HomeMy WebLinkAboutCC AG PKT 2010-10-11 #O ,
AGENDA STAFF REPORT
DATE: October 11, 2010
TO: Honorable Mayor and City Council
THRU: David Carmany, City Manager
FROM: Sean Crumby, Director of Public Works
SUBJECT: AUTHORIZING APPLICATIONS FOR FUNDS FOR THE
TRANSPORTATION ENHANCEMENT (TE) PROGRAM
FOR THE SEAL BEACH BOULEVARD AND LAMPSON
AVENUE MEDIAN IMPROVEMENTS PROJECTS
SUMMARY OF REQUEST:
It is requested that the City Council:
1. Adopt Resolution No. 6067 authorizing applications for grant funding
under the TE Program,
2. Adopt Resolution No. 6068 awarding a contract to AKAL Consultants to
process environmental documentation, federal award package, monthly
reporting, and reimbursement packages for the TE Program in the
amount of $24,000, and
3. Approve plans and specifications for the Seal Beach Boulevard and
Lampson Avenue Median Improvement Projects; authorize the solicitation
for bids; and authorizing the City Manager to execute the agreement.
BACKGROUND:
The TE program provides grants to local and state agencies to be used for
transportation - related projects that enhance quality -of -life, in or around
transportation facilities. The Orange County Transportation Authority (OCTA) is
responsible for selecting regionally significant projects for Orange County and
working with Caltrans in administering selected projects. Projects eligible for TE
funding include landscape and aesthetic enhancements, as well as bicycle and
pedestrian facilities projects.
Based upon the specific criteria, City staff submitted applications for Seal Beach
Boulevard from Pacific Coast Highway to Bolsa Avenue and Lampson Avenue
from Seal Beach Boulevard to East City Limits for two Median Improvements
Projects. The proposed median improvements projects will visually enhance the
stretch of the roadway while providing traffic safety through the construction of
Agenda Item 0
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new raised landscaped medians. Proposed improvements include construction of
raised medians with stamped concrete hardscape, installation of trees and
shrubs landscaping and irrigation system.
On September 27, 2010 OCTA approved the TE 2010 Proposed List of Projects.
The City of Seal Beach has been awarded grant funding for the Seal Beach
Boulevard and Lampson Avenue Median Improvement Projects in the amount of
$888,500. The funding source for the TE program is partially provided from the
federal government. Delivery of this project requires, environmental compliance
with the California Environmental Quality Act (CEQA) to be reviewed by Caltrans
and the National Environmental Protection Act (NEPA) to be reviewed by the
Federal Highway Administration. In addition an lengthy submittals are required
for an award package, monthly reporting (throughout the duration of the project),
and reimbursement submittals (billing). Staff is requesting the assistance of a
qualified consultant familiar with these submittals. Staff is recommending the
firm of AKAL Consultants be retained for this service. The recommended
consultant firm AKAL Consulting Engineers has extensive experience with
processing of these packages. The president and owner of the firm Mr. Kanwal
Singh has previously been employed with both OCTA and Caltrans working in
the departments administering processing of grant documents. Mr. Singh has
started AKAL Consulting Engineer's to assist local agencies with processing of
this paperwork. Processing of the paperwork is a eligible expense and will be
included within the billing to Caltrans.
The plans and specifications have been completed and approved by the City
Engineer and staff is ready to solicit for bids. Plans and specifications are
available for review in the City Engineer's office.
ENVIRONMENTAL IMPACT:
This project complies with the requirements of the California Environmental
Quality Act. Detailed information will be presented at the time of project award.
FINANCIAL IMPACT:
AKAL Consulting Engineers has submitted a proposal for $24,000 to process the
environmental documentation, award package, monthly reporting, and
reimbursement packages for the TE Program. All professional services are
reimbursable through the TE Program. Funds will be programmed through
account number 001 - 044 - 44000, Contract Professional Services.
The TE Program requires a contribution form the local agency to secure grant
funding. Funds have not yet been budgeted for this project. Funding options will
be presented at the time of award for this project.
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RECOMMENDATION:
It is recommended that the City Council:
1. Adopt Resolution No. 6067 authorizing applications for grant funding
under the TE Program,
2. Adopt Resolution No. 6068 awarding a contract to AKAL Consultants to
process environmental documentation, federal award package, monthly
reporting, and reimbursement packages for the TE Program in the
amount of $24,000, and
3. Approve plans and specifications for the Seal Beach Boulevard and
Lampson Avenue Median Improvement Projects; authorize the solicitation
for bids; and authorizing the City Manager to execute the agreement.
