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HomeMy WebLinkAboutCC AG PKT 2011-11-14 #MAGENDA STAFF REPORT DATE: November 14, 2011 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Sean P. Crumby, Assistant City Manager /Public Works SUBJECT: MAIN STREET LIGHTING f O SEA/-"' tV a SUMMARY OF REQUEST: That the City Council adopt Resolution No. 6205 approving a Professional Services Agreement with Fehr and Peers to prepare a street light study on Main Street for $29,925. BACKGROUND AND ANALYSIS: During the FY 2011 -12 budget study sessions, requests were received for the lighting to be improved on Main Street. The lighting improvements requested are located on Main Street between Pacific Coast Highway and Ocean Avenue. This locations length is approximately 2,000 feet, including shops, restaurants, street furniture, and high pedestrian summer traffic. Lighting on Main Street is currently provided with standard Edison light poles. The City pays for the electricity within those poles. Included with the rate of the electricity is funding for Southern California Edison to operate and maintain the network of lighting throughout the City. Beginning in the mid 1990's the City began planting trees on Main Street which have matured and filled into a canopy. This canopy has grown around the lights thus reducing the effectiveness of the light being provided. This fiscal year, in addition to lighting improvements, the City is proceeding with a project to plant additional trees within Main Street. That project is currently in the design phase and although the design is not yet complete, the location of the additional trees is known and will be accounted for within this lighting design. In addition to the maturation of the tree canopy, residents have expressed a desire to replace the lights with a more aesthetically pleasing light that more aptly represents the atmosphere and character of Main Street. Southern California Edison does have a decorative light that can be installed within the lighting rate plan with the City. Agenda Item M Per the City's Municipal Code 11.4.20.020 Section D.6.b., "Funds collected from the In -Lieu Parking Program shall be used exclusively for the purpose of promoting, managing, operating, increasing and maintaining the availability of parking spaces in the immediate vicinity of Main Street." Expenditure of Parking - in -Lieu funds for lighting improvements therefore services the above purpose. Based upon this Code section and the purpose of the proposed project to properly maintain adequate lighting, City staff has determined its appropriate use of these funds. The scope of the professional services agreement will assess the lighting requirements on Main Street, analyze options for decorative lighting, and prepare plans for the future improvements. A request for proposal was distributed to lighting - design firms who have successfully performed similar studies. Staff received and reviewed two proposals and selected Fehr and Peers for $29,925 based upon qualifications and experience. The fee is appropriate for the scope of service to be performed. ENVIRONMENTAL IMPACT: There is no Environmental Impact related to award of a professional services agreement. Any future project will comply with the conditions of CEQA and be presented at the appropriate time. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: In the approved 2011 -12 Budget, $30,000 from Parking in Lieu fees has been allocated for this project. The awarded amount is $29,925. RECOMMENDATION: That the City Council adopt Resolution No. 6205 approving a Professional Services Agreement with Fehr and Peers to prepare a street light study on Main Street for $29,925. SUBMITTED BY: d4� r-wt- Sea P. Crumby Assistant City Manager /Public Works Prepared by: Michael Ho, City Engineer NOTED AND APPROVED: (; � �4 �_' 0 � . V Avff "/ Y, Q !! 1 1 A. Ingram, City M n ger Page 2 RESOLUTION NUMBER 6205 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH FEHR & PEERS FOR THE MAIN STREET LIGHTING STUDY THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. The City Council hereby approves a professional services agreement (Agreement) between the City of Seal Beach and Ferh and Peers for Main Street Lighting Study in the amount of $29,925. Section 2. The City Council hereby authorizes the City Manager to execute the Agreement. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 14th day of November , 2011 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members ATTEST: Mayor City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6205 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 14th day of November , 2011. City Clerk PROFESSIONAL SERVICES AGREEMENT MAIN STREET LIGHTING STUDY Between City of Seal Beach 211 - 8th Street Seal Beach, CA 90740 M Fehr & Peers 160 W. Santa Clara, Suite 675 San Jose, CA 95113 (408) 278 -1700 This Professional Service Agreement ( "the Agreement ") is made as of November 14, 2011 (the "Effective Date "), by and between Fehr and Peers ( "Consultant "), an Consulting Engineering Company, and the City of Seal Beach ( "City "), a California charter city, (collectively, "the Parties "). RECITALS A. City desires certain professional services. B. Consultant represents that it is qualified and able to provide City with such services. NOW THEREFORE, in consideration of the Parties' performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows. AGREEMENT 1.0 Scope of Services 1.1. Consultant shall provide those services ( "Services ") set forth in the attached Exhibit A, which is hereby incorporated by this reference. To the extent that there is any conflict between Exhibit A and this Agreement, this Agreement shall control. 1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City. 1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local law. 1.4. Consultant will not be compensated for any work performed not specified in the Scope of Services unless the City authorizes such work in advance and in writing. The City Manager may authorize payment for such work up to a cumulative maximum of $10,000. Payment for additional work in excess of $10,000 requires prior City Council authorization. 2.0 Term This term of this Agreement shall commence as of the Effective Date and shall continue for a term of one (1) year unless previously terminated as provided by this Agreement. 3.0 Consultant's Compensation City will pay Consultant in accordance with the hourly rates shown on the fee schedule set forth in Exhibit B for Services but in no event will the City pay more than $29,925. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B. 2 of 9 4.0 Method of Payment 4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed during the period. City will pay Consultant within 30 days of receiving Consultant's invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other authorized deductions from payments made to Consultant. 4.2. Upon 72 -hour notice from City, Consultant shall allow City or City's agents or representatives to inspect at Consultant's offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City's rights under this Section 4.2 shall survive for two years following the termination of this Agreement. 5.0 Termination 5.1. This Agreement may be terminated by City, without cause, or by Consultant based on reasonable cause, upon giving the other party written notice thereof not less than 30 days prior to the date of termination. 5.2. This Agreement may be terminated by City upon 10 days' notice to Consultant if Consultant fails to provide satisfactory evidence of renewal or replacement of comprehensive general liability insurance as required by this Agreement at least 20 days before the expiration date of the previous policy. 6.0 Party Representatives 6.1. The City Manager is the City's representative for purposes of this Agreement. 6.2. Suzanne Luckjiff is the Consultant's primary representative for purposes of this Agreement. 7.0 Notices 7.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses: 3of9 To City: City of Seal Beach 211 -8th Street Seal Beach, California 90740 Attn: City Manager To Consultant: Fehr & Peers 160 W. Santa Clara, Suite 675 San Jose, CA 95113 (408) 278 -1700 Attn: Suzanne Luckjiff 7.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 8.0 Independent Contractor 8.1. Consultant is an independent contractor and not an employee of the City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 8.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Consultant's personnel practices. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 9.0 Subcontractors No portion of this Agreement shall be subcontracted without the prior written approval of the City. Consultant is fully responsible to City for the performance of any and all subcontractors. 4 of 9 10.0 Assignment Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City. Any purported assignment without such consent shall be void and without effect. 11.0 Insurance 11.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements shall be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 11.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional Liability. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Professional Liability: $1,000,000 per claim /aggregate. 11.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to state: (1) coverage shall not be suspended, voided, reduced or canceled except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, (3) coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain 5of9 of coverage excess of the Consultant's scheduled underlying coverage and that any insurance or self- insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant's insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible. 11.4. All insurance required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers. 11.5. Any deductibles or self- insured retentions shall be declared to and approved by the City. Consultant guarantees that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 12.0 Indemnification, Hold Harmless, and Duty to Defend 12.1 Indemnity for Design Professional Services In connection with its design professional services, Consultant shall hold harmless and indemnify City, and its elected officials, officers, employees, servants, designated volunteers, and those City agents serving as independent contractors in the role of City officials (collectively, "Indemnitees "), with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including reimbursement of attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to in whole or in part to the negligence, recklessness, or willful misconduct of Consultant or any of its officers, employees, subcontractors, or agents in the performance of its design professional services under this Agreement. 