HomeMy WebLinkAboutCC AG PKT 2012-01-23 #HAGENDA STAFF REPORT
DATE: January 23, 2012
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby, Assistant City Manager /Public Works
SUBJECT: PUBLIC HEARING FOR BUS BENCH FRANCHISE -
ORDINANCE NO. 1614
SUMMARY OF REQUEST:
Conduct the public hearing, waive further reading, and adopt Ordinance No.
1614, granting a citywide bus bench franchise agreement to Coastline
Advertising Corporation.
BACKGROUND AND ANALYSIS:
The City currently has 58 bus stops within the City along bus lines operated by
the Long Beach Transit (LBT) and Orange County Transportation Authority
(OCTA). Both transit authority's place and maintain signs for the stops but not
benches or shelters.
Many of the bus stops in the City have bus benches instead of bus shelters. The
City has never undertaken to regulate these benches even though they are on
public property. Several bench companies have placed a variety of different
bench types— ranging from concrete to wood throughout the City with no
uniformity of design. These benches also display advertising, but the City
derives no revenue from them and has no control over their content because the
City has not granted a franchise.
Staff has therefore proposed that the City grant an exclusive franchise to place
and maintain bus benches throughout the City. A franchise results in the
following benefits:
• Provide aesthetic uniformity of benches throughout the City. The City will
work with the contractor to develop a uniform bench that will be placed
throughout the City.
• Provide maintenance standards for bus benches throughout the City. To
ensure that these standards are maintained, the franchisee would provide
Agenda Item H
contact information for the City and residents to report maintenance
needs.
o Provide the City with limited authority to review the content of advertising
displayed on benches on city property.
• Provide revenue to the City derived from advertising sales.
O Provide and empty trash cans at bus stops, as requested by the City,
provided that the cost for this service would be taken out of revenues
otherwise payable to the City.
Two proposals were received in response to a request for proposals sent out in
October 2011: one from Coastline Advertising Corporation ( "Coastline "), and
another from Coast United Advertising Company Incorporated ( "Coast United ").
Coastline proposed to give the City 20% of its quarterly gross advertising
revenue, whereas Coast United proposed to give the City only 5 %. An additional
consideration is that Coastline already operates in the nearby cities of
Westminster, Stanton, Fullerton, and the County of Los Angeles. The addition of
advertising space from the City's benches to Coastline's existing regional
inventory may therefore create opportunities for regional advertising programs,
could increase the value of the advertising space on the City's benches and
increase revenue for the City.
Staff introduced the subject ordinance at the December 12, 2011 City Council
meeting. During the meeting several questions were raised. Below are the
questions and answers.
Q Can we include trash cans?
A Most of the bus stops in Seal Beach have a bus shelter/trash can. Coastline
agrees to provide trash cans at bus bench locations as needed, as requested.
The cost of this would be deducted from the revenue generated to the City.
Q Is there a public service component to the franchise?
A Per the franchise agreement Coastline will provide advertising space to
promote the City of Seal Beach and its public events.
Q Why should we have such a 10 year contract? Is this loo long?
A A 10 year contract is required to cover the capital cost associated with the new
bus benches.
Q How much revenue will we make? What is the average revenue?
A The City is expected to make $3,600 per year for averaging 18 to 20 benches
citywide.
Q How many benches are going in?
A From a recent field survey, there will be no additional benches to be installed
due to the request to remove all benches in residential areas.
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Q Who will Inv for the removal of the benches?
A If for any reason, the bus bench needs to be removed or relocated,
Coastline will assume all costs and expenses incurred.
ENVIRONMENTAL IMPACT:
Staff has reviewed the franchise agreement pursuant to the California
Environmental Quality Act ( "CEQA ") and determined that it is categorically
exempt from CEQA pursuant to CEQA Guidelines, Sections 15303 (Class 3
exemption for new construction or conversion of small structures) and 15311
(Class 11 exemption for accessory structures).
LEGAL ANALYSIS:
The City Attorney has reviewed and approved the franchise agreement as to
form.
FINANCIAL IMPACT:
There is no cost to the City and the City will be receiving revenue only. The
proposed franchise agreement will allow a 20% return to the City based upon the
quarterly gross advertising revenue received by the contractor, Coastline
Advertising. Additionally, the City will receive a one -time Administrative Fee of
$5,000. Based on the submitted proposals, staff negotiated the attached bus
bench franchise agreement with Coastal Advertising Corporation and
recommends the City Council approve the franchise agreement.
RECOMMENDATION:
Waive further reading and adopt Ordinance No. 1614, granting a citywide bus
bench franchise agreement to Coastline Advertising Corporation.
SUBMITTED BY:
Sean P. Crumby
Assistant City Manager / blic Works
Prepared by: Michael Ho, City Engineer
Attachments:
A. Ordinance No. 1614
B. Franchise Agreement
Page 3
NOTED AND APPROVED:
R. Ingram, Cit nager
ORDINANCE NUMBER 1614
AN ORDINANCE OF THE CITY OF SEAL BEACH GRANTING A
FRANCHISE TO COASTLINE ADVERTISING CORPORATION
TO INSTALL, OPERATE, AND MAINTAIN BUS BENCHES IN
THE CITY OF SEAL BEACH
The City Council of the City of Seal Beach does ordain as follows:
Section 1. Article XI of the Seal Beach City Charter (hereinafter the "Charter")
authorizes the City Council to grant a franchise to any person, firm, or
corporation, to use the public streets, ways, alleys, and places subject to the
terms of the Charter and such Ordinances adopted by the City Council governing
the terms and manner of granting a franchise.
Section 2. Pursuant to Section 6.05.005 of the Municipal Code, a duly noticed
public hearing was held at the regular meeting of the City Council on January 23,
2012 regarding whether to grant a franchise to Coastline Advertising Corporation
(hereinafter "Franchisee ") to install, operate, and maintain bus benches in and
on the public right -of -way and to consider objections to the proposed franchise.
