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Home My WebLink AboutCC AG PKT 2012-04-09 #H r�E SEAL�9 AGENDA STAFF REPORT = _ . . DATE: April 9, 2012 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Sean P. Crumby, Assistant City Manager/Public Works SUBJECT: NOTICE OF COMPLETION FOR COLLEGE PARK EAST SEWER REHABILITATION PROJECT NO. SS0901 SUMMARY OF REQUEST: It is requested that the City Council: 1. Adopt Resolution No. 6241 accepting the completed project by Charles King Company for $2,950,961.17 to rehabilitate sewer lines in College park East, CIP No. SS0901. 2. Direct the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in the amount of$295,096.12 in 35 days. BACKGROUND AND ANALYSIS: On August 8, 2005, the City adopted the 2005 Sewer System Master Plan Update, which identified over $15 million in required Capital Improvement Projects. At the June 27, 2011 City Council Meeting, Council awarded a construction contract for the College Park East Sewer Rehabilitation project No. SS0901 to the lowest bidder, Charles King Company, Inc. for $2,424,356.00. This project was to increase the capacity on Elder Avenue from Heather Street to Ironwood Avenue, on Aster Street from Birchwood Avenue to Basswood Avenue, and on Basswood Avenue from Aster Street to Lampson Avenue. The project would also repair various sewer pipes and manholes as identified in the 2005 Sewer System Master Plan Update. These repairs consist of replacing Vitrified Clay Pipe (VCP), sewer lateral reconnections, manhole modifications and repairs, lining of existing 8-inch and 6-inch sewer mains, bypass pumping, traffic control, and extensive dewatering. After the sewer pipe work is completed, the project would also resurface effected streets with new asphalt pavement. Agenda Item H Several change orders were encountered on the project; most were requested by the City during construction. Most change orders came from finding unmarked utilities while installing the sewer lines or from modifying the sewer lining and manhole lining sections of the contract. One large change order is detailed in the Financial Impact section of this staff report. This change order is for the repaving of Elder Avenue. The original plans called for a modified grind and cap of Elder. However, during construction, the conditions of the subgrade of Elder Avenue were much worse than the original samples indicated, and a full reconstruction had to be performed. The change order reflects the cost to reconstruct Elder Avenue minus the cost to grind and cap Elder as originally bid. The work is now complete to the satisfaction of the City Engineer. The contractor, Charles King Company Inc. did a remarkable job performing the work while seamlessly working with the local residents in order to minimize the impacts during the construction. ENVIRONMENTAL IMPACT: On March 26, 2009, the Initial Study/Mitigated Negative Declaration was approved. This project complies with all requirements of the California Environmental Quality Act (CEQA). LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: This project is funded through a loan from the State Revolving Fund Financing program and will not impact the General Fund. The City has the ability to borrow up to $10,000,000. To date, to agreements have been secured against the $10,000,000. They are: Finance Agreement No. 10-838-550 "College Park East" for $2,650,000 and Finance Agreement No. 10-842-550 "Southern City" for $1,100,000. These loans are "soft" and give the City the ability to modify them should the cost of these projects vary significantly. The loan financing will be paid off by the Sewer Capital Fund. The Sewer Capital Fund will be drawn down over a period of years and as needed to support the various sewer projects. Estimated Expenses Amount Original Contract Amount $ 2,424,356.00 Approved Change Orders and Deletions $ 227,955.46 Elder Avenue additional paving cost $ 298,649.71 Estimated Design/Inspection/Construction Support $ 110,000.00 Estimated Final Project Cost $ 3,061,000.00 Page 2 • RECOMMENDATION: It is recommended that the City Council: 1. Adopt Resolution No. 6241 accepting the completed project by Charles King Company for $2,950,961.17 to rehabilitate sewer lines in College park East, CIP No. SS0901. 2. Direct the City Clerk to file a "Notice of Completion" with the Orange County Clerk-Recorder within ten (10) days from the date of acceptance and to release retention in the amount of$295,096.12 in 35 days. SUBMITTED BY: NOTED AND APPROVED: 03# c- can P. Crumby R. Ingram, Ci nager Director of Public Works Prepared by: David Spitz, Associate Engineer Attachments: A. Resolution No. 6241 B. Notice of Completion Page 3 RESOLUTION NUMBER 6241 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL DECLARING WORK TO BE COMPLETED PER CONTRACT DOCUMENTS FOR THE COLLEGE PARK EAST SEWER REHABILITATION PROJECT NO. SS0901 WHEREAS, on June 27, 2011 the City of Seal Beach entered into a contract with Charles King Company, Inc.; and WHEREAS, the City Engineer has determined that the work has been substantially completed in accordance with the contract documents. NOW, THEREFORE, THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE: Section 1. That the work required to be performed by Charles King Company, Inc. has been completed. Section 2. That the total cost of amount to be paid to Charles King Company, Inc. is$2,950,961.17 for the work performed. Section 4. That the work is hereby accepted and approved. Section 5. It is further ordered that a"Notice of Completion" be filed on behalf of the City in the Office of the Orange County Recorder within 10 days of the date of this resolution. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 9th day of April , 2012 by the following vote: AYES: Council Members NOES: Council Members ABSENT: Council Members ABSTAIN: Council Members Mayor ATTEST: City Clerk STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6241 on file in the office of the City Clerk, passed, approved, and adopted by the Seal Beach City Council at a regular meeting held on the 9th day of April , 2012. City Clerk RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF SEAL BEACH Attn: City Clerk 211 - 8th Street Seal Beach, CA 90740 Space of above this line for Recorder's use. *** No Recording Fee Pursuant to Government Code Section 6103, 27383 **** NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is: City of Seal Beach. 3. The address of the owner is: 211 —8th Street, Seal Beach, CA 90740. 4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach. 5. A work of improvement on the property hereinafter is described as substantially completed on March 23, 2012. The work was College Park East Sewer Rehabilitation Project No SS0901. 6. The name of the contractor(s), if any, for such improvement was: Charles King Company, Inc. The date of the Contract Award was June 27, 2011. 7. The property on which said work of improvement was completed in the City of Seal Beach, County of Orange, State of California, and is described as follows: Various Locations, College Park East Neighborhood, City of Seal Beach. Date: Director of Public Works, City of Seal Beach Signature of owner or corporate officer of owner named in paragraph 2 or agent. VERIFICATION I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of completion; have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on , 2012, at Seal Beach, California. (Date of Signature) • Director of Public Works, City of Seal Beach