HomeMy WebLinkAboutCC AG PKT 2011-08-08 #KAGENDA STAFF REPORT
DATE: August 8, 2011
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby, Assistant City Manager /Public Works
SUBJECT: NOTICE OF COMPLETION FOR LAMPSON AVENUE
WELL PHASE II - ONSITE EQUIPMENT AND SITE
IMPROVEMENTS NO WT0903
SUMMARY OF REQUEST:
It is requested that the City Council adopt Resolution No. 6175 to formally accept
completion of the Lampson Avenue Well Phase II — Onsite Equipment and Site
Improvements Project No WT0903, direct the City Clerk to file a "Notice of
Completion" with the Orange County Clerk- Recorder within ten (10) days from
the date of acceptance, and to release retention in the amount of $242,150.67 in
35 days.
BACKGROUND AND ANALYSIS:
On October 26, 2009, City Council awarded a contract to Pacific Hydrotech
Corporation for the Lampson Avenue Well Phase II — Onsite Equipment and Site
Improvements Project No. WT0903 in the amount of $2,304,550.
The multi -year project involved the construction of a new water well on property
north of Lampson Avenue. Phase I of the project involved drilling the pilot hole,
casing installation, well development, and aquifer tests. Phase II — Offsite
involved installing new sewer, water, and storm drain lines from the City's system
to the site. This final step, Phase II — Onsite involved the construction of the
housing, property, and all mechanical, electrical and structural systems including
the pump, motors, motor controls and electrical systems to run the well.
Several City initiated change orders were encountered during construction on the
project. These include: Changing to a tank -less water heater, adding additional
rock to the base material due to high ground water, standardizing mechanical
equipment adding indicators to the pump system and installing additional wiring.
Agenda Item K
Page 2
The contractor was successful in meeting the City's expectations and this project
is now complete to the satisfaction of the City Engineer. The project was
inspected and it meets all standards and requirements within the project
specifications. It is required to formally accept the project and file a notice of
completion with the Orange County Clerk.
ENVIRONMENTAL IMPACT:
This project has complied with all requirements of the California Environmental
Quality Act (CEQA).
FINANCIAL IMPACT:
In the 2009/2010 budget, City Council approved $3,510,000 for construction of
the Onsite and Offsite Lampson Avenue Well Phase II Projects. After the
completion of the Lampson Avenue Well Phase II - Offsite Project at a cost of
$879,352.08, $2,630,647.92 was available for the Lampson Avenue Well Phase
II — Onsite Project.
Description Amount
Original Bid Amount $ 2,304,550.00
Change Orders $ 116,956.66
Final Construction Cost $2,421,506.66
Anticipated Design, Testing,
Inspection and Construction Support $ 260,000.00
Services
Anticipated Final Cost $ 2,681,506.66
The total cost for all phases of the Lampson Avenue Well was over budget by
approximately $50,900. To cover this additional cost, the budget for allocated
water capital funds for Project No. WTI 103 — Lampson Avenue Water Well
Connection Improvement will be reduced by $50,900. That project is intended to
connect a redundant water line from the Well eastward on Lampson Avenue to
the existing system just east of Heather Street.
Project
Original Budget
Adjusted Budget
Lampson Ave Well - WT0903 $3,5i o, 00
Lampson Well Connection - WTI 103 $380,000
RECOMMENDATION:
$3,560,900
$249,100
It is recommended that the City Council adopt Resolution No. 6175 to formally
accept completion of the Lampson Avenue Well Phase II — Onsite Equipment
and Site Improvements Project No WT0903, direct the City Clerk to file a "Notice
Page 3
of Completion" with the Orange County Clerk- Recorder within ten (10) days from
the date of acceptance, and to release retention in the amount of $242,150.67 in
35 days.
SUBMI ED BY: NOTED AND APPROVED:
U'Yl
Sean P. Crumby, qy1,1A. Ingram, Citoanager
Assistant City Manager /P lic Works
Prepared by: David Spitz, Associate Engineer
Attachments:
A. Resolution No. 6175
B. Notice of Completion
RESOLUTION NUMBER 6175
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTS FOR THE LAMPSON AVENUE WELL PHASE II —
ONSITE EQUIPMENT AND SITE IMPROVEMENTS PROJECT
NO. WT0903
WHEREAS, on October 26, 2009 the City of Seal Beach entered into a contract
Pacific Hydrotech Corporation.; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY
RESOLVE:
Section 1. The work required performed by Pacific Hydrotech Corporation has
been completed.
Section 2. That the total cost of amount to be paid to Pacific Hydrotech
Corporation is $2,421,506.66 for the work performed.
Section 4. That the work is hereby accepted and approved.
Section 5. It is further ordered that a "Notice of Completion" be filed on behalf
of the City in the Office of the Orange County Recorder within 10
days of the date of this resolution.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 8th day of August , 2011 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Mem
ATTEST:
Mayor
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6175 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 8th day of August , 2011.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
* ** No Recording Fee Pursuant to Government Code Section 6103, 27383 * * **
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 — 8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
June 10, 2011 The work was Lampson Avenue Well Phase II — Onsite Equipment and Site
Improvements Proiect No WT0903.
6. The name of the contractor(s), if any, for such improvement was: Pacific Hydrotech
Corporation. The date of the Contract Award was October 26, 2009
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: APM 130 - 012 -57.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2011, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach