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HomeMy WebLinkAboutCC AG PKT 2012-06-25 #A AGENDA STAFF REPORT � � ' •,•[/PORN.+ DATE: June 25, 2012 TO: Honorable Mayor and City Council THRU: . Jill R. Ingram, City Manager FROM: Linda Devine, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: Approve the minutes for the adjourned and regular City Council meeting of June 11, 2012. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no Environmental Impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no Financial Impact. RECOMMENDATION: Approve the minutes for the adjourned and regular City Council meeting of June 11, 2012 SUBMITTED BY: NOTED AND APPROVED: / er /, .) Mil WI Li da Devine, ity Clerk ✓ R. Ingram,- it Ma ager Agenda Item A Seal Beach California June 11,2012 Mayor Levitt called the adjourned meeting of the Seal Beach City Council to order at 6:00 p.m. in the City Hall Conference Room. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller, Shanks, Sloan CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the items identified on the closed session agenda: Item "K- Conference with Labor Negotiator (Managers; OCEA; and SBSPA) - GC §54957.6; Item "B" - Anticipated Litigation—GC §54956.9 (b)—2 case(s) and item "C"- Real Property Negotiations - GC § 54956.8— 1) Cell towers on city property (Verizon —Zoeter Field and AT&T/New Cingular—Tennis Center) and 2) Ruby's Diner- restaurant location at the end of the Seal Beach Pier. No other reportable action was taken. ADJOURNMENT It was the order of the Mayor, with consent of the Council to adjourn the meeting at 6:47 p.m. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Page 2-City Council 06/11/12 Seal Beach California June 11, 2012 The City Council and the Successor Agency to the Seal Beach Redevelopment Agency met in regular session at 7:00 p.m. with Mayor Levitt calling the meeting to order and Councilman Sloan leading the Salute to the Flag. ROLL CALL Present: Mayor/Chair: Levitt Council and Board Members: Deaton, Miller, Shanks, Sloan City Staff: Quinn M. Barrow, City Attorney/Legal Counsel Jill R. Ingram, City Manager/Executive Director Sean P. Crumby,Assistant City Manager/Public Works Chief Joe Bailey, Seal Beach Marine Safety/Lifeguard Department Chief Robert Luman, Seal Beach Police Department Shally Lin, Interim Director of Finance Linda Devine, City Clerk/Secretary APPROVAL OF AGENDA & WAIVER OF FULL READING OF RESOLUTIONS &ORDINANCES Shanks moved, second by Sloan, to approve the agenda as amended — Mayor Pro Tern Miller pulled items"C", "D", and"E"for separate consideration. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried PRESENTATIONS/RECOGNITIONS i Retirement—Captain Terry Auberry,USN—Seal Beach Naval Weapons Station * Orange County Transportation Authority — Update — Christina Byrne, Community Relations Officer ORAL COMMUNICATIONS Mayor Levitt opened oral communications. SDeaker(s): Patty Campbell, Ironwood Avenue, reiterated her concerns about installing a K-rail on Lampson Avenue and to install a flashing stop sign on Marina by autism school; Leo Burns, (Patty's son-in-law), added his support for the stop sign on Marina; Carla Watson, Catalina Avenue, expressed her opposition to the Planning Commission decision on DWP property; Sam Hall, representative from Consolidated Disposal, updated the community on the new law effective July 1st regarding recycling; Paul Cabral, Marina Avenue, Seretta Fielding, Seal Beach Boulevard, and Vic Grgas, 15`h Street, all expressed their concerns over the Long Beach Transit District decision to eliminate bus services in Seal Beach; — Nancy Slusher, Spinnaker Way, spoke regarding the Long Beach Transit decision stating she was at the meeting and only expressed her opposition to any new routes in Seal Beach; Shirley Broussard, individual and representative of SWARM, continued to speak on behalf of the homeless in Seal Beach; Robert Goldberg, Clipper Way, expressed his opinions on item "E"; and Nancey Kredell, Seal Way, indicated they do not have recycling receptacles in their area. (Mayor directed the City Manager to look into this matter). There being no other speakers, Mayor Levitt closed oral communications. CITY ATTORNEY REPORT Quinn M. Barrow, Esq., City Attorney No report at this time. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager clarified that Long Beach Bus Transit made the decision to remove all bus service in Seal Beach and this was in no way a Council or staff decision; and stated she has met with them to try to have them reconsider Page-3 City Council 06/11/12 eliminating all services in Seal Beach however at this time they are unwilling to do so but are willing to work with the City and OCTA in implementing a seamless transition. (Mayor requested the City Manager contact the Long Beach Transit Board and set up a meeting.) COUNCIL COMMENTS Councilman Sloan announced the ground breaking ceremony for Studebaker/College Park Drive project will be on June 13th at 10:00 a.m.; Councilman Shanks commented on the Long Beach Transit