HomeMy WebLinkAboutCC AG PKT 2011-06-27 #N AGENDA STAFF REPORT
DATE: June 27, 2011
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby PE, Director of Public Works
SUBJECT: EXTEND CONTRACT WITH RF DICKSON FOR
STREET SWEEPING SERVICES
SUMMARY OF REQUEST:
It is requested that the City Council adopt Resolution No. 6156 extending the
existing contract with RF Dickson Company, Inc. for street sweeping services
until October 11, 2011.
BACKGROUND AND ANALYSIS:
The City receives street sweeping services from RF Dickson Company Inc.
pursuant to a contract that was executed in 2004 and will expire on June 30,
2011.
During the preparation of the RFP for this service, staff surveyed the surrounding
city's to assess the cost to budget for the upcoming contract. A unit cost list of
the surrounding Cities is as follows:
Agency Rate ($ /curb mile)
City of Fountain Valley $56.45
City of Garden Grove $33.80
City of Stanton $27.50
City of Huntington Beach $26.86
City of Westminster $24.75
The City of Seal Beach currently pays $14.22 per residential and arterial curb
mile for street sweeping services.
Staff and the contractor has been negotiating a three year contract to keep the
same rate for Fiscal Year 2011 -12 and increase 3.5% for Fiscal Year 2012 -13
and an additional 3.5% for Fiscal Year 2013 -14 to reflect Cost of Living
Agenda Item N
Page 2
Adjustment. With the highest rate in Fiscal Year 2013 -14, the City of Seal
Beach's rate will still be the lowest compared to the surrounding agency's.
An extension of the existing contract is necessary to avoid an interruption in
services while the parties finalize terms for a new three contract agreement.
Staff recommends an approximately 3 -month extension until October 11, 2011.
The City Attorney's office has prepared the contract amendment and the
contractor has executed it.
FINANCIAL IMPACT:
The cost of street sweeping services during the extended term will remain at
current levels and is accounted for in the adopted FY 2011 -12 budget, which has
funds budgeted for street sweeping in account 001 - 049 - 44000.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6156 extending the
existing contract with RF Dickson Company, Inc. for street sweeping services
until October 11, 2011.
SUBMITTED BY: NOTED AND APPROVED:
// /
Sean P. Crumby, P.E. r . Ingram, City l�- ager
Director of Public Works
Prepared by: Michael Ho, City Engineer
Attachments:
A. Resolution No. 6156
B. Amendment 1
RESOLUTION NUMBER 6156
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY AND RF DICKSON COMPANY, INC. FOR
STREET SWEEPING SERVICES
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
SECTION 1. The City Council hereby approves that certain Amendment No. 1 to
the agreement between the City and RF Dickson Company, Inc., dated June 30,
2011, extending the existing agreement through October 2011.
SECTION 2. The City Council hereby authorizes and directs the City Manager to
execute the amendment on behalf of the City.
SECTION 3. The City Clerk shall certify to the passage and adoption of this
resolution.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 27th day of June 2011 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6156 on file in the
office of the City Clerk, passed, approved, and adopted by the Seal Beach City
Council at a regular meeting held on the 27th day of June , 2011.
City Clerk
AMENDMENT NO. 1 TO SERVICES AGREEMENT
FOR STREET SWEEPING SERVICES
Between
OF A l
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City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
RF Dickson Company, Inc.
12524 Columbia Way
Downey, CA 90242
562.923.5441
This Amendment No. 1 dated June 30, 2011, amends that certain
agreement ( "Agreement ") between the City of Seal Beach, a California charter
city ( "City ") and RF Dickson Company, Inc. ( "Contractor ") dated May 13, 2004.
RECITALS
WHEREAS, City and Contractor entered into the Agreement on May 13,
2004 under which Contractor has provided street sweeping services;
WHEREAS, the Agreement will expire on June 30, 2011, unless extended;
and
WHEREAS, the parties wish to amend the Agreement to extend the term
until October 11, 2011.
NOW, THEREFORE and in consideration of the foregoing and of the
mutual covenants and promises herein set forth, the parties agree to amend the
Agreement as follows:
1. The term of the Agreement is hereby extended to 12:00 a.m. October 11,
2011.
2. All other terms and provisions of the Agreement shall have full force and
effect.
IN WITNESS WHEREOF, the parties hereto have caused this
Amendment No. 1 to be executed and attested by their roper officer thereunto:
CITY OF SEAL BEACH CONT CTO
Jill Ingram, City Manager President, Steve Dickson
ATTEST:
Linda Devine, City Clerk
AP •VED A 0 FORM:
•uinn M. Barre, City Attorney