SUBMITTED BY: NOTED AND APPROVED:
Ai /,p/ /10
Sean P. Crumby David Carmany, City Manager
Director of Public Works /
Prepared by: Cesar Rangel, Assistant Engineer
Attachments:
A. Resolution - application
B. Resolution - PSA
C. Agreement
RESOLUTION NUMBER 6067
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING APPLICATION FOR FUNDS FOR THE
TRANSPORTATION ENHANCEMENT (TE) PROGRAM UNDER
THE 2005 SAFE, ACCOUNTABLE, FLEXIBLE, EFFICIENT,
TRANSPORTATION ACT - LEGACY FOR USERS FOR THE SEAL
BEACH BOULEVARD AND LAMPSON AVENUE MEDIAN
IMPROVEMENT PROJECTS
WHEREAS, the United State Congress enacted the Safe, Accountable,
Flexible, Efficient, Transportation Equity Act- Legacy for Users August 2005,
replacing the Transportation Equity Act for the 21 Century which make funds
available to the Orange County Transportation Authority (OCTA) for
transportation enhancement activities; and
WHEREAS, OCTA has established the procedures and criteria for reviewing
proposals; and
WHEREAS, the City of Seal Beach possesses authority to nominate
transportation enhancement activities and to finance, acquire, and construct the
proposed project; and
WHEREAS, by formal action the City Council authorizes the nomination of
Seal Beach Boulevard Median Streetscape Project, including all understanding
and assurances contained herein, and authorizes the person identified as the
official representative of the City of Seal Beach to act in connection with the
nomination and to provide such additional information as may be required; and
WHEREAS, by formal action the City Council authorizes the nomination of
Lampson Avenue Median Streetscape Project, including all understanding and
assurances contained herein, and authorizes the person identified as the official
representative of the City of Seal Beach to act in connection with the nomination
and to provide such additional information as may be required; and
WHEREAS, the City of Seal Beach will maintain and operate the property
acquired, developed, rehabilitated, or restored for the life of the resultant facility
(ies) or activity; and
WHEREAS, with the approval of the California Department of Transportation
(Caltrans) and OCTA, the City of Seal Beach or its successors in interest in the
property may transfer the responsibility to maintain and operate the property; and
WHEREAS, the City of Seal Beach will give the Caltrans and OCTA's
representatives access to and the right to examine all records books, papers or
documents related to the transportation enhancement activity; and
WHEREAS, the City of Seal Beach will cause work on the project to be
commenced within a reasonable time after receipt of notification from the State
that funds have been approved by the Federal Highway Administration and that
the project will be carried to completion with reasonable diligence; and
WHEREAS, the City of Seal Beach will comply where applicable with
provisions of the California Environmental Quality Act, the National
Environmental Policy Act, the American with Disabilities Act, and any other
federal, State, and /or local laws, rules and /or regulations;
Resolution Number 6067
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEAL BEACH
DOES HEREBY RESOLVE:
Section 1. That the City Council, hereby authorizes David Carmany as the
official representative of the City of Seal Beach to apply for the Transportation
Enhancement Activities Program under the Safe, Accountable, Flexible, Efficient
Transportation Equity Act — Legacy for Users for Seal Beach Boulevard Median
Improvements Project.
Section 2. That the City of Seal Beach, agrees to fund its share of the project
costs and any additional costs over the identified programmed amount.
PASSED, APPROVED and ADOPTED by the City Council of the City of Seal
Beach at a regular meeting held on the 11th day of October , 2010 by
the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6067 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 11th day of October , 2010.
City Clerk
RESOLUTION NUMBER 6068
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING A PROFESSIONAL SERVICES AGREEMENT TO
PROCESS ENVIRONMENTAL DOCUMENTATION, FEDERAL
AWARD PACKAGE, MONTHLY REPORTING, AND
REIMBURSEMENT PACKAGES FOR THE TRANSPORTATION
ENHANCEMENT (TE) PROGRAM
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. The City Council hereby approves the professional services
agreement ( "Agreement ") between the City of Seal Beach and AKAL Consultants
to prepare a complete environmental documentation for the TE Program in the
amount of $24,000.
Section 2. The Council hereby directs the City Manager to execute the
Agreement.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal
Beach, at a regular meeting held on the 11 day of October . 2010 by the
following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
r
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6068 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 11 day of October , 2010.
