HomeMy WebLinkAboutCC AG PKT 2011-06-13 #Q AGENDA STAFF REPORT
DATE: June 13, 2011
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, Acting City Manager
FROM: Robbeyn Bird, Director of Administrative Services /City Treasurer
SUBJECT: ADOPTION OF FISCAL YEAR 2011/12 BUDGET AND
5 -YEAR CAPITAL IMPROVEMENT PROGRAM AND
ESTABLISH APPROPRIATIONS LIMIT FOR FISCAL
YEAR 2011/12
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6146 adopting the Operating Budget,
approving the 5 -Year Capital Improvement Program, and establishing the
Appropriations Limit for Fiscal Year 2011/12
BACKGROUND AND ANALYSIS:
The City Council held five (5) budget workshops in April and May to review and
solicit public input on the Proposed Budget and 5 -Year Capital Improvement
Program for Fiscal Year 2011/12.
The proposed budget was prepared based on City Council goals and state and
federal mandates with consideration given to preserving core services that the
City provides to the businesses and residents of Seal Beach. Copies of the
budget were made available to the public for purchase at the City Clerk's office
and copies were distributed to the libraries for interested parties to review.
Notice of the Public Hearing was published as required by law in the Sun
Newspaper.
At these meetings, the City Council directed staff to make modifications to the
Proposed Budget and 5 -Year Capital Improvement Program based on
community input and Council recommendations. Some of the more significant
changes were as follows:
Agenda Item Q
Page 2
1. Addition of $100,000 for tree planting on Main Street.
2. Addition of $40,000 for the preparation of the Local Coastal Plan.
3. Deletion of $500,000 in the Vehicle Fund for replacement of the lifeguard
boat.
4. Addition of $27,000 in the vehicle fund for repair of the existing lifeguard
boat.
5. Hiring freeze for non - essential full -time positions through the re-
distribution of workloads and job duties, and the elimination of two (2) part-
time clerical positions.
6. Review of jail operations at mid -year review.
7. Analysis of tennis center operations.
In addition, salaries and benefits were adjusted for the April Consumer Price
Index (CPI) of 3.3 %. Previously, salaries and benefits had been calculated using
a 3% CPI.
The attached resolution approving the City's Operating Budget and 5 -Year
Capital Improvement Program includes the following actions:
1. Adopts the Proposed Operating Budget and 5 -Year Capital Improvement
Program as modified by the City Council at the budget workshops held in
April and May.
2. Re- appropriates all encumbrances from Fiscal Year 2010/11 for continued
use in 2011/12.
3. Authorizes the City Manager to make appropriation transfers within
functions and programs as long as such transfers do not increase the
adopted annual budget appropriations.
4. Establishes the Appropriations Limit for 2011/12 required under Article
XIIIB of the State Constitution.
Copies of the 2011/12 Budget and the 5 -year Capital Improvement Program are
available in the local libraries and the City Clerk's Office for review.
FINANCIAL IMPACT:
For Fiscal Year 2011/12, the General Fund estimated revenues are projected to
be $26,237,700 compared to operating appropriations and transfers out of
$29,357,600 resulting in an estimated fund balance decrease of $3,119,900.
Included in the appropriations of $29,357,600 is $3,327,000 for Capital
Improvement projects. Therefore, the operating expenditures and transfers out
are $26,030,600, which results in operating revenues exceeding operating
expenditures by $207,100.
Page 3
RECOMMENDATION:
Staff recommends the City Council adopt Resolution No. 6146 adopting the
Operating Budget, approving the 5 -Year Capital Improvement Program, and
establishing the Appropriations Limit for Fiscal Year 2011/12
SUBMITTED BY: NOTED AND APPROVED: ( () rdirn
Robbeyn ird, City Treasurer/ R. Ingram,
Director of Administrative Services Acting City Manager
RESOLUTION NUMBER 6146
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH
CALIFORNIA, ADOPTING THE FISCAL YEAR 2011/12
OPERATING BUDGET, 5 -YEAR CAPITAL IMPROVEMENT PROGRAM,
SETTING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2011,
AND AUTHORIZING APPROPRIATIONS BY FUND
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE:
Section 1 To adopt the Fiscal Year 2011/2012 Operating Budget and 5 -Year
Capital Improvements Plan for the City of Seal Beach for the fiscal year
commencing July 1, 2011 and ending June 30, 2012. Said budgets to
control expenditures in the following amounts which reflect interfund
transfers and charges:
Appropriations by Fund
FY 2010/12
General Fund $ 29,357,600
Street Lighting 201,500
Supplemental Law Enforcement Grant 100,000
Detention Facility 25,000
Asset Forfeiture - State 7,000
Air Quality Improvement Fund 30,800
Asset Forfeiture - Federal 100
Park Improvement 75,000
Water Operations Enterprise Fund 4,157,000
Water Capital Fund 521,600
Pension Obligation Bond 1,521,100
Fire Station Bond 612,900
Vehicle Replacement 322,800
Tidelands Fund 1,511,500
Gas Tax 402,000
Measure M 335,000
Sewer Operations 859,000
Sewer Capital 752,800
Capital Projects 8,816,200
Parking In Lieu 30,000
Community Development Block Grant 170,000
Police Grants 169,700
Traffic Relief 250,000
City Wide Grants 4,759,200
Ad94 -1 Redemption F 137,000
CFD Landscape 83,000 •
CFD Heron Pointe 282,700 •
CFD Pacific Gateway 531,500 •
CFD Heron Pointe Admin 22,400
CFD Pacific Gateway Admin 70,300
Appropriations $ 56,114,700
Section 2 That all encumbrances from FY 2010/11 are re- appropriated for continued
use in FY 2011/12.
Section 3 That all capital project appropriation balances from FY 2010/11 are carried
forward for use in FY 2011/12.
Section 4 That the City Manager is hereby authorized to make appropriation transfers
within and between functions and programs, in accordance with Fiscal
Policy, as long as such transfers do not increase the adopted annual
budget appropriations.
Resolution Number 6146
Section 5 That for fiscal year ending June 30, 2012 the City of Seal Beach
establishes an appropriations limit of $22,973,593, thereby demonstrating
compliance with Article XIIIB of the State Constitution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach
at a meeting hereof held on the 13th day of June , 2011 by the following vote:
AYES: Councilmembers
NOES: Councilmembers
ABSENT: Councilmembers
ABSTAIN: Councilmembers
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the
following resolution is the original copy of Resolution Number 6146 on file in the
office of the City Clerk, passed, approved, and adopted by the City Council of the
City of Seal Beach, at a regular meeting thereof held on the 13th day of June , 2011.
City Clerk