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HomeMy WebLinkAboutCC AG PKT 2011-04-25 #A.2AGENDA STAFF REPORT DATE: April 11, 2011 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, Acting City Manager FROM: Mark Persico, AICP, Director of Development Services SUBJECT: AD HOC GENERAL PLAN /LOCAL COASTAL PROGRAM CITIZENS ADVISORY COMMITTEE SUMMARY OF REQUEST: Discussion regarding potential changes to the composition of the Ad Hoc General Plan /Local Coastal Program Citizens Advisory Committee. BACKGROUND AND ANALYSIS: The Ad Hoc Committee was originally created in 2002 under Resolution 5036 (attached). The Committee had 13 members including 1 Councilmember, 2 Environmental Quality Control Board member, and 10 Council appointees. On March 23, 2009, the Council adopted Resolution 5852 (attached) revising the composition of the Committee to include 15 members as follows: 1 Councilmember, 1 Planning Commissioner, 1 EQCB member and 12 Council appointees. The Committee was scheduled to meet last Thursday evening, but the meeting was cancelled due to lack of a quorum. Only 7 of the 15 members responded that they could attend. Staff has outlined three. options for the Council to consider: 1. Leave the membership as is with 15, and push to have all members attend all meetings. 2. Revise the resolution again to reduce the membership to 7 -9, which would reduce the quorum requirements, 3. Create a second smaller group of 7 -9 members that would work on the Housing Element exclusively. There are multiple other options that the Council may also suggest. Agenda Item A.2 Page 2 FISCAL IMPACT: None. RECOMMENDATION: That the City Council provide direct to staff. SUBMITTED BY: NOTED AND APPROVED: Mark H. Persico, AICP i . Ingram, Director of Development Services Acting City Manager Attachment A. Resolution 5852 B. Resolution 5036 C. Current Membership Page 3 ATTACHMENT " A " RESOLUTION NO. 5852 RESOLUTION NUMBER 5852 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, REESTABLISHING THE MEMBERSHIP OF THE AD HOC GENERAL PLAN/LOCAL COASTAL PLAN CITIZENS ADVISORY COMMITTEE ' THE CITY COUNCIL OF THE CITY OF SEAL BEACH HEREBY RESOLVES: WHEREAS, the City Council determined on July 22, 2002 through the adoption of City Council Resolution No. 5036 to establish a thirteen member Ad Hoc General Plan/Local Coastal Plan Citizens Advisory Committee ( "GP /LCP Committee "), with ten (10) members to be appointed by the City Council and such members shall serve without pay for a term not to exceed one year, unless re- appointed; and WHEREAS, the City Council determined that one member of the City Council, and two (2) members of the Environmental Quality Control Board should serve as members of the GP /LCP Committee; and WHEREAS, the City Council has now determined that the membership of the GP -LCP Committee should be re- established to consist of fifteen (15) members: one City Council member, one Planning Commission member, one Environmental Quality Control Board member, and twelve (12) members appointed by the City Council. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Seal Beach that: Section 1. The City Council, Planning Commission, and Environmental Quality Control Board shall each appoint one member of its respective body to the GP /LCP Committee. Section 2. The GP /LCP Committee shall consist of fifteen (15) voting members: one City Council Member, one Planning Commission Member; and one Environmental Quality Control Board Member; and twelve (12) additional City Council appointees. The City Council shall appoint two (2) community members at large. Each Councilperson shall have two (2) appointments to the Committee and shall have the discretion to appoint two (2) alternates, and those appointments need not reside within the appointing councilperson's district but must reside in the City of Seal Beach. The additional Council appointments shall not result in a quorum of the City Council, Planning Commission, or Environmental Quality Control Board sitting on the GP -LCP Committee. Section 3. It is desirable that members of the Committee have particular skills, ' background, and knowledge in land use planning, local coastal issues, transportation planning, or other related areas of urban development. Section 4. The Director of Development Services or his designee will serve as staff support to the GP /LCP Committee. Section 5. The GP /LCP Committee shall be charged with participating in