HomeMy WebLinkAboutCC AG PKT 2011-11-14 #E�F SEAL @F.
AGENDA STAFF REPORT �.
�' �l IFORN�P
DATE: November 14, 2011
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Shally Lin, Interim Director of Finance /City Treasurer
SUBJECT: BUDGET MODIFICATION FOR FISCAL YEAR
2010/2011 AND FISCAL YEAR 2011/2012
SUMMARY OF REQUEST:
Adopt Resolution No. 6198 approving Budget Modification No. 11 -12 -04
modifying fiscal year 2010/11 and Resolution No. 6199 approving Budget
Modification No. 12 -05 -01 modifying fiscal year 2011/2012 budget.
BACKGROUND AND ANALYSIS:
For the November 14, 2011 City Council agenda, the City Manager is requesting
that the budget be modified for the 2010/11 and 2011/12 fiscal years to reflect
the approval of various items listed in Resolution No. 6198 and No. 6199.
A. Traffic Relief Fund 079 — Per Proposition 42, the City was required to
expense the remaining of Traffic Relief Fund 079 by June 30 2011 or
return to the State. To meet the Proposition 42 requirement, the City
relieved the General Fund burden of $261,200 with the Traffic Relief Fund
079. The budget modification is required to meet the obligation for our FY
2010/11 audited financial statement.
B. The FY 2011 -12 Budget approved a Capital Improvement expenditure of
$125,000 for repair of a slope failure within Gumgrove Park (PR1101).
The City had indication that $125,000 in funding was available from
Cal EMA for the repair of the slope. In 2010 the City pursued and was able
to secure the funding from CalEMA. On the August 8, 2011 the City
Council awarded construction to the firm of Post Construction in the
amount of $64,400. The City Council also adopted Resolution No. 6177
allocating Park Improvement funds from the Park -In -Lieu fees for this
construction in the amount of $64,400.
During construction change orders were made totaling to $5,000 resulting
in a total cost due to Post Earthworks for $69,392.86. Also soils testing,
observations and inspections were performed totaling to $7,800.
Agenda Item E
The total project cost including construction, inspection and testing is
$77,162.86. A separate budget modification request for $12,800 in Park -
In -Lieu fees is required to cover the remaining project cost. (Agenda Item "I ")
C. Gas Tax Section 2103 Fund 040 and Traffic Relief Fund 079
From the preparation of the FY 2009 -11 Budget to the City Council
approved 2011 -12 Budget, the California State Controller Office's has
made changes in a funding source the City of Seal Beach receives
payments.
Historically, local agencies receive Traffic Relief Proposition 42 funds from
the State for local road maintenance. Recently the State Controller's
Office has changed the funding source to Gas Tax Section 2103 Highway
Users Tax Account (HULA).
This agenda item is reflecting the funding source change caused by the
State Controller's Office. The proposed budget modification will now use
HULA funds as opposed to Traffic Relief Prop. 42 funds.
These funds are currently programmed for the Capital Improvement
Program Project No. ST1102 Arterial Street Paving project and ST1104
Annual Concrete program.
D. Three Administrative Citations have been issued by the Code
Enforcement Officer to the owner of a recreational vehicle in College Park
East for illegally parking the vehicle on the driveway. Citations were issued
on September 26, October 5, and October 14, 2011. Pursuant to
Municipal Code Section 1.15.0151, the property owner appealed the first
citation on October 12, 2011, and the second and third citations are being
held in abeyance pending the outcome of the appeal on the initial citation.
Under the Code the appeal hearing must be conducted within 30 business
days of being filed, or in this case not later than November 28, 2011.
To insure impartiality, appeals should be heard by a neutral party typically
from outside City Hall. In the most recent code enforcement appeal
hearing last year the case was heard by a retired judge from the State
Office of Administrative Hearings (OAH) That appeal hearing cost the City
approximately $7,000 between City Attorney expenses of $4,500 and
OAH expenses of $2,500.The current fiscal year budget (FY 2011 -12) has
$5,000 budgeted for "General Prosecution," which includes code
enforcement activity, but there is no line item expense for outside services
related to a hearing officer. Code enforcement expenses are under the
Building Division (account no. 001 - 031 - 44000). The current amount
budgeted, $276,500, is actually the percentage of revenue Charles Abbott
receives from building permit fees. Those funds are fully accounted for;
therefore a budget amendment is necessary. (Agenda Item "W)
Page 2
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
The General Fund impact for Budget Modification No. 11 -12 -04 is to decrease
expenditures by $261,200. In addition, the General Fund impact for Budget
Modification No. 12 -05 -01 is to increase expenditures by $4,000 and various
other funds are being increase by $12,800.