Section 3. The City Council hereby finds and determines that the granting of
the franchise contemplated herein is categorically exempt from the California
Environmental Quality Act ( "CEQA "), Pub. Res. Code § 42000 et seq., pursuant
to CEQA Guidelines, Sections 15303 (Class 3 exemption for new construction or
conversion of small structures) and 15311 (Class 11 exemption for accessory
structures) because the franchise only authorizes the construction of benches
along the City's rights -of -way.
Section 4. The City Council hereby grants franchisee a franchise to install,
operate, and maintain bus benches in and on the public right -of -way subject to
the terms and conditions of the proposed Bus Bench Franchise Agreement, a
copy of which is attached to this Ordinance as Exhibit A and hereby incorporated
as if set forth in full.
Section 5. The City Manager is hereby authorized and directed to execute the
Bus Bench Franchise Agreement.
Section 6. The City Clerk shall certify to the adoption of this Ordinance and
shall cause the same to be published as required by law.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Seal
Beach at a regular meeting held on the 23rd day of January , 2012.
ATTEST:
City Clerk
Mayor
Ordinance Number 1614
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing Ordinance was introduced for first reading at a regular meeting held on
the 12th day of December , 2011 and was passed, approved and adopted by
the City Council at a regular meeting held on the 23rd day of January , 2012
by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
And do hereby further certify that Ordinance Number 1614 has been published
pursuant to the Seal Beach City Charter and Resolution Number 2836.
City Clerk
BUS BENCH
FRANCHISE AGREEMENT
between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
Coastline Advertising Corporation
7108 Katella Ave #511
Stanton, CA 90680
714.441.1300
This Bus Bench Franchise Agreement ( "the Agreement ") is made as of January 23,
2012 (the "Effective Date"), by and between Coastline Advertising Corporation
( "Grantee "), an Oklahoma corporation, and the City of Seal Beach ( "City "), a California
charter city, (collectively, "the Parties ").
A. City owns and maintains the public right -of -way within City for the benefit
of its residents and other members of the public and has the authority to establish terms
and conditions for its use.
B. Grantee desires to install, operate, and maintain bus benches in the public.
right -of -way of the City and represents and warrants that it has the financial, legal, and
technical ability to do so.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as follows.
1.0 Grant
RECITALS
AGREEMENT
1.1. Subject to the terms of this Agreement and the issuance of all required
permits, including but not limited to any permits required under the Seal Beach
Municipal Code (the "Code "), City grants during the term of this Agreement to Grantee
an exclusive franchise to construct, erect, install, insure, operate, maintain, and repair
bus benches at Grantee's sole expense at locations in the public right -of -way of the City
upon which the Parties mutually agree.
1.2. All work in the public right -of -way undertaken by on behalf of Grantee
pursuant to this Agreement must be accomplished in a skillful and workmanlike manner,
free of defects.
1.3. City shall not during the term of this Agreement grant to any other
corporation, firm, person, or persons a similar franchise to construct, erect, install,
insure, operate, maintain, and repair bus benches in the public right -of -way of the City.
1.4. Grantee shall during the Term of this Agreement provide bus benches at
locations upon which the Parties mutually agree.
1.5. This Agreement shall not convey any property interest to Grantee nor shall
Grantee claim under this Agreement any property interest in the City's public right -of-
way. Grantee further acknowledges and agrees that this Agreement does not create a
landlord- tenant relationship and Grantee is not entitled to avail itself of any rights
afforded to tenants under the laws of the State of California. Any and all rights granted
to by and through this Agreement are subject and subordinate to the continuing right of
the City and its assigns to use all of the public- right -of way in the performance of their
duties, functions, and operations, which include but are not limited to laying, installing,
maintaining, protecting, replacing, and removing, traffic signals, street lights, sanitary
sewers, water mans, storm drains, gas mains, poles, overhead and underground
electric lines, telephone lines, cable television lines, and other utility and municipal uses,
together with appurtenance thereof and with right of ingress and egress, along, over,
across, and in the public right -of -way. Grantee shall have the duty to remove, relocate,
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and rearrange its bus benches in accordance with the reasonable and necessary
requirements of the City and the terms of this Agreement.
1.6. In the performance and exercise of its rights and obligations under this
Agreement, Grantee must not interfere in any manner with the existence and operation
of any public or private rights -of -way, traffic signals, street lights, sanitary sewers, water
mains, storm drains, gas mains, poles, aerial and underground electrical and telephone
wires, electroliers, cable television and telecommunications facilities, utilities, or
municipal property, without the express written approval of the owner or owners of the
affected property or properties, except as authorized by applicable laws or this
Agreement.
1.7. This Agreement shall not be construed to authorize Grantee to use any
City property located outside the public right -of -way or any City facilities or infrastructure
located within the public right -of -way without the express written agreement of the City.
1.8. Grantee shall comply with all applicable laws in the exercise of its rights
and performance of its obligations under this Agreement. "Laws" as used in this
paragraph means any and all statutes, constitutions, charters, ordinances, resolutions,
regulations, judicial decisions, rules, tariffs, administrative orders, certificates, orders,
directives, judgments, decrees, permits, approvals, or other applicable requirements of
the City or other governmental entity or agency having joint or several jurisdiction over
the Parties to this Agreement or having jurisdiction that is applicable to any aspect of
this Agreement, that are in force on the Effective Date and as they may be enacted,
issued, or amended during the term of this Agreement. Grantee shall upon City's
request and at Grantee's sole cost and expense produce evidence of such compliance.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and shall
continue for a term of 10 years unless previously terminated as provided by this
Agreement.
3.0 Fees
3.1. Administrative Fee. On or before the fifth day after the Effective Date of
this Agreement, Grantee shall pay to the City a one -time Administrative Fee of $5,000,
which amount shall not be counted toward any other fees owed to City. No other
provision of this Agreement shall have any effect unless and until Grantee makes such
payment to the City.
3.2. Franchise Fee. For each quarter or portion thereof during the Term of this
Agreement, Grantee must pay to City a Franchise Fee equal to the greater of either (1)
the Guaranteed Minimum Payment, or (2) the Percentage Advertising Revenue. For
these purposes "quarter" means a quarter of a year measured as three -month period.
