the City's compliance with the requirements of Measure M for fiscal year 2011/12. Upon approval, the attached documents will be submitted to OCTA. Adoption and submission of the CIP developed by the Public Works Department will permit the City of Seal Beach to continue to receive the City's portion of the Measure M revenue funds. Page 4 FINANCIAL IMPACT: If the City Council does not adopt the resolution, the City will be in jeopardy of losing Measure M funding. Currently, the City receives approximately $262,000 in Measure M turnback funding annually. Additionally, the City of Seal Beach remains eligible to receive funding for the numerous competitive grants secured within Measure M. RECOMMENDATION: It is recommended that the City Council: 1. Adopt Resolution No 6143 Concerning the Status of the Circulation Element for the City of Seal Beach; 2. Adopt the Measure M Capital Improvement Program (CIP) for fiscal years 2011/12 through 2017/18 (Attachment B); 3. Submit Maintenance of Effort Reporting Form and Supporting Documentation for the City of Seal Beach to the OCTA (Attachment C); 4. Submit Congestion Mitigation Program (CMP) Monitoring checklists for the City of Seal Beach to the OCTA (Attachment D); 5. Submit Measure M eligibility checklist to the OCTA (Attachment E); and 6. Direct the City Engineer to file the adopted CIP and the Measure M eligibility documents with the OCTA in compliance with the requirements of OCTA. SUBMITTED BY: NOTED AND APPROVED: wik # • Alla_ Sean P. Crumby P.E. R. Ingram, Director of Public Work Acting City Manager by: David Spitz, P.E. Associate Engineer Attachments: A. Resolution No. 6143 B. Measure M 7 -year Capital Improvement Program C. MOE and supporting documentation D. CMP Checklists E. Measure M Checklist F. County Map of Arterial Highways G. Circulation Element Figure 15 Attachment "A" Resolution No. 6143 RESOLUTION NUMBER 6143 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL CONCERNING THE STATUS OF THE CIRCULATION ELEMENT FOR THE CITY OF SEAL BEACH WHEREAS, the City of Seal Beach desired to maintain and improve the streets within its jurisdiction, including those arterials contained in the Master Plan of Arterial Highways (MPAH); and WHEREAS, the City of Seal Beach has endorsed a definition of and a process for determining consistency of the City's Traffic Circulation Plan with the MPAH; and WHEREAS, the City has adopted a General Plan Circulation Element which does not preclude implementation of the MPAH with its jurisdiction; and WHEREAS, the City is required to adopt a resolution every year informing the Orange County Transportation Authority (OCTA) that the City's Circulation Element is in conformance with the MPAH and whether any changes to any arterial highways of said Circulation Element have been adopted by the City during Fiscal Years 2009 -10 and 2010 -11; and WHEREAS, the City is required to send every year to the OCTA all recommended changes to the City Circulation Element and the MPAH for the purposes of requalifying for participation in the Combined Transportation Funding Programs. THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The arterial highway portion of the City Circulation Element of the City is in conformance with the Master Plan of Arterial Highways. Section 2. The City attests that no unilateral reduction in through lanes has been made on any MPAH arterials during the Fiscal Years 2009 -10 and 2010 -11. Section 3. The City has adopted a uniform setback ordinance providing for the preservation of rights -of -way consistent with the MPAH arterial highway classification. Section 4. The City has adopted provisions for the limitation of access to arterial highways in order to protect the integrity of the system. • (Intentionally Left Blank) Resolution Number 6143 PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 13th day of June . 2011 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } 1, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6143 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 13th day of June , 2011. City Clerk , Attachment "B" Measure M 7 -year Capital Improvement Program 1 r • •r U o o U ,o ` ° N o a c ° y' 1 `O e i S' 0J 41 M u9 o ' N • Vi • • , P., M PS t' • . ;o .o' jU c o ,U c• ° c. 