HomeMy WebLinkAboutAGMT - W G Zimmerman Engineering (405 MIS) PROFESSIONAL SERVICES AGREEMENT
AMENDMENT NO. 2
Between
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City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
W.G. Zimmerman Engineering, Inc.
5772 Bolsa Avenue, Suite 200
Huntington Beach, CA 92647
714 799-1700 Phone
714 799-1701 Fax
This Amendment No. 2 dated February 11, 2013, amends that certain agreement
("Agreement") between the City of Seal Beach, a California charter city ("City") and
W.G. Zimmerman Engineering, Inc. ("Consultant") dated February 27, 2012.
RECITALS
WHEREAS, City and Consultant entered into the Agreement on February 13,
2012 under which Consultant has provided professional services in connection with the
1-405 Widening Environmental Impact Report/Environmental Impact Study ("Project);
WHEREAS, City and Consultant amended the Agreement on July 23, 2012; and
WHEREAS, the parties wish to further amend the Agreement to increase
Consultant's compensation by $20,000 to compensate Consultant for additional
services required in connection with the Project.
NOW, THEREFORE and in consideration of the foregoing and of the mutual
covenants and promises herein set forth, the parties agree to amend the Agreement as
follows:
Section 1. Section 1.0 (Scope of Services) of the Agreement is hereby amended to
read as follows:
"1.0 Scope of Services
1.1. Consultant shall provide services ("Services") to support the City in connection
with the Project in accordance with the proposal dated January 26, 2012,
attached hereto as Exhibit A.
1.2. Consultant shall provide those additional services ("Additional Services") set
forth in the attached Exhibit C.
1.3. Consultant shall provide those additional services ("Additional Services") set
forth in the attached Exhibit E.
1.4. Consultant shall perform all services under this Agreement, as amended, in
accordance with the standard of care generally exercised by like professionals
under similar circumstances and in a manner reasonably satisfactory to the
City.
1.5. In performing this Agreement, as amended, Consultant must comply with all
applicable provisions of federal, state, and local law.
1.6. Consultant will not be compensated for any extra work performed not specified
in Exhibits A, C and E unless the City authorizes such extra work in advance
and in writing. The City Manager may authorize payment for such extra work
up to a cumulative maximum of $10,000. Payment for additional work in
excess of $10,000 requires prior City Council authorization."
Section 2. Section 2.0 (Term) of the Agreement is hereby amended to read as
follows:
"2.0 Term
2.1 This term of this Agreement shall commence as of the Effective Date and shall
continue for a term of 3 years unless previously terminated as provided by this
Agreement."
Section 3. Section 3.0 (Compensation) of the Agreement is hereby amended to read as
follows:
"3.0 Consultant's Compensation
3.1 City will pay Consultant in accordance with the fee schedules set forth in
Exhibits A (for Services), C (for Additional Services) and E (for Additional
Services). In no event will the City pay more than:
• $20,000 for the Services identified in Exhibit A
• $10,000 for the Additional Services identified in Exhibit C
• $20,000 for the Additional Services identified in Exhibit E.
3.2 Any extra work authorized by the City pursuant to Section 1.6 will be
compensated in accordance with the rate schedule set forth in Exhibit A."
Section 4. All other terms and provisions of the Agreement, as previously amended, shall
have full force and effect.
Section 5. The Council hereby authorizes the City Manager to execute on behalf of
the City the Amendment dated February 11, 2013.
Section 6. The Council hereby directs the City Clerk to attach Amendments No. 2
(Exhibit D) and Exhibit E to the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2
to be executed and attested by their proper officers thereunto:
CITY OF SEAL BEACH CONSULTANT
tit el viii 7 '
Ingram, City Mager -Car President or Vice President
ATTEST: �Q
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Linda Devine, City Clerk we- Vice President or Secretary
APPROVED AS FORM:
uinn M. Barrow, City Attorney
• •
AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT
between
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City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
W.G. Zimmerman Engineering, Inc.