The first quarter shall be from July through September. The second quarter shall be
from October through December. The third quarter shall be January through March.
The fourth quarter shall be April through June. Grantee must make each quarterly
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Franchise Fee payment within 15 calendar days following the end of the previous
quarter to: City of Seal Beach, Attn: Administrative Services, 211 Eighth Street, Seal
Beach, California 90740.
3.2.1. The Guaranteed Minimum Payment shall be equal to $ for
each bench Grantee constructs, erects, installs, operates, maintains, or repairs in the
public right -of -way of the City pursuant to this Agreement during the relevant quarter.
the following:
3.2.2. The Percentage Advertising Revenue shall be equal to the sum of
20% of the quarterly gross advertising revenue received by Grantee for
rental of advertising space on all transit benches located on public
property within the City.
20% of the quarterly gross advertising revenue received by Grantee for
rental of advertising space on all transit benches located on private
property within the City.
3.2.3. For purposes of this Agreement, "gross advertising revenue" means
all rental and fees charged by Grantee, whether for cash or credit. All advertising
contracts Grantee enters into for the rental of advertising space on benches covered by
this Agreement must clearly show the location of the bench and the total advertising
costs per panel, per time period (e.g., monthly, quarterly, etc.).
3.2.4. At the time of any quarterly Franchise fee payment, Grantee shall
simultaneously deliver to City a Statement of Accounts prepared according to standard
accounting practices in line with generally accepted accounting practices for the
advertising industry. The Statement of Accounts must include the following information:
(1) the location of all bus benches installed, that Grantee has in the City; (2) a list of
each advertiser for each bus bench Grantee has in the City; (3) The gross advertising
revenues received for each advertising panel at each advertising bus bench Grantee
has in the City; and (4) A calculation of the total gross advertising revenues multiplied
by the percent revenue on a month -to -month basis.
3.3. Additional Fees. All payments made by Grantee to City under this Section
shall be non - refundable, non - cancelable, and in addition to any of the City's customary
and usual permit fees for which Grantee may be liable.
3.4. Late Payment. Grantee hereby acknowledges that the late payment of
any fee due to City under this Agreement will cause City to incur costs not otherwise
contemplated by this Agreement, the exact amount of which will be extremely difficult to
ascertain. Such costs include but might not be limited to, costs associated with the
administrative processing of delinquent notices, increase accounting costs, etc.
Accordingly, if any payment due to City under this Agreement that is not received by
City or postmarked by the due date, a late charge of 5% of the payment due and any
unpaid amount shall be added to the payment due and the total sum shall become
immediately due and payable to City. An additional charge of 10% of the overdue
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payment (excluding previously assessed late charges) shall be added for each 15
calendar days or portion thereof that the overdue payment remains unpaid. Grantee
and City agree that such late charges represent a fair and reasonable estimate for the
costs that City will incur in the event of Grantee's late payment. City's acceptance of
any late payment or a portion of either such late payment or late charges shall under no
circumstances, constitute a waiver of Grantee's default with respect to such late
payment, nor prevent City from exercising any of other rights and remedies available to
it under law or equity.
4.0 Records and Accounting
4.1. Grantee must at all times during the term of this Agreement and for two
years thereafter, keep or cause to be kept true and complete books, records, and
accounts of all financial transactions, including but not limited to advertising sales, in the
operation of all business activities, of whatever nature, conducted in connection with the
rights granted by and exercised pursuant to this Agreement. The records must be
supported by source documents such as sales slips, purchase invoices, or other
pertinent documents.
4.2. Grantee must maintain a method of accounting to the reasonable
satisfaction of the City that correctly and accurately reflects the gross receipts and
disbursements, of Grantee in connection with its advertising sales from such transit
benches.
4.3. Upon not Tess than 7 calendar days prior written notice to Grantee,
Grantee must make all documents, books and accounting records relating to the
Grantee's bus benches open for inspection by an authorized City official or
representative at any reasonable time during the Term of this Agreement. City may
from time to time also conduct an audit of the books and business conducted by
Grantee and observe the operation of Grantee's business so that the accuracy of the
above records can be confirmed. All information obtained in connection with the City's
inspection of records or audit shall be treated as confidential information and exempt
from public disclosure thereof to the extent allowed under law.
4.4. In the event that an audit or review conducted by the City or its authorized
officials or representatives finds that Grantee has failed to pay to City any amount owed
to the City under this Agreement, the City may bill Grantee for the unpaid revenue.
Grantee must pay such amounts within 30 calendar days following billing by the City.
4.5. City shall bear the cost of the any audit that the City conducts pursuant to
this Section, unless either of the following conditions are met, in which case Grantee
shall bear the full cost:
4.5.1. The audit reveals that additional Percentage Revenue due and
payable to the City exceeds five 5% of the total amount that Grantee should have paid
as determined by such review or audit and observation; or
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4.5.2. Grantee has failed to maintain true and complete books, records,
accounts, and supporting source documents in accordance with the terms of this
Agreement. The adequacy of Grantee's books, records, accounts, and supporting
documents shall be determined at the discretion of City's Finance Director. If Grantee
does not agree with the determination made by the City's Finance Director, Grantee
may obtain at its sole cost and expense an independent professional opinion from a
Certified Public Accountant of Grantee's choosing subject to the City's reasonable
consent and provided that such Certified Public Accountant shall not have previously
been employed by Grantee. The Certified Public Accountant's reasonable
determination as to the sufficiency of Grantee's books, records, accounts, and
supporting source documents shall be final.
5.0 Transit Service Standards
5.1. All bus benches shall meet the minimum design requirements as defined
in OCTA's "Bus Facilities Handbook" dated April 1996, as amended, made available
through that agency, and incorporated herein by this reference. In addition, all work
performed within the City boundaries shall conform to City's Standard Plans on file, the
latest edition of the Standard Specifications for Public Works Construction (Green
Book),), or pursuant to the direction of the City Manager or his or her designee..
5.2. All work must comply with the conditions of the City's Public Works permit
issued for each individual location, and all other conditions of this Agreement. City will
waive all fees related to issuance of public works permits. Grantee shall obtain and
pay, at its sole cost and expense all other fees.
