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HomeMy WebLinkAboutCC AG PKT 2011-07-11 #AAGENDA STAFF REPORT DATE: July 11, 2011 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Linda Devine, City Clerk SUBJECT: APPROVAL OF MINUTES - CITY COUNCIL SUMMARY OF REQUEST: Approve minutes for the adjourned and regular City Council meeting of June 27, 2011. BACKGROUND AND ANALYSIS: None FINANCIAL IMPACT: None RECOMMENDATION: Approve minutes for the adjourned and regular City Council meeting of June 27, 2011. SUBMITTED BY: NOTED AND APPROVED: Linda Devine, City Clerk Ji R. Ingram, City M nager Attachment: A. Minutes Agenda Item A Seal Beach California June 27, 2011 Mayor Levitt called the adjourned meeting of the Seal Beach City Council to order at 6:00 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller, Shanks, Sloan Also present: Quinn Barrow, City Attorney Jill R. Ingram, City Manager Linda Devine, City Clerk Mayor Levitt stated that this would be the time for members of the public to comment on the items identified on the agenda. There were no speakers. CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the other items identified on the closed session agenda: Item "A" - public employment - GC §54957 - City Manager. ADJOURNMENT It was the order of the Chair, with consent of the Council to adjourn the meeting at 6:17 p.m. The City Attorney announced that no reportable action taken. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Page 2 - City Council 06/27/11 Seal Beach California June 27, 2011 The City Council of the City of Seal Beach met in regular session at 7:00 p.m. with Mayor Levitt calling the meeting to order and Councilman Sloan leading the Salute to the Flag. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller, Shanks, Sloan City Staff: Quinn Barrow, City Attorney Jill R. Ingram, City Manager Sean Crumby, Interim Assistant City Manager /Public Works Robbeyn Bird, Director of Administrative Services/Treasurer Mark Persico, Director of Development Services Chief Joe Bailey, Seal Beach Marine Safety /Lifeguard Department Captain Tim Olson, Seal Beach Police Department Linda Devine, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES Items pulled from the consent calendar: Shanks - item "C" and Miller - item "D ". Sloan moved, second by Deaton, to approve the agenda as amended. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried PRESENTATIONS /RECOGNITIONS Los Alamitos High School - Varsity Girls Lacrosse Team 2011 Southern Section Division 1 - Champions Orange County Transportation Authority - Certificate of Gratitude Larry Crandall, City Member - District 2 Seal Beach Run Grant Awards Marc Loopseko, Director ORAL COMMUNICATIONS Mayor Levitt opened oral communications. Speakers: Esther Kenyon, Seal Beach Chamber, thanked the City for the use of fire station #48 for their EDGE business series and announced the 2011 summer concerts July 6th through August 31st; Tom Blackman, Beryl Cove, commented about the Friends of the Library; and Linda Kruger, 8th Street, expressed her continued concerns about the parking problem in her neighborhood. There were no other speakers, Mayor Levitt closed oral communications. CITY ATTORNEY REPORT Quinn M. Barrow, Esq., City Attorney No report was given. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager introduced the interim Chief of Police - Robert Luman (agenda item "G "), announced that Sean Crumby, Director of Public Works, has been appointed as the interim Assistant City Manager /Public Works, and extended a happy and safe July 4th. At the request of the City Manager, the Assistant City Manager gave an update on the installation of the electric vehicle charging (EVC) stations - Mayor Levitt requested the City have some type of recognition ceremony when the EVC stations are ready for use. Page - 3 City Council 06/27/11 COUNCIL COMMENTS Councilman Sloan indicated that he would like the record to show that he abstained on consent calendar item "K" (College Park Drive at SR22 Freeway, Studebaker Road exit Intersection Improvement Project - Cooperative Agreement). COUNCIL ITEMS No items at this time. CONSENT CALENDAR Deaton moved, second by Sloan, to approve the recommended actions on the consent calendar, except for items "C" and "D" pulled for separate consideration. The City Attorney read the title of the ordinance for the record (item "E ") and indicated that Councilman Sloan does not have a conflict of interest regarding item "K" but to avoid any appearance of impropriety he has abstained. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried A. Approved the Minutes of the Adjourned and Regular City Council Meeting of June 13, 2011. B. Approved the Demands on Treasury. Warrants: 88258 -88460 $497,001.86 Year -to -Date: $38,008,746.48 Payroll: Direct Deposits & Checks $286,053.62 Year -to -Date: $7,186,123.67 Year -to -date are actual cash disbursements and do not reflect actual expenditures due to year -end accruals. C. Item was removed for separate consideration. (Shanks) *C. Fiscal Year 2010/2011 End of the Year Budget Modifications - Adopt Resolution No. 6148 approving Budget Amendment No. 11 -12 -01 to revise various appropriations. D. Item was removed for separate consideration. (Miller) *D. City Council Fund Balance Policy No. 300 -11 - Adopt Resolution No. 6149 the Fund Balance Policy for the City of Seal Beach per the Governmental Accounting Standards Board (GASB) Statement No. 54. E. Waived further reading and adopted Ordinance No. 1610 entitled "AN ORDINANCE OF THE CITY OF SEAL BEACH AMENDING SECTION 4.50.070 OF THE SEAL BEACH MUNICIPAL CODE REGARDING THE ANNUAL REVIEW OF UTILITY USERS TAX RATES" - review the Utility User Tax rate on an annual basis at a regularly scheduled meeting in conjunction with the adoption of the budget. (City Attorney read title) F. Accepted the resignation of Kenneth Coultrup (member -at- large) and Dave Evans (District 1 - alternate) - designated John Larson (District 2 - alternate) as member -at -large - ratified the appointment of Brandon Powers as alternate (District 1) to the AdHoc General Plan /Local Coastal Plan Citizens Advisory Committee. G. Adopted Resolution No. 6150 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AGREEMENT WITH ROBERT M. LUMAN FOR INTERIM CHIEF OF POLICE SERVICES - effective July 1, 2011" - in the amount of $4,000 each week worked (maximum amount of $96,000) plus cell phone allowance and actual and necessary expense reimbursements. Page 4 - City Council 06/27/11 H. Adopted Resolution No. 6151 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL CONSENTING TO AND APPROVING PAYMENTS BY THE SEAL BEACH REDEVELOPMENT AGENCY FOR THE VALUE OF A SEWER EASEMENT AND FEE TITLE TO CERTAIN PROPERTY FOR OPEN SPACE AND IN CONNECTION WITH THE CITY'S REFURBISHMENT AND IMPROVEMENT OF ITS RIVER'S END STAGING AREA AND SAN GABRIEL RIVER BIKE TRAIL" (property by the City located southwesterly of Marina Drive and 1st Street and making certain findings - included in item "C" - Budget Amendment 11- 12 -01) I. Approved the street striping modifications (Red Curbs) in Old Town and authorized City staff to proceed with installation of improvements. J. Adopted Resolution No. 6152 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ADOPTING THE 2010 URBAN WATER MANAGEMENT PLAN" (Public Hearing was held at the June 13, 2011 City Council meeting). K. Adopted Resolution No. 6153 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING COOPERATIVE AGREEMENT NO. 07- LA- 22 -1.2, EA: 21 BETWEEN THE CITY OF SEAL BEACH AND CALTRANS AND THE CITY OF LONG BEACH TO IMPROVE INTERSECTION OF COLLEGE PARK DRIVE AT SR22 FREEWAY, STUDEBAKER EXIT ". (Sloan abstained) L. Adopted Resolution No. 6154 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING THE CONTRACT FOR COLLEGE PARK EAST SEWER REHABILITATION PROJECT NO. SS0901" (Charles King Company, Inc. - $2,424,356). M. Adopted Resolution No. 6155 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING THE CONTRACT FOR SEAL BEACH BOULEVARD STREET IMPROVEMENT PROJECT NO. ST1001" (All American Asphalt for Task 1 - Seal Beach Boulevard Median Project in the amount of $361,000; Task 2 - Seal Beach Boulevard Resurfacing Project in the amount of $409,000) and authorized the City Manager to execute the Program Supplement Agreement with the California Department of Transportation.. N. Adopted Resolution No. 6156 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AMENDMENT NO. 1 TO THE AGREEMENT BETWEEN THE CITY AND RF DICKSON COMPANY, INC. FOR STREET SWEEPING SERVICES" (extend existing terms until 10/11/11). ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM "C" / RESOLUTION NO. 6148 / FISCAL YEAR 2010/2011 END OF YEAR BUDGET MODIFICATIONS/ BUDGET AMENDMENT NO. 11 -12 -01 (Shanks) The Director of Administrative Services provided the staff report and indicated that a revised resolution (2 minor corrections) was given to the Council and copies were available at the City Clerk's desk - reviewed the line items on the resolutions - items brought to Council for approval are items that can be done internally. The Director stated that not listed were any lines items that were under budgeted or revenue adjustments. The City Manager reassured the Council that the department heads will be held accountable to work within the budget that was adopted (4% less than 2010/11) - measures put in place to ensure this will be done is to have a one year budget process and to have a mid- year budget review - department heads will be required to meet on a monthly basis to