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DATE: May 14, 2012
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Assistant City Manager/Public Works
SUBJECT: UPDATE FOR THE RIVER'S END STAGING AREA
PROJECT NO. BP0901
SUMMARY OF REQUEST:
It is requested that the City Council approve a budget modification in the amount
of$126,000. (Item"D"-Budget Modification No. 12-11-02)
BACKGROUND AND ANALYSIS:
In 2005 the City secured a grant from the Rivers and Mountains Conservancy in
the amount of$2,000,000. The River's and Mountains Conservancy is interested
in increasing public use of the San Gabriel River. This grant is to rehabilitate the
River's End Complex and repave portions of the San Gabriel River Bike Trail.
This project has gone through numerous redesigns and was held up due to a
challenge pursuant to the California Environmental Quality Act. Additionally the
project took two (2) years to get a Coastal Development Permit approved. The
grant is funded through state voter initiative and is set to expire in May 2012.
The project was bid and awarded on September 26, 2011. A summary of the
funding is as follows:
Action Cost
Design and Permit Processing $ 330,000
Construction Management & Materials Testing $ 25,000
Bike Trail Paving $ 200,000
Total Grant funding $2,000,000
Funds available for construction $1,445,000
The project was bid out in the summer of 2011 and the bids received were higher
than the available funding. Typically in this situation the City would reject bids,
re-scope the project, and rebid. Due to the threat of losing grant funds, the City
awarded the construction and trimmed work from the project in an attempt to
bring the project under the funding limit. Further complicating matters was that
the bike trail paving project was constructed by the City of Long Beach and had
Agenda Item
not been bid yet (the $200,000 estimate was not yet known), and reducing the
scope of the River's End project resulted in further redesign of the plans.
While there were a variety of reductions to the project, the largest reductions
included:
o Changing the plaza area from decorative concrete to standard concrete;
• Removal of block wall surrounding the complex;
o Removal of seat walls; and
o Reduced paving thickness of the parking area.
The construction contractor has worked well with the City, built a successful
project, and in fact trimmed over $100,000 in construction cost from the project.
Unfortunately, these savings are not enough to bring the project within the grant
funding of$2,000,000.
Seat walls were designed to be constructed around the exterior of the River's
End Complex. In addition to providing seating for the public, these walls slow the
migration of sand blowing into the parking lot. Slowing of this sand provides
other benefits in addition to the aesthetic addition to the property. It reduces the
maintenance and cleaning cost, and reduces the amount of sand being lost from
the beach. In 2009 the City paid $1.1 million to fund nourishment of sand on the
beach.
Construction funding available $ 1,445,000
Current construction cost. $ 1,526,600
Current project shortfall $ 81,600
Seat walls $ 44,400
Total Requested Funding $ 126,000
The project is scheduled to be completed in the summer of 2012.
ENVIRONMENTAL IMPACT:
The City previously approved a mitigated negative declaration for the River's End
Staging Area Project that disclosed and mitigated all potentially significant
environmental impacts to below the level of significance. The proposed budget
modification is merely a funding mechanism and does not alter or add to the
Project in any respect. It can therefore be seen with certainty that the budget
modification will not have any impact on the environment. The budget
modification is therefore exempt from environmental review under the California
Environmental Quality Act and no further environmental review is required. [14
C.C.R. §§ 15060(c)(3), 15162, 15378(b)(4)]
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LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
Funds are available within the Building assigned General Fund. A budget
amendment is requested to authorize expenditure of $126,000. (Item "D" - Budget
Modification No. 12-11-02)
RECOMMENDATION:
It is recommended that the City Council approve a budget modification in the
amount of $126,000.
SUBMIT ED BY: NOTED AND APPROVED:
Sean P. Crumby�E. im'. Ingram, Cit4:nager
Assistant City Manager/Pu+Tc Works
Prepared by: David Spitz, Associate Civil Engineer
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