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F d :: d ° M '0 R 0 g '~ M V e at 0.4 C Gi ri OD a) N V1 pp 0 0 0 0 0 O N N 0 N N VI O — a ccn M 1..4 N wqr IN IN �TI 0 0 0 0 0 0 CM M H V O 00 O M rl ~ N a n • W 0 O O 0 0 c0 h O 0 n h In O N O ON rl N n• V W g co ,, m O in 0 0 0 0 0 0 0 CU C.) ri rn 0 0 6, 0 of � CO rd 0 rl N N et b N W U t r r r � 7 U Li ti y O O 43 • nz - 0 0 0 0 0 N N c "'- O b M 01. 10 W N M o VD 0 ■ b = ..A m rl N m V a� 6 U 1 w 00 R X �1 O 0 %D O 0 N n 'c"i 0 'O N en M C4 d v VS c+i v - 00 00 00 0 N c+1 00 PT.( N 0 0 0 0 0 0 0 00 0 0 0 0 ri, o o ° N 00 0 C v -- n N 1-4 d' cn N v'c m - c N ea d C �; w i e F V1 e u s a 0 10 c, EG c 1.. m.1 F ti .0 0 ■ OA d N C/1 • Attachment "C" MOE and supporting documentation MAINTENANCE OF EFFORT REPORTING FORM Reporting Jurisdiction: City of Seal Beach Type of GENERAL FUND Transportation Expenditures: (please attach supporting budget documentation for each line item listed below, and record separately in CIP software) MAINTENANCE Total Expenditure Engineering Public Works 122,700 Storm Drains 298,900 Street Maintenance 442,800 Landscape Maintenance 101,093 Subtotal Maintenance 965,493 CONSTRUCTION Subtotal Construction ADMINISTRATIVE /OTHER • Subtotal Other , Total General Fund Transportation Expenditures 965,493 (less Total MOE Exclusions *) ( —) • MOE Expenditures 965,493 MOE Benchmark Requirement 1 505,000 I (Shortfall) / Surplus 1 460,493 I Certification: I hereby certify that the City of Seal Beach has budgeted and will meet the Maintenance of Effort requirement for Fiscal Year 2011/2012. 8 . - , A 5 - 3 I / ( Signatur Date Robbeyn Bird, Director of Administrative Services Title *Funding sources include federal, state, redevelopment, and bond financing E -1 CITY OF SEAL BEACH • FY 2011/2012 MOE CALCULATION Less 57% Less Less Gas Tax (non- street Intergov Adjusted Dept# Budclet Transfer related) Payments Actual GENERAL FUND: Engineering /Public Works 042 122,700 122,700 Storm Drains 043 347,900 (49,000) 298,900 Street Maintenance 044 867,200 (424,400) 442,800 Add per State Audit Allowable Discretionary Costs: Landscape Maintenance 049 235,100 (134,007) 101,093 • Subtotal 965,493 Less Measure M Threshold Requirement (505,000) Excess (Deficiency) Coverage 460,493 REVENUE SUMMARY BY FUND 1 FY 2011 -2012 2010 -2011 2011 -2012 Account Revenue 2009 -2010 Amended 2010 -2011 Adopted Number Source Actual Budget Estimated Budget Tidelands Beach - 034: 034 - 000 -30423 Unrealized Gain /Loss on Invest $ 3 $ - $ - $ - 034- 000 -30425 Off-street Parking 158,479 147,800 147,800 158,400 034 -000 -30700 Reimb Misc Svcs 12,361 - 12,000 12,300 034 - 000 -30962 Donated Revenue - 3,100 - - 034- 000 -30980 Other Agency Revenue 168,703 105,100 - 105,100 • 034 - 000 -31500 Transfer In 818,706 946,700 850,000 940,700 034-000 -31600 Landing Fees 79,802 55,400 70,000 70,000 034- 000 -31650 Property Rental 126,848 106,300 125,000 125,000 034- 000 -31700 Junior Lifeguard Fees 91,841 110,100 100,000 100,000 Total Tidelands Beach $ 1,456,740 $ 1,474,500 $ 1,304,800 $ 1,511,500 Gas Tax - 040: 040 -000 -30420 Interest on Investments $ 1,472 $ 2,200 $ 2,200 $ 1,000 040 - 000 -30423 Unrealized Gain /Loss on Invest (6) - - - 040 - 000 -32499 Gas Tax 2103 - - 68,500 - 040 -000 -32500 Gas Tax 2105 139,933 139,000 139,000 139,000 040 - 000 -32525 Gas Tax 2106 92,201 95,000 95,000 92,200 040 - 000 -32530 Gas Tax 2107 186,222 186,000 186,000 186,200 040 - 000 -32535 Gas Tax 2107.5 6,000 6,000 6,000 6,000 Total Gas Tax $ 425,822 $ 428,200 $ 496,700 $ 424,400 Measure M - 041: 041 -000 -30420 Interest on Investments $ 4,519 $ 24,000 $ 1,000 $ 1,000 041- 000 -30423 Unrealized Gain /Loss on Invest (77) - - - 041- 000 -33500 LocalTurnback 262,245 350,000 262,000 262,000 Total Measure M $ 266,687 $ 374,000 $ 263,000 $ 263,000 Trust & Agency - 046 046- 000 -30423 Unrealized Gain/Loss on Invest $ (10) $ - $ - $ - Total Trust & Agency $ (10) $ - $ - $ - Parking - in - Lieu - 048 048 - 000 -30423 Unrealized Gain /Loss on Invest $ (10) $ - $ - $ - 048 - 000 -30865 Parking -in -Lieu 16,600 - 51,800 - Total Parking in lieu $ 16,590 $ - $ 51,800 $ - Riverfront Low /Mod Housing - 061: 061 - 000 -30420 Interest on Investments $ 9,667 $ 80,000 $ 5,000 $ 5,000 061 -000 -30423 Unrealized Gain /Loss on Invest (126) - - - 061 -000 -38555 Low /Mod Hsg Set Aside 446,878 