City Clerk
PROFESSIONAL SERVICES AGREEMENT
Seal Beach Boulevard and Lampson Avenue Median
Improvement Projects Environmental Document
Preparation
Between
-'E SEAL ...
*
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
AKAL Consultants
34 Monserrat Place
Foothill Ranch, CA 92610
(949) 586 -1006
This Professional Service Agreement ( "the Agreement ") is made as of the 11 day of
October, 2010 (the "Effective Date "), by and between AKAL Consultants ( "Consultant "),
and the City of Seal Beach ( "City "), a California charter city, (collectively, "the Parties ").
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RECITALS
A. City desires certain professional services.
B. Consultant represents that it is qualified and able to provide City
with such services.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as
follows.
AGREEMENT
1.0 Scope of Services
1.1. Consultant shall provide those services ( "Services ") set forth in the
attached Exhibit A, which is hereby incorporated by this reference. To the extent
that there is any conflict between Exhibit A and this Agreement, this Agreement
shall control.
1.2. Consultant shall perform all Services under this Agreement in
accordance with the standard of care generally exercised by like professionals
under similar circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all
applicable provisions of federal, state, and local law.
1.4. Consultant will not be compensated for any work performed not
specified in the Scope of Services unless the City authorizes such work in
advance and in writing. The City Manager may authorize payment for such work
up to a cumulative maximum of $10,000. Payment for additional work in excess
of $10,000 requires prior City Council authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and
shall continue for a term of 1 year unless previously terminated as provided by
this Agreement.
3.0 Consultant's Compensation
City will pay Consultant in accordance with the hourly rates shown on the
fee schedule set forth in Exhibit A for Services but in no event will the City pay
more than $24,000. Any additional work authorized by the City pursuant to
Section 1.4 will be compensated in accordance with the fee schedule set forth in
Exhibit A.
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4.0 Method of Payment
4.1. Consultant shall submit to City monthly invoices for all services
rendered pursuant to this Agreement. Such invoices shall be submitted within 15
days of the end of the month during which the services were rendered and shall
describe in detail the services rendered during the period, the days worked,
number of hours worked, the hourly rates charged, and the services performed
for each day in the period. City will pay Consultant within 30 days of receiving
Consultant's invoice. City will not withhold any applicable federal or state payroll
and other required taxes, or other authorized deductions from payments made to
Consultant. _
4.2. Upon 24 -hour notice from City, Consultant shall allow City or City's
agents or representatives to inspect at Consultant's offices during reasonable
business hours all records, invoices, time cards, cost control sheets and other
records maintained by Consultant in connection with this Agreement. City's
rights under this Section 4.2 shall survive for two years following the termination
of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or
replacement of comprehensive general liability insurance as required by this
Agreement at least 20 days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. Kanwal J. Singh is the Consultant's primary representative for
purposes of this Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be
deemed made when personally delivered or when mailed 48 hours after deposit
in the United States Mail, first class postage prepaid and addressed to the party
at the following addresses:
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To City: City of Seal Beach
211 -8th Street
Seal Beach, California 90740
Attn: City Manager
To Consultant: AKAL Consultants
34 Monserrat Place
Foothill Ranch, CA 92610
Attn: Kanwal J. Singh
7.2. Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
8.0 Independent Contractor
8.1. Consultant is an independent contractor and not an employee of
the City. All services provided pursuant to this Agreement shall be performed by
Consultant or under its supervision. Consultant will determine the means,
methods, and details of performing the services. Any additional personnel
performing services under this Agreement on behalf of Consultant shall also not
be employees of City and shall at all times be under Consultant's exclusive
direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of services
under this Agreement and as required by law. Consultant shall be responsible
for all reports and obligations respecting such additional personnel, including, but
not limited to: social security taxes, income tax withholding, unemployment
insurance, disability insurance, and workers' compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected
officials, officers, employees, servants, designated volunteers, and agents
serving as independent contractors in the role of City officials, from any and all
liability, damages, claims, costs and expenses of any nature to the extent arising
from Consultant's personnel practices. City shall have the right to offset against
the amount of any fees due to Consultant under this Agreement any amount due
to City from Consultant as a result of Consultant's failure to promptly pay to City
any reimbursement or indemnification arising under this Section.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior
written approval of the City. Consultant is fully responsible to City for the
performance of any and all subcontractors.
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10.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement
whether by assignment or novation, without the prior written consent of City. Any
purported assignment without such consent shall be void and without effect.