12.2 Other Indemnities For services other than Professional Services, in connection with any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by Subsection 12.1, Consultant shall defend, hold harmless and indemnify the Indemnitees with respect to any and all Damages, including but not limited to, Damages relating to death or injury to any 6 of 9 person and injury to any property, which arise out of, pertain to, or relate to the acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the City, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Damages with counsel of City's choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant's duty to defend pursuant to this Subsection 12.2 shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions of Indemnitees. 13.0 Equal Opportunity Consultant affirmatively represents that it is an equal opportunity employer. Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non- discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. 14.0 Labor Certification By its signature hereunder, Consultant provisions of Section 3700 of the California employer to be insured against liability for undertake self- insurance in accordance with t agrees to comply with such provisions before the Services. 15.0 Entire Agreement certifies that it is aware of the Labor Code that require every Workers' Compensation or to he provisions of that Code, and commencing the performance of This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties. 16.0 Severability The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement. 17.0 Governing Law This Agreement shall be governed by and construed in accordance with the laws of the State of California. 7 of 9 18.0 No Third Party Rights No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement. 19.0 Waiver No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. 20.0 Prohibited Interests; Conflict of Interest 20.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Consultant shall not accept any employment or representation during the term of this Agreement which is or may likely make Consultant "financially interested" (as provided in California Government Code § §1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained. 20.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift. 20.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, non - contractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in this subsection. memo 21.0 Attorneys' Fees If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party all of its attorneys' fees and other costs incurred in connection therewith. 22.0 Exhibits All exhibits referenced in this Agreement are hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control. 23.0 Corporate Authority The person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of said Party and that by his or her execution, the Consultant is formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the date and year first above written. CITY OF SEAL BEACH CONSULTANT By: By: Jill R. Ingram, City Manager Name: ��'f -►/ � �� � 1��C �= Attest: Its: >. By: By: Linda Devine, City Clerk Name: Approved as to Form: Its: By: Quinn Barrow, City Attorney 9 of 9 FEHR PEERS October 25, 2011 Michael Ho City Engineer City of Seal Beach 211 Eighth Street Seal Beach, CA 90740 Subject: Street Lighting Design and Analysis on Main Street Dear Mike, Fehr & Peers is pleased to submit this proposal in response to the City's request for proposal for street lighting design and analysis on Main Street. We have prepared our scope of work and fee estimate based upon our conversations, the RFP and our experience performing similar lighting and LED analysis projects. We have assembled a team of experts in the lighting analysis and design starting with the Project Manager, Lisa Levasseur, P.E., who has led several lighting projects including the retrofit of over 8,200 lights in the City of Fairfield to energy efficient lighting as well as replacement of existing street lights with LED fixtures in several neighborhoods in Richmond, CA. Lisa is well versed in presenting at public meetings and will be supported by Suzanne Luckjiff, P.E., who has over 15 years of experience in managing lighting and design projects. I will serve as the Principal in Charge providing general oversight and be your local liason. I have been assisting clients for 25 years in transportation planning and engineering and will be available out of our Orange County office. The enclosed information contains our Scope of Services, Fee Estimate and Schedule. We sincerely appreciate the opportunity to submit this proposal and we are excited about the opportunity to work with the City of Seal Beach. You can contact us with any questions regarding this proposal. Sincerely, FEHR & PEERS J,47- Steve Brown, P.E. Principal P1 1-2262-SJ 100 Pringle Avenue I Suite 600 1 Walnut Creek, CA 94596 1 T: (925) 930 -7100 1 F: (925) 933 -7090 www.fehrandpeers.com FEHRtPEERS Attachment A SCOPE OF WORK Street Lighting Design and Analysis on Main Street Seal Beach, CA The following scope of work outlines the anticipated work effort to prepare a street lighting design and analysis on Main Street in Seal Beach, California. This scope provides for public meetings, research, data collection, field review, street light exhibits, street light analysis /study and landscape architect review as described below. Our understanding of the project is that the City would like to study the lighting on Main Street from Pacific Coast Highway to Ocean Avenue. Currently, lighting along Main Street is provided by lights mounted on Edison light poles, which are partially obstructed by a canopy of ficus trees. The City desires to study a solution to replace the existing lights with aesthetically pleasing standards that provide illumination appropriate to a downtown environment that experiences significant vehicle and pedestrian activity. Fehr & Peers has conducted numerous lighting studies including photometric analysis of energy efficient luminaires such as LED and induction lighting. We are also familiar with analyzing the lighting levels with existing and proposed trees to achieve recommended illuminance values. We have also developed 3D modeling of our lighting analysis to aid Cities and the public to envision how new lighting will affect their communities. Below outlines the tasks for this scope of work to achieve a successful project: Task 1— Public Meetings Fehr & Peers will attend and present at three (3) public coordination meetings to discuss the street lighting study. The meetings will include: The first meeting will focus on gathering public input, so that the final design is informed to some extent by community input and direction,. Fehr & Peers will facilitate a workshop meeting at a City facility. We assume the City will prepare and distribute notices of the meeting. We will present a palette of lighting types in an attempt to identify common desires in terms of architecture. We will also present a list of potential concerns and issues (e.g. too dark in places, lights frequently out) for the public to weigh in on, and also provide an opportunity for members of the public to present their concerns. 2. The second meeting will follow up on the first and present to the public the final results of the study that incorporate the public's input. We will include 3D renderings and a Powerpoint presentation of the proposed lighting layout to help the public envision the improvements to Main Street. We will prepare (as part of Task 3) the renderings and photo - simulations of the proposed lighting scheme. 3. The third meeting will be with the City Council to present the final results of the study, incorporating any comments received during the second meeting. This will include the Powerpoint presentation and 3D renderings of the proposed lighting layout to help City Council envision the improvements to downtown Main Street. 160 W. Santa Clara St., Suite 675, San Jose, CA 95113 (408) 278 -1700 fax (408) 278 -1717 www.fehrandpeers.com Michael Ho, City of Seal Beach F E H R t P E E R S October 25, 2011 Task 2 — Research, Data Collection, and Field Review Fehr & Peers will work with street lighting vendors and the City to develop several lighting options to present at the first public meeting. We will work with RMA to recommend a style to the City that is consistent with its current scheme, and narrow down the options to five styles to present at the first public meeting. This will include pendant, post -top, tear -drop, dark -sky compliant, and other lighting styles. We will also collect electronic base topographic files and as -built plans from the City. A field visit will be conducted to verify existing features such as trees, lights, roadway, sidewalk widths, and also observe vehicle, bicycle and pedestrian traffic. We will also conduct a night time survey to measure the existing conditions in foot candles. Using our Extech LT300 light meter, we will visually identify and measure bright and dark spots, light levels within crosswalks and intersections, and in sidewalks. This data will be used in Task 4 for the existing street lighting analysis. The topographic files and field data will be used in subsequent tasks for exhibits and photometric analysis. Task 3 — Street Light Exhibits Fehr & Peers will prepare color