5.3. Design of each bus bench and their sites must be compatible with the
landscaping in its vicinity in a manner satisfactory to the City Manager or his or her
designee. Bus benches that are designated on an existing landscaped slope will
require special design and landscaping modifications. Design of all bus benches must
be consistent within the immediate surrounding community, unless otherwise directed
by the City.
5.4. Grantee must permanently affix an owner identification tag that includes
Grantee's business name and 24 -hour service telephone number in a conspicuous area
on all bus benches it owns and operates in the City.
6.0 Design Standards and Amenities
6.1. For any new or replacement benches approved pursuant to this
Franchise, Grantee must provide the services contemplated by this Agreement
consistent with the existing design standards as well as those established by this
Agreement, as mutually agreed between the Parties and as may be directed by the
Public Works Director of City, and as more specifically set forth in this Section:
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6.2. Bench Design Standards
6.2.1. The bench's design(s) must be submitted by Grantee and must be
reviewed and approved by the City prior to implementation of the installation program.
6.2.2. All benches must be anchored to the site or otherwise be build to
prevent theft , vandalism or toppling over.
6.2.3. Each bus stop that has an advertising bus bench must be
accompany by a location drawing. The location drawing must show that the placement
of the bench will not interfere or affect the required sight visibility for vehicles entering or
exiting any driveway or street, or affect the sight visibility at crosswalks, curb returns,
fire hydrants, fire call boxes, police call boxes, or emergency facilities. The required
sight visibility shall provide between 5 and 7 1 /2 seconds of visibility, dependent upon the
speed of traffic on the street.
6.2.4. Grantee must repair, replace, and restore at Grantee's sole cost
and expense any sidewalk, curbing, landscaping, sprinklers, etc., that is damaged by
Grantee's installations.
6.3. Bus Benches Design Standards
6.3.1. For those bus stops without a shelter, as identified by the City,
Grantee will have the option to install 1 to 2 bus benches — each a minimum of 7 feet
long with backs, anchored to the site in concrete. Benches must be concrete or metal,
at the City's sole discretion, and monogrammed as may be required by the City. A Civil
or Structural Engineer must certify bench support and attachments for safety. Bench
material must be graffiti- resistant. Grantee must submit for review advertising designs
for said bus benches.
6.3.2. Grantee must, at the City's discretion, display the City's logo on the
bus benches. Said logo must be provided by the Grantee, at no cost or expense to the
City, nor shall any funds be deducted from Grantee's payment for providing City's logo.
7.0 Force Majeure
The time within which the Grantee is obligated to commence and to complete
construction of benches shall be extended for a period of time equal in duration to, and
performance shall be excused on account of and for, and during the period of, any delay
caused by strikes, threat of strikes, lockouts, war, threats of war, insurrection, invasion,
acts of God, earthquakes, calamities, violent action of the elements, fire, delays in
electrical service provider permit issuance, and action or adoption of any regulation,
law, or ordinance by any governmental agency, precluding Grantee's performance.
8.0 City Business License
Grantee and any contractor or subcontractor of Grantee must have a valid City
business license at all times during the term of this Franchise.
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9.0 Maintenance And Repair
9.1. At all times during the Term of this Agreement, Grantee must, at its sole
cost and expense, to the satisfaction of the City and in compliance with all applicable
laws and regulations, maintain, repair, clean, and service all benches, keeping them,
their appurtenances, and the immediately surrounding areas in a safe, neat, attractive,
environmentally clean, and sanitary condition
9.2. Grantee shall be authorized to enter upon and into the bench sites at any
reasonable time with personnel and all necessary equipment and materials, to provide
for the satisfactory maintenance of the sites and facilities.
9.3. Grantee's personnel, equipment, and /or vehicles must not block
automobile or bicycle travel lanes unless proper warning signs and traffic delineation
devices are properly placed in accordance with the Work Area Traffic Control
Handbook, latest edition, published by Building News, Inc., or equivalent. All travel lane
closures will require the use of a "Flashing Arrow Board" device. Failure to provide this
device will be cause for stopping work and vacating the job site until the situation is
remedied. In the sole discretion of City, whenever Grantee's operations create a
condition hazardous to traffic or to the public, Grantee must furnish and maintain as
necessary: fences, barricades, lights, signs, safety cones, and other devices, per the
State of California Manual of Traffic Controls (SAFT, latest edition), or as determined by
the City Manager or his /her designee.
9.4. Grantee must provide for routine cleanup /maintenance at each bench site
at least once per week. Grantee must initially monitor each location to determine an
appropriate routine cleanup schedule. Grantee must make additional maintenance calls
as conditions warrant, or as may be determined by City. Grantee specifically
understands that some sites will require increased maintenance cleaning. Each bench
must be completely steam cleaned at least once per quarter, or monthly for high traffic
areas. City shall have the right to inspect the benches and sites at any time for
cleanliness and safety. Routine cleanup /maintenance must include but not be limited
to, removal of all graffiti, stickers, debris, litter, weeds, etchings, etc., cleaning shall
include keeping the pad and an area within 15 feet of the benches clean and litter -free
at all times. In addition to the above, weed abatement and any pruning work that may
be required must be provided by Grantee on an "as- needed" basis, or as requested by
the City. Grantee must not perform any maintenance during peak traffic hours, which
are defined as Monday through Friday from 7:00 a.m. to 9:00 a.m. and from 4:00 p.m. to
6:00 p.m., unless Grantee obtains prior written authorization from City to perform
maintenance services during the above stated hours. Notwithstanding the above,
Grantee must remove all graffiti within 48 hours of discovery by Grantee or notification
by City, unless graffiti of a derogatory or offensive nature is at issue, in which case such
graffiti must be removed within 6 hours of discovery by Grantee or notification by City.
