HomeMy WebLinkAboutCC AG PKT 2011-10-24 #B5 A eR
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AGENDA STAFF REPORT
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DATE: October 24, 2011
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean Crumby, Assistant City Manager/ Public Works
SUBJECT: WAIVER OF FEES AND INSURANCE REQUIREMENTS
FOR MEMORIAL SERVICES AND FUNDRAISING
EVENTS RELATED TO THE SHOOTING AT SALON
MERITAGE
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6197 authorizing the City Manger to
waive fees and insurance requirements for memorial services and fundraising
events related to the October 12, 2011 shooting at Salon Meritage.
BACKGROUND AND ANALYSIS:
In the wake of the tragic shooting on October 12, 2011 at Salon Meritage, the
City is attempting to assist and support the family and friends of the victims.
Recently, staff received a request from the family of one of the victims to reserve
the Marina Community Center for a memorial service reception. Additionally, in
the coming weeks, staff expects similar requests for use of City facilities and
special event permits for other memorial services and fundraising events for the
families of victims. In order to assist the community during this difficult time, staff
recommends that the Council authorize the City Manager to waive the City's fees
for use of City property and special event applications for all memorial services
and fundraisers related to the shooting. Staff also recommends that the City
Manager be authorized to waive insurance requirements for any special event
permit that might be required.
CJPIA has reviewed the insurance waiver recommendation and given the
extreme circumstances of this tragedy, concurs with staffs recommendation as a
one -time waiver.
Applicable fees that staff anticipates recommending authorization to waive
include the following:
Agenda Item B
Special Event Permit Applications. Applications for special event permits must
be accompanied by a nonrefundable fee as follows:
1 event per application
$150.00
2 events per application
$225.00
3 -4 events per application
$325.00
5 -6 events per applications
$425.00
Outdoor Facilities. Outdoor weddings, receptions, memorial services, and
other group activities involving 25 or more persons on City property (including
City Hall Courtyard and public beach) are subject to the following fees:
Resident -1 to 2 hours $100.00
Resident — 2 to 4 hours $250.00
Non - resident — 1 to 2 hours $200.00
Non - resident — 2 to 4 hours $350.00
Indoor facilities. Use of the City's indoor facilities is subject to the following
fees, which increase for groups of 76 or more. An additional $30 fee applies if
alcohol will be served at the event.
Deposit
Staff /hr.
Insurance
0 -75 Attendees
$250
$15
$90*
$30
$20
$150
76 -150 Attendees
$250
$30
$120*
$30
$20
$150
Main Rm Rate /hr.
Small Rate /hr.
Cleaning Fee
* These numbers based on recent rates. Actual
insurance fees are passed through at the market rate
The City Manager can also authorize staff time for support of these events.
ENVIRONMENTAL IMPACT:
There is no required environmental review for this item.
LEGAL ANALYSIS:
The City Attorney has reviewed this item and approved the draft resolution as to
form.
FINANCIAL IMPACT:
The fiscal impact is unknown, but it is believed to be minimal.
Page 2
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 6197 authorizing
the City Manger to waive fees and insurance requirements for memorial services
and fundraising events related to the October 12, 2011 shooting.
SUBMITTED BY:
Sean Crumby
Assistant City Manager/ Pu lic Works
NOTED AND APPROVED:
Ci
-:. -
Page 3
RESOLUTION NUMBER 6197
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING THE CITY MANAGER TO WAIVE FEES FOR USE
OF CITY PROPERTY AND SPECIAL PERMIT APPLICATIONS IN
CONNECTION WITH MEMORIAL SERVICES AND
FUNDRAISING EVENTS RELATED TO THE OCTOBER 12, 2011
SHOOTING AT SALON MERITAGE
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE:
Section 1. The tragic shooting on October 12, 2011 at Salon Meritage has
touched the lives of every member of the Seal Beach community and requires
the whole community to work together to support the family and friends of the
victims. The City Council therefore finds it in the public interest to allow the
waiver of the City's usual fees and insurance requirements for use of City
property and special event permits for memorial services and fundraising events
related to the October 12, 2011 shooting.
Section 2. The City Manager is hereby authorized to waive the City's usual
and customary fees for use of City property and for special event permits for
memorial services and fundraising events related to October 12, 2011 shooting.
Section 3. The City Manager is hereby' authorized to waive the City's
insurance requirements for use of City property and for special event permits for
memorial services for victims of the October 12, 2011 shooting.
Section 4. The authority granted to the City Manager in this Resolution is
subject to any limitations required by the California Joint Powers Insurance
Agency.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 24th day of October , 2011 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
ATTEST:
City Clerk
Mayor
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6197 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 24th day of October , 2011.
City Clerk