HomeMy WebLinkAboutCC AG PKT 2012-06-25 #K (attachment - 2012-2013 Budget)City of Seal Beach
California
OPERATING PROGRAM OF SERVICES BUDGET
FOR FISCAL YEARS 2012 -13
CITY COUNCIL
Mike Levitt, Mayor
Gary Miller, Mayor Pro'Tem :
Ellery Deaton,Council :Member
Gordon'Shanks
, Cou :Member
David;Sloan, C, co
Member;.
rl E ,
:'1'.:
s
EXECUTIVE 'OFFICERS
J:l'I R Ingram City:Manager..,',',
uiinn M'Barrow City Attorney
....................
.. ........................... .
ADMINISTRATIVE PERSONNEL
Sean Crumby, Assistant City Manager /Director of Public Works
Linda Devine, City Cterk
Greg Hastings, Interim Community Development
Shelly Lin, Interim Director of Finance /City Treasurer
Joe Bailey, Marine Safety Chief
Robert Lumen, Chief of Poice
Prepared by
Department of Finance
Shelly Lin
Interim Director of Finance /City Treasurer
TABLE OF CONTENTS FY 2012 -2013
TABLE OF CONTENTS
BUDGET MESSAGE
Transmittal Letter 1
BUDGET SUMMARIES
Organizational Chart 5
Staffing Overview 6
Ten Years Financial Trend 8
Revenues and Expenditures Summary Charts of All Funds 11
Summary of Revenues and Transfers In All Funds 12
Summary of Expenditures and Transfer Out All Funds 13
Operating Transfers 2011 -2012 14
Total Sources and Uses 15
REVENUE
Revenues Summary by Fund 17
Analysis of Major Revenues 25
GENERAL FUND
Fund Description 31
Analysis of General Fund Unassigned Fund Balance 32
Revenues and Expenditures Summary Charts General Fund 35
Revenues Summary 36
Expenditures Summary 37
General Fund Transfer Out 38
GENERAL GOVERNMENT
City Council 41
City Manager 45
City Clerk 49
City Attorney 53
Finance Department 57
Risk Management 61
Non - Departmental 64
Information Technology 66
PUBLIC SAFETY
Police - Emergency Operations Center 69
Police - Field Services 73
Police - Support Services 76
Police - Detention Facility 81
Fire Services 85
Police - Supplemental Law Enforcement Services Fund 89
Police - Inmate Welfare 93
Asset Forfeiture - State 97
Asset Forfeiture - Federal 101
TABLE OF CONTENTS FY 2012 -2013
Public Safety (continued)
Pension Obligation Bond - Debt Service 104
Fire Station Bond - Debt Service 106
Police Grants 109
COMMUNITY DEVELOPMENT
Planning 113
Building and Safety 117
Community Development Block Grant (CDBG) 121
PUBLIC WORKS
Administration and Engineering
Storm Drains
Street Maintenance
Landscape Maintenance
Fleet Maintenance
Refuse
Building /Facility Maintenance
Air Quality Improvement Program
Park Improvement
State Gas Tax
Measure M
125
129
133
137
141
145
149
153
156
158
161
Parking in -Lieu 164
Roberti- Z'Berg- Harris Grant 166
Per Capita Grant 168
Prop 1B 170
Traffic Relief 172
Citywide Grants 174
COMMUNITY SERVICES
Administration 177
Sports 180
Park and Recreation 182
Aquatic Programs 184
Tennis Center 186
TIDELANDS BEACH FUND
Marine Safety 189
Beach and Pier Maintenance 193
SPECIAL ASSESSMENT DISTRICTS
Street Lighting Assessment District 197
Ad 94 -1 Rdmtn F 200
Community Facilities District - Landscape Maint 202
Communities Facility District - Heron Pointe 204
Community Facilities District - Pacific Gateway Bonds 206
ii
TABLE OF CONTENTS FY 2012 -2013
SPECIAL ASSESSMENT DISTRICTS (continued) 208
Community Facilities District - Heron Pointe Admin Expense 208
Community Facilites District - Pacific Gateway Landscape /Admin 210
PROPRIETARY FUNDS
Water Operations 213
Water Capital 218
Vehicle Replacement . 220
Sewer Operations 223
Sewer Capital 226
CAPITAL PROJECTS FUND
Budgeted Capital Projects and Funding Sources 229
Capital Projects By Category and Fund 230
Capital Projects Fund 045 232
REDEVELOPMENT AGENCY
Riverfront Project Area Low and Moderate Income Housing 235
Riverfront Project Area 237
Riverfront Project Area Debt Service 239
Riverfront Area Tax Increment 241
APPENDIX
Long -Term Debt 243
Appropriations Limit 246
Description of Funds 247
Glossary of Terms 251
iii
iGJ ITli STRT'[
.04). NJA 9Q740
vwc� sieai U[.agkYaa'
June 11,2012
To: Honorable Mayor and Members of the City Council
From: Jill R. Ingram, City Manager
Re: 2012 -2013 Budget Message
I am pleased to present the proposed annual budget for Fiscal Year 2012 -2013 for the
City of Seal Beach. The Successor Agency of the Seal Beach Redevelopment Agency's
budget will be presented under separate cover as an independent budget due to the AB
1X26 decision.
The City's budget is balanced with General Fund operating revenues exceeding
operating expenditures by $99,815 for Fiscal Year 2012 -13.
The revenue budget has been prepared using the projected revenues for Fiscal Year
2011 -12 as a base. The base has been adjusted for known one -time events and then
projected to increase or decrease based upon known trends.
The personnel services portion of the Fiscal Year 2012 -13 expenditure budget has been
prepared by projecting wages and salaries by position at current levels and adjusted in
consideration of expected labor contracts with a 2% CPI and merit increases for the
POA and PMA only. The personnel services expenditures for the Executive /Mid-
Management, SBSPA, and OCEA employees does not include a CPI increase due to
expiring contracts on June 30, 2012.
The maintenance & operations and capital outlay /improvements portions of the Fiscal
Year 2012 -13 expenditure budget have been prepared by using historical data to
estimate costs, in addition to including estimates for new programs and projects. Fiscal
Year 2012 -13 expenditures include amounts estimated for the previous year and
incorporates known significant changes, such as increases in contract costs, where
applicable.
1
To better illustrate trends and changes, in virtually every section of the budget
document, you will see a column indicating 2010 -11 actual operating results, followed
by both the amended budget and estimated 2011 -12 year end amounts. The final
column is the 2012 -13 projected budget amounts.
The program descriptions in each section of the budget generally include the mission
statement, primary activities, and objectives of each respective program. In addition,
the program explanations provide detailed information about each of the budget line
items to help the reader understand what taxpayers are getting for their money; as well
as, to assist City staff in charging items to the appropriate budget line item.
As a result of the very slow progress of the economic trend that communities in
California continue to face, one effective strategy is to tap the suggestions of community
members to address the current situation. Viewed as an opportunity, some of the
decisions made today can help position the City for future savings and continued long-
term fiscal health. In this regard, a community input form was developed again this year
to solicit community input to enhance discussions during the budget workshops.
It is crucial that the City continue to stay the course and maintain the present package
of core services for our residents, businesses, and visitors and protect all essential
municipal services that contribute to the high quality of life in Seal Beach. As
mentioned, the proposed budget is balanced and provides for the continuation of public
services to residents during a weak economy without the reduction or deletion of
programs or services. The following is a list of key features provided in the Fiscal Year
2012 -13 budget:
• To assist with fiscal management, the proposed budget offers a clear
presentation of what is proposed to be funded, including funding sources and
amounts.
• To ensure that the "big picture" is understandable, the summary pages provide a
snapshot of the City's finances for general fund revenues of $27.7 million and
expenditures of $27.6 million, excluding capital projects for FY 2012 -13 of $4.0
million. The General Fund balance is projected to be $26.7 million at June 30,
2012. This amount includes reserves and assigned fund balances of $18.3
million, leaving an unassigned fund balance of $8.4 million.
• To ensure that the "details" are understandable, the budget is organized by
operational departments; administrative services, city attorney, city clerk, city
manager, city council, community services, community development, fire, marine
safety, police, and public works.
2
General Fund Budget Highlights
The budget presented includes operating expenditures of $27.6 million and capital
project expenditures of $4.0 million. The capital project expenditures are to be funded
out of General Fund reserves with the exception of $730,000 for five projects: $300,000
for the Pier Utility Upgrade; $300,000 for the Pier Re- Decking Final Phase; $100,000 for
the Pier Structural Assessment Implementation; $10,000 for Underground Storage Tank
Remediation; and $20,000 for the Street Tree Planting Program. The revenues
projected for the next year are conservatively estimated to reflect the current state of the
economy. Total General Fund revenues are estimated at $27.7 million for Fiscal Year
2012 -13, with a $.5 million increase from the estimated 2011 -12 revenues.
In Fiscal Year 2012 -13, the projected revenues increase by approximately $.5 million,
including revenues generated from sales tax of approximately $100,000, property tax by
$200,000, charges for services by $150,000, and barrel tax by $50,000.
General Fund expenditures in the 2012 -13 budget are estimated to be $31.6 million.
This amount includes transfers for capital projects in the amount of $4.0 million for
Fiscal Year 2012-13.
The current General Fund Reserves are projected to be approximately $15.6 million at
the end of Fiscal Year 2012 -13.
Capital Improvement Plan
The Capital Improvement Plan (CIP) is included as part of the proposed budget. This
program identifies specific projects that are planned for construction in the City.
Improvements to the water, sewer, buildings, streets and other facilities are discussed in
the CIP. During Fiscal Year 2012 -13, the Public Works Department is expected to
spend approximately $16.6 million. Of the $16.6 million, $10.7 million is being carried
over from the 2011 -12 budget and will be funded with reserves of fund balance. The
CIP being funded out of the General Fund is $4.0 million, and $3.5 million is funded out
of reserves.
Acknowledgement
The Executive Management Team of the City deserves special recognition for their
diligent efforts in developing realistic revenue and expenditure projections that continue
to meet the needs of the community. The City extends a special thank you to the staff
in the Finance Department for their commitment in completing the budget while
simultaneously managing a growing number of significant projects. Their leadership,
dedication, long hours, and necessary teamwork required to bring this budget to
completion is greatly appreciated.
3
Conclusion:
In summary, the budget incorporates funding recommendations from the professional
City staff that are responsive to the City Council's overriding priority of providing and
preserving quality core services to the residents of Seal Beach with a balanced budget
that is based upon Federal, State and City Council mandates. In that regard, we have
been prudent and conservative in our approach to the budget. We are strongly
committed to our community to make every effort to continue to achieve operational
efficiencies and cost reductions so that residents can expect to receive the same level
of quality services you have enjoyed for the past several years.
The staff and I welcome comments from both the City Council and the community on
the spending plans for Fiscal Year 2012 -13.
Respectfully submitted,
Jill R. Ingram
City Manager
4
City of Seal Beach
Organizational Chart
CITIZENS OF SEAL BEACH
MAYOR AND CITY COUNCIL
CITY ATTORNEY
Represents City in all legal matters
CITY MANAGER
Exercise Administrative Control
Over All Departments
Agenda Preparation
Administrative Policies
City Council Support
Computer Network
Administration /Work Stations
Intergovernmental Relations
Special Studies /Projects
Policy Analysis
Risk Management
Recreation
CITY CLERK
Records Management
Election Management
FINANCE
Financial Services /Reporting
Business Tax
Utility Billing /Cashiering
Budget /Audit/Grants
Accounts Payable/Payroll
Debt Administration
Treasuryllnvestments
Successor Agency Accounting
HUMAN RESOURCES
Personnel Recruitment
Employee Benefits
C lassificationlCompensation
COMMUNITY
DEVELOPMENT
Planning
Building /Code Enforcement
Development Review
Successor Agency Administration
and Use and Coastal Issues
General Plan and Code
ASSISTANT CITY MGR.
PUBLIC WORKS /ENG
Engineering
Fleet Maintenance
Beach Maintenance
Water/Sewer Maintenance
Capital Projects
Storm Drains
Building Maintenance
Street Maintenance
Traffic and Transportation
MARINE SAFETY
13eachlWater Safety
Jr. Lifeguard Program
FIRE SERVICES
Contract - Orange County
Fire Authority
COMMUNITY SERVICES
Youth /Adult Class Activity
Sports League /Events
5
POLICE SERVICES
Traffic /Patrol /Detective Services
Parking Control
Detention Center
City of Seal Beach Staffing
STAFFING OVERVIEW
A significant percentage of the General Fund, Tidelands Beach Fund and the Water and Sewer
Enterprise Funds budgets are appropriated for salaries and benefits to employees who in turn provide
services to the Seal Beach community. Salaries and benefits represent 39% of the operating
appropriations within the General Fund for fiscal year 2012/2013. The Tidelands Beach Fund's lifeguards
and beach maintenance salaries and benefits represent 80% of the fiscal year 2012/2013 budgets. The
Water and Sewer Enterprise Funds salaries and budgets represent 37% of the operating budgets for
fiscal year 2012/13. The following graph identifies Full -Time Equivalent (FTE) positions by department.