meeting; Councilwoman Deaton stated it was Long Beach Transit who called the meeting and sent out the notices — stated that school will be out for the summer on the 14th — mentioned the construction projects in Old Town; and Mayor Levitt announced that the State Housing and Community Development Department approved the Seal Beach Housing Element and found it to be in full compliance. COUNCIL ITEMS No items at this time. CONSENT CALENDAR Shanks moved, second by Sloan, to approve the recommended actions on the consent calendar except for items "C", "D", and "E" pulled for separate consideration. • AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried *A. Approved the Minutes of the Adjourned and Regular City Council meeting of May 29, 2012 and May 30 and 31, 2012 Budget Study Sessions. *B. Approved the Demands on Treasury. Warrants: 93516-93671 $603,725.51 Year-to-Date: $33,726,317.38 Payroll: Direct Deposits &Checks $268,386.69 Year-to-Date: $6,794,531.37 Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. *C. Removed from Consent Calendar for separate consideration. (Miller) *C. Lampson Avenue Median Project No. ST1108 — Approve the plans and specifications; adopt Resolution No. 6255 awarding a contract to Nobest, Inc. in the amount of$192,000; authorize the City Manager to approve contract changes in the amount of $20,000; authorize expenditure of $20,000 for construction management; and authorize expenditure of$10,000 for K-Rail installation. *D. Removed from Consent Calendar for separate consideration. (Miller) *D. Pavement Management Program (PMP) and Measure M Capital Improvement Program(CIP)—Adopt Pavement Management Program; adopt the Measure M Capital Improvement Program (CIP) for fiscal years 2012/13 through 2018/19(Attachment A); and authorize submittal of the Measure M Eligibility Package to the Orange County Transportation Authority(OCTA). *E. Removed from Consent Calendar for separate consideration. (Miller) *E. 2012 Fleet Master Replacement Plan — Adopt the 2012 Fleet Management Report and adopt the Parking Control Vehicle Analysis. *F. Adopted Resolution No. 6260 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING AN APPLICATION FOR FUNDS FOR THE ENVIRONMENTAL CLEANUP, TIER 1 GRANT PROGRAM UNDER ORANGE COUNTY LOCAL TRANSPORTATION ORDINANCE NO. 3 FOR THE FILTER INSERTS INSTALLATION PROJECT; adopted Resolution No. 6261 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING APPLICATION FOR FUNDS FOR THE BICYCLE CORRIDOR IMPROVEMENT PROGRAM FUNDED WITH Page 4-City Council 06/11/12 CONGESTION MITIGATION AND AIR QUALITY PROGRAM UNDER THE 2005 SAFE, ACCOUNTABLE, FLEXIBLE, EFFICIENT, TRANSPORTATION ACT- LEGACY FOR USERS OR SUBSEQUENT FEDERAL TRANSPORTATION ACT FOR WESTMINSTER AVENUE CLASS-II BICYCLE LANE PROJECT"; and adopted Resolution No. 6262 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING APPLICATION FOR FUNDS FOR THE STATE-LOCAL PARTNERSHIP PROGRAM UNDER THE PROPOSITION 1B HIGHWAY SAFETY, TRAFFIC REDUCTION, AIR QUALITY, AND PORT SECURITY BOND ACT OF 2006 FOR ARTERIAL AND LOCAL STREET RESURFACING PROGRAM CIP NO. ST1202&ST1203". ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM"C"/LAMPSON AVENUE MEDIAN PROJECT NO. ST1108 (Miller) Mayor Pro Tern Miller pulled this item to request that this project be delayed until the end of June but would like staff to move forward with installing the "K-rail" on Lampson Avenue as requested by a College Park East resident during the budget study sessions. Miller moved, second by Deaton, to defer the Lampson Avenue median project, bring it back to Council on July 23rd, and authorize staff to move forward with the expenditure of$10,000 for the"K-rail"installation. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried ITEM"D"/PAVEMENT MANAGEMENT PROGRAM (PMP) (Miller) Mayor Pro Tern Miller pulled this item and pointed out some inconsistencies in the PMP, stated that staff needs to go back and make those corrections, and proposed that staff bring the plans and specifications to Council for approval before any project goes out to bid. The Assistant City Manager/Director of Public Works indicated that the process to have Council approve the plans and specification for all projects changed when the master plans and programs were expanded to include a more detailed list of future improvement projects—this is an efficiency process due to the large number of projects—the current process is to have Council approve the plans and specifications with the award of contract- the PMP is reviewed and updated every two years. The City Manager clarified that the current process is more efficient, requests that Council respect this process and the PMP document, but Council does have the jurisdiction to make changes to the PMP — Council will be kept up-to-date on the projects in the weekly public works update report. Miller moved, second by Levitt, directing staff that only those projects that deviate from the PMP be brought to Council for approval of the plans and specifications before going out for formal bids. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried Miller moved, second by Deaton, to adopt the Pavement Management Program; adopt the Measure M Capital Improvement Program (CIP) for fiscal years 2012/13 through 2018/19; and authorize submittal of the Measure M Eligibility Package to the Orange County Transportation Authority(OCTA). AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried With no objections the Mayor called a recess at 8:30 p.m. and reconvened the meeting at 8:40 p.m. Page-5 City Council 06/11/12 ITEM"E"/2012 FLEET MANAGEMENT PLAN/PARKING CONTROL VEHICLE ANALYSIS (Miller) Cathy Standiford, consultant from Management Partners, reviewed the presentation that was presented at the budget study session on May 30th explaining Council's options for fleet/vehicle replacement fund using a "charge back system" (charging those departments using the vehicles) to replenish the fund as well as best practices for ongoing preventative fleet maintenance. Council received clarification: on the point scale used for vehicle replacement; a full fleet utilization study was not part of this study which would determine if there is the right number of vehicles for each department; it is prudent business practice to fully allocate and identify cost of overhead; down side of the "charge back system"would be the staff time for the initial set-up of the program and the departments objections to the increase of overhead costs charged to their departments; there was a deficiency in preventative maintenance using a part- time employee as well as down time of safety vehicles; leasing versus purchasing vehicles can be better determined through a fleet utilization study; it is suggested to have one committee of primary representatives from the departments utilizing the vehicles and the person supervising the maintenance to meet in order to recommend fleet replacement; and the "charge back system" can be a tier system to cover maintenance costs as well as replacement, this is a policy decision. The Assistant City Manager/Director of Public Works indicated that until staff can build a history record/analysis on the vehicles, it is suggested that this year staff bring the purchase of vehicles to Council and then the goal will be to present the analysis and fleet replacement recommendation to Council during the budget process; staff will bring to Council the job description and classification for the full-time mechanic; and the use of a committee is a typical practice of the City. The consultant concluded with a brief overview of the parking control vehicle analysis using right hand vehicles (Chrysler Jeep Wrangler Unlimited)the trade-off of the low gas mileage is using only one person in the vehicle. Miller moved, second by Levitt, to adopt the 2012 Fleet Management Plan and adopt the Parking Control Vehicle Analysis. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried PUBLIC HEARING ITEM "G"/ RESOLUTION NO. 6263/2012/2013 STREET LIGHTING DISTRICT NO. 1 /DIAGRAM,ASSESSMENT,AND LEVYING ASSESSMENTS Mayor Levitt stated this was the time for consideration of item"G" public hearing. The interim Director of Finance presented a brief staff report (consultants were present to answer any questions). Mayor Levitt opened the public hearing for public comments, there were no speakers, and Mayor Levitt closed the public hearing. The City Attorney announced there has not been a majority protest in this matter. Deaton moved, second by Shanks, to adopt Resolution No. 6263 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL CONFIRMING THE DIAGRAM AND ASSESSMENT AND LEVYING ASSESSMENTS FOR STREET LIGHTING DISTRICT NO. 1 FOR FISCAL YEAR 2012-13". UNFINISHED/CONTINUED BUSINESS No items at this time. • NEW BUSINESS No items at this time. Page 6-City Council 06/11/12 SUCCESSOR AGENCY MATTERS Mayor/Chair Levitt called the Successor Agency meeting to order at 9:20 p.m. Miller moved, second by Shanks, to approve the minutes of the Successor Agency to the Seal Beach Redevelopment Agency meeting of May 14,2012. AYES: Deaton,Levitt,Miller,Shanks,Sloan NOES: None Motion carried Legal Counselor for the Successor Agency announced there was no need for the Board to recess to closed session. ADJOURNMENT With no objections the Mayor adjourned the City Council and Successor Agency meetings at 9:22 p.m. to Monday June 25, 2012 to meet in closed session, if deemed necessary. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk NOTICE; The following document has not been approved for accuracy and may be corrected,modified or amended before final approval.Because it is being made available prior to final action,if should not be considered a true record of the meeting.It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings.Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and correchons are sometimes made before a final version is approved. The City therefore makes no warranty,expressed or implied,as to the contents of this document.Once Official Minutes have been approved,a copy can be obtained from the City Clerk.