exhibits for the second and third public meetings to be mounted on two (2) landscape 42 "x36" foam boards and a Powerpoint presentation (v.2003). The exhibits will show existing conditions and proposed improvements within the project limits. The proposed improvements will be based on the street lighting analysis conducted in task 4. Task 4 — Street Lighting Analysis /Study Fehr & Peers will prepare photometric analysis of the existing condition and up to three (3) proposed lighting fixture types. The goal of this task will be to work through decisions regarding overall spacing of lights, confirmation of the architectural features of the light pole, fixture type, light output from each fixture, and light locations. The end result after receiving input from the first public meeting will be recommendation on fixture type, light pole, spacing of the lights. With this information we will develop a preliminary construction cost estimate. The deliverable will be a study format of existing and proposed recommendations and preliminary construction cost estimate. As part of this study, we will also offer additional options that the City could consider as part of the street lighting upgrade. This includes centralized control capability, which would allow the City to control (via dimming, on /off), monitor, and manage the lighting system remotely. Alternatively, the City could consider fixtures that are self- monitoring, and respond to changes in ambient light and time /day automatically. The study will also examine opportunities to support other infrastructure as part of the lighting upgrades. For example, the new system could be designed to support Electric Vehicle Charging stations, either within the Electric Avenue Park or at the Pier. Task 5 — Landscape Architect Review Fehr & Peers has RMA International on the team to: 1. Attend three (3) public coordination meetings. 2. Review selected light fixture product data from Fehr & Peers and make recommendations. 3. Provide Fehr & Peers with locations, species type and sizes of existing street trees in the 100, 200, and 300 blocks of Main Street. 4. Provide MS Word format report on street tree canopy and root system conditions as they relate to existing and /or new proposed light fixtures. 21Page Street Lighting Design and Analysis Proposal Michael Ho, City of Seal Beach October 25, 2011 F E H R -� PEERS Task 6 — Incorporate Comments and Prepare Final Study Fehr & Peers will review the City's comments received as part of Tasks 4 and 5 and incorporate the changes into a final study submittal to the City. 31Page Street Lighting Design and Analysis Proposal Michael Ho, City of Seal Beach October 25, 2011 Attachment B SCHEDULE AND BUDGET Street Lighting Design and Analysis on Main Street Seal Beach, CA FEHRt PEERS Fehr & Peers recognizes the importance of the adherence to a set schedule for Street Lighting Design and Analysis project. Therefore we propose the following schedule, which may be adjusted to fit the client's need. PROPOSED PROJECT SCHEDULE Research, Data Collection and Field Review Four (4) weeks after receipt of notice to proceed. Street Lighting Analysis Three (3) weeks after data collection. 1st Public Meeting Two (2) weeks after street lighting analysis Street Lighting Study Two (2) weeks after 1 51 public meeting. 2 nd & 3rd Public Meetings Two (2) weeks after City comments on street lighting study Final Study Two (2) weeks after City comments on street lighting study PROPOSED DESIGN FEE Fehr & Peers' fixed fee to complete the scope of work for the preparation of the Street Lighting Design and Analysis is $29,925. ADDITIONAL SERVICE Any additional work requested that is not within the outlined scope of work would be performed on a time - and - materials basis based on our hourly rates at the time and billed as additional services. Our current billing rates are attached for your information. Additional services will only be performed after receipt of a written approval to proceed. 41Page Street Lighting Design and Analysis Proposal Michael Ho, City of Seal Beach October 25, 2011 2011 -2012 Hourly Billing Rates Classification Hourly Rate FEHRtPEERS Principal $185.00 - $295.00 Senior Associate $165.00 - $225.00 Associate $115.00 - $185.00 Senior Engineer /Planner $120.00 - $175.00 Engineer /Planner $90.00 - $130.00 Senior Technical Support $110.00 - $155.00 Administrative Support $65.00 - $120.00 Technician $110.00 - $120.00 Intern $50.00 - $90.00 • Other Direct Costs /Reimbursable expenses are invoiced at cost plus 10% for handling. • Personal auto mileage is reimbursed at the then current IRS approved rate (0.555 cents per mile as of Jul 2011). • Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor. effective 612512011 Fehr & Peers reserves the right to change these rates at any time with or without advance notice. 