5772 Bolsa Avenue, Suite 200
Huntington Beach, CA 92647
714 799-1700 Phone
714 799-1701 Fax
THIS AMENDMENT is made as of July 23,2012, by and between the City of Seal
Beach, a California charter city ("City"), and W. G. Zimmerman Engineering, Inc.
("Consultant").
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RECITALS
A. WHEREAS, on February 27, 2012, the City Council approved a
professional services agreement ("Agreement") with Consultant for engineering
services; and
B. WHEREAS, the parties would like to amend the Agreement to increase
Consultant's compensation by $10,000.
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the
mutual promises, covenants, and conditions herein contained, the parties hereto agree
as follows:
1. Section 3 (Consultant's Compensation) of the February 27, 2012
Agreement is hereby amended to add $10,000 to Consultant's compensation to read as
follows:
"3.0 Consultant's Compensation. City will pay Consultant in accordance
with the hourly rates shown on the fee schedule included in Exhibit A but
in no event will the City pay more than $30,000. Any additional work
authorized by the City pursuant to Section 1.4 will be compensated in
accordance with the fee schedule."
2. Except as amended herein, the terms and provisions of the Agreement
shall remain in full force and effect.
3. The City Clerk is hereby directed to attach to the Agreement this
Amendment as Exhibit B thereto and the attached proposal dated June 25, 2012 as
Exhibit C thereto after this Amendment has been fully executed by the parties.
IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Amendment as of the date first written above.
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CITY OF SEAL BEACH CONSULTANT:
By: '1. R. By: W C/�
�'. Ingram, Cit pager VI if 6-7 maD
Name:
Attest: //��
Title: `1'fe6tde
BY: ��,i.. ... L✓�
�i.a Devine, City Clerk / '
Name:W
Approved as to Form:
Title: G L
By: I
•uinn M. Barrow, City Attorney
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PROFESSIONAL SERVICES AGREEMENT
Between
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
&
W.G. Zimmerman Engineering, Inc.
5772 Bolsa Avenue, Suite 200
Huntington Beach, CA 92647
714 799 -1700 Phone
714 799 -1701 Fax
This Professional Service Agreement ( "the Agreement ") is made as of February 27,
2012 (the "Effective Date "), by and between W.G. Zimmerman Engineering, Inc.
( "Consultant "), a Consulting Engineering Company, and the City of Seal Beach ( "City "),
a California charter city, (collectively, "the Parties ").
S7296- 0001 \1236808v1.doc
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RECITALS
A. City desires certain professional services.
B. Consultant represents that it is qualified and able to provide City
with such services.
NOW THEREFORE, in consideration of the Parties' performance of the
promises, covenants, and conditions stated herein, the Parties hereto agree as
follows.
AGREEMENT
1.0 Scope of Services
1.1. Contractor shall provide services to support the City of Seal Beach
with response to 1 -405 Widening Environmental Impact Report/Environmental
Impact Study in accordance with the proposal dated January 26, 2012 attached
hereto as Exhibit A.
1.2. Consultant shall perform all Services under this Agreement in
accordance with the standard of care generally exercised by like professionals
under similar circumstances and in a manner reasonably satisfactory to City.
1.3. In performing this Agreement, Consultant shall comply with all
applicable provisions of federal, state, and local law.
1.4. Consultant will not be compensated for any work performed not
specified in the scope of services in exhibit A unless the City authorizes such
work in advance and in writing. The City Manager may authorize payment for
additional work up to a cumulative maximum of $10,000. Payment for additional
work in excess of $10,000 requires prior City Council authorization.
2.0 Term
This term of this Agreement shall commence as of the Effective Date and
shall continue for a term of 1 year unless previously terminated as provided by
this Agreement.
3.0 Consultant's Compensation
City will pay Consultant in accordance with the hourly rates shown on the
fee schedule included in Exhibit A but in no event will the City pay more than
$20,000. Any additional work authorized by the City pursuant to Section 1.4 will
be compensated in accordance with the fee schedule.