483,200 445,500 446,800 Total Riverfront Low /Mod Housing $ 456,419 $ 563,200 $ 450,500 $ 451,800 Riverfront Project Area - 063: 063 - 000 -30420 Interest on Investments $ 29,257 $ 83,000 $ 16,000 $ 16,000 063 -000 -30423 Unrealized Gain /Loss on Invest (230) - - - 063 -000 -31500 Transfers In - 865,600 457,200 457,200 Total Riverfront Project $ 29,027 $ 948,600 $ 473,200 $ 473,200 Riverfront Debt Service - 065: 065 - 000 -30420 Interest on Investments $ 98 $ 42,000 $ 100 $ 100 065- 000 -31500 Transfers In 728,899 726,200 726,200 731,000 Total Riverfront Debt Service $ 728,997 $ 768,200 $ 726,300 $ 731,100 21 General Fund Expenditure Summary 2011 -2012 2009 -2010 2010 -2011 Adopted Department Actual Estimated Budget 010 City Council $ 92,262 $ 90,900 $ 100,000 011 City Manager 716,460 710,000 785,400 012 City Clerk 300,025 284,800 301,800 015 City Attomey 513,008 494,200 365,000 017 Administrative Services 637,233 655,500 623,500 018 Risk Management 1,210,516 2,685,400 1,259,500 019 Non - Departmental 969,735 781,300 671,900 020 Information System Technolc 526,760 480,000 555,200 021 Police EOC 36,303 - 137,800 022 Police 5,169,658 5,216,100 5,490,100 023 Police Support Services 2,551,133 2,647,500 2,541,400 024 Police Detention Facility 753,089 628,800 689,100 026 Fire 3,761,742 4,000,500 4,207,800 030 Planning 556,819 427,500 376,900 031 Building and Safety 395,745 345,600 310,800 042 Engineering 239,797 234,100 - 122,700 043 Storm Drain 308,631 - 329,600 347,900 044 Street Maintenance 851,378 923,400 867,200 049 Landscape Maintenance 245,856 212,200 235,100 050 Automobile Maintenance 292,115 281,900 251,500 051 Refuse 1,062,448 1,026,600 1,100,000 052 Building Maintenance 604,052 696,800 622,400 070 Recreation Administration 295,884 273,600 239,300 071 Sports 66,646 42,000 34,100 072 Parks and Recreation 305,948 300,100 308,100 073 Aquatics 169,496 153,100 154,000 074 Tennis Center 198,403 202,200 199,500 Transfer Out 10,976,436 8,500,000 6,459,600 Total Expenditures $ 33,807,578 $ 32,623,700 $ 29,357,600 $14,000,000 $12,000,000 1 o General Administration $10,000,000 • ■ - _ II NI Public Safety $8,000,000 11111 - $6,000,000 o Public Works $4,000,000 I ill 1I 1. IF I. '-I o Community Services $2,000,000 ' 1 al ill II $- i 11:111 it. Ill m Refuse and Transfer Out FY 2008/09 FY 2010/11 FY 2011/12 Actual Estimated Adopted FY 2008/09 FY 2010/11 FY 2011/12 Actual Estimated Adopted General Administration $ 4,965,999 $ 6,182,100 $ 4,662,300 Public Safety 12,271,925 12,492,900 13,066,200 Public Works 2,541,829 2,678,000 2,446,800 Community Services 1,988,941 1,744,100 1,622,700 Refuse and Transfer Out 12,038,884 9,526,600 7,559,600 Grand Total $ 33,807,578 $ 32,623,700 $ 29,357,600 37 City of Seal Beach I FY 2011 - 2012 DEPARTMENT: Public Works Account Code: 001 -042 FUND: 001 General Fund - Administration & Engineering 2010 -2011 2011 -2012 2009 -2010 Amended 2010 -2011 Adopted Actual Budget Estimated Budget Personnel Services $ 64,080 $ 58,300 $ 67,800 $ 58,800 Maintenance and Operations 175,717 170,900 166,300 63,900 TOTAL $ 239,797 $ 229,200 $ 234,100 $ 122,700 ACCOUNT NUMBER EXPLANATION 40001 Full -time Salaries Director of Public Works - 0.05 City Engineer - 0.05 Assistant Engineer - 0.10 Executive Assistant - 0.20 40003 Overtime Provides for personnel overtime 40004 Part-time Intern (PT) 40007 Tuition Reimbursement Funds budgeted in this account are part of employee benefits costs. 40008 Auto Allowance Mileage expenses associated with local seminars, meetings and training for the Director of Public Works. 40009 Cell Phone Allowance Telephone expense related to the City. 40010 Deferred Comp - Cafeteria Funds budgeted in this account are part of employee benefits costs. 40011 Deferred Compensation Funds budgeted in this account include this program's pro rata share of employee benefits costs. 40012 PERS Retirement Funds budgeted in this account are a component of employee benefit costs. 40013 PARS Retirement Funds budgeted in this account include this program's pro rata share of employee benefits costs. 40014 Medical Insurance Funds budgeted in this account are part of employee benefits costs. 40015 Aflac Cafeteria Funds budgeted in this account are part of employee benefits costs. 40017 Medicare Insurance Funds budgeted in this account are part of employee benefits costs. 