future Public Workshops for the "Housing Element Update" and the "Local Coastal Plan Preparation ". Resolution Number 5852 Section 6. The GP /LCP Committee shall select from its membership a chairman and vice - chairman to chair its meetings. The GP /LCP Committee shall abide by the California Government Code, the Seal Beach Charter, and the Code of the City of Seal Beach, relative to open public meetings and conflict of interest regulations. Copies of the agenda and the minutes of each meeting and of any written reports or correspondence of the Committee shall be filed with the City Clerk and copies provided to the City Council. Section 7. The GP /LCP Committee shall serve at the will of the City Council. ' Section 8. The GP /LCP Committee shall complete its charge by December 2010 and cease to exist as a committee beyond this date unless extended by action of the City Council. Section 9. Members of the GP /LCP Committee shall serve without pay. PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal Beach on this 23rd day of March , 2009 by the following vote: AYES: NOES: Councilmembers v / (I�l ABSENT: Councilmembers ABSTAIN: Councilmembers STATE OF CALIFORNIA ) COUNTY OF ORANGE } SS CITY OF SEAL BEACH } �1 /. �� 1 I, Linda Devine, City Clerk of Seal Beach, California, do hereby certify that the ' foregoing resolution is the original copy of Resolution Number 5852 on file in the office of the City Clerk, passed, approved, and adopted by the City Council of the City of Seal Beach, at a regular meeting thereof held on the 23rd day Of March , 2009. r - is . = Page 4 ATTACHMENT "B" RESOLUTION NO. 5036 RESOLUTION NQ,,� A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEAL BEACH, CALIFORNIA, CREATING AN AD HOC GENERAL PLAN/LOCAL COASTAL PLAN CITIZENS ADVISORY COMMITTEE THE CITY COUNCIL OF THE CITY OF SEAL BEACH HEREBY RESOLVES: WHEREAS, the Seal Beach City Council has determined to update and revise the General Plan and prepare a "Local Coastal Plan"; and WHEREAS, the City Council has determined to establish an Ad Hoc General Plan/Local Coastal Plan Citizens Advisory Committee ( "GP /LCP Committee'l, to be appointed by the City Council and such members shall serve without pay for a term not to exceed one (1) year, unless re- appointed; and WHEREAS, the City Council wishes one member of the City Council, Planning Commission, and Environmental Quality Control Board to serve as members of the GP/LCP Committee; and WHEREAS, the GP/LCP Committee shall meet in accordance with the recommendations set forth in the Proposal submitted by Culbertson, Adams, and Associates regarding public meetings, provided as "Exhibit A ". NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Seal Beach that: Section 1. The City Council of the City of Seal Beach does hereby create an ad hoc committee to be known as the General Plan/Local Coastal Plan Citizens Advisory Committee ( "GP/LCP Committee"). Section 2. The City Council shall appoint one member, and the Environmental Quality Control Board shall appoint two members of its respective boards to the GP /LCP Committee. S ection 3. The GP/LCP Committee shall consist of thmrteen (13) voting members: one City Council Member; two Environmental Quality Control Board Members; and ten additional Council appointees Each Councilperson shall have two appointments to the Committee and shall have the discretion to appoint two alternates, and those appointments need not reside within the appointing councilperson's district. It is desirable that members of the Committee have particular skills, background, and knowledge in land use planning, local coastal issues, transportation planning, or other related areas of urban development. S ection 4 The Director of Development Services or his designee will serve as staff support to the GP/LCP Committee. Section 5. The GP /LCP Committee shall be charged with participating in the Public Workshops as set forth in "General Plan Advisory Committee and Workshops" of the approved "Scope of Wotie' for the "General Plan Review/Update and Local Coastal Plan Preparation", approved by the City Council on June 24, 2002, provided as "Exhibit A ". [1 1 f; Resolution Number Section 6. The GP /LCP Committee shall select from its membership a chairman and vice- chairman to chair its meetings. The GP /LCP Committee shall abide by the California Government Code, the Seal Beach Charter, and the Code of the City of Seal B ea , relative to