HomeMy WebLinkAboutCC AG PKT 2011-06-27 #C AGENDA STAFF REPORT
DATE: June 27, 2011
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Robbeyn Bird, Director of Administrative Services/Treasurer
SUBJECT: FISCAL YEAR 2010 -11 YEAR END BUDGET
MODIFICATIONS
SUMMARY OF REQUEST:
Staff requests that the City Council adopt Resolution No. 6148 approving Budget
Amendment No. 11 -12 -01 to revise various appropriations.
BACKGROUND AND ANALYSIS:
City staff reviews budget vs. actual expenditures each year to determine if
budget amendments are warranted. Staff has completed the Year End Budget
review of the FY 2010 -11 budget and Resolution No. 6148 provides changes to
appropriations based on analysis and discussions with Department Directors.
The following provides additional information for the most significant changes:
Appropriations:
• Risk Management — Risk management costs for general liability and
worker's compensation insurance was higher than anticipated in the 2010-
11 budget resulting in an increase of $460,500.
• Attorney Services — Attorney services were higher than originally
budgeted in the City General Fund by $119, 200. The primary reason for
this is unanticipated litigation costs in the General Fund related to
negotiations with the POA & PMA and zoning changes.
• Engineering — This account was increased by $90,300 to correct the
original budget estimated for the fiscal year. The most significant change
was to the special departmental account which was due to a change in
how the City accounts for certain expenditures.
• Street Maintenance - Special Departmental — The biggest increase in this
account is an increase of $72,800 for tree trimming services inadvertently
left out of the 2010/11 original budget.
Agenda Item C
Page 2
FINANCIAL IMPACT:
Based on the year end budget review, expenditures will increase by $763,900 in
the General Fund. In addition, various other funds are being increased by
$766,500 for a total increase in all funds of $1,530,400.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6148 approving
Budget Amendment No. 11 -12 -01 to revise various appropriations.
SUBMITTED BY: NOTED AND APPROVED:
e 1 R,
Robbed, R. Ingram, fd anager
Director of Administrative Services/Treasurer
Attachment:
A. Resolution No. 6148
RESOLUTION NUMBER 6148
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING A BUDGET AMENDMENT IMPLEMENTING
THE FISCAL YEAR 2010 -11 YEAR -END BUDGET REVIEW
WHEREAS, the fiscal year 2010 -11 budget requires budgetary amendments as outlined below:
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE:
REVISED/
ADOPTED PROPOSED BUDGET (diff) EXPLANATION
DESCRIPTION ACCOUNT BUDGET BUDGET AMENDMENT FOR CHANGE
GENERAL FUND
EXPENDITURES
Attorney ,
General Prosecution 001 - 015 -49720 5,000 11,000 $ 6,000 Unanticipated litigation
Legal Contract Police 001 -015 -49730 20,000 28,200 8,200 Unanticipated litigation
Other Attorney Services 001 - 015 -49777 50,000 155,000 105,000 Zoning, negotiations
Subtotal City Attorney 119,200
Risk Management
General Liability Insurance 001- 018 -49500 1,681,500 1,785,400 103,900 Original budget correction
Worker's Compensation 001 - 018 - 49600 543,400 900,000 356,600 Original budget correction
Subtotal Risk Management 460,500
Engineering
Part -time Salaries 001 - 042 -40004 3,000 10,800 7,800 Original budget correction
Tuition Reimbursement 001- 042 -40007 0 3,600 3,600 Original budget correction
Contract Professional Services 001 -042 -44000 161,300 240,200 78,900 Original budget correction
Subtotal Engineering 90,300
Storm Drains
PERS Retirement 001 - 043 -40012 18,500 19,800 1,300 Original budget correction
Medical Insurance 001 - 043 -40014 13,100 14,900 1,800 Original budget correction
Subtotal Storm Drains 3,100
Street Mainenance
Full -Time Salaries 001 - 044 -40001 379,300 389,100 9,800 Original budget correction
Part -time Salaries 001 - 044 -40004 8,000 11,800 3,800 Original budget correction
Medical Insurance 001- 044 -40014 42,000 46,400 4,400 Original budget correction
Special Departmental 001 - 044 -40800 0 72,800 72,800 Original budget correction
Subtotal Street Maintenance 90,800
Total General Fund increase in appropriations $ 763,900
SLESF
Overtime 009 - 600 -40003 50,000 113,100 63,100 Original budget correction
Medicare 009 - 600 -40017 700 1,700 1,000 Original budget correction
Subtotal SLESF 64,100
REVISED/
ADOPTED PROPOSED BUDGET (diff) EXPLANATION
DESCRIPTION ACCOUNT BUDGET BUDGET AMENDMENT FOR CHANGE
Police Inmate Welfare
Special Departmental 010 - 024 -40800 0 13,800 13,800 Original budget correction
Subtotal Inmate Welfare Fund 13,800
Water Capital Improvement
Depreciation 019- 950 -40900 0 33,800 33,800 Original budget correction
Total change in Water Capital Improvement 33,800
Sewer Capital Improvement
Depreciation 044- 975 -40900 0 525,700 525,700 Original budget correction
Total change in Sewer Capital Improvement 525,700
CDBG Fund
Contract Professional Services 072 -030 -44000 160,000 200,000 40,000 Original budget correction
Total Change in CDBG 40,000
Police Grants
Overtime - DUI OTS 075 - 458 -40003 0 25,000 25,000 Original budget correction
Total Change in Police Grants 25,000
Surfside Redemption Fund
Contract Professional Services 101 - 333 -44000 0 9,100 9,100 Original budget correction
Debt Service - Principal 101 - 333 -47888 100,000 105,000 5,000 Original budget correction
Total Change in Surfside Redemt 14,100
CFD Heron Pointe 2002 -01
Special Tax Transfer 202 - 460 -47100 0 25,000 25,000 Original budget correction
Total Change in CFD Heron Pointe 25,000
CFD Pacific Gateway Bond
Special Tax Transfer 203 - 470 -47100 0 25,000 25,000 Original budget correction
Total Change in CFD Pacific Gatetway 25,000
GRAND TOTAL $ 1,530,400
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach
Ion 27th day of June 2011 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
,ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE }
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, Califomia, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6148 on file in the office of the
City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach,
at a regular meeting thereof held on the 27th day of June, 2011
City Clerk