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HomeMy WebLinkAboutSBCCF Min 2009-05-18The Board of Directors for the Seal Beach Cable Communications Foundation met on May 18, 2009 at the Seal Beach Studio in Seal Beach, California. Board President, Dick Davies called the meeting to order at 7:20pm. PLEDGE OF ALLEGIANCE The pledge of allegiance was led by Mr. Davies. ROLL CALL Mr. Davies, Mr. Anninos and Mr. Osuna were present. Ms. Hamilton was excused. Mr. D'Sa was not present. Robin Fort- Lincke, the PEG Station Manager was also present. APPROVAL OF THE AGENDA Motion was made by Mr. Anninos to approve the agenda and seconded by Mr. Osuna. AYES: Mr. Anninos, Mr. Osuna, Mr. Davies NAYES: -0- MOTION PASSED: 3 -0 CONSENT CALENDAR MINUTES OF FEBRUARY 16, 2009 BOARD OF DIRECTORS MEETING Motion was made by Mr. Anninos and seconded by Mr. Osuna to approve the minutes of the February 16, 2009 Board of Directors meeting with corrections to page 2. AYES: Mr. Anninos, Mr. Davies, Mr. Osuna NAYES: -0- MOTION PASSED: 3 -0 CHECK REQUEST SEAL BEACH CABLE COMMUNICATIONS FOUNDATION BOARD OF DIRECTORS MEETING MINUTES FOR MAY 18, 2009 Mr. Osuna made a motion to accept and pay the items listed on the check request with "approx $200" for the phone bill. Mr. Anninos seconded the motion. There was discussion about the Seal Beach Playgroup tile project and purchasing the Rushworks support system to include the option of the software update if necessary. The Rushworks support system includes a fee of $480.00 for a software update if necessary. AYES: Mr. Davies, Mr. Anninos, Mr. Osuna NAYES: -0- MOTION PASSED: 3 -0 Page 1 of 4 sbccf minutes 5 -2009 FINANCIAL STATEMENT Mr. Osuna made a motion to accept, receive and file the financial statement prepared by Ms. Fort- Lincke. Mr. Anninos seconded the motion. AYES: Mr. Davies, Mr. Osuna, Mr. Anninos NAYES: -0- MOTION PASSED: 3 -0 OLD BUSINESS EQUIPMENT REPAIR Ms. Fort Lincke explained the continued trouble with the Time Warner feeds and the fact that the TW technicians would be coming out for a site survey to replace cables to the two live points of origin. There was discussion about Rick Hastings utilizing a lot of the production equipment the board acquired from the Colorado trip. Ms. Fort- Lincke stated that Rick had also located the trouble with the studio control room picture as the distribution amplifier and switched it out with a surplus existing DA. She also explained that he had repaired several broken headsets. Ms. Fort- Lincke stated that she needed the invoice for the repair of the mini DV — SVHS combo deck from Mr. Davies. FUNDING FOR PROGRAMS Ms. Fort- Lincke stated that the upcoming productions included the 4 Grade concert. She stated that this would be the last school production for the school year and that it would be Ms. Beverly Chaffee's last concert at the school, due to her impending retirement. AUDIENCE COMMUNICATION There was no audience communication. NEW BUSINESS REQUEST TO CONSIDER CONFERENCE CALLS FOR MONTHLY BOARD MEETING Ms. Fort- Lincke advised the members of the board that Mr. D'Sa requested this item be placed on the agenda. There was discussion about the lack of equipment to conduct conference call meetings and the additional expenses to do so. Mr. Osuna made a motion to continue the board's monthly meetings "as usual" without the inclusion of conference calls from board members. Mr. Davies seconded the motion. Page 2 of 4 sbccf minutes 5 -2009 Mr. Anninos stated that he felt the city council regularly has more pressing issues to deal with and that they do not have conference calls for council members during their meeting. Mr. Osuna stated that he has served on non - profit and city boards for about 45 years and in his experience, no conference calls were included as a part of business during public meetings. She said that unlike corporate meetings, the SBCCF meetings are public meetings and that the board members and the public should be able to conduct business in person. AYES: Mr. Osuna, Mr. Davies, Mr. Anninos NAYES: -0- MOTION PASSED: 3 -0 Ms. Fort - Lincke presented a summary of the current condition of the council chambers camera system. She also explained three different phases of equipment replacement and how to install and upgrade the system in stages. There was discussion. Mr. Anninos made a motion to approve the expenditure of $25,000 to cover the cost of the initial phase of upgrading the council chambers video system. Mr. Osuna seconded the motion. AYES: Mr. Davies, Mr. Osuna, Mr. Anninos NAYES: -0- MOTION PASSED: 3 -0 REPORTS EQUIPMENT APPROVAL FOR COUNCIL CHAMBERS CONTROL ROOM PEG STATION MANAGER/EXECUTIVE DIRECTOR REPORT Ms. Fort - Lincke stated that she had pretty much covered everything already. She did, however, explain that Mr. Steve Shay was continuing to work on the re- filing of the 501(c) 3 to 4 matter. She explained that changes in the re- filing process continue and that it may soon be much easier to re -file in the near future, which would be a great advantage to the board. There was discussion. CHIEF ENGINEER REPORT Mr. Hastings stated that his topics for discussion had already been discussed as well. Mr. Davies and Mr. Anninos thanked Mr. Hastings for his continued assistance in repairing, installing and recommending the video and production equipment. CORRESPONDENCE Mr. Davies stated that he had received no correspondence. Ms. Fort- Lincke stated that she had received no correspondence. AUDIENCE COMMUNICATION Page 3 of 4 sbccf minutes 5 -2009 There was no audience communications. BOARD COMMUNICATIONS Mr. Osuna asked Ms. Fort- Lincke if there was a way for her to conduct abbreviated public access classes for potential LW producers. Ms. Fort- Lincke stated that she would be unable to conduct such classes at this time. She stated that due to the continuing projects with the installation of the automated playback system, the building of the mobile production truck and the new item of installation and learning of the new camera system for the council chambers - all of which has been previously discussed - would make it impossible to start a new training class at this time. There was discussion. ADJOURNMENT Mr. Davies adjourned the meeting at 9:30pm. Mr. Dick Davies, President, SBCCF Ms. Robin Fort- Lincke, PEG Station Mgr Page 4 of 4 sbccf minutes 5 -2009