HomeMy WebLinkAboutCC AG PKT 2011-08-02 #AAGENDA STAFF REPORT
URGENCY ITEM
DATE: August 2, 2011
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby, Assistant City Manager /Public Works
SUBJECT: AUTHORIZE NEW CHECK SIGNATURES AND
AUTHORIZE A CITY AGENT TO CLAIM UNCLAIMED
PROPERTY HELD BY THE CALIFORNIA STATE
CONTROLLER'S OFFICE
SUMMARY OF REQUEST:
That the City Council rescind Resolution 6098 and approve Resolution No. 6171
that provides authorization to sign demands and checks for withdrawal of funds
on deposit with the Bank of America and give authority to the City Manager, or
designee, to act as the authorized agent to claim "Unclaimed Property" from the
California State Controller's Office.
BACKGROUND AND ANALYSIS:
With the appointment of a new City Manager and change in City staff the current
authorized signatures to sign demands and checks for withdrawal of funds on
deposit with the Bank of America need to be changed. The attached resolution
rescinds the prior resolution and identifies the authorized signatures of the
Mayor, the City Manager, and City Clerk. In addition, the City of Seal Beach at
times pursues claims of "unclaimed property" being held by the California State
Controller's Office. The requirements include a letter of authorization with the
names of officers or officials with authority to sign and claim "unclaimed property"
on behalf of the City of Seal Beach.
FINANCIAL IMPACT:
None
Agenda Item A
Page 2
RECOMMENDATION:
That the City Council rescind Resolution 6098 and approve Resolution No. 6171
that provides authorization to sign demands and checks for withdrawal of funds
on deposit with the Bank of America and give authority to the City Manager, or
designee, to act as the authorized agent to claim "Unclaimed Property" from the
California State Controller's Office.
SUBMITTED BY:
Sean P. Crumby
Assistant City Manager/Pdilic Works
NOTED AND APPROVED:
ro-V Ingram, ( • -
Attachments:
A. Resolution No. 6171
RESOLUTION NUMBER 6171
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
PROVIDING AUTHORIZATION TO SIGN DEMANDS AND
CHECKS FOR THE WITHDRAWAL OF FUNDS ON DEPOSIT
WITH THE BANK OF AMERICA, AUTHORIZING ALTERNATE
SIGNATURES, AUTHORIZING THE CITY MANGER, OR
DESIGNEE, TO ACT AS AGENT FOR THE CITY TO CLAIM
UNCLAIMED PROPERTY, AND RESCINDING RESOLUTION
NUMBER 6098
WHEREAS, there are certain funds of the City of Seal Beach on deposit with the
Bank of America; and
WHEREAS, it is desirable to protect the funds of the City of Seal Beach from
unauthorized disbursement through the use of fraudulent signatures; and
WHEREAS, Michael P. Levitt is the duly elected Mayor of the City of Seal
Beach, Jill R. Ingram is the duly appointed City Manager, and Linda Devine is
the duly elected City Clerk of the City of Seal Beach; and
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
Section 1. All demands, checks and drafts of the City of Seal Beach require
two authorized signatures.
Section 2. That the signature of Michael P. Levitt, Jill R. Ingram, and Linda
Devine are the authorized signatures required on demands,
checks, and drafts of the City of Seal Beach addressed to the Bank
of America authorizing the withdrawal of funds of the City of Seal
Beach on deposit with said bank, and said persons are authorized
and directed to sign such documents and signature cards as may
be required by said bank in order that said bank is authorized to
honor demands and checks and drafts of the City of Seal Beach for
the withdrawal of funds on deposit in said bank.
Section 3. That in lieu of two personal signatures appearing upon any
demand, check, or draft for the City of Seal Beach, a facsimile
signature plate may be utilized bearing the reproduction of two of
the appropriate signatures herein before authorized.
Section 4. That Jill R. Ingram, or her designee, shall act as the authorized
agent to claim "unclaimed property" on behalf of the City of Seal
Beach.
Section 5. Resolution No. 6098 is hereby rescinded.
Section 6. The City Clerk Shall certify to the passage and adoption of this
resolution and is authorized and directed to deliver to said Bank of
America, a certified copy thereof.
BE IT FURTHER RESOLVED THAT during periods of extended absence
incurred by Jill R. Ingram the signature of Linda Devine, City Clerk, shall be
authorized to appear on the instruments described above.
Resolution Number 6171
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 8th day of August , 2011 by the following
vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6171 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 8th day of August , 2011.
City Clerk