11.0 Insurance
11.1. Consultant shall not commence work under this Agreement until it
has provided evidence satisfactory to the City that Consultant has secured all
insurance required under this Section. Consultant shall furnish City with original
certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements
for each insurance policy shall be signed by a person authorized by that insurer
to bind coverage on its behalf, and shall be on forms provided by the City if
requested. All certificates and endorsements shall be received and approved by
the City before work commences. The City reserves the right to require
complete, certified copies of all required insurance policies, at any time.
11.2. Consultant shall, at its expense, procure and maintain for the
duration of the Agreement, insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance
of this Agreement. Insurance is to be placed with insurers with a current A.M.
Best's rating no less than A:VIII, licensed to do business in California, and
satisfactory to the City. Coverage shall be at least as broad as the latest version
of the following: (1) General Liability: Insurance Services Office Commercial
General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code
1 (any auto); and, if required by the City, (3) Professional Liability. Consultant
shall maintain limits no less than: (1) General Liability: $2,000,000 per
occurrence for bodily injury, personal injury and property damage and if
Commercial General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this
Agreement/location or the general aggregate limit shall be twice the required
occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury
and property damage; and (3) Professional Liability: $1,000,000 per
claim /aggregate.
11.3. The insurance policies shall contain the following provisions, or
Consultant shall provide endorsements on forms supplied or approved by the
City to state: (1) coverage shall not be suspended, voided, reduced or canceled
except after 30 days prior written notice by certified mail, return receipt
requested, has been given to the City; (2) any failure to comply with reporting or
other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the City, its directors, officials, officers, (3) coverage shall
be primary insurance as respects the City, its directors, officials, officers,
employees, agents and volunteers, or if excess, shall stand in an unbroken chain
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of coverage excess of the Consultant's scheduled underlying coverage and that
any insurance or self- insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees,. agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Consultant, including materials, parts
or equipment furnished in connection with such work; and (5) for automobile
liability, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership,
operation, maintenance, use, loading or unloading of any auto owned, leased,
hired or borrowed by the Consultant or for which the Consultant is responsible.
11.4. All insurance required by this Section shall contain standard
separation of insureds provisions and shall not contain any special limitations on
the scope of protection afforded to the City, its directors, officials, officers,
employees, agents, and volunteers.
11.5. Any deductibles or self - insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City,
either: (1) the insurer shall reduce or eliminate such deductibles or self- insured
retentions as respects the City, its directors, officials, officers, employees,
agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and
defense expenses.
12.0 Indemnification, Hold Harmless, and Duty to Defend
Consultant shall defend, indemnify, and hold the City, its officials, officers,
employees, volunteers and agents serving as independent contractors in the role
of city officials (collectively "Indemnities ") free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, Toss, damage or
injury, in law or equity, to property or persons, including wrongful death, in any
manner arising out of or incident to any acts or omissions of Consultant, its
employees, or its agents in connection with the performance of this Agreement,
including without limitation the payment of all consequential damages and
attorneys' fees and other related costs and expenses, except for such loss or
damage arising from the sole negligence or willful misconduct of the City. With
respect to any and all such aforesaid suits, actions, or other legal proceedings of
every kind that may be brought or instituted against Indemnitees, Consultant
shall defend Indemnitees, at Consultant's own cost, expense, and risk, and shall
pay and satisfy any judgment, award, or decree that may be rendered against
Indemnitees. Consultant shall reimburse City and its directors, officials, officers,
employees, agents and /or volunteers, for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity
herein provided. Consultant's obligation to indemnify shall not be restricted to
insurance proceeds, if any, received by Consultant, the City, its directors,
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officials, officers, employees, agents or volunteers. All duties of Consultant
under this Section shall survive termination of this Agreement.
13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity
employer. Consultant shall not discriminate against any subcontractor,
employee, or applicant for employment because of race, religion, color, national
origin, handicap, ancestry, sex, sexual orientation, or age. Such non-
discrimination includes, but is not limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, or termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the
provisions of Section 3700 of the California Labor Code that require every
employer to be insured against liability for Workers' Compensation or to
undertake self- insurance in accordance with the provisions of that Code, and
agrees to comply with such provisions before commencing the performance of
the Services.
15.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect
to the subject matter hereof, and supersedes all prior negotiations,
understandings, or agreements. This Agreement may only be modified by a
writing signed by both parties.
16.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall
not void or affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with
the laws of the State of California.
18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either
party as a result of this Agreement.