51Page Street Lighting Design and Analysis Proposal FEHRt PEERS LISA LEVASSEUR, PE Senior Transportation Engineer Lisa Levasseur is a registered Civil Engineer in California with 5 years of experience in Fehr & Peers Walnut Creek office. She has a diverse range of experience and abilities, with over four years of experience as a design engineer and project manager on a wide range of projects. Miss Levasseur works primarily on design and engineering related projects, with project ranging from small intersection improvements to larger Caltrans interchange projects. She has designed and managed traffic signal designs, signing and striping designs, ramp metering and highway lighting designs, as well as local energy - efficient (LED and induction) street lighting designs. She has experience working with staff from local agencies throughout the Bay Area, as well as staff at Caltrans District 4. She graduated from California Polytechnic State University, San Luis Obispo with a Bachelor's Degree in Civil Engineering. EDUCATION BSCE, California Polytechnic State University, San Luis Obispo, 2006 PROFESSIONAL AFFILIATIONS Women's Transportation Seminar (WTS) PROFESSIONAL REGISTRATION Licensed Civil Engineer, State of California (C77352) AREAS OF EXPERTISE Traffic Engineering • Traffic Signal Design • Traffic Impact Analysis PROJECT EXPERIENCE City of Richmond Street Light Replacement Miss Levasseur served as design task lead as well as project manager on a residential street light retrofit project in the City of Richmond, CA. The existing neighborhood consisted of obsolete street light fixtures operating on a series circuit, and was ultimately replaced with energy- efficient LED street lights. Fehr & Peers worked with the City to provide recommendations on lighting illuminance standards throughout the neighborhood, and performed an analysis to present several viable fixture options to the City. City of Fairfield Street and Pedestrian Lighting Inventory Miss Levasseur served as the design lead and project manager for the retrofit of 8,000 street and pedestrian lights in the City of Fairfield, CA. The first part of the project included data collection of all existing city -owned and maintained street and pedestrian lights, with this database enabling the City to maintain and monitor their lights. The second part of the project included preparing maps in GIS, which noted the existing type of lighting fixture and wattage, as well as project plans, that detailed the type of retrofit for each fixture type and wattage. All existing high pressure sodium lights were converted to energy - efficient LED and induction lighting. De Anza High School Traffic Engineering Services Fehr & Peers worked with the West Contra Costa Unified School District and the City of Richmond to prepare PS &E for the design of a traffic signal modification, the design of a new traffic signal, and signing and striping plans along the corridor in front of the newly redesigned high school. The project also included the design of LED street lights along the school frontage. Fehr & Peers developed 3D renderings of the corridor to better illustrate the effect of the LED lighting. Miss Levasseur served as both the design engineer and project manager for this project. FEHRtPEERS SUZANNE LUCKJOFF, PE Associate Ms. Luckjiff has designed over 200 new or modified traffic signals, and has been in responsible charge of most of those projects. The majority of these projects have included lighting, ITS elements and systems. She has fifteen years of traffic engineering design experience, specializing in ITS design and signal system projects. She is currently managing and designing signal and lighting systems projects, and traffic operations system projects. Her projects have included design for freeway interchange signals, lighting, ramp metering, traffic operations systems and signal pre- emption. Ms. Luckjiff has extensive, in -depth knowledge of and has prepared designs to Caltrans standards and has been responsible for the preparation of permits, and PS &E. Prior to joining Fehr & Peers she worked for a transportation consulting firm, a broadband access provider and a civil engineering consulting firm on the design and deployment of fiber optic networks. EDUCATION B.S., Civil Engineering, Carnegie Mellon University, 1994 PROFESSIONAL AFFILIATIONS Institute of Transportation Engineers (ITE) South Bay Transportation Officials Association (SBTOA) PROFESSIONAL REGISTRATION Licensed Civil Engineer, State of California, (63058) Licensed Civil Engineer, State of Pennsylvania, (PE054914E) Licensed Civil Engineer, State of Hawaii (PE- 14276) AREAS OF EXPERTISE ITS Design, Traffic Engineering, Traffic Signal Design, Illumination Design PROJECT EXPERIENCE Cordelia Truck Scales (Fairfield, California) Project Manager for the lighting and sign illumination, truck scale site lighting, and TOS modifications for the Cordelia Truck Scale project along eastbound 1 -80 in Fairfield, California. The Cordelia Truck Scales facility project is constructing a larger and more modern facility in the eastbound direction to handle current truck traffic and demands. Fehr & Peers is responsible for the design of all mainline electrical