9.5. Grantee shall, at their sole cost and expense replace or repair any and all
damaged, defaced or worn out benches, or individual parts thereof, to "like new"
condition, no later than 7 calendar days after discovery and receipt of written approval
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from the City to proceed with such repairs. Replacement or repair of bench parts and
components must include broken, missing, or graffitied glass /plastic panels and
benches.,
9.6. If the condition of a bench is such that the public could be exposed to
danger, Grantee must respond immediately and rectify the hazard no later than 4 hours
.of discovery by or notification to Grantee, and leave the site in a safe condition.
Grantee will assume all cost expended in the repair of the site to a safe condition.
9.7. Grantee must designate in writing to City, a name, business address,
business telephone, and facsimile number of an employee who shall be responsible for
the day -to -day operations, maintenance, cleanliness, and general order of the benches.
Grantee shall furnish to City and maintain a 24 -hour emergency telephone number for
City's and general public's use. All personnel employed by Grantee who will be
responsible for cleaning, maintenance, and repair work must be properly licensed,
trained, equipped, and supplied.
9.8. In the event Grantee fails to reasonably correct, repair, replace, or remove
a bus bench as required by this Agreement, the City may, at its sole discretion, cause
the correction, repair, replacement, or removal of the transit bench Any costs incurred
by City, including but not limited to, inspection and overhead costs (each individual cost
to be evidenced and substantiated by specific receipts and documentation), must be
paid directly to City by Grantee within 30 calendar days following receipt by Grantee of
City's invoice for such work.
9.9. Grantee must furnish City any maintenance operation information as may
be requested by City.
10.0 Advertising Standards
10.1. General Provisions.
10.1.1. Bench advertising shall be limited to 1 ad panel per bench,
Alternative advertising panel designs as required on a site -by -site basis will require the
specific approval of the City Manager or his or her designee. All advertising must
conform to the requirements of the Seal Beach Municipal Code and any other
applicable laws.
10.1.2. Should the City, in its sole discretion, determine that any
advertising on any bench is improper, offensive, or constitutes a display that is likely to
interfere with, mislead, or distract traffic, or conflict with any traffic control system,
Grantee shall be so advised and must not utilize such advertising. In the event City
determines that any advertising is improper for any reason set forth herein, Grantee
must remove such advertising within 24 hours after the City provide written notice
thereof by certified mail or fax.
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10.2. Prohibited Advertising. In addition, no advertising, signs or devices shall
be permitted to be displayed on or about the bench that:
10.2.1. Display the words "STOP ", "DRIVE -IN ", "DANGER ", or any
other word, phrase, symbol, or character that the City determines, may interfere with,
mislead, confuse, or direct vehicular traffic;
10.2.2. Comprise of rotating, revolving, or flashing lighting devices;
10.2.3. Promote material that the City, in its sole discretion,
determines is offensive to the community standards of good taste;
10.2.4. Makes a personal attack on any individual, or upon any
company, product, or institution, or falsely disparages any service or product, or is
defamatory in any respect;
10.2.5. Condones, solicits, or encourages any type of criminal or
unlawful act, or that might be considered as derogatory toward any aspect of the law
enforcement profession;
10.2.6. Portrays acts of violence, murder, seduction, terror,
vandalism, or other acts of violence against persons or institutions;
or ordinance;
10.2.7. Violates any applicable Federal, State, or local law, statute,
10.2.8. Contains false or grossly misleading information;
10.2.9. Depicts nudity that is offensive, distasteful, pornographic,
erotic, or obscene, or any contains advertising for adult entertainment;
10.2.10. Promotes tobacco products;
10.2.11. Contains any political advertisements or material;
10.3. The City Manager or his or her designee shall make the final
determination as to unacceptable advertising. In the event that an advertisement is
determined to be unacceptable, Grantee agrees to remove said advertising within 24
hours of official notification, which notice may be made by telephone.
10.4. Public Service Messages. Grantee must make available to the City
annually, 4 advertising panels, each for a 4 -week segment and must, in cooperation
with the City, design, print, install, and remove posters at no cost to City for use at these
locations. City shall utilize these sites to promote the City of Seal Beach and its public
events.
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10.5. Unsold Advertising Panels. Unsold bench advertising panels may be used
by the City for public service announcements. The City shall be responsible for all costs
associated with the design and printing of the public service announcements and will
immediately be removable by Grantee upon the sale of such advertising panel(s).
11.0 Additional Benches
The City reserves the right to request that Grantee install additional benches as
the need may arise and at City's sole cost and expense, subject to the provisions
herein, and upon written amendment to this Agreement. Payment to City of Percentage
Advertising Revenue for any additional benches required by this paragraph shall be
paid by Grantee from the date City issues the approval for the additional bench. Any
additional bench sites other than those listed in Exhibit "A" shall be mutually agreed
upon between the City and Grantee. Grantee shall make every effort to meet the need
for additional benches requested by the City. If Grantee cannot meet City's request for
additional benches, Grantee must document in writing within 14 calendar days why
Grantee cannot meet the increased needs of City. Grantee's failure to respond to City's
written request for additional benches within 14 calendar days from receipt of the
request for additional benches shall release City to fill the need for additional benches at
its discretion and from another source. No benches other than those specified by the
City shall be installed by the Grantee without written authorization from the City.
12.0 Site Relocation or Removal
12.1 The City, on its own accord or upon written request by Grantee, may, at the
sole cost and expense of Grantee, require, or permit a bench to be removed or
relocated, if there is demonstrable evidence that Grantee is unable to properly maintain
the bench because of excessive vandalism or any other reasonable cause. For the
purpose of this Agreement, "excessive vandalism" is defined as damage inflicted to an
individual bench during any consecutive 6 -month period that requires cumulative
expenditures for replacement and repair that exceed the original cost of construction
and installation of the bench.
12.2 In the event that a bus route is altered or deleted such that a bench will no
longer serve as an active bus stop, Grantee must, at the sole cost and expense of the
Grantee remove the bench completely, or relocate the bench to a new location
designated by the City within 10 calendar days after notification by the City.
12.3 Grantee shall give written notice to City of all unpermitted advertising bus
benches not operated by the Grantee and retains the right to remove any such
unpermitted advertising benches, with 30 days written notice to the City.