19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or
breach, whether of the same or other covenant or condition. No waiver, benefit,
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privilege, or service voluntarily given or performed by a party shall give the other
party any contractual rights by custom, estoppel, or otherwise.
20.0 Prohibited Interests; Conflict of Interest
20.1. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or
which would conflict in any manner with the performance of the Services.
Consultant further covenants that, in performance of this Agreement, no person
having any such interest shall be employed by it. Furthermore, Consultant shall
avoid the appearance of having any interest, which would conflict in any manner
with the performance of the Services. Consultant shall not accept any
employment or representation during the term of this Agreement which is or may
likely make Consultant "financially interested" (as provided in California
Government Code § §1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
20.2. Consultant further warrants and maintains that it has not employed
or retained any person or entity, other than a bona fide employee working
exclusively for Consultant, to solicit or obtain this Agreement. Nor has
Consultant paid or agreed to pay any person or entity, other than a bona fide
employee working exclusively for Consultant, any fee, commission, gift,
percentage, or any other consideration contingent upon the execution of this
Agreement. Upon any breach or violation of this warranty, City shall have the
right, at its sole and absolute discretion, to terminate this Agreement without
further liability, or to deduct from any sums payable to Consultant hereunder the
full amount or value of any such fee, commission, percentage or gift.
20.3. Consultant warrants and maintains that it has no knowledge that
any officer or employee of City has any interest, whether contractual, non -
contractual, financial, proprietary, or otherwise, in this transaction or in the
business of Consultant, and that if any such interest comes to the knowledge of
Consultant at any time during the term of this Agreement, Consultant shall
immediately make a complete, written disclosure of such interest to City, even if
such interest would not be deemed a prohibited "conflict of interest" under
applicable laws as described in this subsection.
21.0 Attorneys' Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement,
the prevailing party in such litigation shall be entitled to have and recover from
the losing party all of its attorneys' fees and other costs incurred in connection
therewith.
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22.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this
Agreement, the terms of this Agreement shall control.
23.0 Corporate- Authority
The person executing this Agreement on behalf of Consultant warrants
that he or she is duly authorized to execute this Agreement on behalf of said
Party and that by his or her execution, the Consultant is formally bound to the
provisions of this Agreement.
IN WITNESS WHEREOF, the Parties hereto, through their respective
authorized representatives have executed this Agreement as of the date and
year first above written.
CITY OF SEAL BEACH CONSULTANT
By: By:
David Carmany, City Manager
Name:Kanwal J. Singh
Attest: Its: Principal Engineer
By: By:
Linda Devine, City Clerk
Name: •
Approved as to Form: Its:
By:
Quinn Barrow, City Attorney
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EXHIBIT "A"
1. Proposal
2. Fee Proposal
ANAL Consultants
Project Services
September 30, 2010
Mr. Sean Crumby, P.E.
Director of Public Works
City of Seal Beach
211 Eighth Street
Seal Beach, CA 90740
Attn: Mr. Cesar Rangel
Subject: Proposal to Provide Professional Services to Prepare PES Form, CTC Allocation
Package and the Fund Obligation Package (E76) for Approval from Caltrans for
the Proposed Seal Beach Boulevard and Lampson Avenue Median Improvement
Projects in the City of Seal Beach.
Dear Mr. Crumby:
AKAL Consultants is pleased to present this proposal to provide professional services to prepare
PES form, CTC Allocation Package and the Fund Obligation Package (E76) for approval from
Caltrans for the proposed Seal Beach Boulevard (between PCH and Bolsa Avenue) and Lampson
Avenue (between Seal Beach Boulevard and Bolsa Chica Channel) median improvement
projects in the City of Seal Beach.
Task 1 - Preliminary Environmental Study (PES) Form:
• Review project file including approved project grant application.
• Perform visual field survey of the project site.
• Review databases in regulatory agencies websites for leaky underground storage tanks
(LUST), historical properties /landmarks within and immediately adjacent to the project
construction area.
• Prepare Preliminary Environmental Studies (PES) Form for NEPA documentation.
• Coordinate review and approval of PES form with Caltrans Local Assistance Unit as
required.
• Provide draft correspondence letters for requesting information from resource agencies, if
needed.
• Provide responses to review comments, if any, from Caltrans Local Assistance and
Environmental units.
Based on the current scope of work for this project, we do not anticipate any elaborate technical
studies for this project. However, Caltrans staff will make a final determination of the level of
the environmental documentation and the need, if any, for any technical studies.