systems, such as highway lighting and sign illumination and the relocation of TMS and TOS systems, as well as all of the new lighting systems including pedestrian level lighting within the facility site including around the WIM scales, all of the parking areas and the load adjustment areas. Since there is no Caltrans standard for lighting at truck scale facilities, we are working closely with Caltrans staff to evaluate the lighting levels and determine optimum levels for facilities of this type. Fehr and Peers is developing PS &E for the lighting and sign illumination, site lighting, and TOS systems. Los Angeles Department of Transportation Adaptive Traffic Controls System Upgrade (Los Angeles, California) Ms. Luckjiff served as project manager for 50 traffic signal modifications, 6 Closed Caption Television (CCTV) camera installations, safety upgrades and wireless detection design. The purpose of the project was to upgrade the Los Angeles Department of Transportation's (LADOT) Adaptive Traffic Controls System (ATCS), and install CCTV cameras to provide more comprehensive video coverage of the area. The ATCS improvements include system detection upgrade, traffic signal controller and cabinet upgrades. The CCTV installations include fiber optic cable installation as well. FEHR/�PEERS Princi STEVEN J. BROWN, P Senior Mr. Brown is a Senior Principal with 25 years of experience in transportation planning and engineering. In addition to his 20 years of consulting experience, Mr. Brown was the Director of Transportation Planning for the City of Sacramento. He has managed projects in eight states that include the following disciplines: transportation master plans, traffic calming, environmental impact assessments, parking and circulation studies, bicycle and pedestrian facility plans, new - urbanist planning, freeway interchanges, intersection /signal designs and corridor studies. Mr. Brown earned a Master's Degree in Transportation from the University of California, Berkeley, and a Master's in Business Administration from Golden Gate University in San Francisco. He is a licensed traffic engineer in California. EDUCATION Bachelor of Science in Civil Engineering with Honors, University of California, Berkeley, 1985 Master of Science in Transportation, University of California at Berkeley, 1987 Masters in Business Administration, Golden Gate University, 1998 PROFESSIONAL AFFILIATIONS Member of Bicycle Sub - Committee of NCUTCD, 1995/96 Institute of Transportation Engineers (ITE): - Member, Northern California Section President 2000 -2001, - Co -chair ITE District 6 Conference, 2004 PROFESSIONAL REGISTRATION Licensed Traffic Engineer, State of California (TR1510) AREAS OF EXPERTISE Transportation Engineering, Transportation Planning, Transit Planning, Parking Analysis, Traffic Calming PUBLICATIONS US Traffic Calming Manual, co- authored with Reid Ewing, APA & ASCE, 2009 Skinny Streets, co- authored with Reid Ewing, ULI July 2007 Traffic Calming Revisited, co- authored with Reid Ewing and Aaron Hoyt, ITE Journal November 2005 Traffic Calming Revisited, TRB Conference, 2004 Community Based Street Design Standards, co- authored with Gwen Owens, ITE District 6 Conference, 1998 Measurable Traffic Calming Results, co- authored with Martin Hanneman & Ken Grehm, ITE District 6 Annual Conference, 1999 Calming the Community (Traffic Calming in Downtown Sacramento), co- authored with Steve Fitzsimons, ITE National and District 6 Conference, 1997 Traffic- Generation Characteristics of Distribution Centers, co- authored with Alan Telford, ITE District 6 Conference, 1990 The Single- Signal Interchange, co- authored with Gerald Walters, ITE National Conference, 1988 FEHRtPEERS PROJECT EXPERIENCE Mr. Brown was either the project manager or principal -in- charge of all the following studies conducted by Fehr & Peers: Mobility Strategies for County Corridors Fehr & Peers was the lead firm on this landmark study to develop and evaluate ideas for enhancing mobility in the 11 most congested corridors in Sacramento County, a total of 55 miles of arterial roadways. Enhancing mobility was defined by reducing travel times and improved travel time reliability; increasing the people- moving capacity and improving safety for all users of the transportation system. Fehr & Peers facilitated the involvement of an advisory team comprised of government representatives and transportation advocates. The study provided an exhaustive list of ideas and quantitatively evaluated the most promising strategies. These results were presented in a short-list of strategies for each corridor that can be pursued as funding, partnering and development opportunities arise. Irvine Spectrum Transit Study Fehr & Peers developed a transit plan for the Spectrum Area of Irvine, with a focus on connecting housing, retail, employment, and educational sites to the Metrolink service at the Irvine Transportation Center. Diamond Bar Interchange Study Fehr & Peers was part of a team that assisted the City of Diamond Bar in