review their budgets - will be working towards preventing future budget errors from occurring. Page - 5 City Council 06/27/11 Council Comments and Questions: • Are the adjustments going to affect the 2011/12 budget? No, the corrections were reflected in the newly adopted budget; • How confident is staff that the projections in next year's budget accurate? Pretty high degree of certainty - very conservative on the revenue and expenditure projections (departments will be held to their budgets and would have to wait until the next budget cycle) - there were errors in the 2010/11 budget and there have been controls put into place; • Is the 2010/11 budget balanced minus the JPIA $1.2M? Yes, the resolution is to balance line items for the auditors - fund balance is calculated at the end of the year; • Would like to have seen the revenue side in the staff report; and • Need to have a better handle on attorney fees and risk management costs. Shanks moved, second by Deaton, to adopt revised Resolution No. 6148 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING A BUDGET AMENDMENT IMPLEMENTING THE FISCAL YEAR 2010 -11 YEAR- END BUDGET REVIEW" (revising various appropriations). AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried ITEM "D" / RESOLUTION NO. 6149 / CITY COUNCIL FUND BALANCE POLICY (Miller) The Director of Administrative Service explained that this item was brought to the Council for approval of a Fund Balance Council Policy to be in compliance with Governmental Accounting Standards Board (GASB) Statement No. 54 - there are 5 new classifications of fund balance: Non - spendable, Restricted, Committed, Assigned, and Unassigned. The Director stated this is a new way of reporting fund balance and the intent of GASB 54 is to address issues related to reporting and to increase transparency for all agencies (more uniform) - this only affects the Comprehensive Annual Financial Report (CAFR) - there are no changes on the finance department accounting procedures. It was clarified that the City Manager or Director of Administrative Services does not have the authority to move funds from undesignated reserves to designated reserves. Miller moved, second by Shanks, to adopt Resolution No. 6149 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ADOPTING A FUND BALANCE POLICY AND AUTHORIZING THE CITY MANAGER AND /OR THE ADMINISTRATIVE SERVICES DIRECTOR TO ASSIGN FUND BALANCE TO A SPECIFIC PURPOSE IN RELATION TO CITY COUNCIL FUND BALANCE POLICY" (per the Governmental Accounting Standards Board (GASB) Statement No. 54). AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried With no objections, Mayor Levitt called for a recess at 8:37 p.m. and reconvened the meeting at 8:45 p.m. PUBLIC HEARING None at this time. UNFINISHED /CONTINUED BUSINESS No items at this time. Page 6 - City Council 06/27/11 ITEM "O" IF CITYWIDE STORM DRAIN PROGRAM / UPDATE REPORT Interim Assistant City Manager provided an update and snap shot of the Citywide Storm Drain Program - in 2010/11 $5M was allocated - projects completed: Candleberry Avenue (SD0901) and Electric Avenue improvements at a total cost of $3,039,473 - $2.OM was carried over to 2011/12 (two projects - Navy Drainage Easements [SD1201] and Citywide Storm Drain Improvements [SD1201]) - listed in the Citywide Storm Drain Master Plan are: Storm Drain WE -1 (extension of Electric Avenue from Corsair Way to Marina Drive and Storm Drain CPE6 (Ironwood Avenue at Guava Avenue and Elder Avenue). Council suggested: review CPE6 plan to determine any impact on property value of a pocket park; discuss this plan with the affected residents; that the City be proactive and approach the neighbors in the area of CPE6 to see if any of them would be interested in selling their property (between $600,000 to $700,000). Miller moved, second by Deaton, to set aside the funds to purchase the property, begin design and construction on Storm Drain WE -1 and Electric Avenue, and receive and file the updated report on the Citywide Storm Drain Program. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried At 8:57 p.m., Mayor Levitt recessed the City Council to the Redevelopment Agency meeting and reconvened the Council meeting at 9:10 p.m. ADJOURNMENT With no objection, the Mayor adjourned the City Council at meeting, in the memory of long time resident Don Reed, at 9:10 p.m. to Monday, July 11, 2011 at 6:00 p.m. to meet in closed session, if necessary. City Clerk City of Seal Beach Approved: Attest: Mayor City Clerk NOTICE: The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final action, it should not be considered a true record of the meeting. It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document Once Official Minutes have been approved, a copy can be obtained from the City Clerk.