The typical cost for technical studies like Initial Site Assessment (ISA), Biology report, Section
4(f) report, and Site Investigation (SI) report for aerially deposited lead contaminated soils etc.
can be expected to be about $6,000 per technical report for this type of project.
AKAL Consultants (dba of AAHK, Inc — a California Corporation)
34 Monserrat Place, Foothill Ranch, CA 92610 Phone: (949) 586 -1006, Fax: (949) 313 -1710
2IPagc
Task 2 - Project Fund Obligation (E76) & CTC Allocation Package:
• Review project file including approved project grant application.
• Prepare CTC allocation package including the Request for STIP Funding Allocation,
Funding Checklist and Project's Fact and Funding Nomination sheet. Coordinate review
process with OCTA and Caltrans.
• Review completed PS &E package (prepared by others) contract language for compliance
with project funding federal -aid guidelines.
• Prepare fund obligation package as per project funding guidelines and in accordance with
Caltrans' Local Assistance Procedures Manual (LAPM).
• Collect needed paperwork from project files, or other consultants who performed the
work (PS &E package, contract documents etc.) on these projects. Completed PS &E
package needs to be submitted to Caltrans along with the E76 paperwork for obligation of
funds.
• Explain the E76 package details to the City personnel as requested.
• Coordinate review and approval of obligation of project grant funds with Caltrans Local
Assistance Unit as required.
• Provide responses to grant agency review comments, if any.
Cost and Schedule:
AKAL Consultants can begin work immediately following receipt of a signed contract or notice
to proceed and complete the noted tasks for submittal to Caltrans within 3 weeks for each task
after receiving the needed documents (PS &E package for fund obligation) from the City or
City's design consultants. Please note that this time does not include the time for Caltrans
review or the time taken by the resources agencies in providing the needed information. AKAL
will respond to Caltrans review comments, if any, within one week. The cost for the proposed
scope of work is as noted below and will not be exceeded without prior authorization from the
City. Additional services beyond the scope of work, if needed, can be provided on a time and
material basis as per the attached fee schedule or on an agreed upon additional lump sum fee.
Task Description: Cost:
1. a) Seal Beach Boulevard PES Form $ 6,000.00*
b) Lampson Avenue PES Form $ 6,000.00*
2. a) Seal Beach Blvd. CTC Allocation & E76 Package $ 6,000.00 **
b) Lampson Avenue CTC Allocation & E76 Package $ 6,000.00 **
Total Cost Tasks 1 & 2 $24,000.00
(* Technical studies, if required, for NEPA approval are not included in this price.
** Preparation of PS &E packages, obtaining encroachment permits from Caltrans or other agencies is not included
in the price)
AKAL Consultants (dba of AAHK, Inc — a California Corporation)
34 Monserrat Place, Foothill Ranch, CA 92610 Phone: (949) 586 -1006, Fax: (949) 313 -1710
3IPagc
We want to thank you for the opportunity to present this proposal and look forward to assisting
the City in successful completion of the proposed project. Please feel free to contact the
undersigned at (949) 586 -1006 or (949) 293 -1487, if you have any questions or additional
information is needed.
Sincerely, Approved By:
AKAL Consultants City of Seal Beach
(dba of AAHK, Inc — a California Corporation)
K evvv 4 1
Kanwal J. Singh, M.S., P.E.
Principal Engineer By:
Title:
Enclosures: AKAL Hourly Rates
AKAL Consultants (dba of AAHK, Inc — a California Corporation)
34 Monserrat Place, Foothill Ranch, CA 92610 Phone: (949) 586 -1006, Fax: (949) 313 -1710
)47(fl.G Consultants
Project Services
FEE SCHEDULE
(Effective January 1, 2010 thru December 31, 2011)
Classification Hourly Rate*
Principal Engineer (licensed PE) $ 150.00
Construction Inspector $ 90.00
3 -Man Survey Crew $ 220.00
Project Manager (licensed PE) $ 135.00
Project Engineer (licensed PE) $ 110.00
Project Engineer (w /o PE) $ 80.00
Senior Environmental Planner $ 130.00
Environmental Planner $ 80.00
Draftsperson $ 60.00
Word processing $ 50.00
* Hourly rate for additional services can be provided on request.
AKAL Consultants (dba of AAHK, Inc — a California Corporation)
34 Monserrat Place, Foothill Ranch, CA 92610 Phone: (949) 586 -1006, Fax: (949) 313 -1710