44%
FISCAL YEAR 2012 -2013
STAFFING BY PROGRAM
4% 6% 8%
6%
13% 3%
Note: Salaries and benefits include Part -Time staff costs
4%
®Finance - 4%
UGeneral Government - 6%
®Public Works - 8%
o Beach & Pier Maint - 2%
® Water & Sewer -14%
Community Development - 3%
El Marine Safety - 13%
DCommunity Services -6%
Bl1Police Services - 44%
STAFFING COMPARISON BY DEPARTMENT IN FULL -TIME EQUIVALANTS
2010 -2011 2011 -2012 2012 -2013
Departments Adopted Adopted Proposed
Finance Department 5.97 4.25 4.25
General Government 8.55 6.87 6.72
Public Works 12.46 8.36 9.12
Beach & Pier Maintenance 3.06 2.71 2.37
Water & Sewer 16.42 16.43 16.24
Community Development 3.37 3.14 3.14
Marine Safety 13.54 13.67 14.26
Community Services 6.81 5.66 7.46
Police Services 52.34 51.10 49.65
Total Full -Time Equivalents 122.52 112.19 113.21
Note: The increase is mainly due to part -time positions added to the tennis center and the full -time Equipment
Services Supervisor position added back to the Public Works Department.
6
City of Seal Beach
FY 2012 ®2013
THIS PAGE INTENTIONALLY LEFT BLANK
7
TEN YEAR FINANCIAL TREND
1 FY 2072 -2013
City of Seal Beach
Ten Year Financial Trend Indicators
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
General Fund Operating Budget
2003 -04 2004 -05 2005 -06 2006 -07 2007 -08
2008 -09 2009 -10 2010 -11 2011 -12 2012 -13
26,500
26,000
25,500
25,000
24,500
24,000
23,500
23,000
Population
2003 -04 2004 -05
2005 -06 2006 -07
2007 -08
2008 -09
2009 -10
2010 -11
2011-12
2012 -13
5,000,000,000
4,500,000,000
4,000,000,000
3,500,000,000
3,000,000,000
2,500,000,000
2,000,000,000
1,500,000,000
1,000,000,000
500,000,000
0
Assessed Valuations
2002 -03
2003 -04
2004 -05
2005 -06
2006 -07
2007 -08
2008 -09
2009 -10
2010 -11
2011 -12
8
TEN YEAR FINANCIAL TREND FY 20122013
City of Seal Beach
Ten Year Financial Trend Indicators
General Fund General Total
Fiscal Operating Fund *Total Budget
Year Population Budget Per Capita City Budget Per Capita
2003 -04 24,921 18,069,881 725 32,018,561 1,285
2004 -05 24,964 19,015,966 762 41,948,529 1,680
2005 -06 25,334 20,067,313 792 45,707,316 1,804
2006 -07 25,298 23,890,646 944 58,611,539 2,317
2007 -08 25,962 24,121,346 929 73,510,238 2,831
2008 -09 25,986 24,932,592 959 50,274,553 1,935
2009 -10 25,913 24,503,600 946 85,353,300 3,294
2010 -11 26,010 28,187,300 1,084 60,049,440 2,309
2011 -12 24,215 26,030,600 1,075 60,662,300 2,505
2012 -13 24,354 27,643,485 1,135 62,090,223 2,549
* Includes Adopted Operating Budget, Capital improvement Budget and Debt Budget for all
funds of the City.
9
City of Seal Beach
FY 20122013
P
C.
THIS PAGE INTENTIONALLY LEFT BLANK
10
Summary of Revenues and Expenditures
All Funds
Projected Summary of Revenues and Transfers In
FY 2012 -13 - $47,921,394
13%
General Fund - $27,743,300
Special Revenue Funds - $6,868,814
RE Proprietary Funds - $7,222,400
Is Capital Projects - $6,086,880
27%
Projected Summary of Expenditures and Transfers Out
FY 2012-2013 - $62,090,223
10%
51%
ES General Fund - $31,625,365
Special Revenue Fund - $7,797,786
Proprietary Fund - $16,580,192
LI Capital Projects $6,086,880
11
City of Seal Beach
Summary of Revenues and Transfers In
All Funds
Description
Total General Fund
2010 -2011 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 27,170,682 $ 27,255,600 $ 27,256,600 $ 27,743,300
Special Revenue Funds
002 Street Lighting Assessment District $ 147,199 $ 201,500 $ 246,244 $ 199,500
009 Supplemental Law Enforcement 101,055 100,300 100,500 100,300
010 Detention Facility 13,126 20,000 20,000 16,000
011 Asset Forfeiture - State 41 4,000 20 20
012 Air Quality Improvement 30,561 30,300 30,300 30,200
013 Asset Forfeiture - Federal - 100
016 Park Improvement 6,860 5,800 5,800 5,200
027 Pension Obligation Debt Service 1,485,518 1,521,100 1,524,200 1,558,875
028 Fire Station Debt Service 628,474 612,900 613,000 597,346
034 Tidelands Beach 1,344,488 1,508,900 1,493,974 1,435,899
040 State Gas Tax 614,767 684,400 684,600 684,656
041 Measure M 267,063 263,000 264,000 372,623
048 Parking in Lieu 51,800 - 15,100 -
070 Roberti- Z'Berg- Harris Urban Open Space 38,478 12,081
071 Per Capita Grant 12,510 - 3,811 -
072 Community Development Block Grant 206,092 170,000 170,000 180,000
075 Police Grants 59,993 169,700 1.42,677 78,975
077 Prop 1B 24 - -
079 Traffic Relief 2,449 2,000 - -
080 Citywide Grants 53,720 5,175,323 4,687,302 500,000
101 Ad 94 -1 Redemption Fund 101 147,618 155,400 155,410 151,610
101 Ad 94 -1 Improvement 102 F 101 11 10 10
201 CFD 2002 -02 SBBlLampsan Landscape 145,752 142,200 142,200 141,700
202 CFD 2002 -01 Heron Pointe 141,530 296,700 215,100 214,800
203 CFD Pacific Gateway Bonds 526,212 319,800 500,100 500,100
204 CFD Heron Pointe Admin Exp 25,300 25,100 25,200 25,200
205 CFD No. 2005 -01 Pacific Gateway 76,895 76,000 76,000 75,800
Total Special Revenues Funds $ 6,127,536 $ 11,484,523 $ 11,127,629 $ 6,868,814
Capital Projects $ 5,725,769 $ 9,162,526 $ 6,137,551 $ 6,086,880
Proprietary Funds
017 Water Operations $ 3,051,119 $ 4,142,800 $ 3,146,400 $ 3,321,900
019 Water Capital 1,218,089 1,437,000 1,275,000 1,337,000
021 Vehicle Replacement 310,000
043 Sewer Operations 690,965 853,200 737,500 738,000
044 Sewer Capital 1,557,836 1,504,300 2,211,729 1,515,500
Total Enterprise Funds $ 6,518,009 $ 7,937,300 $ 7,370,629 $ 7,222,400
Redevelopment Agency Funds
061 Riverfront Low /Mod Housing $ 453,113 $ 261,388 $ 271,400 $
063 Riverfront Project 1,692,321 7,831 7,800
065 Debt Service 733,829 718,268 594,520
067 Tax Increment 2,234,732 1,294,682 1,294,725
Total Redevelopment Agency $ 5,113,995 $ 2,282,169 $ 2,168,445 $
Total Revenues All Funds $ 50,655,991 $ 58,122,118 $ 54,060,854 $ 47,921,394
12
Summary of Expenditures and Transfers Out
All Funds
Description
Total General Fund
Special Expenditure Funds
002 Street Lighting Assessment District
009 Supplemental Law Enforcement Srvc
010 Detention Facility
011 Asset Forfeiture (State)
012 Air Quality improvement
013 Asset Forfeiture (Federal)
016 Park Improvement
027 Pension Obligation Bond
028 Fire Station Bond
034 Tidelands Beach (828)
034 Beach Maintenance (863)
040 Gas Tax
041 Measure M
048 Parking in Lieu
070 Roberti- Z'Berg- Harris
071 Per Capita Grant
072 Community Development Block Grant
075 Police Grants
077 Prop 1D
079 Traffic Relief
080 Citywide Grants
101 Ad 94 -1 Rdmtn F
201 CFD Landscape
202 CFD Heron Pointe
203 CFD Pacific Gateway
204 Heron Pointe CFD Admin
205 CFD Pacific Gateway /Landscape Admin
Total Special Expenditure Funds
045 Capital Project Fund
Proprietary Funds
017 Water Operations
019 Water Capital
021 Vehicle Replacement
043 Sewer Operations
044 Sewer Capital
Total Proprietary Funds
Redevelopment Agency Funds
061 Riverfront Low /Mod Housing
063 Riverfront Project Area
065 Riverfront Debt Service
067 Riverfront Tax Increment
Total Redevelopment Funds
2010 -2011
Actual
2011 -2012
Amended
Budget
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 31,113,344 $ 29,470,161 $ 26,659,769 $ 31,625,365
$ 198,442
124,728
14,799
17,959
1,488,256
628,459
999,145
310,617
586,772
350,000
51,168
17,052
204,540
93,078
6,438
521,168
88,699
146,811
98,111
275,420
523,420
18,853
64,609
$ 201,500
200,000
25,000
7,000
30,800
100
152,200
1,521,100
612,900
1,032,200
504,600
652,000
335,000
30,000
170,000
169,700
5,175,323
137,000
83,000
282,700
531,500
22,400
70,300
$ 195,400
128,000
15,400
30,600
151,600
1,521,100
612,900
1,026,100
502,600
457,000
100,000
30,000
170,000
106,500
4,652,323
137,000
83,000
282,700
531,500
22,400
64,500
$ 199,500
151,010
25,000
4,769
30,800
57,000
1,558,775
597,246
1,086,345
349,554
952,000
550,000
198,000
180,000
78,975
650,000
136,534
76,074
284,509
543,795
22,400
65,500
$ 6,828,544 $
11,946,323 $
$ 5,722,694 $
10,820,623 $ 7,797,786
9,162,526 $
6,137,551 $ 6,086,880
$ 3,542,699 $ 4,157,000 $ 3,601,400 $ 3,788,316
463,047 521,600 521,600 3,563,158
33,861 322,800 113,800 405,861
749,526 859,000 714,500 753,008
662,798 752,800 745,300 8,069,849
$ 5,451,931
$ 6,613,200 $ 5,696,600 $ 16,580,192
$ 242,472 $ 314,107 $ 3,598,581 $
1,827,177 64,407 3,946,378
733,829 716,476 1,335,289
1,927,099 976,903 2,032,454
$ 4,730,577
$ 2,071,893 $ 10,912,702 $
Total Expenditures All Funds $ 53,847,089 $ 59,264,103 $ 60,227,245 $ 62,090,223
13
OPERATING TRANSFERS
Fund Name
Capital Improvement Project Fund
General Fund
Park Improvements
State Gas Tax Fund
Measure M Fund
Parking -in -Lieu
Citywide Grants
General Fund
State Gas Tax Fund
CFD #2002 -02
CFD #2002 -01 Heron Pointe
CFD #2005 -01 Pacific Tax A
CFD #2005 -01 Pacific Tax B
General Fund
Water Fund
General Fund
Sewer Fund
General Fund
Street Lighting District Fund
Pension Obligation Bond Fund
Fire Station Bond DIS Fund
Tidelands Fund
Capital Projects Fund
General Fund
Vehicle Replacement
Account
Number
Transfer
In
Transfer
Out
I FY 2012 -2013
045 -000 -31500 6,086,880
001-080-47000
016- 80047000
040- 090 -47000
041 - 999 -47000
048- 400 -47000
080 -361 -47000
TOTAL: 6,086,880
3,981,880
57,000
650,000
550,000
198,000
650,000
6,086,880
001 -000 -31500 349,000
040 - 090 -47000
201- 450 -47000
204- 460 -47000
205 - 480 -47000
205- 470 -47000
TOTAL: 349,000
001- 000 -31662 324,500
017- 900 -44050
TOTAL: 324,500
300,000
12,000
11,000
11,000
15,000
349,000
Purpose
Capital Projects
Various CIP projects