12.4 In the event any restriction of the construction or maintenance of
advertising is imposed by statute or by ordinance of City or State in which the bench is
located, or in the event Federal, State, County, or other proper authorities should
hereafter establish any rules, regulations, or taxation which shall have the effect of so
restricting location, construction, maintenance, or operation of benches, so as to
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significantly diminish the value of said bench for advertising purposes the Grantee shall
have the right to remove the bus benches and this agreement maybe be terminated.
13.0 Tax Interest
Grantee recognizes and acknowledges that, pursuant to California Revenue and
Taxation Code Section 107.6, use or occupancy of any public property pursuant to the
authorization herein set forth may create a possessory interest that may be subject to
the payment of property taxes levied upon such interest. Grantee agrees to assume
and shall be solely liable for, and shall pay and discharge prior to delinquency, any and
all possessory interest taxes or other taxes levied against Grantee's right to possession,
occupancy, or use of any public property pursuant to any right of possession,
occupancy, or use created by this Agreement. Grantee shall not be barred from
challenging any amounts assessed pursuant thereto. For purposes of any property
taxes levied in conjunction with California Revenue and Taxation Code Section 107.6,
City and Grantee agree that Grantee's sole interest is in the advertising space available
on the benches and it is expressly acknowledged that Grantee's interest shall not
include the benches, benches, garbage cans or similar property which are owned and
controlled by the City.
14.0 Termination
14.1. General Provisions.
14.1.1. This Agreement shall be subject to cancellation upon the
occurrence of any one or more of the events of default hereinafter described. As a
condition precedent thereto, the City will give Grantee 30 calendar days notice by
registered or certified mail, of the date set for cancellation thereof; the grounds
therefore; and that an opportunity to be heard thereon will be afforded on or before said
date, if a request to be heard is made.
14.1.2. Grantee shall be considered to have defaulted on its
contractual obligations when any of the conditions of default continue or are not
remedied to the City's satisfaction within 10 calendar days following written notice by
City to Grantee. Where Grantee shall have commenced performing a cure of any
particular default identified by the City within 10 calendar days after such notice by the
City, and continues to perform diligently, said 10 calendar day time limit may be
extended or waived in a manner and to the extent expressly allowed by the City.
14.2. Events of Default
14.2.1. A Party's failure to punctually pay or make the payments
specified herein when due, or non - payment or non - performance of any indebtedness,
liability, or obligation due from one Party to the other Party.
14.2.2. The failure of Grantee to operate and maintain the benches,
and the required improvements pursuant to this Agreement, in the state of repair
required, and in a clean, sanitary, safe, and satisfactory condition.
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14.2.3. A Party's failure to keep, perform any of its obligations, and
observe all other promises, covenants, and conditions as set forth in this Agreement.
14.2.4. The filing of a voluntary petition in bankruptcy by a Party; the
adjudication of a Party as bankrupt; and appointment of any receiver of a Party's assets;
the making of a general assignment for the benefit of creditors; a petition or answer
seeking an arrangement for the reorganization of the Grantee under any Federal
Reorganization Act, including petition or answers under Chapters X or XI of the
Bankruptcy Act; the occurrence of any act which operates to deprive a Party
permanently of its rights, powers, and privileges necessary for the proper conduct and
operation of the benches; the levy of any attachment or execution which substantially
interferes with a Party's operations under this Agreement and which attachment or
execution is not vacated, dismissed, stayed, or set aside within a period of 60 calendar
days. , Notwithstanding any other provision contained in this Agreement, upon the
occurrence of any of the events set forth in this paragraph, the defaulting Party shall be
deemed to have terminated this Agreement forthwith and without further notice.
14.2.5. Determination by the City, the State Fair Employment
Commission, or the Federal Equal Employment Opportunity Commission, of
discrimination having been practiced by Grantee in violation of State or Federal laws in
connection with this Agreement, and the Grantee's failure to comply with any orders
making that determination within the time frame specified by said agency.
14.2.6. A Party's material misrepresentation of fact in its literature,
forms, or affidavits, which were submitted in the response to the Request for Proposals
used in the solicitation process for this Agreement.
14.2.7. Transfer of the majority controlling interest of a Party to
persons other than those who are in control at the time of the execution of this
Agreement, without the approval thereof of the other Party.
14.2.8. Failure to have submitted plans and /or other documents
required by a Party in relation to the required permits on or before the date(s) or within
the time periods designated in this Agreement.
14.2.9. Failure of Grantee to have commenced required construction
of specified improvements or any phase thereof on or before the date(s) designated in
this Agreement for commencement thereof.
14.2.10. Failure of Grantee to have completed construction of bus
bench improvements on or before the date designated in the Agreement for completion
thereof.
14.2.11. The abandonment, vacation, or discontinuance of bus bench
operations for more than 15 consecutive days.
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14.2.12. City fails to receive notice of renewal of the Insurance
Coverage, on or before the expiration date thereof, or if they are canceled, either
separately or collectively, and no equivalent coverage is filed with City on or before the
expiration date of such coverage, or upon termination of this Agreement for any reason.
14.2.13. A Party defaults on a loan secured by a transit bench.
14.2.14. An assignment for the benefit of creditors by a Party of the
collateral.
of it.
14.2.15. The levy, seizure, or attachment of the collateral or any part
14.2.16. Dissolution, merger, consolidation, or transfer of a
substantial part of the property of a Party without the approval of the other Party.
14.2.17. A Party becomes insolvent.
14.3. Notice of Non - Compliance. If a Party is not performing in accordance with
this Agreement, such non - performing Party will be issued a notice of noncompliance
that shall state specific factors and a time frame to remedy the noncompliance. If the
non - performing Party fails to remedy the noncompliance in a timely manner, the other
Party (i.e., in the case of the City, the City Manager or his designee) may find that the
non - performing Party is in compliance with this Agreement or that the non - performing
Party is in material default of the terms and provisions of this Agreement. If the other
Party finds that the non - performing Party is in default, the other Party may terminate this
Agreement.
