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Home My WebLink AboutCC AG PKT 2012-04-09 #G F SEAL BF. AGENDA STAFF REPORT 93410RNlff DATE: April 9, 2012 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Sean P. Crumby, Assistant City Manager/Public Works SUBJECT: COUNCIL POLICY 400-17: HOME ADDRESS CURB PAINTING PROGRAM SUMMARY OF REQUEST: That the City Council approve the proposed City Council Policy 400-17 "Home Address Curb Painting Program." BACKGROUND AND ANALYSIS: A home address curb painting permit is intended to ensure all residences located on a public street have their addresses clearly and visibly painted on the street curb. Implementing the curb address number painting program improves the aesthetic appearance of neighborhoods, assists public safety personnel during emergencies, and assures that addresses are painted in a safe manner. This policy discourages unauthorized groups from painting curb addresses and allows local, non-profit charitable groups the ability to perform the work in return for voluntary donations from benefiting residents. Local, non-profit groups such as the Boy Scouts have the opportunity to paint home addresses as fundraisers or public service projects. The following procedure will be followed for all curb painting. Three days prior to any curb painting of numbers, residents will receive a door hanger (which will be reviewed and approved by staff) with information about the curb painting service provided by the non-profit organization as well as contact information should the resident have questions about the organization and/or service. The hanger will also request a donation from the benefiting resident for the curb painting service. The non-profit organization providing the curb painting will only be able to accept donations via regular mail. The non-profit organization will not be allowed to solicit donations from the door step of property owners nor by email or phone. Residents are under no obligation to make a donation. Agenda Item G Additionally, residents may choose to opt-out from receiving the curb painting service by checking the appropriate box on the door hanger left by the non-profit organization. Addresses that have been recently painted or that have unique artwork associated with their curb address will not be painted by the non-profit organization unless prior approval is given by the property owner. Residents will still be afforded the opportunity to paint their own curb address. It is proposed that every permit application must be renewed on an annual basis and any permit may be revoked with a 3-day notice to the entities. Staff is also recommending that no more than four non-profit groups at a time be allowed to obtain a permit for this service. Staff has discovered that cities that have more than four permittees at a time face issues with curb painting scams. Limiting the number of permittees will allow City staff to easily educate the public about the approved organizations and staff will be better able to track and protect the City's residents from fraud. Permittees will be allowed to paint all residential addresses within City limits in accordance with permit requirements. Staff will work with the permittees to formulate a painting schedule that will ensure there is no overlapping of work and that all property owners within the City are able to receive the same benefit if they choose to allow the work to be performed. Local, non-profits must submit their curb painting application between January 1st and January 15th. Staff will approve and notify up to four non-profits before January 31St. Individuals (Seal Beach residents) may submit their permit application at any time during the year. Staff will review each permit application to make certain the applicant meets the requirements of the permit prior to issuance. It is recommended that the City waive the permit and business license fee. ENVIRONMENTAL IMPACT: There is no Environmental Impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There will be no cost associated with the home address curb painting permit. Permitted non-profit organizations may seek voluntary donations from residents. Page 2 RECOMMENDATION: It is recommended that the City Council approve the proposed City Council Policy "Home Address Curb Painting Permit." SUBM TIED BY: NOTED AND APPROVED: 0////rfr Sean P. Crumby, t Jil . Ingram, City Jager Assistant City Manager/Publ Works Prepared by: Patrick Gallegos, Administrative Manager Attachments: A. Proposed City Council Policy 400-17 "Home Address Curb Painting Permit" Page 3 CITY OF SEAL BEACH COUNCIL POLICY SUBJECT: HOME ADDRESS CURB PAINTING PERMIT SECTION INDEX NO. ISSUE DATE REVISION DATE COUNCIL CITY MANAGER APPROVAL APPROVAL ■ 400 17 N/A 1. SCOPE Citywide 2. PURPOSE AND INTENT It is the intent of this policy is to provide non-profit organizations, located in the City and specifically benefiting the Seal Beach Community, a procedure to obtain a home address curb painting permit. 3. POLICY Non-profit organizations (located in the City) specifically benefiting the Seal Beach Community may apply for a yearly application to perform home address curb painting. Local, non-profit-groups are required to submit a formal permit application to the City. There is no business license and permit fee associated with the home address curb painting permit. 4. PROCEDURE Non-profit entities as described above may apply for a yearly application to perform home address curb painting within City limits. Every application must be renewed on an annual basis. A maximum of 4 permittees will be allowed to provide curb painting service in the City at any one time. 1) Local, non-profit organizations will apply for home address curb painting permit. 2) The City will determine what documentation is required to approve the permit. 3) It is at the discretion of the Public Works Director to determine if any additional documents are required to approve permit. 1 of 2 (400-17) 4) Applicants will be required to submit information about their organization as well as proof of their non-profit status, 501(c)(3). 5) Applicants will be required to submit a curb address design along with a copy of their door hanger for approval. 6) The door hanger will need to include: a) Information about the non-profit organization b) Work to be performed c) Contact information including organization phone number d) Opt-out checkbox 7) Permittees will only be allowed to paint curb address numbers in black on a reflective white background. No murals, emblems, or pictures will be painted by permittees. 8) Permittees will not be allowed to solicit donations from the doorstep of property owners, by phone, or email. 9) Permittees are not allowed to paint recently painted curb addresses or curb addresses with unique artwork unless given approval by the property owner. 10) The City may revoke any permit with a 3-day notice to the entities. 11) Non-profit organizations shall file with the City a policy of public liability insurance in which the City has been named as insured or co-insured. The policy of insurance shall insure the City, and its officers and employees, against all claims arising out of, or in connection with, the issuance of the permit or the operation of the permittee, or the permittee's agents or contractors. The policy of insurance shall provide coverage as follows: Bodily Injury $25,000 each person $50,000 each accident Property Damage $5,000 each accident 12) Individuals (Seal Beach residents) will not be required to submit a policy of public liability insurance. 5. ISSUANCE Approved by City Council on Date 2 of 2 (400-17)