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HomeMy WebLinkAboutCC AG PKT 2012-06-11 #A AGENDA STAFF REPORT ti'cgC/PORN\P: DATE: June 11, 2012 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Linda Devine, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: Approve the minutes for the adjourned and regular City Council meeting of May 29, 2012 and for the May 30 and 31, 2012 Budget Study Sessions. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no Environmental Impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no Financial Impact. RECOMMENDATION: Approve the minutes for the adjourned and regular City Council meeting of May 29, 2012 and for the May 30 and 31, 2012 Budget Study Sessions. SUBMITTED BY: NOTED AND APPROVED: 41A. ' I� .�h!Devine, Ci y Clerk 4)'. Ingram, Cit Manager Agenda Item A Seal Beach California May 29,2012 Mayor Levitt called the adjourned meeting of the Seal Beach City Council to order at 5:00 p.m. in the City Council Chambers and Mayor Pro Tern Miller leading the Salute to the Flag. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller, Shanks, Sloan STUDY SESSION / COST ALLOCATION PLAN / 2012/2013 PROPOSED COMPREHENSIVE USER FEES The Interim Director of Finance indicated the City Council was provided a redline version of the current Comprehensive Fees showing the proposed changes. Matrix Consulting Group representative, Courtney Ramos, was present to answer any questions regarding the Cost Allocation Plan and the Cost of Services Study that was presented to the City Council at a previous meeting. After the City Council discussed the proposed changes the Mayor so ordered that staff set a public hearing for adoption of the Comprehensive Fee changes as presented with the following changes: Community Gardens$30 per plot(Sec. 6. F); give the vacation rental owners a grace period to obtain their CUP's at the old rate of$750 (Sec. 3.A.1); set senior citizen age at 62 throughout document; and streamline some of the duplication charges. The following items to be studied by staff for possible changes: Same rules Citywide as for Dog Park (Sec. 4.B.6); add to police fees — littering; and sliding scale or family discount for Jr. Lifeguard Program (Sec. 12.1). With no objections, the Mayor recessed to closed session at 5:47 p.m. CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the items identified on the closed session agenda: Item "A" - Conference with Labor Negotiator(Managers;OCEA;and SBSPA)-GC§54957.6;Item"B"-Anticipated Litigation—GC §54956.9 (b) —2 case(s) and item "C" - Real Property Negotiations - GC § 54956.8— 1) Cell towers on city property(Verizon—Zoeter Field and AT&T/New Cingular—Tennis Center) and 2) Ruby's Diner-restaurant location at the end of the Seal Beach Pier. The City Attorney announced that the City Council reached an agreement with Mark Persico and the agreement document is a public record and available at the City Clerk's office for review. No other reportable action was taken. ADJOURNMENT It was the order of the Mayor, with consent of the Council to adjourn the meeting at 6:50 p.m. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Page 2-City Council 05/29/12 Seal Beach California May 29, 2012 The City Council met in regular session at 7:00 p.m.with Mayor Levitt calling the meeting to order and Councilman Shanks leading the Salute to the Flag. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller, Shanks, Sloan City Staff: Quinn M. Barrow, City Attorney Jill R. Ingram, City Manager Sean P. Crumby,Assistant City Manager/Public Works Chief Joe Bailey, Seal Beach Marine Safety/Lifeguard Department Chief Robert Luman, Seal Beach Police Department Shally Lin, Interim Director of Finance Greg Hastings, Interim Director of Community Development Linda Devine, City Clerk APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS & ORDINANCES Shanks moved, second by Miller, to approve the agenda as amended — Mayor Pro Tem Miller pulled item"C"for separate consideration. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried PRESENTATIONS/RECOGNITIONS * Seal Beach Police Department: Corporal Mariana Martinez * Volunteers In Police Services(VIPS)Recognition: George Segerstrom * Seal Beach Animal Care Center Update: New Cat Facility ORAL COMMUNICATIONS Mayor Levitt opened oral communications. Speaker(s): Patty Campbell, Ironwood Avenue, spoke on item "C" as she doesn't believe the policy works for all parts of the city; Jenelle Godges, Southern California Edison (SCE), provided an update on the SCE's summer readiness outreach program; Seth Eaker, 13th Street, expressed his gratitude to Corp. Martinez for her help during the Salon Meritge incident— reminded everyone the grant application deadline for Run SB funds is June 9th— stated that item "C" would provide consistency—commented on item"E"; and Schelly Sustarsic, Candleberry Avenue, stated her opposition to the flat fee for the community garden plots. There being no other speakers, Mayor Levitt closed oral communications. CITY ATTORNEY REPORT Quinn M. Barrow, Esq., City Attorney No report at this time. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager announced the upcoming budget study session—Wednesday, May 30'11 at 5:30 p.m.and Thursday, May 31st at 6:00 p.m. COUNCIL COMMENTS Councilman Sloan announced that the SR22/College Park Drive project has been finally approved and thanked staff; Councilman Shanks thanked the staff of both the City and the Los Alamitos Unified School District for the joint efforts to resurface the tennis courts at McGaugh School; Mayor Pro Tern Miller asked for Council to consider recording the budget study sessions (no consensus) — announced the Page-3 City Council 05/29/12 meetings regarding the 1405 project and the EIR is out for review; Councilwoman Deaton stated that the concrete repair project in Old Town has started and residents need to be aware of the no parking signs; and Mayor Levitt announced that the County Vector Control has announced an outbreak of typhus in Orange County and for residents to be mindful of fleas on their pets, especially cats. COUNCIL ITEMS No items at this time. CONSENT CALENDAR Deaton moved, second by Sloan, to approve the recommended actions on the consent calendar except for item "C"pulled for separate consideration. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried *A. Approved the Minutes of the adjourned and regular City Council meeting of May 14, 2012. *B. Approved the Demands on Treasury. Warrants: 93325-93515 $864,371.34 Year-to-Date: $33,122,591.87 Payroll: Direct Deposits &Checks $268,128.17 Year-to-Date: $6,526,144.68 Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. *C. Pulled for separate consideration. (Miller) *C. City Council Policy 700-04-"Non-Profit Contribution"—Approve the proposed policy to establish a formal and fair method for providing direct and indirect support to City based non-profit organizations. *D. Approved the Plans and Specifications; adopted Resolution No. 6259 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AWARDING THE CONTRACT FOR 2012 ANNUAL SLURRY SEAL PROJECT NO. ST1101" (American Asphalt South, Inc. in the amount of $86,731.50); and authorize the City Manager to approve contract changes in the amount of$7,000. ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM "C"/CITY COUNCIL POLICY 700-04/NON-PROFIT CONTRIBUTION After discussion the City Attorney provided language changes to clarify some confusion: Add McGaugh pool, Arbor Park, Bluebell Park, and Heather Park to the list (page 2); change sentence after list to read "Unless otherwise indicated by ordinance or City Council resolution, non-profit, not-for-profit or any other community service organizations shall adhere to the following:"; change at little to no cost and at no cost to read "costs to be determined by Council during budget study session"(page 2 a. and b.); and change non-profit to non-political (page 1). Miller moved, second by Deaton, to approve Council Policy 700- 04 as amended. AYES: Deaton, Levitt, Miller, Shanks,Sloan NOES: None Motion carried PUBLIC HEARING No items at this time. UNFINISHED/CONTINUED BUSINESS No items at this time. Page 4-City Council 05/29/12 NEW BUSINESS ITEM"E"/PROPOSED CITY CHARTER AMENDMENTS The City Attorney stated that the City Council directed staff to provide an agenda item for Council discussion regarding proposed Charter amendments that would be placed on the November ballot. The City Council discussed the proposed amendments and determined the following would be placed on the ballot: A. ELECTION ISSUES • Eliminate the General Election/Runoff process. (Vote: 3-2 with Miller and Shanks voting no) • Eliminate the 21-day waiting period before installation of elected officials. (Vote: 5-0) o - - - - e.-e. - - - ... (Vote: 0-5) • Miscellaneous clean up. (Vote: 5-0) B. REVOLVING DOOR PROVISIONS (Vote: 5-0) Recommendation: expanding the provision to include Department Heads as well as the City Manager and to lengthen the period of non-eligibility to three (3)years. C. UPDATING AND MOVING CITY MANAGER DUTIES TO MUNICIPAL CODE (Vote:4-1 with Miller voting no) D. ELIMINATE ARTICLE XII (REGARDING BOARD OF EDUCATION) (Vote: 5-0) The City Attorney stated that an agenda item will come to the Council to Call the Election; approve the ballot language; and determine who will able to provide the arguments for and against the ballot measures. ADJOURNMENT With no objections the City Council meeting was adjourned at 8:48 p.m. to Wednesday, May 30, 2012 at 5:30 p.m. for a Budget Study Session on the Proposed 2012/2013 General &Safety Budgets and to meet in closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk NOTICE: The following document has not been approved for accuracy and may be corrected,modified or amended before final approval.Because it is being made available prior to final action,it should not be considered a true record of the meeting.It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings.Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted,changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty,expressed or implied,as to the contents of this document.Once Official Minutes have been approved,a copy can be obtained from the City Clerk. Seal Beach California May 30,2012 Mayor Levitt called the adjourned Budget Study Session meeting of the Seal Beach City Council to order at 5:30 p.m. in the City Council Chambers and Councilwoman Deaton leading the Salute to the Flag. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller, Shanks, Sloan City Staff: Jill R. Ingram, City Manager Sean P. Crumby,Assistant City Manager/Public Works Chief Joe Bailey, Seal Beach Marine Safety/Lifeguard Department Chief Robert Luman, Seal Beach Police Department Shally Lin, Interim Director of Finance Greg Hastings, Interim Director of Community Development Linda Devine, City Clerk Also Present: 5 community members; 11 staff members; and reporter (Sun News) CITY MANAGER The City Manager stated the process and purpose of the study session, indicated the City Council Goals were used to develop the budget, and thanked the staff for their work on the proposed budget. BUDGET STUDY SESSION Economic Outlook — Howard Longballa, HdL Companies, provided an overview of the sales tax showing a comparison of the City and the State for 2011 and the forecast for 2012/13. Vehicle Replacement Program/Fund — Cathy Standiford, Management Partners, presented an analysis on the City's vehicle replacement and maintenance practices; focused on the replacement part of the analysis; 4 goals — long-term replacement schedule, replacement policy, identify and evaluate funding mechanisms, and assess fleet maintenance practices; current replacement value for total fleet is about $3.4 million; replacement best practices — replacement process schedule,financing and funding process, and identify"optimum point"for replacement with available resources; provided a recommended replacement schedule (criteria) — using number of miles and number of years; currently 20 units have exceed the recommended criteria; recommended the City contribute a fixed amount of money ($310,000) to the vehicle fund annually based on projected replacement costs over a multi-year period (current fund balance $1.8 million) and develop a cost allocation plan and transition to a chargeback system enabling departments to contribute to replacement costs of assigned units annually. With no objections the Mayor called a recess at 6:30 p.m. and reconvened the study session at 6:45 p.m. Council Goals—The City Manager provided a copy of the City Council goals that were developed at the goal setting session: 9 areas include—intergovernmental relations, identity/quality of life, technology, recreation/marine safety, development services, manage/balance infrastructure needs, Main Street/beach/pier, public safety, and financial stability. Budget Goals—The Interim Director of Finance reported: • The study session will only cover general funds. • Stated the budget goals: present a balanced budget; preserve current service levels; preserve core work force; pursuing employee share 3% PERS Page 2-City Council 05/30/12 cost (executive/mid management-OCEA-SBSPA); maintain 20 — 