HomeMy WebLinkAboutCC AG PKT 2002-08-12 #K AGENDA REPORT
DATE: August 12, 2002
TO: Honorable Mayor and City Council
THRU: John B. Bahorski, City Manager
FROM: Doug Dancs, P.E., Director of Public Works /City Engineer
SUBJECT: AWARD BID FOR THE ALLEY UTILITY REPLACEMENT
PROGRAM, (WATER & SEWER), 13 /14 & 14
ALLEYS FROM OCEAN AVE. TO ELECTRIC AVE. &
15 /16 ALLEY FROM ELECTRIC AVE. TO PCH,
PROJECT NO. 49813C AND 50062C.
SUMMARY OF REQUEST:
The proposed action will reject the lowest bid on the ground that it is non - responsive and award
a contract for the Alley Utility Replacement Program, (Water and Sewer), 13 /14 and
14 alleys from Ocean Ave. to Electric Ave. and 15 /16 alley from Electric Ave. to
PCH, Project No. 49813C and 50062C to the lowest responsible bidder, Palp, Inc., dba Excel
Paving Co., in the amount of $1,059,808 and authorize the City Manager to execute the
agreement.
BACKGROUND:
This is the third phase of the Old Town Alley Utility Replacement Program and Re- pavement
Program. In the previous two years, major improvements to the Main Street alley utilities and the
alley utilities between 13 /14 Street and 14"/15" Streets were successfully completed including
reconstruction of water and sewer mains. Most water and sewer mains in Old Town date back to
the 1920s and have reached the end of their service life. Due to high ground water, inflow and
infiltration to sewers is prevalent.
The alley utility reconstruction program is being undertaken in conjunction with the Cooperative
Projects Program of the County Sanitation Districts of Orange County (OCSD). The City of Seal
Beach competitively secured the grants monies from OCSD for this needed project. The
Cooperative Projects Program will allow OCSD to reimburse the City for up to one -half of the
construction costs associated with the replacement of Old Town sewer mains in order to reduce
the Inflow/Infiltration. This in turn reduces the flow arriving at the OCSD wastewater treatment
plants.
Agenda Item A_
This proposed project will replace water and sewer lines, and pavement at the 13 /14 and
14 alleys from Ocean Ave. to Electric Ave. and 15 /16 alley from Electric Ave. to
PCH. The contractor will be given 80 working days to complete the project and it is anticipated
that the project will completed by the end of 2002. The plans and specifications were prepared
by AKM Consulting Engineers and reviewed by the City staff.
Two bids were received and opened by the City Clerk on Thursday, July 11, 2002 as listed below:
1) Universal Const. And Maint. $934,660.00
2) Excel Paving Company $1,059,808.00
The bid received by Universal Construction and Maintenance is recommended to be deemed
non - responsive. The bid documents contained several math errors in the unit prices and in the
extended price columns. The unit prices do not add up to the extended bid prices and the
extended bid prices do not add up to the submitted Total Bid Price and therefore an actual Total
Bid Price can not be determined from the information submitted with the bid. In addition,
Universal Construction and Maintenance has not listed the appropriate experience for this type of
construction.
Fifteen companies purchased plans and specifications for this project. Staff has contacted these
contractors and they have explained that the complicated construction associated with the narrow
alleys discouraged them from bidding the project. For future alley projects, staff will be reviewing
more cost effective construction methods such as pipe lining and pipe bursting to reduce
construction costs.
Excel Paving Company is properly licensed to do the work and has appropriate work experience
and would be the lowest responsible bidder for the project. If City Council requests that the project
be re -bid in an attempt to attract additional bidders, the project's construction timeline will be
placed into the Christmas Holiday Season and into the wet winter months.
FISCAL IMPACT:
Water and sewer enterprise funds are available within the City's 5 -Year Capital Improvement
Program Budget to construct these improvements. In addition, the City competitively secured a
$278,218 matching grant from Orange County Sanitation District as a part of the Cooperative
Projects Program. The total cost of the project including design, inspection and construction is
estimated at $1,250,000.
As identified in the current Capital Improvement Program and in the approved City Budget, the
City's Water Enterprise Fund is under funded for capital projects. Without a rate adjustment for
the required funds, this alley project Will be the last alley project, and future water system
improvements may not be funded.
Agenda Item
•
RECOMMENDATION:
Upon motion of the consent calendar, it is recommended that the City Council:
1. Reject the lowest bid on the ground that it is non - responsive and award a contract for the
Alley Utility Replacement Program, (Water and Sewer), 13 /14 and 10/Dolphin alleys
from Ocean Ave. to Electric Ave. and 15 /16 alley from Electric Ave. to PCH, Project
No. 49813C and 50062C to the lowest responsible bidder, Palp, Inc., dba Excel Paving
Co., in the amount of $1,059,808 and authorize the City Manager to execute the
agreement.
Prepared By: R-vd By:
M. K. Vukojevic, P.E. Doug • . Danc 1."-- _-
Assistant City Engineer Director of Public Works /City Engineer
NOTED AND APPROVED:
4 / Jo , ( B. B. /ski, City Manager
Agenda Item