40018 Life and Disability Funds budgeted in this account are part of employee benefits costs. 40100 Office Supplies Office supplies, CIP books, laminating and standard plans. 40300 Memberships and Dues APWA, ASCE, CA PE License, ITE, NWOCPWD, CEADOC 40400 Training and Meetings League of Cities, Traffic Engineering Course, report writing, map act, inspection courses, EIT training, water certification, professional engineering license. 41000 Telephone Telephone expense related to the City. 44000 Contract Professional Svcs Temporary assistance and inspection and special project engineering. 128 City of Seal Beach I FY 2011 -2012 DEPARTMENT: Public Works Account Code: 001 -042 FUND: 001 General Fund - Administration & Engineering 2010 -2011 2011 -2012 Account 2009 -2010 Amended 2010 -2011 Adopted Description Number Actual Budget Estimated Budget PERSONNEL SERVICES Full -Time Salaries 001 - 042 -40001 $ 33,123 $ 36,700 $ 35,000 $ 36,700 Overtime 001 -042-40003 13 - - - Part-Time 001- 042 -40004 11,012 3,000 10,800 3,000 Tuition Reimbursement 001 -042 -40007 4,147 - • 3,600 - Auto Allowance 001-042 -40008 3,231 4,200 4,200 4,200 Cell Phone Allowance 001 - 042 -40009 2,493 2,700 2,700 2,700 Deferred Comp- Cafeteria 001 - 042 -40010 35 100 100 100 Deferred Comp 001 - 042 -40011 736 900 900 900 PERS Retirement 001 -042 -40012 4,641 5,300 5,300 6,000 PARS Retirement 001 - 042 -40013 . 259 100 200 100 Medical lnsurance 001- 042 -40014 3,411 4,000 3,800 3,900 AFLAC Cafeteria 001-042-40015 1 - - - Medicare Insurance 001 - 042 -40017 561 800 800 800 Life and Disability 001 - 042 -40018 • 417 500 400 400 TOTAL PERSONNEL SERVICES $ 64,080 $ 58,300 $ 67,800 $ 58,800 MAINTENANCE AND OPERATIONS Office Supplies 001 -042 -40100 $ 2,746 $ 2,900 $ 1,500 $ 2,800 Memberships and Dues 001 - 042 -40300 566 2,600 1,500 2,600 Training & Meetings 001 -042 -40400 620 4,100 2,000 3,500 Telephone 001 -042 -41000 71 - - - Contract Professional 001 - 042 -44000 171,714 161,300 161,300 55,000 TOTAL MAINTENANCE AND OPERATIONS $ 175,717 $ 170,900 $ 166,300 $ 63,900 TOTAL EXPENDITURES $ 239,797 $ 229,200 $ 234,100 $ 122,700 • • 129 City of Seal Beach I FY 2011 - 2012 DEPARTMENT: Public Works Account Code: 001 -043 FUND: 001 General Fund - Storm Drains 2010 -2011 2011 -2012 2009 -2010 Amended 2010 -2011 Adopted Actual Budget Estimated Budget Personnel Services $ 175,991 $ 176,300 $ 178,800 $ 191,100 Maintenance and Operations 132,640 153,900 150,800 156,800 TOTAL $ 308,631 $ 330,200 $ 329,600 $ 347,900 ACCOUNT NUMBER EXPLANATION 40001 Full -time Salaries Director of Public Works - 0.05 City Engineer - 0.10 Associate Engineer - 0.25 Assistant Engineer - 0.20 Maintenance Service Manager - 0.05 Executive Assistant - 0.10 Electrician - 0.05 Maintenance Service Supervisor - 0.10 Sr. Maintenance Worker - 0.20 Maintenance Worker - 0.60 Water Services Supervisor - 0.05 40003 Over -time Provides for personnel overtime 40004 Part -time Provides for personnel part -time 40010 Deferred Comp - Cafeteria Funds budgeted in this account are a component of employee benefit costs. 40011 Deferred Compensation Funds budgeted in this account include this program's pro rata share of employee benefits costs. 40012 Pers Retirement Funds budgeted in this account are a component of employee benefit costs. 40013 Pars Retirement Funds budgeted in this account include this program's pro rata share of employee benefits costs. 40014 Medical Insurance Funds budgeted in this account are component of employee benefit costs. 40015 AFLAC Cafeteria Funds budgeted in this account are a component of employee benefit costs. 40017 Medicare Insurance Funds budgeted in this account are a component of employee benefit costs. 40018 Life and Disability Funds budgeted in this account are a component of employee benefit costs. 40700 Equipment/materials Materials for West End Pump Station. 41010 Gas Natural gas for West End Emergency generator installed in 2008. 41020 Electricity Electricity for West End Pump Station. 44000 Contract Professional Svcs NPDES program, catch basin cleaning, NPDES advertising, catch basin testing, storm drain video inspection, catch basin filter replacement, professional engineering services, winter storm pump rental and storm preparation flyers. 45000 Intergovernmental State Water Resource Control Board, NPDES Permit County Orange, AQMD, permit fee and LA County property tax. 132 City of Seal Beach 1 FY 2011 - 2012 . • DEPARTMENT: Public Works Account Code: 001 -043 FUND: 001 General Fund - Storm Drains 2010 -2011 2011 -2012 Account 2009 -2010 Amended 2010 -2011 Adopted Description Number Actual Budget Estimated Budget PERSONNEL SERVICES Full-lime Salaries 001- 043 -40001 $ 124,937 $ 127,800 $ 131,800 $ 139,200 Overtime 001- 043 -40003 1,696 1,000 400 - Part-lime 001 - 043-40004 5,894 8,000 4,800 5,900 Deferred Comp - Cafeteria 001 - 043-40010 804 900 600 500 Deferred Compensation 001- 043 -40011 2,586 2,800 2,800 2,900 Pers Retirement 001 - 043 -40012 18,091 18,500 19,800 22,700 Pars Retirement 001 - 043 -40013 177 100 100 100 Medical Insurance 001 - 043 -40014 18,307 13,100 14,900 15,700 AFLAC Cafeteria 001 - 043 -40015 31 100 - - Medicare Insurance 001 - 043 -40017 1,740 2,200 2,200 2,300 Life and Disability 001 - 043 -40018 1,728 1,800 1,400 1,800 TOTAL PERSONNEL SERVICES $ 175,991 $ 176,300 $ 178,800 $ 191,100 MAINTENANCE AND OPERATIONS Equipment/Materials 001 - 043 -40700 $ 1,903 $ 4,000 $ 2,800 $ 2,800 Gas 001- 043 -41010 - 500 - - Electricity - 001 -043 -41020 8,443 10,400 13,000 • 9,400 Contract Professional 001 - 043 -44000 94,611 102,000 95,000 95,600 Intergovernmental 001 -043 -45000 27,683 37,000 40,000 49,000 TOTAL MAINTENANCE AND OPERATIONS $ 132,640 $ 153,900 $ 150,800 $ 156,800 TOTAL EXPENDITURES $ 308,631 $ 330,200 $ 329,600 $ 347,900 • 133 City of Seal Beach I FY 2011 - 2012 DEPARTMENT: Public Works Account Code: 001 -044 FUND: 001 General Fund - Street Maintenance 2010 -2011 2011 -2012 2009 -2010 Amended 2010 -2011 Adopted Actual Budget Estimated Budget Personnel Services $ 498,911 $ 512,700 $ 528,500 $ 553,200 Maintenance and Operations 352,467 363,200 394,900 314,000 TOTAL $ 851,378 $ 875,900 $ 923,400 $ 867,200 ACCOUNT NUMBER EXPLANATION 40001 Full -time Salaries Director of Public Works - 0.25 City Engineer - 0.25 Associate Engineer - 0.25 Assistant Engineer - 0.30 Executive Assistant - 0.50 Maintenance Service Manager - 0.25 Maintenance Service Supervisor - 0.75 Electrician - 0.10 Senior Maintenance Worker - 0.45 Maintenance Worker - 1.70 40003 Over -time Provides for personnel overtime 40004 Part -time Provides for personnel part time 40010 Deferred Comp - Cafeteria Funds budgeted in this account are part of employee benefits costs. 40011 Deferred Compensation Funds budgeted in this account include this program's pro rata share of employee benefits costs. 40012 Pers Retirement Funds budgeted in this account are part of employee benefits costs. 40013 Pars Retirement Funds budgeted in this account include this program's pro rata share of employee benefits costs. 40014 Medical Insurance Funds budgeted in this account are part of employee benefits costs. 40015 AFLAC Cafeteria Funds budgeted in this account are part of employee benefits costs. 40017 Medicare Insurance Funds budgeted in this account are part of employee benefits costs. 40018 Life and Disability Funds budgeted in this account are part of employee benefits costs. 40022 Flexible Spending - Cafeteria Funds budgeted in this account are part of employee benefits costs. 40700 Equipment/materials Asphalt hot/cold mix, traffic signs, graffiti, signal supplies, pavers, banner poles, equipment, materials, and tools hardware. 40800 Special Departmental Trimming of parkway and median trees. 40801 Street Sweeping Provides street sweeping. 41020 Electricity Electricity costs. 44000 Contract Professional Svcs Engineering services, trash/steam clean Main St., pavement mgmt concrete rehabilitation, landscape medians and parkways, employee uniforms, pothole repair, citywide striping improvements, traffic control -10K, amd citywide traffic counts. 