evaluating freeway access options within the City. We provided a peer review and interpretation of studies prepared by others for both the local interchanges and the system interchange at SR 61 / SR 70. Revelle College Parking Garage Access Study Fehr & Peers evaluated the traffic impacts of a proposed parking garage at Revelle College on the UCSD campus. Our analysis considered intersection operations during peak commute hours as well as during special events. In addition, the project included closure of an existing campus entrance. Our evaluation of this closure included impact analysis of rerouted trips, potential cut - through problems and safety issues. Anaheim Neighborhood Traffic Management Program Fehr & Peers developed a comprehensive neighborhood traffic management program for the city of Anaheim. The program included the neighborhood traffic calming process, tool box and design templates. Development of the program involved multiple meetings with city staff and key stakeholders, including the Fire and Police Departments. Pedestrian Safety Audits Fehr & Peers developed a manual for Pedestrian Safety Audits to be performed upon request from California cities /communities. The manual included collaboration with an expert review panel and review of best practices in pedestrian safety. A logistics guide for the two -day audits was also developed. Upon completion of this manual, Fehr & Peers was retained to conduct audits throughout California. SACOG Blueprint The Sacramento Area Council of Governments ( SACOG) wanted to sponsor a long -range visioning exercise for the future of the Sacramento region, but found that their regional traffic model (SACMET) had no mechanism for predicting the effects of Smart Growth land use policies. Fehr & Peers developed a post - processor that enabled the SACMET model to be used to analyze the likely effects of neighborhood characteristics on travel behavior based upon the 4Ds of the built environment: residential and employment density, diversity of land uses, walkable design, and proximity to regional destinations. The post - processor was used by the SACOG in their award - winning Blueprint Project. FEHRtPEERS PROJECT EXPERIENCE, CONTINUED Rancho Mission Viejo Sustainable Transportation Program Fehr & Peers prepared a sustainable transportation program for Rancho Mission Viejo, a new development in Southern Orange County. Our work on the sustainable transportation program included development of the bicycle plan, bicycle facilities and NEV (Neighborhood Electronic Vehicle) plan. The comprehensive NEV network is a unique feature that highlights the development's sustainable transportation program and is only the second such plan in the state. In Rancho Mission Viejo NEVs, bicyclists, and pedestrians will coexist on a well- connected network of paths and trails that link residential, retail, and recreational land uses, thus reducing the amount of automobile trips within the development. Cal Poly Pomona Pedestrian Safety Study Fehr & Peers conducted a pedestrian safety study of the entire Cal Poly campus. We evaluated existing pedestrian facilities and vehicle data on- campus, with particular attention to pedestrian - vehicle conflict locations. As part of our work we recommend specific crosswalk, roadway, and intersection improvements both on- campus and on City of Pomona roadways. We developed guidelines for the University for future pedestrian treatments, including crosswalk design standards. Our work assists the University in future development of amenities that are safe and inviting for pedestrian activity and help to make the University more pedestrian- friendly. As a result of our recommendations, we have designed the first in- roadway warning light crosswalk system on the Cal Poly campus. This design will alert motorists when pedestrians are in the crosswalk with the use of imbedded flashing LEDs. University of Southern California Master Plan Fehr & Peers assisted the Master Plan Team in developing a long range plan with regards to the university's circulation element, parking system and pedestrian /bicycle master plan. We coordinated meetings with other team members, the City, Caltrans and Metro. A comprehensive transportation demand model was created for the University of Southern California's Master Plan to study various project alternatives. The model incorporated the University Park Campus (UPC) and residential and student uses to the north. The model was used for a CEQA transportation analysis. Downtown Anaheim Fehr & Peers assisted the City of Anaheim on a number of transportation projects that will enhance the downtown environment. We evaluated the safety and performance of modifications to Anaheim Boulevard and Broadway, which included: angled parking, bulb -outs, reduced lanes, and wider sidewalks. Our analysis resulted in several refinements to the proposed street modifications. We have also analyzed the ability of the existing and proposed parking supply to support additional development in the area.