14.4. Liquidated Damages. Grantee and City hereby agree that the following
liquidated damages represents a fair and reasonable estimate of the costs and lost
revenue a Party will incur in the event this Agreement is terminated by a Party for cause
as set forth herein, or wrongfully terminated by a Party, including, but not limited to,
abandonment of the benches or nonpayment of monies owed. If any of these events
occur, the non - defaulting Party shall be entitled damages in an amount equal to the
Percentage Advertising Revenue in the immediately preceding month.
14.5. Option to Purchase.
14.5.1. Upon termination of this Agreement, City reserves the right,
but shall not have the obligation, to purchase from Grantee, any or all of the benches
installed pursuant to this Agreement. The price to be paid for each bench shall be the
value remaining in each unit (including all appurtenances) at the time of termination.
For the purpose of this Agreement "value remaining" shall mean the original value of the
unit at its installation, which is listed in the Grantee's Proposal, minus one -tenth (1/10) of
the value per year for each full year or portion thereof after installation.
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14.5.2. In the event that City decides not to purchase one or more
benches or upon termination of this Agreement, Grantee shall not remove the Grantee -
owned benches until so notified to do so by the City (in any event, notice of City's intent
with respect to the benches shall not be delivered later than 30 days from the
termination of this Agreement or such notice shall be deemed given). Upon receipt of a
removal notice from the City, Grantee shall, within 30 calendar days from said notice,
restore each site to its original condition or better at a cost reasonably agreed upon
between the Parties.
15.0 Party Representatives
15.1. The City Manager is the City's representative for purposes of this
Agreement.
15.2. Michael A. Culver is the Grantee's primary representative for purposes of
this Agreement.
16.0 Notices
16.1. Unless otherwise specified in this Agreement, all notices permitted or
required under this Agreement shall be deemed made when personally delivered or
when mailed 48 hours after deposit in the United States Mail, first class postage prepaid
and addressed to the party at the following addresses:
To City:
To Grantee:
City of Seal Beach
211 -8th Street
Seal Beach, California 90740
Attn: City Manager
Coastline Advertising Corporation
7108 Katella Ave., #511
Stanton, CA 90680 -2803
Attn: Michael A. Culver
16.2. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
17.0 Independent Contractor
17.1. Grantee is an independent contractor and not an employee of the City. All
services provided pursuant to this Agreement shall be performed by the Grantee or
under its supervision. Grantee will determine the means, methods, and details of
performing the services. Any additional personnel performing services under this
Agreement on behalf of Grantee shall also not be employees of City and shall at all
times be under Grantee's exclusive direction and control. Grantee shall pay all wages,
salaries, and other amounts due such personnel in connection with their performance of
services under this Agreement and as required by law. Grantee shall be responsible for
all reports and obligations respecting such additional personnel, including, but not
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limited to: social security taxes, income tax withholding, unemployment insurance,
disability insurance, and workers' compensation insurance.
17.2. Grantee shall indemnify and hold harmless City and its elected officials,
officers, employees, servants, designated volunteers, and agents serving as
independent contractors in the role of City officials, from any and all liability, damages,
claims, costs, and expenses of any nature to the extent arising from Grantee's
personnel practices. City shall have the right to offset against the amount of any fees
due to Grantee under this Agreement any amount due to City from Grantee as a result
of Grantee's failure to promptly pay to City any reimbursement or indemnification arising
under this Section.
18.0 Assignment
Grantee shall not assign or transfer any interest in this Agreement whether by
assignment or novation, without the prior written consent of City. Any purported
assignment without such consent shall be void and without effect. Assignment shall not
be unreasonably withheld.
19.0 Insurance
19.1. Grantee shall not commence work under this Agreement until it has
provided evidence satisfactory to the City that Grantee has secured all insurance
required under this Section. Grantee shall furnish City with original certificates of
insurance and endorsements effecting coverage required by this Agreement on forms
satisfactory to the City. The certificates and endorsements for each insurance policy
shall be signed by a person authorized by that insurer to bind coverage on its behalf,
and shall be on forms provided by the City if requested. All certificates and
endorsements shall be received and approved by the City before work commences.
The City reserves the right to require complete, certified copies of all required insurance
policies, at any time.
19.2. Grantee shall, at its expense, procure and maintain for the duration of the
Agreement, insurance against claims for injuries to persons or damages to property that
may arise from or in connection with the performance of this Agreement. Insurance is
to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed
to do business in California, and satisfactory to the City. Coverage shall be at least as
broad as the latest version of the following: (1) General Liability: Insurance Services
Office Commercial General Liability coverage (occurrence form CG 0001);
(2) Automobile Liability: Insurance Services Office Business Auto Coverage form
number CA 0001, code 1 (any auto); and, if required by the City, (3) Professional
Liability. Grantee shall maintain limits no less than: (1) General Liability: $2,000,000 per
occurrence for bodily injury, personal injury and property damage and if Commercial
General Liability Insurance or other form with a general aggregate limit is used, either
the general aggregate limit shall apply separately to this Agreement/location or the
general aggregate limit shall be twice the required occurrence limit; and (2) Automobile
Liability: $2,000,000 per accident for bodily injury and property damage.
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19.3. The insurance policies shall contain the following provisions, or Grantee
shall provide endorsements on forms supplied or approved by the City to state:
(1) coverage shall not be suspended, voided, reduced or canceled except after 30 days
prior written notice by certified mail, return receipt requested, has been given to the City;
(2) any failure to comply with reporting or other provisions of the policies, including
breaches of warranties, shall not affect coverage provided to the City, its directors,
officials, officers, (3) coverage shall be primary insurance as respects the City, its
directors, officials, officers, employees, agents and volunteers, or if excess, shall stand
in an unbroken chain of coverage excess of the Grantee's scheduled underlying
coverage and that any insurance or self- insurance maintained by the City, its directors,
officials, officers, employees, agents and volunteers shall be excess of the Grantee's
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Grantee, including materials, parts or
equipment furnished in connection with such work; and (5) for automobile liability, that
the City, its directors, officials, officers, employees, agents and volunteers shall be
covered as additional insureds with respect to the ownership, operation, maintenance,
use, loading or unloading of any auto owned, leased, hired or borrowed by the Grantee
or for which the Grantee is responsible.