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4.0 Method of Payment
4.1 Consultant shall submit to City monthly invoices for all services
rendered pursuant to this Agreement. Such invoices shall be submitted within 15
days of the end of the month during which the services were rendered and shall
describe in detail the services rendered during the period, the days worked,
number of hours worked, the hourly rates charged, and the services performed
for each day in the period. City will pay Consultant within 30 days of receiving
Consultant's invoice. City will not withhold any applicable federal or state payroll
and other required taxes, or other authorized deductions from payments made to
Consultant.
4.2 Upon 24 -hour notice from City, Consultant shall allow City or City's
agents or representatives to inspect at Consultant's offices during reasonable
business hours all records, invoices, time cards, cost control sheets and other
records maintained by Consultant in connection with this Agreement. City's
rights under this Section 4.2 shall survive for two years following the termination
of this Agreement.
5.0 Termination
5.1. This Agreement may be terminated by City, without cause, or by
Consultant based on reasonable cause, upon giving the other party written notice
thereof not less than 30 days prior to the date of termination.
5.2. This Agreement may be terminated by City upon 10 days' notice to
Consultant if Consultant fails to provide satisfactory evidence of renewal or
replacement of comprehensive general liability insurance as required by this
Agreement at least 20 days before the expiration date of the previous policy.
6.0 Party Representatives
6.1. The City Manager is the City's representative for purposes of this
Agreement.
6.2. Bill Zimmerman is the Consultant's primary representative for
purposes of this Agreement.
7.0 Notices
7.1. All notices permitted or required under this Agreement shall be
deemed made when personally delivered or when mailed 48 hours after deposit
in the United States Mail, first class postage prepaid and addressed to the party
at the following addresses:
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To City:
To Consultant:
•
City of Seal Beach
211 -8th Street
Seal Beach, California 90740
Attn: City Manager
W.G. Zimmerman Engineering, Inc.
5772 Bolsa Avenue, Suite 200
Huntington Beach, CA 92649
Attn: Bill Zimmerman
7.2. Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
8.0 Independent Contractor
8.1. Consultant is an independent contractor and not an employee of
the City. All services provided pursuant to this Agreement shall be performed by
Consultant or under its supervision. Consultant will determine the means,
methods, and details of performing the services. Any additional personnel
performing services under this Agreement on behalf of Consultant shall also not
be employees of City and shall at all time be under Consultant's exclusive
direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of services
under this Agreement and as required by law. Consultant shall be responsible
for all reports and obligations respecting such additional personnel, including, but
not limited to: social security taxes, income tax withholding, unemployment
insurance, disability insurance, and workers' compensation insurance.
8.2. Consultant shall indemnify and hold harmless City and its elected
officials, officers, employees, servants, designated volunteers, and agents
serving as independent contractors in the role of City officials, from any and all
liability, damages, claims, costs and expenses of any nature to the extent arising
from Consultant's personnel practices. City shall have the right to offset against
the amount of any fees due to Consultant under this Agreement any amount due
to City from Consultant as a result of Consultant's failure to promptly pay to City
any reimbursement or indemnification arising under this Section.
9.0 Subcontractors
No portion of this Agreement shall be subcontracted without the prior
written approval of the City. Consultant is fully responsible to City for the
performance of any and all subcontractors.
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10.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement
whether by assignment or novation, without the prior written consent of City. Any
purported assignment without such consent shall be void and without effect.
11.0 Insurance
11.1. Consultant shall not commence work under this Agreement until it
has provided evidence satisfactory to the City that Consultant has secured all
insurance required under this Section. Consultant shall furnish City with original
certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements
for each insurance policy shall be signed by a person authorized by that insurer
to bind coverage on its behalf, and shall be on forms provided by the City if
requested. All certificates and endorsements shall be received and approved by
the City before work commences. The City reserves the right to require
complete, certified copies of all required insurance policies, at any time.
11.2. Consultant shall, at its expense, procure and maintain for the
duration of the Agreement, insurance against claims for injuries to persons or
damages to property that may arise from or in connection with the performance
of this Agreement. Insurance is to be placed with insurers with a current A.M.