PR1201 Edison Park
Various CIP projects
ST1103 Local Street Resurfacing
ST1203 Main Street Lighting
ST1106 College Park Drive Studebaker
Overhead and Admin Costs
Overhead for street maintenance
Admin costs transfer to GF 001
Admin costs transfer to GF 001
Admin costs transfer to GF 001
Admin costs transfer to GF 001
Overhead
324,500 Overhead transfer to GF 001
324,500
001 -000 -31660 54,000
043- 925 -44050
TOTAL: 54,000
Overhead
54,000 Overhead transfer to GF 001
54,000
001 -080 -47000
002 - 000 -31500 55,629
027- 000 -31500 1,558,775
028 -000 -31500 597,246
034 -000 -31500 863,499
045- 000 -31500 3,981,880
TOTAL: 7,057,029
001- 080 -47010 310,000
021 -000 -31500
TOTAL: 310,000
7,057,029
7,057,029
Street Lighting District
Pension Obligation Bond
Fire Station Bond
Tidelands
Capital Projects
Vehicle Replacement
310,000 General Fund
310,000
Transfer In
Transfer Out:
SUMMARY GENERAL FUND TOTAL TRANSFERS:
001-000-31500
001- 000 -31660
001- 000 -31662
001 -080 -47000
001 - 080 -47000
001 -080 -47000
001- 080 -47000
001 -080 -47000
001- 080 -47010
TOTAL GENERAL FUND TRANSFERS
349,000
54,000
324,500
3,981,880
55,629
1,558,775
597,246
863,499
310,000
$ 727,500 $ 7,367,029
Overhead and Admin Costs
Overhead
Overhead
Various CIP Projects
Street Lighting District
Pension Obligation Bond
Fire Station Bond
Tidelands
Vehicle Replacement
14
TOTAL SOURCES & USES
FUND
I FY 20/22013
ESTIMATED
BEGINNING TRANSFERS TOTAL OPERATING TRANSFERS
BALANCE REVENUE IN SOURCES EXPENDITURE OUT
TOTAL
USES
ENDING
BALANCE
GENERAL FUND
General Fund $ 26,672,890 $ 27,015,800 $ 727,500
$ 54,416,190
$ 24,258,336 $ 7,367,029
$ 31,625,365
$ 22,790,825
SPECIAL REVENUE FUNDS
Street Lighting District
Supplemental Law Enforcement
Detention Facility
Asset Forfeiture
Air Quality Improvement Program
Federal Asset Forfeiture
Park Improvement
Pension Obligation D/S Fund
Fire Station Debt Service Fund
Tidelands
Gas Tax
Measure M
Capital Project Fund
Parking in Lieu
Roberti- Z'Berg -- Harris
Per Capita Grant
CDBG
Police Grants
Prop 18
Traffic Relief
143,871
96,572 100,300
10,107 16,000
4,749 20
46,663 30,200
24 -
68,618 5,200
125,805 100
626,495 100
572,400
402,533 684,656
574,525 372,623
87,373
198,906
180,000
78,975
Citywide Grants - 500,000
Ad 94 -1 Redemption Fund 261,189 151,610
CFD Landscape Main' 2002 -01 389,567 141,700
CFD Heron Pointe 2002- -01 468,605 214,800
CFD Pacific Gtewy Bonds 931,149 500,100
CFD Heron Pointe Admn Exp End 36,887 25,200
CFD Pacific Gtewy Landscpe/Adm 195,684 75,800
PROPRIETARY FUND
Water Operations
Water Capital
Vehicle Replacement
Sewer Operations
Sewer Capital
REDEVELOPMENT FUND
Riverfront L/M
Riverfront Fund
RDA Debt Service
RDA Tax Increment
6,877,966 3,321,900
17,408,470 1,337,000
2,115,964 -
1,930,152 738,000
18,757,942 1,515,500
55,629
1,558,775
597,246
863,499
6,086,880
310,000
199,500
196,872
26,107
4,769
76,863
24
73,818
1,684,680
1,223, 841
1,435,899
1,087,189
947,148
6,174,253
198,906
180,000
78,975
500,000
412,799
531,267
683,405
1,431,249
62,087
271,484
10,199, 866
18,745,470
2,425, 964
2,668,152
20,273,442
199,500
151,010
25,000
4,769
30,800
57,000
1,558,775 -
597,246
1,435,899
952,000 -
(100,000) 650,000
6,086,880
(352,000) 550,000
180,000
78,975 -
452,000 198,000
136,534
64,074 12,000
284,509 -
543,795 -
11,400 11,000
39,500 26,000
3,463,816 324,500
3,563,158
305,861 100,000
699,008 54,000
8,069,849
199,500
151,010
25,000
4,769
30,800
57,000'
1,558,775
597,246
1,435,899
952,000
550,000
6,086,880
198,000
180,000
78,975
650,000
136,534
76,074
284,509
543,795
22,400
65,500
3,788,316
3,563,158
405,861
753,008
8,069,849
45,862
1,107
46,063
24
16,818
125,905
626,595
135,189
397,148
87,373
906
(150,000)
276,265
455,193
398,896
887,454
39,687
205,984
6,411,550
15,182,312
2,020,103
1,915,144
12,203,593
TOTAL ALL FUNDS $ 78,288,835 $ 37,721,855 $10,199,529
$ 126,210,219
$ 52,740,694 $ 9,349,529
$ 62,090,223
$ 64,119,996
15
THIS PAGE INTENTIONALLY LEFT BLANK
REVENUE SUMMARY BY FUND
I FY 2092 -2013
Account
Number
Revenue
Source
GENERAL FUND - 001
Taxes and Assessments:
Property Tax
001 -000 -30001 Property Taxes Secured
001- 000 -30002 Property Taxes Unsecured
001- 000 -30003 Homeowners Exemption
001 - 000 -30004 Secured /Unsecured Prior Year
001 -000 -30005 Property Tax - Other
001 -000 -30006 Supplemental Tax Secure /Unsecure
001- 000 -30009 Prop. Tax-In Lieu VLF
001 - 000 -30013 Property Tax Transfers
Total Property Tax
Sales Tax
001 -000 -30016 Sales /Use Tax
001- 000 -30017 Sales Tax "Back -Fill"
001 -000 -30023 Public Safety Sales Tax
Total Sales Tax
Utility Users Tax
001- 000 -30015 Utility Users Tax
Total Utility Users Tax
Transient Occupancy Tax
001- 000 -30014 Transient Occupancy Tax
Total Transient Occupancy Tax
Franchise Fees
001 - 000 -30100 Electric Franchise Fees
001 -000 -30110 Natural Gas Franchise Fees
001- 000 -30120 Pipeline Franchise Fees
001- 000 -30130 Cable TV Franchise Fees
001 -000 -30140 Refuse Franchise Fees
Total Franchise Fees
Other Taxes
001- 000 -30011
001 -000 -30012
Total Other Taxes
Excise Tax
Barrel Tax
Total Taxes and Assessments
Licenses and Permits:
001 -000 -30205
001 -000 -30210
001- 000 -30215
001 -000 -30220
001 - 000 -30230
001- 000 -30240
001 -000 -30245
001 -000 -30250
001- 000 -30255
001 -000 -30270
Bicycle Licenses
Building Permits
Business Licenses
Contractor Licenses
Electrical Permits
Oil Production Licenses
Parking Permits
Other Permits
Plumbing Permits
Arbor Park Dog License
2010 -2011
Actual
2011 -2012
Amended
Budget
$ 5,469,329 $ 5,624,500
234,381 234,000
50,866 50,800
136,012 135,000
117,946 100,000
68,319 36,000
2,075,771 2,137,400
76,187 45,000
2011 -2012
Estimated
$ 5,624,500
234,000
50,800
135,000
100,000
36,000
2,1 37,400
45,000
2012 -2013
Proposed
Budget
$ 5,776,000
235,000
51,000
135,000
100,000
30,000
2,128,000
100,000
$ 8,228,811 $ 8,362,700 $ 8,362,700 $ 8,555,000
$ 3,095,840 $ 3,312,300 $ 3,312,300 $ 3,442,000
861,155 1,300,000 1,300,000 1,310,000
203,364 196,000 196,000 196,000
$ 4,160,359 $ 4,808,300 $ 4,808,300 $ 4,948,000
$ 5,310,666 $ 5,300,000 $
5,300,000 $ 5,300,000
$ 5,310,666 $ 5,300,000 $ 5,300,000 $ 5,300,000
$ 1,221,491 $ 1,100,000 $ 1,100,000 $ 1,100,000
$ 1,221,491 $ 1,100,000 $ 1,100,000 $ 1,100,000
$ 257,593 $ 262,900 $ 262,900 $ 265,000
50,603 43,700 43,700 42,000
134,394 100,000 100,000 100,000
401,443 200,000 200,000 200,000
186,704 178,000 178,000 190,000
$ 1,030,737 $ 784,600 $ 784,600 $ 797,000
$ 725 $ 3,300 $ 3,300 $ 3,000
227,724 200,000. 200,000 250,000
$ 228,449 $ 203,300 $ 203,300 $ 253,000
$ 20,180,513 $ 20,558,900 $ 20,558,900 •$ 20,953,000
$ 6 $
242,411
586,357
116,956
37,947
15,120
125,207
26,747
29,008
586
330,000
574,800
100,000
35,000
12,000
135,000
32,000
30,000
400
330,000
574,800
100,000
35,000
12,000
135,000
32,000
30,000
400
330,000
500,000
100,000
35,000
12,000
135,000
35,000
30,000
400
Total Licenses and Permits $ 1,180,345 $ 1,249,200 $ 1,249,200 $ 1,177,400
17
REVENUE SUMMARY BY FUND
Account
Number
Revenue
Source
Intergovernmental:
001 - 000 -30320 Abandoned Vehicles
001 -000 -30500 Motor Vehicle En Lieu
001 -000 -30841 Inmate Fee - Other Agency
001 - 000 -30950 SB90 Mandates Reimb.
001 - 000 -30975 Grant Reimbursement
001 -000 -30980 Other Agency Reimbursements
001 -000 -30981 POST Reimbursement
001 -000 -30990 Senior Bus Program Revenue
Total Intergovernmental
Charges for Services:
001 -000 -30425 Off - Street Parking
001 - 000 -30430 Parking Meters
001 - 000 -30600 Recreation Facilities Rent
001 -000 -30610 Leisure Program Fees
001 -000 -30620 ReclLap Swim Passes
001 -000 -30630 Swimming Lessons
001 -000 -30640 Recreation Service Charges
001 - 000 -30645 Tennis Center Property Rental
001 - 000 -30650 Sport Fees
001 -000 -30665 Swimming Pool Rentals
001 - 000 -30670 Recreation Program Insurance
001 -000 -30690 Recreation Cleaning Fees
001 - 000 -30700 Reimb. For Miscellaneous Services
001 -000 -30720 Street Sweeping Services
001 -000 -30730 Tree Trimming Services
001 - 000 -30740 Refuse Services
001 - 000 -30800 Alarm Fees
001 - 000 -30810 Election Fees
001 -000 -30820 Planning Fees
001 -000 -30825 Plan Check Fees
001 - 000 -30835 Film Location Fees
001 -000 -30842 Inmate Self Pay
001 -000 -30843 Booking Fees
001- 000 -30855 Microfilming Fees
001 -000 -30870 Traffic Impact Fees
001 - 000 -30871 GIS Fees
001- 000 -30872 Environmental Fees
001 -000 -30873 Engineering Inspection Fees
001 - 000 -30900 Bus Shelter Advertising
001 -000 -30935 Returned Check Fee
001 - 000 -30945 Sale Of Printed Material
001- 000 -30946 Sale Printed Material - CIP only
001 - 000 -30955 Special Events
001 - 000 -30961 Admin Fee - ConstrlDemo
001 -000 -30992 Charging Station Revenues
Total Charges for Services
Fines and Forfeitures:
001 -000 -30310 Municipal Code Violations
001 -000 -30315 Parking Citations
001 -000 -30325 Vehicle Code Violations
001 -000 -30963 Unclaimed Property
Total Fines and Forfeitures
2010 -2011
Actual
2011-2012
Amended
Budget
1 FY 2012 -2013
2011 -2012
Estimated
$ 14,807 $ 10,000 $
119,022 12,800
79,200 79,200
2,237
18,137 16,200
45,088 -
36,987 7,500
82,010 . 82,000
$ 397,488 $ 207,700 $
$ 225,646
86,977
91,176
365,139
40,784
42,586
9,233
130,500
14,410
8,214
3,955
3,100
96,127
41,919
38,048
1,109,529
34,445
200
31,259
78,203
600
399,666
5,588
2,122
25,920
25,088
2,721
22,235
24,600.