136 City of Seal Beach I FY 2011 - 2012 DEPARTMENT: . Public Works Account Code: 001 -044 FUND: 001 General Fund - Street Maintenance 2010 -2011 2011 -2012 Account 2009 -2010 Amended 2010 -2011 Adopted Description Number Actual Budget Estimated Budget PERSONNEL SERVICES Full - Time Salaries 001 - 044 -40001 $ 364,952 $ 379,300 $ 389,100 $ 408,600 . Overtime 001 -044 -40003 4,483 6,000 2,500 - Part - Time 001- 044 -40004 19,000 8,000 11,800 8,000 Deferred Comp - Cafeteria 001- 044 -40010 2,352 2,700 1,700 1,300 Deferred Compensation 001 - 044 -40011 6,817 7,600 7,600 7,900 Pers Retirement 001 - 044 -40012 51,854 54,900 58,300 66,700 Pars Retirement 001 - 044 -40013 332 200 200 100 Medical Insurance 001 -044 -40014 39,390 42,000 46,400 48,800 AFLAC Cafeteria 001 -044 -40015 150 200 100 - Medicare Insurance 001 - 044 -40017 4,552 6,300 6,400 6,600 Life and Disability 001 - 044 -40018 4,905 5,500 4,200 5,200 Flexible Spending - Cafeteria 001- 044 -40022 124 - 200 - TOTAL PERSONNEL SERVICES $ 498,911 $ 512,700 $ 528,500 $ 553,200 MAINTENANCE AND OPERATIONS Equipment/Materials 001 -044 -40700 $ 36,006 $ 40,000 $ 36,000 $ 36,000 Special Departmental 001 - 044 -40800 59,901 - 60,000 60,000 Street Sweeping 001 - 044 -40801 37,544 48,000 45,300 37,500 Electricity 001 -044 -41020 15,443 18,400 17,300 15,500 Contract Professional 001 - 044 -44000 203,573 256,800 236,300 165,000 TOTAL MAINTENANCE AND OPERATIONS $ 352,467 $ 363,200 $ 394,900 $ 314,000 TOTAL EXPENDITURES $ 851,378 4 $ 875,900 $ 923,400 $ 867,200 137 City of Seal Beach I FY 201 1 - 2012 DEPARTMENT: Public Works Account Code: 001 -049 FUND: 001 General Fund - Landscape Maintenance 2010 -2011 2011 -2012 2009 -2010 Amended 2010 -2011 Adopted ' Actual Budget Estimated Budget Personnel Services $ 30,020 $ 35,300 $ 33,500 $ 34,700 Maintenance and Operations 215,836 224,800 178,700 200,400 TOTAL $ 245,856 $ 260,100 $ 212,200 $ 235,100 ACCOUNT NUMBER EXPLANATION 40001 Full -time Salaries Director of Public Works - 0.05 Maintenance Service Supervisor - 0.10 City Engineer - 0.05 Electrician - 0.05 40003 Over -time Provides for personnel overtime 40004 Part-time Provides for personnel part -time 40010 Deferred Comp - Cafeteria Funds budgeted in this account are part of employee benefits costs. 40011 Deferred Compensation Funds budgeted in this account include this program's pro rata share of employee benefits costs. 40012 Pers Retirement Funds budgeted in this account are part of employee benefits costs. 40013 Pars Retirement Funds budgeted in this account include this benefit's pro rata share of employee benefits costs. 40014 Medical Insurance Funds budgeted in this account are part of employee benefits costs. 40017 Medicare Insurance Funds budgeted in this account are part of employee benefits costs. 40018 Life and Disability Funds budgeted in this account are part of employee benefits costs. 40022 Flexible Spending - Cafeteria Funds budgeted in this account are part of employee benefits costs. 40700 Equipment/materials Arbor Park support (doggie bags and fencing), Gumgrove Park support (doggie bags and etc), misc playground equipment (Beach Tot Lot), Heather Park, Almond Park, and Marina Center. 41020 Electricity Electricity at Parks. 44000 • Contract Professional Svcs Park landscape maintenance /repairs, park fence repairs, playground safety repairs/maintenance, portable restrooms, pest control, lighting repairs, tree trimming, irrigation repairs, Zoeter Field maint. Edison community garden improvements and 18 tree wells (24'box).. 140 . City of Seal Beach I FY 2011 - 2012 DEPARTMENT: Public Works Account Code: 001 -049 FUND: 001 General Fund - Landscape Maintenance 2010 -2011 2011 -2012 Account 2009 -2010 Amended 2010 -2011 Adopted Description Number Actual Budget Estimated Budget PERSONNEL SERVICES Full Time Salaries 001 - 049 -40001 $ 22,384 $ 27,500 $ 25,300 $ 26,700 Overtime 001 -049 -40003 85 - 800 - Part - Time 001 - 049 -40004 1,951 - - - Deferred Comp - Cafeteria 001 - 049 -40010 65 200 100 100 Deferred Comp 001 - 049 -40011 529 700 700 700 Pers Retirement 001- 049 -40012 2,986 4,000 3,800 4,400 Pars Retirement 001 - 049 -40013 25 - - - Medical Insurance 001 -04940014 1,434 2,100 2,000 2,100 Medicare Insurance 001 -04940017 282 400 400 400 Life and Disability 001 - 049 -40018 248 400 300 300 Flexible Spending - Cafeteria 001 - 049 -40022 31 - 100 - TOTAL PERSONNEL SERVICES $ 30,020 $ 35,300 $ 33,500 $ 34,700 MAINTENANCE AND OPERATIONS Equipment/Materials 001 - 04940700 $ 3,926 $ 4,700 $ 4,700 $ 3,900 Electricity 001 -04941020 13,129 13,000 14,000 13,000 Contract Professional 001 -049 -44000 198,781 207,100 - 160,000 183,500 TOTAL MAINTENANCE AND OPERATIONS $ 215,836 $ 224,800 $ 178,700 $ 200,400 • TOTAL EXPENDITURES $ 245,856 $ 260,100 $ 212,200 $ 235,100 • 141 Attachment "D" CMP Checklists CMP MONITORING CHECKLIST LEVEL OF SERVICE Responsibility: Cities, County CMP CHECKLIST YES NO 1. Factoring out statutorily- exempt impacts, are all CMPHS intersections within your jurisdiction operating at LOS E (or the ❑ baseline level, if worse than E) or better? NOTE: Only those agencies - that' che "No", for_Questio'n 1 need to answer th'e remainirig'questions. • 2. If not, which intersections, if any, are operating below the traffic LOS standards? • N/A There are no CMPHS intersections within the City of Seal Beach • • 3. Will the LOS at those intersections be improved by mitigation measures that will be implemented in the next 18 months or ❑ ❑ improvements programmed in the first year of any recent funding program (i.e., local agency CIP, CMP CIP, Measure M CIP)? a. If not, has a deficiency plan been developed for each intersection that will be operating below the traffic LOS ❑ ❑ standards? CMP MONITORING CHECKLIST CAPITAL IMPROVEMENT PROGRAM Responsibility: Cities, County, Caltrans, transit operators CMP CHECKLIST YES NO 1. Did you submit a seven -year Capital Improvement Program (CIP) to ® ❑ OCTA by June 30? a. Have all improvement projects that are receiving Proposition 111 funds and /or are on the CMPHS (including capacity ❑ ❑ expansion, safety, maintenance, and rehabilitation) been included and identified as CMP projects? b. Have projects included as part of a deficiency plan been identified as such in the CIP and incorporated within 12 ❑ ❑ months of the OCTA Board's acceptance? c. Is it consistent with air quality mitigation measures for ❑ ❑ transportation- related vehicle emissions? d. Was the CIP database computer application used to prepare ❑ ❑ the CMP CIP? • CMP MONITORING CHECKLIST LAND USE COORDINATION Responsibility: Cities, County CMP CHECKLIST YES NO 1. Have you maintained the CMP traffic impact analysis (TIA) process you ❑ ❑ selected for the previous CMP? a. If not, have you submitted documentation of the revised TIA ❑ ❑ approach and methodology to OCTA for review and approval? 2. Was your CMP TIA process applied to all applicable, non - exempt ❑ ❑ development projects in review during this CMP cycle? a. How many approved development projects were required to conduct a CMP TIA? b. Were CMP links & intersections projected to perform at LOS E (or ❑ ❑ the baseline level, if worse than E) or better? i. If not, were mitigation measures and costs identified for CMP links & intersections exceeding LOS standards? If ❑ ❑ not, please list these intersections. • • • c. Were all CMP intersections that were projected to exceed LOS ❑ ❑ standards located within your jurisdiction? i. If not, did your agency participate in inter jurisdictional discussions with other affected jurisdictions to develop a mitigation strategy for each impacted Zink & ❑ ❑ intersection? Please list the CMPHS links & intersections that were outside of your jurisdiction. • • • 3. Did you use, or do you anticipate using, a local model for your traffic El impact analysis on any projects initiated during this CMP cycle? a. If so, did you follow the data and modeling consistency requirements as described in the Data and Modeling Consistency Requirements (see CMP Preparation Manual online at http: / /www.octa.net)? • CMP MONITORING CHECKLIST DEFICIENCY PLANS Responsibility: Cities, County CMP CHECKLIST YES NO 1. Were all CMPHS intersections operating at LOS E (or baseline, if worse than E) or better, factoring out statutorily- exempt ❑ activities? • a. If not, which? • N/A There are no CMPHS intersections within the City of Seal Beach • • 2. Will the deficiencies at these locations be corrected by improvements scheduled for completion during the next 18 ❑ ❑ months or programmed in the first year of the CIP? • If. NOTE: Only.those'agencies that checked "No ',for Question #.2 need =to;anSviie_ �the`remaining questions: ; 3. Has a deficiency plan or a schedule for preparing a deficiency ❑ ❑ plan been submitted to OCTA? 4. Does the deficiency plan fulfill the following statutory requirements: ❑ ❑ a. include an analysis of the causes of the deficiency? b. include a list of improvements necessary to maintain minimum LOS standards on the CMPHS and the El ❑ estimated costs of the improvements? c. include a list of improvements, programs, or actions, and estimates of their costs, which will improve LOS on the ❑ ❑ CMPHS and improve air quality? i. do the improvements, programs, or actions meet the criteria established by SCAQMD (see the ❑ ❑ CMP Preparation Manual)? 