Best's rating no less than A:VIII, licensed to do business in California, and
satisfactory to the City. Coverage shall be at least as broad as the latest version
of the following: (1) General Liability: Insurance Services Office Commercial
General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code
1 (any auto); and, if required by the City, (3) Professional Liability. Consultant
shall maintain limits no less than: (1) General Liability: $2,000,000 per
occurrence for bodily injury, personal injury and property damage and if
Commercial General Liability Insurance or other form with a general aggregate
limit is used, either the general aggregate limit shall apply separately to this
Agreement/location or the general aggregate limit shall be twice the required
occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury
and property damage; and (3) Professional Liability: $1,000,000 per
claim /aggregate.
11.3. The insurance policies shall contain the following provisions, or
Consultant shall provide endorsements on forms supplied or approved by the
City to state: (1) coverage shall not be suspended, voided, reduced or canceled
except after 30 days prior written notice by certified mail, return receipt
requested, has been given to the City; (2) any failure to comply with reporting or
other provisions of the policies, including breaches of warranties, shall not affect
coverage provided to the City, its directors, officials, officers, (3) coverage shall
be primary insurance as respects the City, its directors, officials, officers,
employees, agents and volunteers, or if excess, shall stand in an unbroken chain
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of coverage excess of the Consultant's scheduled underlying coverage and that
any insurance or self- insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant's
insurance and shall not be called upon to contribute with it; (4) for general liability
insurance, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the services or
operations performed by or on behalf of the Consultant, including materials, parts
or equipment furnished in connection with such work; and (5) for automobile
liability, that the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insureds with respect to the ownership,
operation, maintenance, use, loading or unloading of any auto owned, leased,
hired or borrowed by the Consultant or for which the Consultant is responsible.
11.4. All insurance required by this Section shall contain standard
separation of insureds provisions and shall not contain any special limitations on
the scope of protection afforded to the City, its directors, officials, officers,
employees, agents, and volunteers.
11.5. Any deductibles or self- insured retentions shall be declared to and
approved by the City. Consultant guarantees that, at the option of the City,
either: (1) the insurer shall reduce or eliminate such deductibles or self- insured
retentions as respects the City, its directors, officials, officers, employees,
agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and
defense expenses.
12.0 Indemnification, Hold Harmless, and Duty to Defend
Consultant shall defend, indemnify, and hold the City, its officials, officers,
employees, volunteers and agents serving as independent contractors in the role
of city officials (collectively "Indemnitees ") free and harmless from any and all
claims, demands, causes of action, costs, expenses, liability, Toss, damage or
injury, in law or equity, to property or persons, including wrongful death, in any
manner arising out of or incident to any acts or omissions of Consultant, its
employees, or its agents in connection with the performance of this Agreement,
including without limitation the payment of all consequential damages and
attorneys' fees and other related costs and expenses, except for such loss or
damage arising from the sole negligence or willful misconduct of the City. With
respect to any and all such aforesaid suits, actions, or other legal proceedings of
every kind that may be brought or instituted against Indemnitees, Consultant
shall defend Indemnitees, at Consultant's own cost, expense, and risk, and shall
pay and satisfy any judgment, award, or decree that may be rendered against
Indemnitees. Consultant shall reimburse City and its directors, officials, officers,
employees, agents and /or volunteers, for any and all legal expenses and costs
incurred by each of them in connection therewith or in enforcing the indemnity
herein provided. Consultant's obligation to indemnify shall not be restricted to
insurance proceeds, if any, received by Consultant, the City, its directors,
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officials, officers, employees, agents or volunteers. All duties of Consultant
under this Section shall survive termination of this Agreement.
13.0 Equal Opportunity
Consultant affirmatively represents that it is an equal opportunity
employer. Consultant shall not discriminate against any subcontractor,
employee, or applicant for employment because of race, religion, color, national
origin, handicap, ancestry, sex, sexual orientation, or age. Such non-
discrimination includes, but is not limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, or termination.