open public meetings and conflict of interest regulations. Copies of the agenda and the minutes of each meeting and of any written reports or correspondence of the Committee shall be filed with the City Clerk and copies provided to the City Council ' Section 7 The GP/LCP Committee shall serve at the will of the City Council. Section The tens of the members of the GP/LCP Committee shall be one (1) year, unless re- appointed by the City Council. Section 9. Members of the GP/LCP Committee shall serve without pay. PASSED PROVED AND ADOPTED by the City Council of the City of Seal Beach at a meeting ( QiereoL held on the AG7/f. L day of 2002, by the following vote: AYES: NOES: ABSENT - ABSTAIN: 1 STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } >! f,Jlc�lSun MAYOR 1, Joanne M. Yeo, City Clerk of Seal Beach, Californi o ereby certify that the foregoing resolution is the original copy of Resolution Number O on file in the office of the City Clerk, passed, approved, and ado the City uncm f t e City of Seal Beach, at a regular ' meeting thereof held on the day of 2002. Y Resolution Number "EXHIBIT A" "GENERAL PLAN ADVISORY COMMMEE AND WORKSHOPS" OF THE APPROVED "SCOPE OF WORK" FOR THE "GENERAL PLAN REVIEW/UPDATE AND LOCAL ' COASTAL PLAN PREPARATION ", APPROVED BY THE CITY COUNCIL ON JUNE 24, 2002 Public Hearin¢s The Planning Commission and the City Council will conduct public hearings on the proposed General Plan and the Coastal Land Use Plan. In addition, the California Coastal Commission will conduct a public hearing regarding the review of the Coastal Land Use Plan. These opportunities for public input will be advertised and noticed as required by state law. General Plan Advisory Committee and Workshops CAA proposes the formation of a General Plan Advisory Committee, or GPAC, to serve as the core group to work with the consultant team in review and development of the draft General Plan and Coastal Land Use Plan documents The role of the GPAC will be to review and comment on proposed updated drafts of individual elements. We recommend the GPAC be comprised of , approximately 10 people and include representatives of the Planning Commission and other standing commissions and committees, and representatives of the community at large. The GPAC could also include a City Council representative. CAA proposes to conduct four GPAC workshops as follows: Workshop l Introduction p . • Lana'Wse Element Workshop 2. • pl- culatirin Element Gr owtki. anagement Element Space Element Workshop 4 Coastal Land Use Plan Wrap Up For each workshop, CAA will provide copies of the existing element and preliminary draft element with any applicable supporting documentation in advance of each meeting. CAA will facilitate a ' discussion of each element and help identify issue areas and any proposed changes. Representatives from Mestre Greve Associates will participate in the Noise Element workshop, and a representative from Kunzman Associates will participate in the Circulation Element workshop. Of course, applicable City staff will participate in each workshop as well. Each workshop is assumed to be approximately three hours long. Requested changes and issues identified through the workshop process will be incorporated into the preliminary draft General Plan and the Coastal Land Use Plan. One reproducible copy will be provided to staff for their review Based on staff review and comment, a proposed draft document (one reproducible copy) will be provided for Planning Commission and City Council review, as well Resolution Number as for copies requested by the public and copies needed for internal City use. Due to budget limitations, all requested changes may not be accommodated within the proposed scope of work, such as the collection of new data or preparation of additional technical studies. However, information requests or changes that cannot be accommodated within the scope of work and budget will be documented and recommendations will be made for future or additional work efforts. In addition, CAA will document all comments and recommendations presented at the workshops for City Council and Planning Commission information. CEQA Compliance Documentatldn The proposed General Plan update is a considered a "project" under CEQA CEQA compliance documentation will be required to address the potential environmental effects of the proposed General Plan and the Coastal Land Use Plan. As no changes in land use are proposed and the City intends to largely rely on the existing elements and available information, the Initial Study for the project may support the issuance of a Mitigated Negative Declaration. This section summarizes the tasks required for the preparation of a Mitigated Negative Declaration. If significant adverse environmental effects are identified that cannot be mitigated, an Environmental Impact Report will need to be prepared In this event, a revised scope of work will need to be prepared to accommodate this expanded work effort. For purposes ofthis proposal, an Initial Study/Mitigated Negative Declaration (IS/MND) is assumed to be prepared for the project which will include the following main components- Introduction/Statutory Authority Project Description Environmental Setting/Potential Project Impacts/Mitigation Measures Mitigation Monitoring and Reporting Program A screencheck copy of the proposed IS /MND will be provided to staff for review Based on any comments on the draft ISIMM, CAA will finalize the IS/MND document. City staff, with assistance from CAA, will prepare the proposed IS/MND distribution list. CAA will prepare all required notices with the City being responsible for any publishing costs. CAA will print and mail up to 20 copies of the proposed IS/MND for public review. CAA will prepare responses to comments received on the circulated IS/NM. It is assumed for the purposes of this proposal that approximately 5 comment letters with a total of 20 comments will requite responses. Upon project approval, CAA will prepare the Notice of Determination (NOD) for City signature and file the NOD with the State Office of Planning and Research and the County Clerk's office. One copy of the Final IS/MND will be provided to City staff. 1 �r a Page 5 ATTACHMENT "C" CURRENT MEMBERSHIP CURRENT COMPOSITION: AD HOC GENERAL PLAN /LOCAL COASTAL PLAN CITIZENS ADVISORY COMMITTEE Purpose is to serve as the core group to work with the consultant team in review and development of the draft General Plan and Coastal Land Use Plan documents. The role of the committee will be to review and comment on proposed updated drafts of individual elements. Adopted General Plan December 2003. TERM: December 2010 - extended to 2012 (02/28/11); MEMBERSHIP: Consist of fifteen (15) members: one City Council member, one Planning Commission member, one Environmental Quality Control Board member, City Council shall appoint two (2) community members at large, each Councilperson shall have two (2) appointments to the Committee and shall have the discretion to appoint two (2) alternates, and those appointments need not reside within the appointing councilperson's district but must reside in the City of Seal Beach. The additional Council appointments shall not result in a quorum of the City Council, Planning Commission, or Environmental Quality Control Board sitting on the GP -LCP Committee. (Reference Resolution No. 5852 — March 23, 2009) AD HOC GENERAL PLAN/ LOCAL COASTAL PROGRAM CITIZENS ADVISORY COMMITTEE District John Regnier Barbara Barton One Joan Alderson One Tom Pontac Two Robert Goldberg Two Bruce Monroe Three Richard D'Sa Three Eugene Blackmun Four Gayle Colden Four Rallie Rallis Five Ellery Deaton Five Jerry Galbreath Council Mario Voce PComm Bonnie Gasior EQCB Kenneth Coultrup At -large At -large Alternates: Dave Evans One John Larson Two Robert Girardi At -large TERM: December 2010 (Res #5852) MEETINGS No Scheduled dates. QUALIFICATIONS Particular skills, background, and knowledge in land use planning, local coastal issues, transportation, planning, or other related areas of urban development. PURPOSE Attend public workshops to work with the consultant team in the review and development of the draft General Plan and Coastal Land Use Plan documents. MEMBERSHIP: Consist of fifteen (15) members: one City Council member, one Planning Commission member, one Environmental Quality Control Board member, City Council shall appoint two (2) community members at large, each Councilperson shall have two (2) appointments to the Committee and shall have the discretion to appoint two (2) alternates, and those appointments need not reside within the appointing councilperson's district but must reside in the City of Seal Beach. The additional Council appointments shall not result in a quorum of the City Council, Planning Commission, or Environmental Quality Control Board sitting on the GP -LCP Committee.