5. Are the capital improvements identified in the deficiency plan ❑ ❑ programmed in your seven -year CMP CIP? 6. Does the deficiency plan include a monitoring program that will ❑ ❑ ensure its implementation? 7. Does the deficiency plan include a process to allow some level of development to proceed pending correction of the ❑ ❑ deficiency? 8. Has necessary inter jurisdictional coordination occurred? ❑ ❑ 9. Please describe any innovative programs included in the deficiency plan: Attachment "E" Measure M Checklist MEASURE M ELIGIBILITY CHECKLIST Responsibility: Cities, County MEASURE M CHECKLIST YES NO Capital Improvement Program 1. Did you submit your draft Measure M seven -year Capital Improvement Program (CIP) to OCTA by June 30? a. Did you utilize the required CIP development software? © 0 b. Have you indicated what percentage of funding will come © 0 from each source for each of the projects? c. Have you listed projects in current year dollars? d. Did you include all projects that are partially, fully or © NE potentially funded by Measure M? e. Have you established an estimated target date prior to © M August for submitting your final, adopted Measure M seven -year CIP to OCTA? Maintenance of Effort 2. Did you submit your Maintenance of Effort certification and supporting budget documentation to OCTA by June 30? a. Did you use the Maintenance of Effort Reporting Form © 0 included in the GMP Preparation Manual? Pavement Management Program 3 . Did you submit a Pavement Management Program (PMP) Update to 0 OCTA for this eligibility cycle? 4. If you answered "no" to question #3, did you submit a PMP Update ® 0 to OCTA through the previous eligibility cycle by June 30? a. Did you use the current PMP Certification form? © 0 b. Is the PMP consistent with the OCTA Countywide Pavement © El Management Program? Resolution of Master Plan of Arterial Highways (MPAH) Consistency 5. Did you submit a resolution demonstrating consistency with the MPAH in the previous cycle? a. If not, did you submit an MPAH consistency resolution to © 11 OCTA by June 30? Page 1 of 3 6. Have you enclosed a figure representing your most current ® Q circulation element? 7. Do you have a current Local Signal Synchronization Plan that is consistent to the Regional Traffic Signal Synchronization Master Plan? Mitigation Fee Program 8. Does your jurisdiction currently have a defined development impact mitigation fee program in place? a. If you answered yes to #8, have you included a copy of your 0 current impact fee schedule; or b. If you answered yes to #8, have you provided OCTA with a 0 NI copy of your mitigation fee nexus study; or c. If you answered yes to #8, have you included a copy of your El pi council approved policy; or d. If you answered yes to #8, have you provided OCTA with a ED EN copy of your council resolution approving the mitigation fee program? Time Limits For Use of Net Revenues 9 . Has your jurisdiction observed the time limits for the use of net revenues over the last year per the requirements outlined in the ordinance? Supplanting of Developer Commitments 10. Has your jurisdiction insured they have not supplanted developer ® MI commitments for transportation projects and funding with Measure M funds? Planning Strategies 11. Does your jurisdiction consider as part of its General Plan, land use EEI II. planning strategies that accommodate transit and non - motorized transportation? 12. Have you provided a letter identifying land use planning strategies 13=1 IN that accommodate transit and non - motorized transportation consideration in the general plan? Traffic Forums 13. Did representatives of your jurisdiction participate in the regional © NE traffic forum(s)? Congestion Management Program 14. Has your iurisdiction completed the required CMP checklist? 1E1 Ili • Page 2 of 3 Submitted By: S• tv2- siZ -5I Name (Print) • . ature Date ( 11 51 ci Ze,. 5 1 01 - z5z x 1 331 Jurisdictibn Phone Number Date Page 3 of 3 Attachment "F" County Map of Arterial Highways • • h . 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