14.0 Labor Certification
By its signature hereunder, Consultant certifies that it is aware of the
provisions of Section 3700 of the California Labor Code that require every
employer to be insured against liability for Workers' Compensation or to
undertake self- insurance in accordance with the provisions of that Code, and
agrees to comply with such provisions before commencing the performance of
the Services.
15.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect
to the subject matter hereof, and supersedes all prior negotiations,
understandings, or agreements. This Agreement may only be modified by a
writing signed by both parties.
16.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall
not void or affect the validity of the other provisions of this Agreement.
17.0 Governing Law
This Agreement shall be governed by and construed in accordance with
the laws of the State of California.
18.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either
party as a result of this Agreement.
19.0 Waiver
No waiver of any default shall constitute a waiver of any other default or
breach, whether of the same or other covenant or condition. No waiver, benefit,
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privilege, or service voluntarily given or performed by a party shall give the other
party any contractual rights by custom, estoppel, or otherwise.
20.0 Prohibited Interests; Conflict of Interest
20.1. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the Services, or
which would conflict in any manner with the performance of the Services.
Consultant further covenants that, in performance of this Agreement, no person
having any such interest shall be employed by it. Furthermore, Consultant shall
avoid the appearance of having any interest, which would conflict in any manner
with the performance of the Services. Consultant shall not accept any
employment or representation during the term of this Agreement which is or may
likely make Consultant "financially interested" (as provided in California
Government Code § §1090 and 87100) in any decision made by City on any
matter in connection with which Consultant has been retained.
20.2. Consultant further warrants and maintains that it has not employed
or retained any person or entity, other than a bona fide employee working
exclusively for Consultant, to solicit or obtain this Agreement. Nor has
Consultant paid or agreed to pay any person or entity, other than a bona fide
employee working exclusively for Consultant, any fee, commission, gift,
percentage, or any other consideration contingent upon the execution of this
Agreement. Upon any breach or violation of this warranty, City shall have the
right, at its sole and absolute discretion, to terminate this Agreement without
further liability, or to deduct from any sums payable to Consultant hereunder the
full amount or value of any such fee, commission, percentage or gift.
20.3. Consultant warrants and maintains that it has no knowledge that
any officer or employee of City has any interest, whether contractual, non -
contractual, financial, proprietary, or otherwise, in this transaction or in the
business of Consultant, and that if any such interest comes to the knowledge of
Consultant at any time during the term of this Agreement, Consultant shall
immediately make a complete, written disclosure of such interest to City, even if
such interest would not be deemed a prohibited "conflict of interest" under
applicable laws as described in this subsection.
21.0 Attorneys' Fees
If either party commences an action against the other party, either legal,
administrative or otherwise, arising out of or in connection with this Agreement,
the prevailing party in such litigation shall be entitled to have and recover from
the losing party all of its attorneys' fees and other costs incurred in connection
therewith.
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22.0 Exhibits
All exhibits referenced in this Agreement are hereby incorporated into the
Agreement as if set forth in full herein. In the event of any material discrepancy
between the terms of any exhibit so incorporated and the terms of this
Agreement, the terms of this Agreement shall control.
23.0 Corporate Authority
The person executing this Agreement on behalf of Consultant warrants
that he or she is duly authorized to execute this Agreement on behalf of said
Party and that by his or her execution, the Consultant is formally bound to the
provisions of this Agreement.
IN WITNESS WHEREOF, the Parties hereto, through their respective
authorized representatives have executed this Agreement as of the date and
year first above written.
CITY OF SEAL BEACH
By:
Attest:
By:
R. Ingram, Cit nager
,k, ,
IN
Linda Devine `City Clerk
Approved as to Form:
By:
.^
uinn Barrow, City Attorney
S7296- 0001 \1236808v1.doc
CONSULTANT
By:
Name:
Its: re51A. end
By:
Name:
Its:
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January 17, 2012
Sean Crumby, P.E.
Assistant City Manager /Director of Public Works
City of Seal Beach
211 81h Street
Seal Beach, CA 90740
Re: Letter Proposal
405 MIS Environmental Review Support Services
Dear Mr. Crumby:
W.G. Zimmerman Engineering Inc., is respectfully submitting this Letter Proposal to assist the
City of Seal Beach with the 1 -405 Environmental Review related to the impacts to the City of
Seal Beach.
As a Firm, we are uniquely qualified to perform this service. Our staff members have extensive
experience in working with the City of Seal Beach, performing development review,
environmental document reviews and project design. We are very familiar with the 405 HOV
project (West County Connectors), and have developed alternative concepts for the City of Seal
Beach and the Rossmoor Community to reduce the need for property acquisition in each
community.
Previously, we had developed an alternative alignment of SR -22/I -405 from Valley View to the I-
605/SR -22/I -405 Interchange to reduce property impacts to College Park East and the
Rossmoor Community. Additionally, this alignment reduced project construction cost, and met
current Caltrans Highway Design Standards. The alternative alignment approval process
included coordination with the OCTA's Board of Supervisors, OCTA Staff, and Caltrans. The
Final Concept alignment was accepted by Caltrans as the preferred alternative.
Our experience in working with the City of Seal Beach has been very expensive from Project
Management, Project Design, and Funding obligation (State and Federal). These projects
include:
• Marina Drive Bridge
• Marina Drive Bikeway, Pacific Coast Highway to First Street
• Seal Beach Boulevard Bikeway, Pacific Coast Highway to Electric Avenue
• 4th Street and Central Avenue Traffic Circle
• Seal Beach Boulevard Storm Drain System
• City -wide Traffic Signal Upgrade
• City -wide Traffic Signal Communication System
• Seal Beach Boulevard Median, Westminster to 1 -405
• Second Street Water line Upgrade
• Pacific Coast Highway and Balboa Intersection Widening
• Seal Beach Boulevard Pavement Rehabilitation
• Developer Coordination for Bixby — Target Center, Golf Course, and Ayers Hotel and
Retail Center
• Developer Coordination for Rossmoor Center Redevelopment
• Developer Coordination for Boeing
W.G. Zimmerman Engineering, Inc.
5772 Bolsa Avenue, Suite 200
Huntington Beach, CA 92649
(714) 799 -1700 / (714) 799 -1701 Fax
. •
As the Project Manager, I am licensed as a Civil and Traffic Engineer by the State of California.
My experience includes; SR -73 Tollroad design and review, SR -241 Tollroad design and review,
SR -91 Tollroad project manager, SR -91 and SR -57 HOV design, 1 -405 HOV design in LA
County, SR/I -110 HOV design in downtown LA, 1 -405 and Cherry Avenue Interchange Concept
plans, 1 -405 and Orange Avenue Interchange Concept plan, 1 -70 and 1 -15 Interchange design, 1-
70 and Hidden Valley Interchange design, C -470 design and construction support, and SH 285
design.
Our scope of services includes, but not limited to:
• Attend Public Workshops /City Council Meetings.
• Prepare Presentation Materials (map and PowerPoint presentation).
• Attend and represent City at OCTA project meetings.
• Review and comment on the 405 MIS Environmental Document.
• Prepare alternative alignment solutions that would eliminate CalTrans and OCTA's
planned intrusion into College Park East.
Our Fee will be based upon a time and materials basis, not -to- exceed $20,000 including ODC's.
Our Billing Rate Schedule is attached.
We look forward to working with the City on this important project. If you have any questions,
please do not hesitate to contact me at 714.799.1700 ext. 11.
Respectfully submitted,
W.G. Zimmerman Engineering, Inc.,
Bill Zim Derma . P.E., T.E., PTOE
President
W.G. Zimmerman Engineering, Inc.
5772 Boise Avenue, Suite 200
Huntington Beach, CA 92649
(714) 799 -1700 / (714) 799 -1701 Fax