25% fund balance (Council Policy 300-11); and is to audit utilities user tax, franchise, business license, and transient occupancy tax. (Council Goal) • Presented an overview of: Fund Balance Reserves - Revenue Projections - Expenditure Projections (does not include any budget implications from the bargaining groups currently in negotiations). o Pointed out the known expenditures: medical for sworn officers ($74,400); fire station bond ($600K principal and interest through 01/15/2024); OPEB lifetime medical for retirees ($196K); and pension bond total of $1.6M including police$1.1M(06/15/19)and fire$.5M (last year FY 2012-13). o Other expenditures: added/reclassified employee positions; supplemental department requests; and items not built in the proposed budget. O Provided a listing of special event in-kind costs the City provides totaling $109,351 this fiscal year. With no objections the Mayor called a recess at 7:55 p.m. and reconvened the study session at 8:05 p.m. Community Input Forms —The Assistant City Manager/Director of Public Works stated that there were 16 forms turned in with 20 requests—added one item not listed - Gary Johnson — underground utilities in beach parking lots. Mayor Pro Tem Miller added: Heather Park tennis court resurfacing, helicopter noise study, planting of trees in College Park East, and replant shrubs by Lampson well. The City Council briefly discussed the items and will continue discussion during the May 31st budget study session. Speakers — Nat Ferguson, Seal Beach Chamber of Commerce, requested the City support the summer concert series — provide $5,000 for lost revenues by eliminating the village vendors and waive special event permit fees of $1,000 (there was no objection to add the request to the FY 12/13 budget); Esther Kenyon, Seal Beach Chamber of Commerce, thanked staff for the information of in-kind funds that the Chamber receives — was not aware of this; and Robert Goldberg, Clipper Way, expressed his appreciation in seeing the carryover funds listed in the proposed budget, questioned the police IT budget of $50,000 — gasoline/fuel cost of$163,000—operating budget increase of$1.4 million. Council Discussion—The Council briefly discussed items of the proposed budget and no other direction was given (only Chamber request). With no objections the Mayor adjourned the meeting at 9:10 p.m. to May 31, 2012 at 6:00 p.m. to continue the Budget Study Session (CIP) and to meet in Closed Session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk NOTICE: The following document has not been approved for accuracy and may be corrected,modified or amended before final approval.Because it is being made available prior to final action,it should not be considered a true record of the meeting.It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings.Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty,expressed or implied,as to the contents of this document.Once Official Minutes have been approved,a copy can be obtained from the City Clerk. Seal Beach California May 31, 2012 Mayor Levitt called the Budget Study Session (CIP) meeting of the Seal Beach City Council to order at 6:00 p.m. in the City Council Chambers and Councilwoman Deaton leading the Salute to the Flag. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller, Shanks, Sloan City Staff: Jill R. Ingram, City Manager Sean P. Crumby,Assistant City Manager/Public Works Chief Joe Bailey, Seal Beach Marine Safety/Lifeguard Department Captain Tim Olson, Seal Beach Police Department Shally Lin, Interim Director of Finance Greg Hastings, Interim Director of Community Development Linda Devine, City Clerk Also present: 17 community members, 9 staff members, reporter-Sun News BUDGET STUDY SESSION Water and Sewer Accounts and Capital Improvement Program — The Assistant City Manager/Director of Public Works provided a summary presentation: water and sewer funds; accomplishments from FY 11/12 CIP; current projects in progress (carryover); proposed 5-year CIP; description of funding sources; unfunded needs; and Main Street Lighting Project. With no objections the Mayor called a recess at 6:45 p.m. and reconvened the meeting at 6:51 p.m. Public Comments Jim Caviola, Ocean Avenue/City Trees Advisory Board, expressed the need to increase the budgeted amount of $10,000 for trees to $30,000 and requested that the City consider providing a watering system in the poles