Modified Budget (dill)
Budget Modification
8,335,500 (261,200)
521,200 261,200
152,200 12,800
8,768,400 12,800
8,768,400 12,800
260,000 260,000
650,000 250,000
0 (260,000)
0 (250,000)
6,000 1,000
279,500 3,000
Page 3
Modified/
Adopted
Description
Account
Budget
Budget Modification No. 11
-12 -04 — FY 201012011
General Fund (A)
Transfer Out
001 - 080 -47000
8,596,700
Traffic Relief (A)
Transfer Out
079 - 888 -47000
260,000
Budget Modification No. 12-
05 -01— FY 201112012
Park Improvement (B)
Transfer Out
016 - 800 -47000
139,400
Capital Project Fund (B)
Revenues
Transfer In
045 - 000 -31500
8,755,600
Expenditures
Contract Professional
045 - 333 -44000
8,755,600
Gas Tax (C)
Revenues
Gas Tax 2103
040 - 000 -32499
0
Expenditures
Transfer Out
040 - 090 -47000
400,000
Traffic Relief (C)
Revenues
Agency Revenues
079 - 000 -37033
260,000
Expenditures
Transfer Out
079- 888 -47000
250,000
General Fund (D)
General Prosecution
001 - 015 -49720
5,000
Contract Professional
001 - 031 -44000
276,500
Modified Budget (dill)
Budget Modification
8,335,500 (261,200)
521,200 261,200
152,200 12,800
8,768,400 12,800
8,768,400 12,800
260,000 260,000
650,000 250,000
0 (260,000)
0 (250,000)
6,000 1,000
279,500 3,000
Page 3
RECOMMENDATION:
Adopt Resolution No. 6198 approving Budget Modification No. 11 -12 -04 (FY
2010 -11) and Resolution No. 6199 approving Budget Modification No. 12 -05 -01
(FY 2011 -12)
SUBMITTED BY:
Shally LK/Interim
Director of Finance
NOTED AND APPROVED:
AR ' ou
Attachments:
A. Resolution No. 6198 (Budget Modification No. 11- 12 -04)
B. Resolution No. 6199 (Budget Modification No. 12- 05 -01)
Page 4
RESOLUTION NUMBER 6198
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING BUDGET MODIFICATION NO. 11 -12 -04
REVISING THE FISCAL YEAR 2010/11 BUDGET
THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES THAT:
Section 1 . The City Manager has requested the City Council modify its fiscal
year 2010/2011 budget to decrease expenditures in General Fund and increase
expenditures in Traffic Relief Fund due to funding requirement.
Section 2. The City Manager has requested the City Council modify the fiscal
year 2010/2011 budget to decrease /increase expenditures as stated below. The
City Council hereby approves Budget Modification No. 11 -12 -04 and directs the
City Manager to modify the FY 2010/2011 Budget to reflect the following
revisions and modifications:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6198 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 14th day of November. 2011.
City Clerk
MODIFIED/
FY 2010/11
ADOPTED MODIFIED BUDGET (diff)
DEPARTMENT ACCOUNT
BUDGET BUDGET MODIFICATION
Transfer Out 001 - 080 -47000
8,596,700 8,335,500 (261,200)
Transfer Out 079- 888 -47000
260,000 521,200 261,200
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 14th day of
November , 2011 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6198 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 14th day of November. 2011.
City Clerk
RESOLUTION NUMBER 6199
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING BUDGET MODIFICATION NO. 12 -05 -01
REVISING THE FISCAL YEAR 2011/12 BUDGET
THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES THAT:
Section 1 . The City Manager has requested the City Council modify its fiscal
year 2011/2012 budget to increase expenditures for completion of the Heron
Slope Project No. PR1101 (agenda item "I °) and
Section 2. The City Manager has requested the City Council modify the fiscal
year 2011/2012 budget to reallocate revenues and expenditures for Traffic Relief
and
Section 3. The City Manager has requested the City Council modify the fiscal
year 2011/2012 budget to increase expenditures for State Office of
Administrative Hearings (agenda item "H °) and
Section 4. The City Manager has requested the City Council modify the fiscal
year 2011/2012 budget to increase expenditures as stated below. The City
Council hereby approves Budget Modification No. 12 -05 -01 and directs the City
Manager to modify the FY 2011/2012 Budget to reflect the following revisions
and modifications:
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
MODIFIED/
FY 2011/12
ADOPTED
MODIFIED
BUDGET (diff)
DEPARTMENT
ACCOUNT
BUDGET
BUDGET
MODIFICATION
Transfer Out
016 - 800 -47000
139,400
152,200
12,800
Transfer In
045- 000 -31500
8,755,600
8,768,400
12,800
Contract Professional
045 - 333 -44000
8,755,600
8,768,400
12,800
Gas Tax 2103
040 - 000 -32499
0
260,000
260,000
Transfer Out
040 - 090 -47000
400,000
650,000
250,000
Agency Revenues
079 - 000 -37033
260,000
0
(260,000)
Transfer Out
079 - 888 -47000
250,000
0
(250,000)
General Prosecution
001 - 015 -49720
5,000
6,000
1,000
Contract Professional
001 - 031 -44000
276,500
279,500
3,000
PASSED, APPROVED
and ADOPTED
by the Seal
Beach City Council at a
regular meeting held on the 14th day of November 2011
by the
following vote:
AYES: Council
Members
NOES: Council
Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
Resolution Number 6199
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6199 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 14th day of November , 2011.
City Clerk