HomeMy WebLinkAboutCC AG PKT 2011-09-12 #EAGENDA STAFF REPORT
DATE: September 12, 2011
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby, Assistant City Manager /Public Works
SUBJECT: FISCAL YEAR 2010 -11 YEAR END BUDGET
MODIFICATIONS
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SUMMARY OF REQUEST:
Staff requests that the City Council adopt Resolution No. 6179 approving Budget
Amendment No. 11 -12 -02 to revise various appropriations.
BACKGROUND AND ANALYSIS:
The new auditing firm Lance, Soll, & Lunghard has requested that the City
finalize its FY 2010 -211 appropriations prior submitting the final trial balance to
them. Therefore, City staff has completed the Year End Budget review of the FY
2010 -11 budget and Resolution No. 6179 provides changes to appropriations
based on analysis and discussions with Department Directors. The following
provides additional information for the most significant changes:
Appropriations:
• Community Development Block Grant (CDBG) — The Leisure World
program is funded through the County of Orange CDBG program. But the
City advances the money to the contractor working in Leisure World and is
then reimbursed quarterly for the work completed. However, the City and
the County have different accounting schedules and different fiscal year
ends which create a budget overlap. The City did receive a full
reimbursement for work completed in Leisure World, but due to the
overlapping schedules we spent $204,539.56 during fiscal year 2010 -2011
budget resulting in an increase of approximately $4,600.
• Street Lighting District — The budgeted amount was exceeded by
expenditures. The estimated amount will be modified in future budgets.
• Proposition 1 B funds were grants received from the State of California to
perform street maintenance. These funds were used in the Paving Project
for Old Town, Project No. ST1004. Use of these funds became available
when there was a remaining balance from the Proposition 1 B Fund.
Agenda Item E
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
Based on the year end budget review, expenditures will increase by $4,600 in the
CDBG Fund, $24,600 in Street Lighting District Fund and $6,500 in the Prop 113
Fund.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6179 approving
Budget Amendment No. 11 -12 -02 to revise various appropriations.
SUBMITTED BY:
Sean P. Crumby,
Assistant City Manager /Public Works
Prepared by: Alayna Hoang, Senior Accountant
Attachment:
A. Resolution No. 6179
NOTED AND APPROVED:
N o 'U,r..
F - R. Ingram, .•
Page 2
RESOLUTION NUMBER 6179
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING A BUDGET AMENDMENT NO. 11 -12 -02
THE FISCAL YEAR 2010 -11 FINAL YEAR -END BUDGET REVIEW
WHEREAS, the fiscal year 2010 -11 budget requires budgetary amendments as outlined below:
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY RESOLVE:
Section 1. The City Council hereby adopts an amendment to the FY 2010 -11 budget, as follows:)
REVISED/
ADOPTED
DESCRIPTION ACCOUNT BUDGET
BUDGET (diff) EXPLANATION
AMENDMENT FOR CHANGE
Street Liahtina District
Electricity - Streetlighting 002 - 500 -41020 164,400 189,000
24,600 Due to rise in cost.
Total change in Street Lighting District
24,600
CDBG
Contract Professional 072 - 030 -44000 200,000 204,600
4,600 Original budget correction
Total change in CDBG
4,600
Prop 1 B
Transfer Out 077 - 888 -47000 0 6,500
6,500 Original budget correction
Total change in Prop 1B
6,500
GRAND TOTAL $ 35,700
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the
1 12th day of September , 2011 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE }
CITY OF SEAL BEACH }
Mayor
I, Linda Devine, City Clerk of the City of Seal Beach, California, do hereby certify that the foregoing resolution is the original copy of
Resolution Number 6179 on file in the office of the office of the City Clerk, passed, approved, and adopted by the Seal Beach City
Council at a regular meeting held on the 12th day of September , 2011.
PROPOSED
BUDGET
City Clerk