when installing the new Main Street lights; Dan Schaffer, Executive Director for Golden Rain Foundation/Leisure World, read a statement encouraging the Council to approve their request regarding the storm drain channel (2 others from Leisure World spoke on support for their request); Nancy Ramos, 6th Street, requested the City install pavers at the Girl Scout House, Jorge Oaxaca, 15th Street/business owner in Old Town, spoke regarding his request for public access to wifi in Old Town; Esther Kenyon, Seal Beach Chamber of Commerce, stated the Chamber support of the Main Street lighting; Anne Seifert, Golden Rain Road, asked Council to consider her request for a pedestrian crossing on Westminster Avenue at Road B and for City support in assisting Leisure World in obtaining grant funds; Patty Campbell, Ironwood Avenue, asked Council to provide a barrier (K-rail) on Lampson Avenue median, add a crosswalk at Marina for children to get to the park, and the City to continue their membership with the League of California Cities; Robert Goldberg, Clipper Way, commented on the pension funds; Seth Eaker, 13th Street, commented on the slowing of traffic on Main Street since installing landscaped planters, suggested phased-in program for the lighting, and need to slow traffic on Electric Avenue; and Joyce Parque, 6th Street, stated that the actions the Council takes today will affect the future of the City, oppose any project for Westminster Avenue, and inquired about Sunset Aquatic Park. With no objections the Mayor called a recess at 8:00 p.m. and reconvened the meeting at 8:10 p.m. Page 2-City Council 05/31/12 Community Input Forms The City Council reviewed all the requests submitted and provided direction as follows: $6,000 City support Chamber Concert Series-$5,000 plus $1,000 special event permit fee; $20,000 Initiate Study of helicopter flights from the JFTB; ** Beautification project to PCH&5th Street(staff follow up with options); No Construct skate park in Windsurf Park; $10,000 Install K Rail in a portion of Lampson median; ** Install Citywide Wifi(staff to pursue other funding options); $20,000 Increase Annual Tree Planting Budget from$10,000 to$30,000; $3,500 Install Paver's in Parkway at Girl Scout house; In CIP Underground Utilities on Seal Beach Boulevard; $25,000 Request various improvements within the Seal Beach Tennis Center; No City waive all permit fees related to events held by the Chamber of Commerce; No Fund Feasibility Study & Construction to underground storm drain on Westminster Avenue; No Install Pedestrian Crossing on Westminster Avenue at Road B(consider if Golden Rain constructs pedestrian access gate and pedestrian bridge); ** Appropriate staff time to apply for Tiger Grant(City Attorney to advise); Landscape on northern edge of Westminster Avenue between Seal Beach Boulevard and the LADWP(grant funding opportunities); $36,000 Install parkway pavers in 450 ft.stretch of Bolsa Ave north of CVS loading dock; No Install landscaped median at Saturn Way&Apollo Drive; No Underground of Overhead utilities in 8th Street and 10th Street Beach Lots; $12,000 Resurface Heather Park Tennis Courts; ** Replace Trees on Lampson Avenue(already in progress); ** Replant Shrubs in front of the Lampson Avenue Well (already in progress); $10,000 Entry Monument Redesign(no construction funds) With no objections the Mayor called a recess at 10:08 p.m. and reconvened the meeting at 10:15 p.m. Council Comments Main Street Lighting Project - After Council deliberation it was decided that an Assigned Fund (Main Street Lighting)would be created to fund the project. With no objections the Council determined$310,000 would be budgeted annually to the FleetNehicle Replacement Fund. With no objection the Mayor adjourned the meeting at 10:52 p.m. to Monday, June 11,2012 at 5:00 p.m. to meet in closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk NOTICE; The following document has not been approved for accuracy and may be corrected,modified or amended before final approval.Because it is being made available prior to final action,it should not be considered a true record of the meeting.It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings.Although The City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty,expressed or implied,as to the contents of this document.Once Official Minutes have been approved,a copy can be obtained from the City Clerk.