19.4. All insurance required by this Section shall contain standard separation of
insureds provisions and shall not contain any special limitations on the scope of
protection afforded to the City, its directors, officials, officers, employees, agents, and
volunteers.
19.5. Any deductibles or self- insured retentions shall be declared to and
approved by the City. Grantee guarantees that, at the option of the City, either: (1) the
insurer shall reduce or eliminate such deductibles or self - insured retentions as respects
the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the
Grantee shall procure a bond guaranteeing payment of losses and related investigation
costs, claims and administrative and defense expenses.
20.0 Indemnification, Hold Harmless, and Duty to Defend
Grantee shall defend, indemnify, and hold the City, its officials, officers,
employees, volunteers and agents serving as independent contractors in the role of city
officials (collectively "Indemnities ") free and harmless from any and all claims, demands,
causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to
property or persons, including wrongful death, in any manner arising out of or incident to
any acts or omissions of Grantee, its employees, or its agents in connection with the
performance of this Agreement, including without limitation the payment of all
consequential damages and attorneys' fees and other related costs and expenses,
except for such loss or damage arising from the sole negligence or willful misconduct of
the City. With respect to any and all such aforesaid suits, actions, or other legal
proceedings of every kind that may be brought or instituted against Indemnitees,
Grantee shall defend Indemnitees, at Grantee's own cost, expense, and risk, and shall
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pay and satisfy any judgment, award, or decree that may be rendered against
Indemnitees. Grantee shall reimburse City and its directors, officials, officers,
employees, agents and /or volunteers, for any and all legal expenses and costs incurred
by each of them in connection therewith or in enforcing the indemnity herein provided.
Grantee's obligation to indemnify shall not be restricted to insurance proceeds, if any,
received by Grantee, the City, its directors, officials, officers, employees, agents or
volunteers. All duties of Grantee under this Section shall survive termination of this
Agreement.
21.0 Equal Opportunity
Grantee affirmatively represents that it is an equal opportunity employer.
Grantee shall not discriminate against any subcontractor, employee, or applicant for
employment because of race, religion, color, national origin, handicap, ancestry, sex,
sexual orientation, or age. Such non - discrimination includes, but is not limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff, or termination.
22.0 Labor Certification
By its signature hereunder, Grantee certifies that it is aware of the provisions of
Section 3700 of the California Labor Code that require every employer to be insured
against liability for Workers' Compensation or to undertake self- insurance in accordance
with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
23.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings, or
agreements. This Agreement may only be modified by a writing signed by both parties.
24.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not
void or affect the validity of the other provisions of this Agreement.
25.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California.
26.0 Rights and Remedies Cumulative
The rights and remedies of the Parties are cumulative and the exercise by either
Party of one or more of such rights or remedies shall not preclude the exercise by it, at
the same or different times, of any other rights or remedies available for the same
default or any other default by the other Party.
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27.0 Non - Liability of City Officers and Employees
No officer, official, employee, independent contractor acting as official, agent,
representative, or volunteer of the City shall be personally liable to Grantee, or any
successor in interest, in the event of any default or breach by the City, or for any
amount which may become due to Grantee or its successor, or for breach of any
obligation of the terms or provisions of this Agreement.
28.0 Interpretation
This Agreement shall be construed in accordance with the meaning of the
language used and neither for nor against either Party by reason of the authorship of
this Agreement or any other rule of construction that might otherwise apply.
29.0 Headings
The section headings of this Agreement are not to be considered part of the
Agreement and are included solely for convenience, and are not intended to modify or
explain or to be a full or accurate description of the content thereof, nor shall they be
construed to limit or extend the meaning of this Agreement.
30.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party
as a result of this Agreement.
31.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach,
whether of the same or other covenant or condition. No waiver, benefit, privilege, or
service voluntarily given or performed by a party shall give the other party any
contractual rights by custom, estoppel, or otherwise.
32.0 Prohibited Interests
Grantee maintains and warrants that it has not employed nor retained any
company or person, other than a bona fide employee working solely for Grantee, to
solicit or secure this Agreement. Further, Grantee warrants that it has not paid nor has
it agreed to pay any company or person, other than a bona fide employee working
solely for Grantee, any fee, commission, percentage, brokerage fee, gift, or other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, City has the right to rescind this Agreement
without liability. For the term of this Agreement, no member, officer, or employee of
City, during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
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33.0 Attorneys' Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement, the
prevailing party in such litigation shall be entitled to have and recover from the losing
party all of its attorneys' fees and other costs incurred in connection therewith.
34.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this Agreement, the
terms of this Agreement shall control.
35.0 Ownership
35.1. Prior to commencing performance under this Agreement, Grantee shall
provide the CITY with a written statement, executed under penalty of perjury, containing
the following information:
35.1.1. If the Grantee is a corporation, the name of the corporation
shall be set forth exactly as shown in its Articles of Incorporation or Charter, together
with the State and date of incorporation, and the names and residence addresses of
each of its current officers and directors, and of each stockholder holding more than 5%
of the stock of that corporation.
35.1.2. If the Grantee is a corporation or partnership, Grantee shall
designate one of its officers or general partners to act as its responsible managing
employee. Prior to the Effective Date, Grantee shall deliver to CITY proof of the
designation of the responsible managing employee pursuant to appropriate authority.
The responsible managing employee shall complete and sign all the statements
required by this Agreement.
36.0 Corporate Authority
The person executing this Agreement on behalf of Grantee warrants that he or
she is duly authorized to execute this Agreement on behalf of said Party and that by his
or her execution, the Grantee is formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the Parties hereto, through their respective authorized
representatives have executed this Agreement as of the date and year first above
written.
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City OF SEAL BEACH
By:
Jill R. Ingram, City Manager
Attest:
By:
By:
Linda Devine, City Clerk
Approved as to Form:
Quinn Barrow, City Attorney
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GRANTEE
By: C pRS / //rve / s,.4 • a`i/
Name: / /V
Its: �..f_si
By:
Name:
Its: