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HomeMy WebLinkAboutCC AG PKT 2012-01-09 #EAGENDA STAFF REPORT DATE: January 9, 2012 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Linda Devine, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: ��F SEA(eF� V 9CZ51 S �'ygUFORN�P Approve the minutes for the adjourned City Council meeting and the joint City Council (RDA & SBFA) meeting of December 12, 2011. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no Environmental Impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no Financial Impact. RECOMMENDATION: Approve the minutes for the adjourned City Council meeting and the joint City Council (RDA & SBFA) meeting of December 12, 2011. SUBMITTED BY: Lin 6a Devine, City Clerk NOTED AND APPROVED: Agenda Item E Seal Beach California December 12, 2011 Mayor Levitt called the adjourned meeting of the Seal Beach City Council to order at 6:00 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller, Shanks, Sloan Staff present: Quinn M. Barrow, City Attorney Jill R. Ingram, City Manager Sean P. Crumby, Assistant City Manager /Public Works Mark Persico, Director of Development Services Linda Devine, City Clerk Mayor Levitt stated that this would be the time for members of the public to comment on the items identified on the agenda. There were no speakers. CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the item identified on the closed session agenda: Item "A" — Public Employment - GC §§ 54957 — Title: City Manager After the Mayor reconvened open session, the City Attorney announced there was no reportable action taken. ADJOURNMENT It was the order of the Mayor, with consent of the Council to adjourn the meeting at 6:45 p.m. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Page 2 - City Council 12/12/11 Seal Beach California December 12, 2011 The City Council, Redevelopment Agency, and Seal Beach Financing Authority of the City of Seal Beach met in joint session at 7:00 p.m. with Mayor Levitt calling the meeting to order and Mayor Pro Tern Miller lead the Salute to the Flag. ROLL CALL Present: Mayor Levitt Council & Board Members: Deaton, Miller, Shanks, Sloan City Staff: Quinn M. Barrow, City Attorney /Legal Counsel Jill R. Ingram, City Manager /Executive Director Sean P. Crumby, Assistant City Manager /Public Works Mark Persico, Director of Development Services Chief Joe Bailey, Seal Beach Marine Safety /Lifeguard Department Chief Robert Luman, Seal Beach Police Department Shally Lin, Interim Director of Finance Linda Devine, City Clerk/Secretary APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES The City Manager announced that item "K" was delivered to the Council on Friday and posted on the website (copies available at the City Clerk's desk), a memorandum was placed at the dais to include the appointment of Jerry Grandt as representative for District 5 to the AdHoc General Plan committee, and requested that item "E" be removed from the Consent Calendar for separate consideration; other items pulled from the Consent Calendar — Miller pulled item "E" and Deaton pulled item "J ". Sloan moved, second by Miller, to approve the agenda as amended. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried PRESENTATIONS /RECOGNITIONS Special Recognitions — Salon Meritage Shooting — October 12, 2011: Doug Childers, John Gallegos, Brendan Pena, and Mark Sauerwein (not present) The City Council presented plaques for heroism to the construction workers for their courageous actions. * Seal Beach Jr. Lifeguard of the Year — Lachlan Keller and Seal Beach Jr. Lifeguard Patch Contest Winners Isaac and Peter Desoto — Presented by the Seal Beach Marine Safety Department and the California Sun` Lifesaving Association * Seal Beach Naval Weapons Station — 2012 Commander, Navy Region Southwest Installation Excellence Award for Small Installations and 2012 Navy -wide Installation Excellence Award for Small Installations — Commanding Officer Captain Terry Auberry and Gregg T. Smith, NWS Public Affairs Officer * 2011 CIF - SS Division IAA Champions - Los Alamitos Unified School District - Girls Volleyball Team: Amy Armstrong, Haily Beyma, Sydney Beyma, Shelby -Burney, Courtney Crosby, Jeneva Crossley, Rachel Fattal, Alijah Gunsaulus,Corri Hunt, Crissy Jones, Haylee Lanford, Lindsey Lawmaster, Cristina Maietta, Jojo Schnabl, Callie Taylor, Jaylen Villanueava, and Justine Wong - orantes — Coaches: Dave Huber, Tina Stevens, Mike Whitcomb, and Rob Kijewski — Superintendent of Schools: Dr. Sherry Kropp With no objections, Mayor Levitt called for a recess at 7:28 p.m. and reconvened the meeting at 7:33 p.m. ORAL COMMUNICATIONS Mayor Levitt opened oral communications. Speakers: Lisa VanMalsen, Surfside, asked the community to help John Fox win a grant for $50,000 for a permanent memorial for 10/12/11 tragedy by voting in the Pepsi Challenge; A representative for Orange County Page - 3 City Council 12/12/11 Grand Jury announced applications are available for those interested in serving on the Orange County Grand Jury for 2012; and Jenell Godges, Southern California Edison representative, stated that phase 2 for the Smart Connect program has started. There being no other speakers, Mayor Levitt closed oral communications. CITY ATTORNEY REPORT Quinn M. Barrow, Esq., City Attorney No report at this time. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager announced the following: that the video streaming of the Council meetings on the website is now complete and will begin with the first Council meeting in January; the Annual Holiday Dance Recital will be December 14th at 7:00 p.m. in the McGaugh Elementary School Auditorium (recreation dance classes - ages 2'/ to adult); City Hall will be closed December 23rd thru January 2nd; and wished everyone a safe and happy holiday season. COUNCIL COMMENTS Councilman Sloan commended the emergency response service for their work in getting to an accident in College Park West; All Council Members wished everyone a happy and safe holiday season; Councilwoman Deaton announced the draft EIR for the DWP Specific Plan will be reviewed by Environmental Quality Control Board, Archeological Advisory Committee, and Dept. of Water Power Advisory Committee this week; thanked Todd DeVoe for his work in starting the Neighbor 4 Neighbor program; recognized the Lions Club for their work with anti - graffiti program; and all those who helped with the Chamber's annual tree lighting. Mayor Pro Tern Miller inquired about audio taping the 3 meetings scheduled to review the draft EIR. COUNCIL ITEMS No items at this time. CONSENT CALENDAR Deaton moved, second by Shanks, to approve the recommended actions on the consent calendar except for items "E" — "F" — "J" removed for separate consideration. The City Attorney stated that the minutes show that Councilman Sloan abstained on item "I" due to the possible appearance of a conflict of interest. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried A. Approved the Minutes of the Adjourned and Regular City Council Meeting of November 14, 2011; the Redevelopment Agency Meeting of October 10, 2011; and the Seal Beach Financing Authority Joint Meeting of March 28, 2011. (Joint Item) B. Approved the Demands on Treasury. Warrants: 90522 -90867 $2,382,144.70 Year -to -Date: $17,492,971.98 Payroll: Direct Deposits & Checks $539,813.86 Year -to -Date: $3,328,228.81 Year -to -date are actual cash disbursements and do not reflect actual expenditures due to year -end accruals. C. Received and filed the Monthly Investment Report: October 2011. D. Accepted the resignation letter from Mitzi Morton, representative for the San Gabriel Parks Society, on the DWP Advisory Committee; AdHoc General Plan /Local Coastal Plan Citizens Advisory Committee: accepted the resignation of Richard D'Sa as District 4 representative and ratified the appointment of Paul Christianson as representative for District 4 and Jerry Grandt as representative for District 5. Page 4 -City Council 12/12/11 E. Removed for separate consideration. (City Manager) *E. City of Seal Beach, Redevelopment Agency, and Seal Beach Financing Authority Annual Reports for fiscal year end, June 30, 2011 — Receive and file. (Joint Item) F. Removed for separate consideration. (Miller) *F. Parking Fee Collection Agreement (Beach Parking Lot Meters) - Adopt Resolution No. 6206 approving the revised agreement with Ampco System Parking for a month -to -month service. G. Adopted Resolution No. 6203 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AGREEMENT WITH THE CITY OF LONG BEACH FOR SAN GABRIEL RIVER TRAIL PAVING" (a joint agreement in the amount of $200,000 for construction improvements on San Gabriel River Bike Trail from Pacific Coast Highway to Wardlow Road) H. Adopted Resolution No. 6207 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SEAL BEACH" (OCTA yearly expenditure report for Measure M2 Eligibility). Adopted Resolution No. 6208 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AGREEMENT FOR ADDITIONAL STUDIES AND REPORTS FOR COLLEGE PARK WEST SR22 /STUDEBAKER ROAD OFF RAMP IMPROVEMENT" (amending the agreement with Wilidan Engineering in the amount not to exceed $35,139). Councilman Sloan abstained on this item. Removed for separate consideration. (Deaton) *J. Bus Bench Franchise — Introduce Ordinance No. 1614 approving the citywide franchise agreement with Coastline Advertising Corporation (public hearing and second reading is scheduled for January 9, 2012). ITEMS REMOVED FROM THE CONS CALENDAR ITEM "E" / ANNUAL REPORTS FOR FISCAL YEAR END JUNE 30 2011 / CITY OF SEAL BEACH, SEAL BEACH REDEVELOPMENT AGENCY AND SEAL BEACH FINANCING AUTHORITY (Joint Item) (City Manager) The Assistant City Manager introduced Bryan Gruber from Lance, Soll & Lunghard (auditing firm) and asked him to provide an overview of the financial reports. The audit was conducted in accordance with generally accepted auditing standards and included examining, on a test basis, evidence supporting the amounts and disclosures to obtain reasonable assurance that the financial statements are free of material misstatements. In the opinion of the auditors, the financial statements fairly present, in all material respects, the financial position of the City of Seal Beach at June 30, 2011. The Audit Committee (Deaton and Miller) met with the auditors and staff to review the reports. With no objections the Mayor ordered that the City Council, Redevelopment Agency, and Financing Authority receive and file the annual reports for fiscal year ended June 30, 2011: the City's CAFR, the Annual SCR, the RDA Annual Reports (Independent Auditor's Report on the financial statement and on legal compliance; State Controller's Report. This report entitled "Annual Report of Financial Transactions of Community Redevelopment Agencies" contains the fiscal statement of the year; Statement of Indebtedness — Consolidated; Housing Activities Report; Blight Progress Report; Loan Report; Property Ownership Report; Eminent Domain & Time Limits Report; and Additional Activities /Information), the Auditor's Management Letter to the City Council (SAS112), Audit Communication Letter, the Appropriations Limit Agreed Upon Procedures Report, and the SBFA Annual Report of Special Districts. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried Page - 5 City Council 12/12/11 ITEM "F" / RESOLUTION NO. 6206 / MONTH -TO -MONTH PARKING FEE COLLECTION AGREEMENT / AMPCO SYSTEM PARKING (Miller) Mayor Pro Tern Miller indicated that the City should operate the beach parking lots. The City Manager stated the month to month agreement will give the City the opportunity to look at all the options. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried ITEM "J" / ORDINANCE NO. 1614 / INTRODUCE FIRST READING / BUS BENCH FRANCHISE / COASTLINE ADVERTISING CORPORATION ( Deaton) Councilwoman Deaton indicated that the City has enough signage on the current benches, should not have the benches within residential areas, and need to have trash cans at each bus stop. Mayor Pro Tern Miller suggested that Clear Channel (bus shelter) and Coastline (bus benches) coordinate their programs and prefer that no benches be placed in College Park East (Lampson Avenue). Speaker: Robert Goldberg, Clipper Way, questioned who will pay for the benches with no advertisements and who will pay to remove the benches (conflict in agreement). After discussion, the City Attorney stated the changes will be made to exhibit "A" to clarify the council concerns — trash cans — clarify removal of benches — typo in section 10.11.9; also stated that the public hearing will be scheduled for January 23` instead of the 9th in order for staff to make the changes and provide information requested from council regarding estimate revenue, provide examples of the benches, and the locations of the benches. Deaton moved, second by Shanks, to introduce Ordinance No. 1614 and schedule the second reading and adoption for January 23, 2012. The City Attorney read the title of Ordinance No. 1614 for the record. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried PUBLIC HEARING No items at this time. UNFINISHED /CONTINUED BUSINESS No items at this time. NEW BUSINESS ITEM "K"/ COUNCIL POLICY 200 -27 / CITYWIDE MEMORIAL POLICY WITHIN CITY PROPERTY The Assistant City Manager provided a brief staff report pointing out that the Council is asked to adopt Council Policy 200 -27 and approve the schedule for a memorial related to the Salon Meritage incident on October 12, 2011. Councilwoman Deaton stated the City should provide the funding for the memorial and should let the community vote on their favorite proposal; Councilman Shanks said that the memorial should be a quiet memorial not overwhelming and get comments from community regarding the type of memorial and the location; Mayor Levitt indicated changes to application and did not agree with voting for proposal. Shanks moved, second by Deaton, to adopt Council Policy 200 -27 and approve the schedule as presented. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried Page 6 -City Council 12/12/11 ITEM "L" / RE- ORGANIZATION / CITY COUNCIL / REDEVELOPMENT AGENCY (Joint Item) The City Attorney conducted the reorganization process: Shanks nominated Levitt as the Mayor for 2012 — no other nominations. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried Levitt nominated Miller as the Mayor Pro Tern for 2012 — no other nominations. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried Miller nominated Shanks as the RDA Chair for the 2012 — no other nominations. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried Sloan nominated Deaton as the RDA Vice -Chair for 2012 — no other nominations. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried 2011 RDA Chair Sloan was presented with the traditional gavel plaque. ADJOURNMENT With no objections the Mayor adjourned the City Council at 8:57 p.m. to Monday, January 9, 2012 at 6:30 p.m. for closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Seal Beach California December 26, 2011 The regularly scheduled meeting of the City Council for this date was cancelled by action of City Council on January 10, 2011. City Clerk and ex- officio clerk Of the City of Seal Beach NOTICE: The following document has not been approved for accuracy and may be corrected, modified or amended before final approval. Because it is being made available prior to final aclion, it should not be considered a true record of the meeting. It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings. Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although drat? Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty, expressed or implied, as to the contents of this document Once Official Minutes have been approved, a copy can be obtained from the City Clerk.