465
18,441
3,330
81
4,082
$ 227,000
86,900
100,000
300,000
40,000
40,000
8,000
125,500
8,200
7,100
4,000
5,000
100,000
40,000
38,600
1,100,000
35,000
20,000
100,000
1,000
441,000
10,000
2,000
2,100
28,000
2,700
30,000
49,200
1,000
16,000
5,000
5,000
200
2012 -2013
Proposed
Budget
10,000 $ 10,000
12,800 -
79,200 85,000
16,200 16,200
1,000 5,900
7,500 7,500
82,000 82,000
208,700 $ 206,600
$ 227,000
86,900
100,000
300,000
40,000
40,000
8,000
125,500
8,200
7,100
4,000
5,000
100,000
40,000
38,600
1,100,000
35,000
20,000
100,000
1,000
441,000
10,000
2,000
2,100
28,000
2,700
30,000
49,200
1,000
16,000
5,000
5,000
200
2,986,389 $ 2,978,500 $
$ 227,000
100,000
115,000
300,000
40,000
40,000
6,000
285,100
9,000
7,100
4,000
8,000
100,000
40,000
38,600
1,100,000
35,000
20,000
100,000
2,000
400,000
10,000
2,000
10,000
28,000
2,700
20,000
49,200
700
18,000
5,000
5,000
200
2,978,500 $ 3,127,600
$ 1,693 $ 1,700 $
769,409 800,000
196,377 200,000
1,272 100
$ 968,751 $ 1,001,800
18
1,700 $ 1,700
800,000 800,000
200,000 200,000
100 100
1,001,800 $ 1,001,800
REVENUE SUMMARY BY FUND I FY 2012 -2013
Account
Number
Revenue
Source
Use of Money and Property:
001- 000 -30420 Interest On Investments
001 -000 -30423 Unrealized Gain /Loss on Invest
001- 000 -30440 Property Use
001 - 000 -30455 Rental Of Property
001 -000 -30457 Rental Of Telecomm. Property
Total Use of Money and Property
Other Revenues:
001 - 000 -30300 DUI Cost Recovery
001 -000 -30435 Oil Royalties
001- 000 -30910 Cash Over /Short
001 -000 -30940 Sale Of Surplus Property
001 -000 -30960 Miscellaneous Revenue
001 -000 -30962 Donations
001 - 000 -31660 Sewer Overhead
001- 000 -31662 Water Overhead
Total Other Revenues:
Transfers:
001- 000 -31500 Transfers In From Other Funds
Total Transfers
2011 -2012
2010 -2011 Amended
Actual Budget
$ 226,539 $ 170,000
48,001
7,950 8,000
95,263 85,000
159,147 151,800
$ 536,900 $
2012 -2013
2011 -2012 Proposed
Estimated Budget
$ 170,000 $ 200,000
8,000 8,000
85,000 95,000
151,800 160,000
414,800 $ 414,800 $ 463,000
$ 1,416 $ 1,400
118,403 65,000
10 -
18,614 10,000
33,533 20,000
20,770 20,800
54,000 54,000
324,500 324,500
$ 1,400 $ 1,400
65,000 35,000
10,000 10,000
20,000 20,000
20,800 20,000
54,000 54,000
324,500 324,500
$ 571,246 $ 495,700 $ 495,700 $ 464,900
$ 349,050 $ 349,000 $ 349,000 $ 349,000
$ 349,050 $ 349,000 $ 349,000 $ 349,000
Total General Fund Revenues $ 27,170,682 $ 27,255,600 $ 27,256,600 $ 27,743,300
19
REVENUE SUMMARY BY FUND I FY 2012 -2013
2011 -2012 2012 -2013
Account Revenue 2010 -2011 Amended 2011 -2012 Proposed
Number Source Actual Budget Estimated Budget
SPECIAL REVENUE FUNDS
Street Lighting Assessment District - 002:
002- 000 -30001 Property Taxes Secured $ 142,353 $ 142,400 $ 142,400 $ 143,000
002 -000 -30004 Secured /Unsecured Prior Year 1,041 1,000 1,000 671
002 -000 -30005 Property Tax Other 235 200 200 200
002- 000 -30420 Interest On Investments (30)
002 - 000 -31500 Transfer In 3,600 57,900 102,644 55,629
Total Street Lighting $ 147,199 $ 201,500 $ 246,244 $ 199,500
Supplemental Law Enforcement Services - 009:
009 -000 -30420 Interest On Investments $ 1,039 $ 300 $ 500 $ 300
009 -000 -39075 Grant Reimbursement 100,016 100,000 100,000 100,000
Total Supplemental Law Enforcement $ 101,055 $ 100,300 $ 100,500 $ 100,300
Detention Facility - 010:
010- 000 -30400 Commission- TelephoneNending 13,126 $ 20,000 $ 20,000 $ 16,000
Total Detention Facility $ 13,126 $ 20,000 $ 20,000 $ 16,000
Asset Forfeiture Fund (State) -011:
011 -000 -30420 Interest On Investments $ 41 $ - $ 20 $ 20
011 -000 -30990 Asset Forfeiture 4,000 -
Total Asset Forfeiture $ 41 $ 4,000 $ 20 $ 20
Air Quality Improvement Program - 012:
012 - 000 -30420 Interest On Investments $ 363 $ 300 $ 300 $ 200
012 -000 -35000 AB2766 Revenues 30,198 30,000 30,000 30,000
Total Air Quality Improvement $ 30,561 $ 30,300 $ 30,300 $ 30,200
Asset Forfeiture Fund (Fed) - 013:
013- 000 -30420 interest On Investments $ $ - $ $
013- 000 -30990 Asset Forfeiture 100
Total Asset Forfeiture $ $ 100 $ $
Park Improvement - 016:
016 -000 -30420 Interest On Investments $ 1,860 $ 800 $ 800 $ 200
016 -000 -30865 Quimby Act Fees 5,000 5,000 5,000 5,000
Total Park Improvement $ 6,860 $ 6,800 $ 5,800 $ 5,200
Pension Obligation D/S - 027:
027 - 000 -30420 interest On Investments $ 104 $ - $ 100 $ 100
027- 000 -31500 Transfer In 1,485,414 1,521,100 1,524,100 1,558,775
Total Pension Obligation $ 1,485,518 $ 1,521,100 $ 1,524,200 $ 1,558,875
Fire Station D/S - 028:
028 -000 -30420 Interest On Investments $ 65 $ - $ 100 $ 100
028 - 000 -31500 Transfer In 628,409 612,900 612,900 597,246
Total Fire Station $ 628,474 $ 612,900 $ 613,000 $ 597,346
20
REVENUE SUMMARY BY FUND I FY 2012-2013
Account
Number
Tidelands Beach
034 -000 -30425
034 - 000 -30630
034 -000 -30700
034 -000 -30962
034 -000 -30980
034 - 000 -31500
034 -000 -31600
034 -000 -31650
034 - 000 -31700
Revenue
Source
-034:
Off - Street Parking
Swimming Lessons
Reimb Miscellaneous Services
Donated Revenue
Other Agency Revenue
Transfer In
Landing Fees
Property Rental
Junior Lifeguard Fees
Total Tidelands Beach
Gas Tax - 040:
040 -000 -30420
040 -000 -32499
040 - 000 -32500
040 -000 -32525
040 -000 -32530
040 -000 -32535
Interest On Investments
Gas Tax 2103
Gas Tax 2105
Gas Tax 2106
Gas Tax 2107
Gas Tax 2107.5
Total Gas Tax
Measure M - 041:
041 -000 -30420 Interest On Investments
041 -000 -33500 Local Turnback
Total Measure M
Parking -in -Lieu - 048
048 - 000 -30865 Parking -In -Lieu
Total Parking in -Lieu
Riverfront Low /Mod Housing - 061:
061 - 000 -30420 Interest On Investments
061 -000 -30423 Unrealized Gain /Loss On Invest
061- 000 -38555 Low /Mod Housing Set Aside
Total Riverfront Low /Mod Housing
2010 -2011
Actual
2011 -2012
Amended'
Budget
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 162,092 $ 158,400 $ 158,400 $ 150,000
- - 14,200
10,921 11,100 11,100 11,000
- 3,600 3,600 3,600
126,760 105,100 105,100 105,100
710,104 940,700 925,774 863,499
81,210 80,000 80,000 80,000
146,719 105,000 105,000 105,000
106 , 682 105, 000 105,000 103,500
$ 1,344,488 $ 1,508,900 $ 1,493,974 $ 1,435,899
$ 353 $ 1,000 $ 1,200 $
207,979 260,000 260,000
133,786 139,000 139,000
88,069 92,200 92,200
178,580 186,200 186,200
6,000 6,000 6,000
$ 614,767 $ 684,400 $ 684,600 $ 684,656
1,300 •
282,329
125,718
88,886
180,423
6.000
$ 2,628 $ 1;000 $
264,435 262,000
$ 267,063 $ 263,000
$ 51,800 $
$
51,800 $
7,436 $ 2,714
445,677
258,674
2,000 $ 2,000
262,000 370,623
$ 264,000 $ 372,623
$ 15,100 1 $
$ 15,100 $
2,700 $
268.700
$ 453,113 $ 261,388 $ 271,400 $
Riverfront Project Area - 063:
063 -000 -30024 Proceeds Of Long -Term Debt $
063 - 000 -30420 Interest On Investments $
063 -000 -30423 Unrealized Gain /Loss On Investment
063 - 000 -31500 Transfers In
Total Rivertront Project
Riverfront Debt Service - 065:
065 - 000 -30420 Interest On Investments
065 - 000 -31500 Transfers In
Total Riverfront Debt Service
1,200,000 $ - - $
24,334 $ 7,831 $
467,987
$ 1,692,321
$ 80
733.749
7,800
$ 7,831 $
7,800 $
$ 39 $ 20 $
718.229 594.500
$ 733,829 $ 718,268 $
21
594,520
REVENUE SUMMARY BY FUND
1 FY 2012 -2013
Account
Number
Revenue
Source
Riverfront Tax Increment - 067:
067 -000 -30001 Property Taxes Secured
067 -000 -30002 Property Taxes Unsecured
067 - 000 -30003 Homeowners Exemption
067 -000 -30004 Secured /Unsecured Prior Year
067 -000 -30005 Property Tax Other
067 -000 -30006 Supplemental Tax Secure /Unsecure
D67- 000 -30420 Interest On Investments
067 -000 -30423 Unrealized Gain /Loss On Investment
067- 000 -31650 Property Rental
Total Riverfront Tax Increment
Roberti- Z'Berg Urban Open Space - 070:
070 -000 -30420 Interest On Investments
070-000-30975 Grant Reimbursement
Total Roberti - Z'Berg Urban Open Space
Per Capita Grant
071 - 000 -30420 Interest On Investments
071-000-30975 Grant Reimbursement
Total Per Capita
Community Development Biock Grant.(CDBG)- 072:
072- 000 -30988 Other Agency Revenue
Total CDBG
Police Grants - 075:
075 -000 -30975 Grant Reimb
075 - 442 -30975 Grant Reimb
075- 444 -30975 Grant Reimb
075 -450 -30975 Grant Reimb
075 - 453 -30975 Grant Reimb
075 - 455 -30975 Grant Reimb
075 - 456 -30975 Grant Reimb
075 - 457 -30975 Grant Reimb
075- 458 -30975 Grant Reimb
075 - 459 -30975 Grant Reimb
075 -460 -30975 Grant Reimb
Total Police Grants
- Police Grants
- BPV
- OTS - DUI
- UAS1 2006
-ABC
- UAS12008
- UASI 2009
- PSIC
OTS - DUI
- JAG -
DUI Checkpoint
Prop 1B
077 -000 -30420 Interest On Investments
Total Prop 1B Grant
Traffic Relief - 079:
079 -000 -30420 Interest On Investments
Total Traffic Relief
City Wide Grants 080 -300
080 - 300 -30975 Grant Reimb - River's End
080- 333 -30975 Grant Reimb - ARRA
080- 340 -30975 Grant Reimb - CaLEMA
080- 350 -30975 Grant Reimb - EECB
080 - 360 -30975 Grant Reimb - GMA
2010 -2011
Actual
2011 -2012
Amended
Budget
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 2,142,883 1,229,500 $
41,668 40,800
15,691 7,600
7,012
18,475 9,800
2,654 5,700
2,621 900
2,758
970 425 425
$ 2,234,732 $ 1,294,682 •$ 1,294,725 $
$ 1,229,456 $
40,811
7,556
9,864
5,682
888
$ (29) $
38,507
$ 38,478 $
$ (2) $
12.512
$
12,081
12,081 $
$ 12,510 $
3,811
3,811
206,092 $ 170,000 $ 170,000 $ 180,000
206,092 $ 170,000 $ 170,000 $ 180,000
$ $ $ $
131 5,000 5,400 5,000
16,842 1,800 -
1,339 69,900 9,000 46,580
17,619 - 9,000 -
1,348 15,000 34,377 7,923
18,416 10,200 15,200 10,145
1,083 9,600 - 9,327
3,215 60,000 67,900 -
$ 59,993 $ 169,700 $ 142,677 $ 78,975
24 $
24 $
$ 2,449
$ 2,449
$
2,000 $
2,000 $
$ 20,220 $ 1,823,000 $
498,800
128,008
33,500 514,355
22
$
1,834,979 $
498,800
128,008
514,355
REVENUE SUMMARY BY FUND I FY 20/220/3
2011 -2012 2012 -2013
Account Revenue 2010 -2011 Amended 2011 -2012 Proposed
Number Source Actual Budget Estimated Budget
080 -361 -30975 Grant Reimb - OCTA 1,823,160 1,323,160 500,000
080- 362 -30975 Grant Reimb - TEG 388,000 388,000 -
Total City Wide Grants $ 53,720 $ 5,175,323 $ 4,687,302 $ 500,000
Ad 94 -1 Redemption Fund 101:
101- 000 -30001 Property Taxes Secured $ 142,603 $ 153,800 $ 153,800 $ 150,000
101- 000 -30004 Secured/Unsecure Prior Year 2,435 1,300 1,300 1,300
101- 000 -30005 Property Tax Other 2,518 200 300 300
101 -000 -30420 Interest On Investments 62 100 10 10
Total Ad 94 -1 Redemption Fund $ 147,618 $ 155,400 $ 155,410 $ 151,610
Ad 94 -1 Impry 102:
102 -000 -30420 Interest On Investments $ 11 $ $ 10 $ 10
Total Ad 94 -1 Impry $ 11 $ $ 10 $ 10
CFD No. 2002 -02 SB BlvdlLampson Landscape - 201:
201 - 000 -30001 Property Taxes Secured $ 143,212 $ 140,200 $ 140,200 $ 140,200
201 -000 -30420 Interest On Investments 2,540 2,000 2,000 1,500
Total CFD SB BlvdlLampson Landscape $ 145,752 $ 142,200 $ 142,200 $ 141,700
CFD No 2002 -01 Heron Pointe -202
202- 000 -30001 Property Taxes Secured $ 124,684 $ 255,500 $ 200,000 $ 200,000
202 - 000 -30004 Secured/Unsecure Prior Year 12,440 32,300 12,000 12,000
202 -000 -30005 Property Tax Other 2,255 7,500 2,200 2,200
202 - 000 -30420 Interest On Investments 2,151 1,400 900 600
Total CFD Heron Pointe $ 141,530 $ 296,700 $ 215,100 $ 214,800
CFD Pacific Gateway Bonds - 203
203- 000 -30001 Secured Property Tax $ 525,856 $ 318,800 $ 500,000 $ 500,000
203 - 000 -30420 Interest On Investments 356 1,000 100 100
Total Pacific Gateway Bonds $ 526,212 $ 319,800 $ 500,100 $ 500,100
CFD Heron Pointe Admin Expense - 204:
204 -000 -30300 Administrative Expense Reimb_ $ 25,000 $ 25,000 $ 25,000 $ 25,000
204 -000 -30420 Interest On Investments 300 100 200 200
Total Heron Pointe Admin Expense $ 25,300 $ 25,100 $ 25,200 $ 25,200
CFD No. 2005 -01 Pacific Gateway - 205:
205- 470 -30001 Secured Property Tax $ 50,340 $ 50,000 $ 50,000 $ 50,000
205 -470 -30420 Interest On Investments 1,555 1,000 1,000 800
205 -480 -30300 Administrative Expense Reimb. 25,000 25,000 25,000 25,000
Total Pacific Gateway $ 76,895 $ 76,000 $ 76,000 $ 75,800
23
REVENUE SUMMARY BY FUND I FY 2012 -2013
Account
Number
Revenue
Source
PROPRIETARY FUNDS
Water Operations - 017:
017- 000 -30420 Interest On Investments
017 - 000 -30960 Miscellaneous Revenue
017 -000 -34000 Water Revenue
017- 000 -35000 Residential Water
017 -000 -35020 Commercial Water
017 -000 -35500 Water Turn On Fee
017-000-35510 Late Charge
017- 000 -35520 Door Tag Fee
017 - 000 -35530 Water Meters
017 - 000 -35590 Fire Service
017 -000 -35591 Fire Water Flow Test
Total Water Operations
Water Capital - 019:
019- 000 -30420 Interest On Investments
019 -000 -35042 Water Connection Fee
019- 000 -37000 Water Capital Charge
Total Water Capital
Vehicle Replacement - 021
021- 000 -31500 Transfer h
Total Vehicle Replacement
Sewer Operations - 043:
043 - 000 -30024
043 -000 -30420
043 -000 -30725
043- 000 -30960
043 -000 -36000
Proceeds Of Long -Term Debt
Interest On Investments
F.O.G. Discharge Permit Fee
Miscellaneous Revenues
Sewer Fees
Total Sewer Operations
Sewer Capital - 044:
044 - 000 -30024
044 -000 -30420
044 - 000 -30940
044 - 000 -35042
044 -000 -37150
Proceeds Of Long -Term Debt
Interest On Investments
Refunding Charges
Sewer Connection Fee
Sewer Capital Charge
Total Sewer Capital
Capital Project -045
045 -000 -31500 Transfer In
Total Capital Project
Total Revenue of All Funds
General
Special
Proprietary
RDA
Capital
2010 -2011
Actual
2011 -2012
Amended
Budget
2011-2012
Estimated
2012 -2013
Proposed
Budget
$ 54,466 $ 50,000 $ 40,000 $ 77,300
2,463 2,000 2,500 2,500
1,829,205 2,664,500 1,902,400 1,978,500
1,002,513 1,268,400 1,042,600 1,084,300
50,133 49,500 49,500 64,700
6,000 5,000 5,000 6,000
40,006 40,000 40,000 36,500
2,340 1,000 1,000 700
580 900 900 900
62,663 61,500 61,500 69,500
750 - 1,000 1,000
$ 3,051,119 $ 4,142,800 $ 3,146,400 $ 3,321,900
$ 21,455 $ 25,000
4,400 5,000
1,192,234 1,407,000
$ 1,218,089 $ 1,437,000
$
$ 15,000 $
10,000
1,250,000
15,000
9,500
1 ,312,500
1,275,000 $ 1,337,000
$ $
$ $
$ 310,000
$ 310,000
$ 1,559 $ $ - $ -
$ 14,915 $ 13,000 $ 13,000 $ 13,000
9,152 15,000 24,500 25,000
1,444
663,895 825,200 700,000 700,000
$ 690,965 $ 853,200 $ 737,500 $ 738,000
$ - $ $ 701,929 $ -
$ 18,324 $ 8,000 $ 8,000 $ 8,000
7,511 2,000 7,500 7,500
1,532,001 1,494,300 1,494,300 1,500,000
$ 1,557,836 $ 1,504,300 $ 2,211,729 $ 1,515,500
$ 5,725,769 $ 9,162,526
$ 6,137,551 $ 6,086,880
$ 5,725,769 $ 9,162,526 $
$ 50,655,991 $ 58,122,1
$ 27,170,682
6,127, 536
6,518,009
5,113, 995
5,725,769
$ 50,655,991
24
6,137,551 $ 6,086,880
8 $ 54,060,854 $ 47,921,394
$ 27,255,600
11,484,523
7,937,300
2,282,169
9,162,526
$ 58,122,118 1 I
$ 27,256,600
11,127,629
7,370,629
2,168,445
6.137.551
$ 27,743,300
6,868,814
7,222,400
6.086.880
54,060,854 I , $ 47,921,394 I
Analysis of Major Revenues
As the graph on page 11 reflects, the total estimated revenues and transfers in from other funds for all
City Funds for FY 2012/2013 is $46,866,394. General Fund revenues are not restricted and therefore
can be used to fund the operating expenditures of the City such as fire services, police services, public
works, recreation and general government administration. The Special Revenue Funds, Capital Project
Fund, Enterprise Funds and Redevelopment Agency Funds revenues are restricted and cannot be used
for general operating expenditures.
Analysis of Major General Fund Revenues
Property Taxes
Property Taxes account for 31% of FY 2012/2013 General Fund revenues. The California voters adopted
Proposition 13 in 1978 that changed the definition of taxable value for all real property in the state.
Proposition 13 defines the taxable value of real property as factored base year value or market value on
lien date (January 15'), whichever is lower. The base year value of property acquired before March 1,
1975 is the 1975 assessed value and the base year value of property acquired on or after March 1, 1975
is usually the market value when the property was transferred and/or purchased. The factored base year
value of properties that have not changed ownership since the prior January 1st is calculated by adding
the value of any new construction and the Consumer Price Index (CPI) increase but no more than 2% per
year.
Included in Property Taxes, other than secured, are unsecured property taxes, supplemental
assessments, homeowner's exemption, property tax in -lieu of vehicle license fees and property tax
related to penalties and interest.
Property Taxes
Amount % change
2009/10 7,421,545
2010/11 8,228,811 10.9%
2011/12 8,362,700 1.6%
2012/13 8,555,000 2.3%
00 X100
r
8,000,000
7,000,00n
6,000.000
Budget Assumptions -- As the above information illustrates, property taxes continue to be a stable
revenue source for the City. The projection for FY 2012/2013 shows a slight incline in anticipation of
minimal economic recovery.
Utility Users Tax
Utility Users Tax (UUT) accounts for 19% of FY 2012/2013 General Fund revenues. The Utility Users
Tax rate is charged to customers of electric, natural gas, and telephone companies to raise revenue for
general governmental purposes of the City. The Utility Users Tax rate is 11% of the customer's monthly
charges. The utility companies collect the tax and remit them to the City.
25
Analysis of Major Revenues
Utility Users Tax
Amount % change
2009/10 5,056,233
2010/11 5,310,666 5.0%
2011/12 5,300,000 -0.2%
2012/13 5,300,000 0.0%
ut tity users Tak
S A00,�Cx�O
5,200,000
5- :;000,0 p.;
4 a0o 000 ;
2009 /10 2010/11 201.1/12 2012/13',
Budget Assumptions — As the above information illustrates, the Utility Users Tax revenues continue to be
a relatively stable and predictable revenue source. The City has a senior exemption program for the Utility
Users Tax. The income level to qualify for the exemption is based on the California Seniors Property Tax
Exemption program and is currently $44,096.
Sales and Use Tax
Sales and Use Tax account for 18% of FY 2012/2013 General Fund revenues. The sales tax rate is
7.75 %. All goods sold within the City are subject to sales tax except non - prepared food and prescription
drugs. The City receives 1% of all sales tax collected. Sales tax revenue for the City is projected to
increase slightly in FY 2012/2013.
Sales & Use Tax
Amount % change
2009/10 4,680,845
2010/11 4,160, 359 -11.1%
2011/12 4,808,300 15.8%
2012/13 4,948,000 2.9%
5 000,000
4,500000
4,000,000.,,
3,500,000
200/10 2010/11 2011/12 201.2/13?
Budget Assumptions — Estimated revenues for Sales and Use Tax for FY 2011/2012 and projections for
FY 2012/2013 were provided by Hinderliter, de Llamas and Associates, a consulting firm that specializes
in sales and use tax analysis based on sales tax information provided to them by the State of California
Board of Equalization.
26
Analysis of Major Revenues
Licenses and Permits
Licenses and Permits account for 4% of FY 2012/13 General Fund revenues. With an enforcement
program that began in FY 2004/05, this revenue source has become a significant source of funding to
support General Fund activities A slight decrease is projected in FY 2012/13 due to continued slow
economic growth
Licenses and Permits
Amount % change
2009/10 1,586,336
2010/11 1,180,345 25.6%
2011/12 1,249,200 5.8%
2012/13 1,177,400 -5.7%
Other Revenues
Licenses and Permits
Franchise Fees are imposed on various public utilities and account for 3% of FY 2012/2013 General Fund
revenues. The franchise grants the public utilities the right to use public property for system infrastructure
such as lines and pipes. It also grants exclusive rights to provide cable television within the City.
Transient Occupancy Tax (TOT) (i.e. Hotel Occupancy Tax) accounts for 4% of FY 2012/2013 General
Fund revenues. The approved rate for Transient Occupancy Tax is 12 %.
ANALYSIS OF SPECIAL REVENUE FUNDS MAJOR REVENUES
State Gas Tax
The State of California collects 18¢ per gallon for vehicle fuel which is allocated to the State, Counties
and Cities. The City allocation is distributed based on population.
State Gas Tax
Amount %o change
2009/10 425,822
2010/11 614,767 44.4%
2011/12 684,400 11.3%
2012/13 684,656 0.0%
2009/10 2(110/11 2011/12 2012/13
Since the revenue collected is based on the gallons rather than the price of fuel, this revenue source may
continue to remain the same as California residents alter their driving habits due to the high cost of
gasoline. Therefore, gas tax is budgeted slightly about the same for next year.
27
Analysis of Major Revenues
Tidelands Beach Fund — Transfer In — General Fund Subsidy
The Tidelands Beach Fund is required by the State of California and is used to account for all revenues
derived from beach and pier operations in the City. Unfortunately the revenues generated at the beach
and pier, such as beach parking revenues and property rental, do not exceed expenditures. As a result,
the Tidelands Beach Fund is subsidized by the General Fund as illustrated in the following graph.
Tidelands Beach Fund - General Fund Subsidy
Amount % change
2009/10 818,706
2010/11 710,104 -13.3%
2011/12 925,774 30.4%
2012/13 863,499 -6.7%
Tidelands Transfer ire
1,000000
800,000,
600000'
400,000
200,000 ';
As the chart reflects, the General Fund Subsidy varies significantly from one year to the next. The
decrease of 13.3% from FY 2009/10 is due to revenues increase in property rental and junior lifeguard
fees. There is no capital project scheduled in FY 2012/2013.
Measure M -- Local Turnback
The Measure M "Local Turnback" revenues are part of the 1/2 percent sales tax increase approved by
voters November 6, 1990 which would provide transportation funding through 2011. In November 2006,
voters approved the continuation of the 1/2 cent sales tax through 2041. These funds can only be
expended on street and highway improvements. The allocation of the % cent sales tax is based on the
City's population and on the City's "Maintenance of Effort" and or the minimum amount of General Fund
funds expended on street and sidewalk maintenance. Each year the City must file a "Maintenance of
Effort" report with the Orange County Transportation Authority (OCTA). The report itemizes the estimated
expenses the City will spend with General Fund dollars on streets, storm drains and sidewalk repairs that
include supplies, salaries and benefits and compares that figure with the County's benchmark figure of
minimum expenditures for street maintenance. The City's "Maintenance of Effort" benchmark figure is
$505,000. Failure to reach the $505,000 will affect the amount of Measure M - Local Turnback and Gas
Tax revenues the City receives.
The City anticipates receipt of $370,623 of Measure M — Local Turnback revenues for FY 2012/2013.
28
Analysis of Major Revenues
Measure M - Local Turnback
Amount % change
2009110 294,864
2010/11 267,063 -9.4%
2011/12 264,000 -1.1%
2012/13 372,623 41.1%
Measure M - Local Turnback
ANALYSIS OF WATER AND SEWER OPERATIONS MAJOR REVENUE
Water Revenue and Sewer Fees
The City's Water Rate Schedule is tiered and based on consumption and meter size. Revenues are
projected to be $3,321,900 for FY 2012/2013, for the Operations Fund. Water Capital Fund revenues are
projected to be $1,337,000.
The Sewer Capital Fees are also tiered. Revenues are projected to be $738,000 for operations in the FY
2012/2013. Sewer Capital Fund revenues are projected to be $1,515,500 for FY 2012/2013.
29
THIS PAGE INTENTIONALLY LEFT BLANK
General Fund
The General Fund is the general operating fund of the City. All general tax revenues and other receipts
not allocated by law or contractual agreement to some other fund are accounted for in this fund.
Expenditures of this fund include general operating expenses and capital improvement costs, which are
not paid through other funds.
31
General Fund
Analysis of Unassigned Fund Balance
The City's Budget and Fiscal Policy is to maintain an unassigned fund balance of at least 20% to 25% of operating
expenditures in the General Fund. This is considered the "industry standard" in order to maintain the City's ability to
withstand operating or capital needs, economic uncertainties, local disasters and other financial hardships.
Unassigned fund balance refers to the portion of the fund balance that is not obligated to assigned funds; therefore, it
can be used for the situations previously stated in the prior paragraph. Assigned for encumbrance represent portions
of the fund balance that are obligated through legal restrictions or amounts due that the City is legally obligated to such
as encumbrances or advances and loans to other funds or organizations. Assigned fund balance is the obligation of
funds due to policy implementation. •
2008 -2009 2009 -2010 2010 -2011 2011 -2012 2012 -2013
Actual Actual Actual Projected Projected
Beginning Fund Balance $33,444,829
$36,465,128 $30,018,851
$26,076,059 $26,672,890
General Fund Revenues
Property Tax Revenue $ 8,265,122 $7,421,545 $8,228,811 $8,362,700 $8,555,000
Sales and Use Tax 3,974,341 4,680,845 4,160,359 4,808,300 4,948,000
Utility Users Tax 5,326,486 5,056,233 5,310,666 5,300,000 5,300,000 •
Transient Occupancy Tax 1,198,376 1,108,785 1,221,491 1,100,000 1,100,000
Franchise Fees 980,148 941,785 1,030,737 784,600 797,000
Other Taxes 393,570 151,724 228,449 203,300 253,000
Licenses and Permits 1,527,023 1,586,336 1,180,345 1,249,200 1,177,400
Intergovernmental 197,458 740,644 397,488 208,700 206,600
Charges for Services 2,926,969 3,085,643 2,986,389 2,978,500 3,127,600
Fines and Forfeitures 917,609 1,017,944 968,751 1,001,800 1,001,800
Use of Money and Property 973,499 558,922 536,900 414,800 463,000
Other Revenue 6,794,576 657,904 571,246 495,700 464,900
Transfers in from other Funds 347,860 352,982 349,050 349,000 349,000
Total General Fund Revenues $33,823,037 $27,361,292 $27,170,682 $27,256,600 $27,743,300
Expenditures
General Administration $3,655,814 $3,755,483 $3,490,186 $3,337,100 $3,549,259
Police Department 7,401,491 7,757,094 7,638,609 8,060,800 8,437,155
Detention Facilities 568,657 753,089 634,697 669,600 728,965
Fire Protection Services 3,698,900 3,761,742 3,912,032 4,155,500 4,267,862
Community Development 770,328 952,564 795,110 701,900 884,914
Public Works 2,557,461 2,541,829 2,732,870 2,443,800 2,795,896
Refuse Services 1,000,125 1,062,445 1,105,330 1,100,000 1,100,000
Recreation 908,708 1,036,377 965,221 934,700 1,198,648
Liability /Risk Management 719,893 1,210,513 2,606,271 1,358,600 1,295,637
Transfers Out 9,715,781 10,976,433 7,233,148 3,897,769 7,367,029
Total Expenditures $30,997,158 $33,807,569 $31,113,474 $26,659,769 $31,625,365
Net Revenues (Expenditures) $2,825,879 ($6,446,277) ($3,942,792) $596,831 ($3,882,065)
Prior Periods Adjustments to Fund Balance $194,420
Ending Fund Balance $36,465,128 $30,018,851 $26,076,059 $26,672,890 $22,790,825
Assigned for Encumbrance $211,000 $30,300 $102,500 $102,500 $102,500
Assigned 27,125,242 17,846,605 12,343,979 11,748,060 8,552,155
Assigned for Fiscal Policy 5,985,800 5,985,800 5,341,571 6,481,855 6,910,871
Unassigned Fund Balance $3,143,086 $6,156,146 $8,288,009 $8,340,475 $7,225,299
Unassigned Fund Balance
Percentage of Total Operating Expenditures 12% 24% 31% 32% 26%
32
General Fund
Analysis of Unassigned Fund Balance
As the previous page of data illustrates, the City was unable to meet the minimum amount required in FY 2008/2009 at
12% but was able to recover in FY 2009/2010 with unassigned fund balance at 24% which is within the amount
required by the City's fiscal policy. For FY 2010/2011 and 2011/2012 the City is above the requirements at 31% and
32 %. FY 2012/2013 decreased to 26% but still above the maximum required amount.
General Fund
Assigned Fund Balance
Beginning Fund Balance
Net Revenues (Expenditures)
Ending Fund Balance
Assigned for Encumbrances
Assigned for Designations
Assigned for Fiscal Policy
Unassigned Fund Balance
Total General Fund Balance
2012 -2013
$26,672,890
(3,882,065)
$22,790,825
$ 102,500
8,552,155
6,910,871
7,225,299
$ 22,790,825
Assigned for Encumbrances
Estimated Estimated
Beginning Proposed Ending
Balance Decreases Balance
$ 102,500 $ $ 102,500
City Clerk 18,000 (18,000)
Traffic Impact Fees 682,112 (550,000) 132,112
College Park East 477,000 477,000
Swimming Pool 4,850,000 4,850,000
Economic Condition 1,750,000 1,750,000
Old Town Improvement 490,000 (490,000)
Street Improvement 332,833 (332,833) (0)
Storm Drain 1,832,708 (1,751,880) 80,828
Buildings 911,913 (395,000) 516,915
Compensated Absences 745,300 - 745,300
Total Assigned 12,089,866 (3,537,713) 8,552,155
Assigned for Fiscal Policy 6,481,855 429,017 6,910,871
Grand Total
$ 18,674,221 $ (3,108,696) $ 15,565,526
33
Summary of Revenues and Expenditures
General Fund
Fiscal Year 2012 -2013 Projected Revenues - $27,743,300
Charges for Services Use of Money and Other Revenue
3,127,600 Property 464,900
Intergovernmental 11% 463,000 2%
g Fines and Forfeitures 29`
206,600 1,001,800
1% 3%
Transfers
349,000
1%
Property Tax
Licenses and Permits 8,555,000
1,177,400
4%
Other Taxes
253,000
1%
Franchise Fees
797,000
3%
Transient Occupancy
Tax
1,100,000
4%
Utility Users Tax
5,300,000
19%
Sales Tax
4,948,000
18%
Fiscal Year 2012 -2013 Projected Expenditures - $31,625,365
Transfer Out
7,367,029
23%
Recreation and
Community Services
1,198,648
4%
Community Development
884,914
3% General Administration
3,549,259
11%
Public Works
3,895,896
12%
Fire Protection Services
4,267,862
14%
Liability /Risk
Management
1,295,637
4%
Police Department
9,166,120
29%
35
Descri ption
General Fund
Revenue Summary
2010 -2011 2011 -2012
Actual Estimated
Property Tax
Other Taxes
Utility Users Tax
Transient Occupancy Tax
Sales and Use Tax
Franchise Fees
Licenses and Permits
Fines and Forfeitures
Use of Money and Property
Service Charges
Intergovernmental
Other Revenues
Transfer In and Enterprise Overheads
$ 8,228,811 $ 8,362,700 $
228,449 203,300
5,310,666 5,300,000
1,221,491 1,100,000
4,160,359 4,808,300
1,030,737 784,600
1,180,345 1,249, 200
968,751 1,001,800
536,900 414,800
2,986,389 2,978,500
397,488 208,700
571,246 495,700
349,050 349,000
2012 -2013
Proposed
Budget
8,555,000
253,000
5,300,000
1,100,000
4,948,000
797,000
1,177,400
1,001,800
463,000
3,127, 600
206,600
464,900
349,000
Total Revenue
$ 27,170,682 $ 27,256,600 $ 27,743,300
25, 000, 000
20, 000, 000
15,000,000
10,000,000
5,000,000
RIM
FY 2010 -11 FY 2011 -12 FY 2012 -13
Actual Estimated Proposed
® Taxes
❑Franchise Fees
® Licenses and permits
Li Charges for current services
IA Other
Taxes
Franchise Fees
Licenses and Permits
Charges for Current Services
Other
Grand Total
FY 2010 -11
Actual
FY 2011 -12 FY 2012 -13
Estimated Proposed
$ 19,149,776 $ 19,774,300 $
1,030,737 784,600
1,180,345 1,249,200
2,986,389 2,978,500
2,823,435 2,470,000
20,156, 000
797,000
1,177,400
3,127, 600
2,485,300
$ 27,170,682 $ 27,256,600 $ 27,743,300
36
General Fund
Expenditure Summary
2012 -2013
2010 -2011 2011 -2012 Proposed
Department Actual Estimated Budget
010 City Council $ 87,458 $ 95,200 $ 99,400
011 City Manager 695,281 735,000 632,790
012 City Clerk 298,894 282,600 348,235
015 City Attorney 469,590 402,700 425,000
017 Finance 613,410 591,200 612,414
018 Risk Management 2,606,271 1,358,600 1,295,637
019 Non- Departmental 835,010 716,200 790,170
020 Information System Technolc 490,540 514,200 641,250
021 Police - EOC 130,300 137,776
022 Police- Field Services 5,138,711 5,453,000 5,861,242
023 Police - Support Services 2,499,774 2,477,500 2,438,137
024 Police - Detention Facility 634,697 669,600 728,965
026 Fire Services 3,912,032 4,155,500 4,267,862
030 Planning 412,978 395,400 452,326
031 Building and Safety 382,132 306,500 432,588
042 Engineering 303,164 118,000 151,477
043 Storm Drain 314,980 340,200 352,150
044 Street Maintenance 939,762 904,600 970,841
049 Landscape Maintenance 180,947 183,200 234,697
050 Automobile Maintenance 301,026 304,600 461,421
051 Refuse 1,105,330 1,100,000 1,100,000
052 Building Maintenance 692,993 593,200 625,310
070 Recreation Administration 266,687 268,800 357,562
071 Sports 44,061 34,000 47,768
072 Parks and Recreation 308,839 302,400 364,420
073 Aquatics 147,731 144,500 143,798
074 Tennis Center 197,898 185,000 285,100
080 Transfer Out 7,233,148 3,897,769 7,367,029
Total Expenditures
$ 31,113,344 $ 26,659,769 $ 31,625,365
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8, 000,000
$6, 000,000
$4,000,000
$2,000,000
$-
FY 2010 -11 FY 2011 -12 FY 2012 13
Actual Estimated Proposed
°General Administration
Public Safety
°Public Works
°Community Services
® Refuse and Transfer Out
FY 2010 -11 FY 2011 -12 FY 2012 -13
Actual Estimated Proposed
General Administration $ 6,096,454 $ 4,695,700 $ 4,844,896
Public Safety 12,185,214 12,885,900 13,433,982
Public Works 2,732,872 2,443,800 2,795,896
Community Services 1,760,326 1,636,600 2,083,562
Refuse and Transfer Out 8,338,478 4,997,769 8,467,029
Grand Total $ 31,113,344 $ 26,659,769 $ 31,625,365
37
City of Seal Beach - General Fund Transfer Out I FY 2012 ®2 013
DEPARTMENT: Finance Account Code: 001 -080
FUND: 001 General Fund - Transfer Out
Transfer Out
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 7,233,148 $ 6,421,161 $ 3,897,769 $ 7,367,029
$ 7,233,148 $ 6,421,161 $ 3,897,769 $ 7,367,029
47000 Transfer Out Debt Service (Pension and Fire Bond), various capital
projects and Tidelands.
47010 Vehicle /Equipment Replacement Transfer out to Vehicle /Equipment Replacement Fund (021).
38
City of Seal Beach e General Fund Transfer Out 1 FY 2012 -2013
DEPARTMENT:
FUND:
Description
Finance
001 General Fund - Transfer Out
Account Code: 001 -080
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
TRANSFER OUT
Transfer Out 001 -080 -47000 $ 7,233,148 $ 6,421,161 $ 3,897,769 $ 7,057,029
Vehicle Replacement - Building 001- 080 -47010 - - 310,000
TOTAL TRANSFER OUT
TOTAL EXPENDITURES
$ 7,233,148 $ 6,421,161 $ 3,897,769 $ 7,367,029
$ 7,233,148 $ 6,421,161 $ 3,897,769 $ 7,367,029
Transfers Out Account 001 -080- 47000:
Street Lighting District Fund 002 $ 55,629
Pension Obligation DIS Fund 027 1,558,775
Fire Station DIS Fund 028 597,246
Tidelands Fund 034 863,499
Capital Projects Fund Fund 045 3,981,880
Total for 001 -080- 47000: $ 7,057,029
39
SEA �•
•
•
•
•
•
•
•
•
•
•
r
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
c
Elected ;Official:
City Council
Mission Statement
The City Council serves as the governing body that addresses the current and future
needs of the City. Always mindful of the needs, interests and concerns of the City's
constituents, the Council will operate an open and responsive government, establishing
City policies and legislation that promote the best interests of its citizens, businesses,
community organizations and visitors while keeping quality of life a priority.
Primary Activities
The City Council reviews and decides issues affecting the City; enacts laws and directs
actions as required to provide for the general welfare of the community through
programs, services and activities; creates sustainable revenue for essential City
services; provides policy guidance to City staff; adopts and monitors the annual
operating and capital improvement budgets; makes appointments to vacancies on
various commissions and committees; serves as the Redevelopment Agency Board of
Directors; monitors legislative activity that has a financial impact on City; provides City
policy and input on local, state and federal matters affecting Seal Beach.
Objectives
■ To provide policy leadership for the community and administration on issues
affecting the health, safety and welfare of Seal Beach.
■ To ensure that the City maintains a sustainable revenue base to support essential
City services.
• To allocate resources in accordance with the needs of the community while
understanding that citizen expectations for services will continue to exceed the
available funding.
41
City of Seal Beach I FY 2012 -2013
DEPARTMENT: City Manager Account Code: 001 -010
FUND: 001 General Fund - City Council
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 39,081 $ 38,500 $ 37,700 $ 37,700
48,377 61,500 57,500 61,700
$ 87,458 $ 100,000 $ 95,200 $ 99,400
40004 Part -time City Council remuneration.
40017 Medicare Insurance Funds budgeted in this account is part of employee benefits costs.
40019 FICA Funds budgeted in this account is part of employee benefits costs.
40013 Pars Retirement Funds budgeted in this account is part of employee benefits costs.
40100 Office Supplies Office Supplies specifically related to City Council Department.
40300 Memberships and Dues Cal Coast, LAFCO, So. CA Assoc. of Govt., Santa Ana River
Flood Control, ACCOC, OCCOG and miscellaneous.
40400 Training and Meetings Meetings and training include, but not limited to annual training
conferences and general meetings of the City Council.
40800 Special Departmental State of the City Address /Luncheon, and 513 Chamber Summer
Concert.
40802 Special Exp. -Comm. Input Proj.
40900 Promotional
Sponsor concerts and permits.
4th July Fireworks JFTB contribution and miscellaneous.
42
City of Seal Beach I FY 2012-2013
DEPARTMENT: City Manager Account Code: 001 -010
FUND: 001 General Fund - City Council
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
Part -time 001 - 010 -40004 $ 36,600 $ 36,000 $ 36,000 $ 36,000
Pars Retirement 001 -010 -40013 23 300 300 526
Medicare Insurance 001 - 010 -40017 524 500 500 281
FICA 001- 010 -40019 1,934 1,700 900 893
TOTAL PERSONNEL SERVICES
$ 39,081 $ 38,500 $ 37,700 $ 37,700
MAINTENANCE AND OPERATIONS
Office Supplies 001 -010 -40100 $ 1,383 $ 1,500 $ 500 $ 1,500
Memberships and Dues 001 -010 -40300 25,425 29,000 29,000 25,500
Training and Meetings 001 -010 -40400 10,470 10,000 10,000 10,000
Special Departmental 001 -010 -40800 2,349 12,000 10,000 10,700
Special Exp. - Comm. input Prj 001 -010 -40802 - - - 5,000
Promotional 001 - 010 -40900 8,750 9,000 8,000 9,000
TOTAL, MAINTENANCE AND OPERATIONS $ 48,377 $ 61,500 $ 57,500 $ 61,700
TOTAL EXPENDITURES $ 87,458 $ 100,000 $ 95,200 $ 99,400
43
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
Managing Department Head:
City Manager
Mission Statement
Appointed by the City Council, the City Manager serves as the chief administrative
officer of the City, responsible for providing effective municipal services in accordance
with City Council Policies, the Municipal Code and provisions of the City Charter. The
City Manager enforces all municipal laws and regulations for the benefit of the
community. The City Manager provides for the overall planning and control of City
programs.
Primary Activities
The City Manager's office provides municipal services by effectively directing all city
activities, finances and personnel. Contract administration, risk management, legislation
and lobbyist activities, public information, personnel services, City Council agenda
preparation, website operation, ocean water quality issues, grant applications, franchise
agreement management, property management and workers compensation
administration are direct functions of this office.
Objectives
■ Enforce all laws and ordinances as prescribed in the City Charter and the Municipal
Code.
• Promote the efficient administration of all City departments.
• Formulate and submit recommended actions concerning policy issues to City
Council.
■ Improve service delivery to residents in a cost- effective manner.
• Ensure that the City Budget is balanced, providing for a healthy reserve as
prescribed by City Council policy and to identify future sources of revenues for
unfunded necessities of the City.
■ Ensure that the City's interests are effectively represented in decisions made by
other governmental agencies
45
City of Seal Beach FY 2012 -2013
DEPARTMENT: City Manager
FUND:
001 General Fund - City Manager
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40004
40007
40008
2010 -2011
Actual
$ 598,404
96,877
$ 695,281
Full -time Salaries
Part -time
Tuition Reimbursement
Auto Allowance
40009 Cell Phone Allowance
40010 Deferred Compensation- Cafeteria
40011 Deferred Compensation
40012
40013
40014
40015
40017
40018
40100
40200
40300
40400
40800
44000
44001
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Insurance- Cafeteria
Medicare Insurance
Life and Disability
Office Supplies
Public/legal Notices
Memberships and Dues
Training and Meetings
Special Departmental
Contract Professional Svcs
Special Expense - Disaster
2011 -2012
Amended
Budget
$ 541 ,700
232,400
$ 774,100
Account Code:
2011 -2012
Estimated
506,100
228,900
$ 735,000
City Manager
ACM /Director of Public Works
Administrative Manager
Management Analyst
Executive Assistant
Intern (PT)
Funds budgeted in this account are part of employee benefits costs.
Mileage expenses associated with local seminars, meetings
and training for the City Manager Department.
Telephone expense related to the City.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata
share of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this prograrn's pro rata
share of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office Supplies specifically related to City Manager Department.
Misc. publications (subscriptions, handbooks, advertising, and
personnel notices).
OCCMA, ICMA, MMASC, ASPA, SHRM, LCW, CatPACS,
NNA and miscellaneous,
Monthly OCCMA meetings, AOCC -OC meetings, Annual ICMA
conference and various local meetings and conferences.
001 -011
2012 -2013
Proposed
Budget
$ 530,390
102.400
$ 632,790
- 0.80
- 0.05
- 1.00
- 1.00
- 1.00
Business cards, plaques and miscellaneous.
Section 125, Employee Assistance Program, Personnel
Fingerprinting, Pre - employment Screening, Labor Negotiations
Lobbyist, Psych Consultant, Background investigations,
miscellaneous emergencies, and Department of Justice and
Retirement Fund review.
Disaster related expenses.
46
City of Seal Beach I FY 2012-2013
DEPARTMENT:
FUND:
Description
City Manager
001 General Fund - City Manager
PERSONNEL SERVICES
Full -time Salaries
Part -time
Tuition Reimbursement
Auto Allowance
Cell Phone Allowance
Deferred Compensation - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Insurance - Cafeteria
Medicare Insurance
Life and Disability
Vacation Buy /Payout
Account
Number
001- 011 -40001
001 - 011 -40004
001 - 011 -40007
001 - 011-40008
001 -011 -40009
001 - 011 -40010
001 -011 -40011
001 - 011 -40012
001- 011 -40013
001- 011 -40014
001 -011 -40015
001- 011 -40017
001 - 011 -40018
001 -011 -40027
TOTAL PERSONNEL SERVICES
MAINTENANCE AND OPERATIONS
Office Supplies 001 - 011 -40100
Public/legal Notices 001 -011 -40200
Memberships and Dues 001 -011 -40300
Training and Meetings 001 -011 -40400
Special Departmental 001 -011 -40800
Rental /lease Equip 001 -011 -42000
Cont. Professional Svcs 001 -011 -44000
Special Expense - Disaster 001 -011 -44001
2010 -2011
Actual
$ 435,653
28,970
3,951
7,562
1,939
392
8,901
60,364
669
38,962
111
7,476
3,354
$ 598,404
2011 -2012
Amended
Budget
Account Code: 001 -011
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 385,200 $ 370,000 $ 394,826
3,200
6,000
1,600
100
13,600
65,100
100
46,200
8,500
4,500
7,600
6,000
1,200
100
13,600
62,900
100
35,200
6,400
3,000
7,600
6,000
1,200
39
13,917
65,059
33,910
6,520
2,857
6,062
$ 541,700 $ 506,100 $ 530,390
$ 3,343 $ 5,000 $ 3,000 $ 5,000
3,369 5,000 3,500 5,000
9,247 11,000 11,000 11,000
7,468 10,000 10,000 10,000
1,372 1,500 1,500 1,500
336 -
71,742 69,900 69,900 69,900
- 130,000 130,000 -
TOTAL MAINTENANCE AND OPERATIONS $ 96,877 $ 232,400 $ 228,900 $ 102,400
TOTAL EXPENDITURES $ 695,281 $ 774,100 $ 735,000 $ 632,790
47
City of Seal Beach
Managing Department Head:
City Clerk
Mission Statement
The municipal clerk is a primary representative of local government, serving as Raison between
the City Council, the City staff and the public in ahelpful, professional manner. The City Charter,
City Municipal Code and various Codes of the State of California legally mandate the duties and
responsibilities of the Clerk. The City Clerk position in Seal Beach is that of a citywide elected
official and serves for a term of four years.
Primary Activities
The City Clerk manages all activities in the clerk's office, attends all meetings of the City Council
and other meetings as requested by the City Council, is responsible for recording and maintaining
an accurate record of the actions resulting from those meetings; classify, index, file and maintain
all meeting minutes, actions, directives, and official documents Including ordinances, resolutions,
contracts, agreements, deeds, easements, etc.; process amendments to the Municipal Code;
certify official and legal documents; administer legal publications; receive /open bids; administer
oaths; custodian of official. City seal; process conflict of interest filings; conduct municipal
elections in accordance with Charter and State law; maintain campaign reports; perform voter
registration; receipt of claims and general information to public.
Objective
■ The main goal for all decisions made in the City Clerk Department would be that they are all
done efficiently and ethically guidelines used would be the City's code, policies, and
regulations.
■ Determining the operation of the department would be the federal and state regulations
imposed on all local government agencies and City Municipal Code, Charter, and policies
and procedures.
■ Continue to monitor and evaluate the efficiency and effectiveness of service delivered to the
public — Public Records Act. `` Provide staff' assistance to the City Manager and City staff
including research on a variety of topics and official documents and continue to encourage
and educate staff on the procedures to maintain a citywide records retention program.
■ Ensure the program is in accordance with applicable laws and regulations and that there is
adequate staffing, training, and funds to support the program.
■ Participate in the management meetings to provide input from the City Clerk department.
Coordinate with other departments to provide an accurate list of contracts and agreements
and alert the appropriate department when they need to review the documents before the
expiration date. Continue to work with IT personnel to provide access to public
documents /records.
49
City of Seal Beach
DEPARTMENT:
FUND:
City Clerk
001 General Fund - City Clerk & Election
Personnel Services
Maintenance and Operations
Election
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40004
40007
40008
40009
40010
40011
40012
40013
40014
40017
40018
40100
40200
40300
40400
40800
44000
2010 -2011
Actual
$ 235,851
33,395
29,648
$ 298,894
Full -time Salaries
Part -time
Tuition Reimbursement
Auto Allowance
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Office Supplies
Public /legal Notices
Memberships and Dues
Training and Meetings
Special Departmental
Contract Professional Svcs
001- 013 -40800 Special Departmental
2011 -2012
Amended
Budget
$ 248,800
57,500
1.000
$ 307,300
1 FY 2012 -2073
Account Code: 001 -012
001 -013
2011 -2012
Estimated
$ 249,900
31,700
1,000
$ 282,600
2012 -2013
Proposed
Budget
$ 250,235
48,000
50,000
$ 348,235
City Clerk - 1.00
Deputy City Clerk - 1.00
Office Aide
Funds budgeted in this account are part of employee benefits costs.
Mileage expenses associated with local seminars, meetings and staff
training for the City Clerk.
Telephone expense related to the City.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office Supplies specifically related to City Clerk Department.
Publish City Clerk and Special Event notices in the newspaper.
Professional memberships and dues for the City Clerk & Deputy
City Clerk (Notary).
City Clerks Association monthly meetings and other related training.
Records management and records retention.
Conversion of documents to Laserfische, consultant for records
management, elections consultant, video streaming, electronic
agenda and Municipal Code legal review ($18K one time).
November2012 Citywide Election (Charter Amendments)
50
City of Seal Beach FY 2012-2013
DEPARTMENT:
FUND:
Description
City Clerk
001 General Fund - City Clerk & Election
Account
Number
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 001 -012
001 -013
2011 -2012
Estimated
2012 -2013
Proposed
Budget
PERSONNEL SERVICES
Full -time Salaries 001 -012 -40001 $ 176,752 $ 182,500 $ 182,300 $ 186,768
Part-time 001 - 012 -40004 7,283 - -
Auto Allowance 001 - 012 -40008 4,200 4,200 4,200 -
Cell Phone Allowance 001- 012 -40009 900 900 900 900
Deferred Comp - Cafeteria 001 - 012 -40010 164 200 200 308
Deferred Compensation 001 - 012 -40011 5,040 5,400 5,400 5,175
Pers Retirement 001 -012 -40012 26,027 31,300 29,800 30,776
Pars Retirement 001 -012 -40013 452 100 100
Medical Insurance 001 - 012 -40014 10,316 14,800 14,800 18,570
Medicare Insurance 001 -012 -40017 3,005 3,200 3,000 3,092
Life and Disability 001 -012 -40018 1,712 2,200 1,800 1,806
Vacation Buy/payout 001- 012 -40027 2,900 2,900 2,840
Unemployment 001- 012 -40030 1,100 4,500 -
TOTAL PERSONNEL SERVICES $ 235,851 $ 248,800 $ 249,900 $ 250,235
MAINTENANCE AND OPERATIONS
Office Supplies
Public /legal Notices
Memberships and Dues
Training and Meetings
Special Departmental
Contract Professional Svcs
001- 012 -40100
001 - 012 -40200
001- 012 -40300
001 -012 -40400
001 - 012 -40800
001 -012 -44000
TOTAL MAINTENANCE AND OPERATIONS
ELECTIONS
Special Departmental
TOTAL ELECTIONS
$ 845 $ 2,000 $ 2,000 $ 1,500
1,229 3,500 3,500 3,500
340 500 500 500
1,230 700 700 1,000
13,125 30,800 20,000 3,500
16,626 20,000 5,000 38,000
$ 33,395 $ 57,500 $ 31,700 $ 48,000
001 -013 -40800 $ 29,648 $ 1,000 $ 1,000 $ 50,000
$ 29,648 $ 1,000 $ 1,000 $ 50,000
TOTAL EXPENDITURES $ 298,894 $ 307,300 $ 282,600 $ 348,235
51
City of Seal Beach H FY 20122013
THIS PAGE INTENTIONALLY LEFT BLANK
52
City of Seal Beach
Managing Department Head:
City Manager
Mission Statement
The City Attorney provides legal counsel and representation to the City Council, the
Redevelopment Agency, commissions and staff with the goal of assuring legal
compliance and protecting the City's interest in all legal matters. The City contracts its
attorney services with Richards, Watson and Gershon, a professional corporation
( "Firm "). Pursuant to the contract, the City pays a monthly retainer of $20,000 covering
all general legal services. For additional services the City pays at the Firm's regular
hourly rates, with a 15% discount. For special services, the City pays $300 per hour.
Primary Activities
The City Attorney attends all City Council, Redevelopment Agency and Commission
meetings. The City Attorney represents the City in all legal actions against the City and
prosecutes if called upon to do so. The City Attorney prepares and /or reviews all
contracts, ordinances, resolutions, litigation and other documents and provides Council
and staff legal advice in compliance with applicable laws.
Objectives
• Provide effective legal services to all City officers, departments and commissions.
• Effectively represent the City and the Redevelopment Agency in litigation matters.
53
City of Seal Beach I FY 2012 -2013
DEPARTMENT: City Attorney Account Code: 001 -015
FUND: 001 General Fund - City Attorney
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 469,590 $ 402,700 $ 402,700 $ 425,000
$ 469,590 $ 402,700 $ 402,700 $ 425,000
49700 Monthly Legal Contract Monthly retainer $20K per month.
49720 General Prosecution Expenditure for services beyond that covered by the retainer.
49730 Legal Contract Police Expenditure for services beyond that covered by the retainer.
49777 Other Attorney Services Expenditure for services beyond that covered by the retainer.
54
City of Seal Beach I FY 2012 -2013
DEPARTMENT: City Attorney Account Code: 001 -015
FUND: 001 General Fund - City Attorney
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Monthly Legal Contract 001- 015 -49700 $ 240,000 $ 240,000 $ 240,000 $ 240,000
Litigation Services 001- 015 -49710 43,244 18,200 18,200 50,000
General Prosecution 001- 015 -49720 15,547 25,000 25,000 25,000
Legal Contract Police 001- 015 -49730 22,298 32,000 32,000 20,000
Other Attorney Services 001 - 015 -49777 148,501 87,500 87,500 90,000
TOTAL, MAINTENANCE AND OPERATIONS $ 469,590 $ 402,700 $ 402,700 $ 425,000
TOTAL. EXPENDITURES $ 469,590 $ 402,700 $ 402,700 $ 425,000
55
frC)
•
• •
•
`. SEAS giAtIN
i
City of Seal Beach
�1
A
Managing Department Head:
Director of Finance /City Treasurer
Mission Statement
Finance is a service - oriented department serving the Public, City Council, City Manager,
other department heads and employees. The main responsibilities fall into two
categories: finance and treasury. The department's priorities are to be prudent in
classifying and recording transactions, ensuring that City assets are safeguarded against
theft or misuse, preparing financial reports and conducting fiscal planning of the City and
Successor Agency of Redevelopment Agency.
Primary Activities
Finance performs the following activities: accounts payable, accounts receivable, cash
receipting, payroll, business licensing, utility billing, general ledger maintenance, timely
financial reporting in conformity with generally accepted accounting principles, fixed
asset recording, budgeting, grant administration, assessment district administration,
Successor Agency of Redevelopment Agency, debt administration, cash management,
and investments. The department also monitors revenue compliance with Utility Users
Tax, Transient Occupancy Tax, Business Licenses, and many others.
Obiiectives
• To ensure business registration compliance and to expedite the processing of
business license applications.
• Provide quality customer service by paying all vendors' invoices accurately and
within payment terms.
• To safeguard the City's cash through the timely processing and deposit of all City
funds.
• To promote positive customer service relations with the City's water customers.
• To maximize the investment income.
• To implement user fees, the newly adopted fee schedule.
57
City of Seal Beach
FY 2012 -2013
DEPARTMENT:
FUND:
Finance
001 General Fund - Finance
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40008
40009
40010
40011
40012
40013
40014
40017
40018
40100
2010 -2011
Actual
$ 533,392
80,018
$ 613,410
Full -time Salaries
Over -time
Part-time
Auto Allowance
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Office Supplies
40200 Public /legal Notices
40300
40400
Memberships and Dues
Training and Meetings
40700 Equipment /Materials
40800 Special Departmental
44000
Contract Professional Svcs
2011 -2012
Amended
Budget
$ 503,700
119,800
$ 623,500
Account Code:
2011 -2012
Estimated
$ 478,300
112,900
$ 591,200
Director of Finance /City Treasurer
Finance Manager
Accountant
Account Technician (A/P)
Account Technician (Payroll)
Provides for personnel overtime.
Provides for personnel part-time.
Mileage expenses associated with local seminars, meetings and
trainings for the Director of Administrative Services.
Telephone expense related to the City.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Parking permit triplicate forms, W -2 and 1099's, City bank checks,
business license paper, envelopes (AP and payroll), office supplies,
postage and cash receipt tape.
State Controllers Report and Budget, parking permit advertisement.
AICPA, GFOA, CMRTA, CSMFO, and CA Society of CPA, CMTA,
CPFIM and subscriptions (GASB updates and pronouncements),
and Costco.
GFOA conference, CSMFO conference, PERS conference and
training, CSMFO luncheon, CPFIM, Springbrook conference and
training, accounting training - GFOA, Government tax seminar -
payroll and business license.
Equipment and Materials necessary to the department.
Bank courier services, Cor -o -van storage, CAFR award application
fee, postage, annual budget (printing), CAFR (printing), IRS
Determination Letter and miscellaneous expenses.
Annual audit, Bartel actuarial services, HDL - sales /property tax
and State Controllers report (City Annual /PFA), Cal. Municipal
Statistics and Hewlett Packard.
001 -017
2012 -2013
Proposed
Budget
$ 492,614
119,800
$ 612,414
- 0.80
- 0.75
- 0.90
- 1.00
- 0.80
58
City of Seal Beach I FY 2012 ®2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Full -time Salaries
Part -time
Auto Allowance
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Vacation Buy /payout
Sick Payout
Finance
001 General Fund - Finance
Account
Number
2010 -2011
Actual
001- 017 -40001
001 -017 -40004
001 -017 -40008
001 -017 -40009
001 -017 -40010
001 -017 -40011
001- 017 -40012
001 - 017 -40013
001 -017 -40014
001 -017 -40017
001 - 01740018
001- 017 -40027
001- 017 -40028
TOTAL PERSONNEL SERVICES
MAINTENANCE AND OPERATIONS
Office Supplies
Public/legal Notices
Memberships and Dues
Training and Meetings
Equipment /materials
Special Departmental
Contract Professional Svcs
001 - 017 -40100
001 -017 -40200
001- 017 -40300
001 -017 -40400
001 -017 -40700
001- 017 -40800
001 - 017 -44000
TOTAL MAINTENANCE AND OPERATIONS
2011 -2012
Amended
Budget
Account Code: 001 -017
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 413,189 $ 300,600 $ 293,400 $ 379,359
62,400 76,800 -
4,200 4,200 1 ,700 -
900 900 500 900
1,445 1,200 1,100 810
12,519 11,800 8,100 11,592
61,473 62,700 45,700 62,511
- 900 1,000 -
28,965 27,800 20,000 26,204
6,765 6,700 6,900 6,193
3,936 4,400 3,000 3,501
- 16,900 16,900 1,544
3,200 3,200 -
$ 533,392 $ 503,700 $ 478,300 $ 492,614
$ 6,878 $ 10,000 $ 10,000 $ 10,000
3,382 500 500 835
1,661 2,400 1,500 2,065
6,640 16,000 10,000 16,000
326 -
12,476 19,900 19,900 19,900
48,655 71,000 71,000 71,000
$ 80,018 $ 119,800 $ 112,900 $ 119,800
TOTAL EXPENDITURES $ 613,410 $ 623,500 $ 591,200 $ 612,414
59
City of Seal Beach
FY 2012 -2013
TIIIS PAGE INTENTIONALLY LEFT BLANK
60
City of Seal Beach
i
Managing Department! Head:
City Manager
Mission Statement
Oversee administration of City's Risk Management Program including public liability
insurance and worker's compensation insurance. Public liability covers insurance costs,
claims administration and claims settlement for any liability incurred against the City.
Worker's compensation insurance reflects cost of insurance premiums, claims
administration and claims settlement.
Primary Activities
The City's Risk Management Program includes administration of the City's insurance
programs through use of a joint powers insurance authority as well as the coordination of
claims processing between the City and the authority. Responsibilities include:
administration of comprehensive Toss prevention programs that incorporate current
practices and philosophies most effective in preventing injuries, liabilities and damage to
City equipment, vehicles and materials; identifying and minimizing exposures that could
result in financial Toss to the City and to provide City representation in claims litigation.
Obiectives
■ To protect the City's assets through cost- effective risk management services.
■ To protect public and employee safety.
■ Recommend changes to all departments to remove City from any possible liability.
■ To stay current in knowledge of principles, practices and methods of safety and loss
prevention, also state and federal laws relating to health and safety, including
CAL /OSHA.
■ To provide City insurance coverage without interruption and to ensure that all city
agreements provide for adequate liability and worker's compensation coverage.
61
City of Seal Beach
I FY 2012 -2013
DEPARTMENT: City Manager Account Code: 001 -018
FUND: 001 General Fund - Risk Management
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 2,606,271 $ 1,358,600 $ 1,358,600 $ 1,295,637
$ 2,606,271 $ 1,358,600 $ 1,358,600 $ 1,295,637
49500 Gen. Liab. Admn Risk Mgmt Annual Insurance Premium, CIPA Assessment.
49510 Env. Ded. Loss Risk Mgmt Annual Insurance Premium.
49520 Prop. Ded. Loss Risk Annual Insurance Premium.
49600 Work Comp Admn Risk Mgmt Annual Insurance Premium.
62
City of Seal Beach I FY 2012 -2013
DEPARTMENT: City Manager Account Code: 001 -018 '
FUND: 001 General Fund - Risk Management
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Gen. Liab. Admn. 001 - 018 -49500 $ 1,785,392 $ 861,300 $ 861,300 $ 829,124
Work Comp Admn. 001 -018 -49600 820,879 497,300 497,300 466,513
TOTAL MAINTENANCE AND OPERATIONS $ 2,606,271 $ 1,358,600 $ 1,358,600 $ 1,295,637
TOTAL EXPENDITURES $ 2,606,271 $ 1,358,600 $ 1,358,600 $ 1,296,637
63
City of Seal Beach
FY 2012 -2013
DEPARTMENT:
FUND:
Finance
001 General Fund - Non Departmental
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
40014
40100
40800
42000
43000
44000
2010 -2011
Actual
$ 585,839
249,171
2011 -2012
Amended
Budget
Account Code:
2011 -2012
Estimated
$ 417,300 $ 417,300
304,000 298,900
$ 835,010 $ 721,300
Medical Insurance
Office Supplies
Special Departmental
Rental /lease equip
Senior Busing
Contract Professional
$ 716,200
001 -019
2012 -2013
Proposed
Budget
$ 506,870
283,300
$ 790,170
Funds budgeted in this account are part of employee benefits costs.
Retiree health medical, PEMCHA, administrative cost, and OPEB.
Office Supplies specifically related to City wide expenses; replenish
postage machine, parking permits /stickers and arrowhead water.
AED, Police Department massage fingerprinting, holiday luncheon
and miscellaneous.
Ricoh lease /maintenance: police department, city hall and public
works; postage machine maintenance; Ricoh lease property tax;
Advanced Office Services lease: police department and public works.
Senior bus program - Western Transit
SCE License, PARS annual statement fee, POM (parking
meter repairs), Priority Mailing System repairs, Cummins -
coin counter maintenance and Safe Shred,
64
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
Finance
001 General Fund - Non Departmental
Account
Number
2010 -2011
Actual
PERSONNEL SERVICES
Medical Insurance 001 -019 -40014 $
TOTAL PERSONNEL SERVICES
MAINTENANCE AND OPERATIONS
Office Supplies
Equipment /materials
Special Departmental
Rental /Lease Equip
Senior Busing Expenditures
Contract Professional
001 - 019 -40100
001 -019 -40700
001 -019 -40800
001 - 019 -42000
001 - 019 -43000
001 - 019 -44000
2011 -2012
Amended
Budget
Account Code: 001 -019
2011 -2012
Estimated
2012 -2013
Proposed
Budget
585,839 $ 417,300 $ 417,300 $ 506,870
$ 585,839 $ 417,300 $ 417,300 $ 506,870
$ 28,646 $ 30,100 $ 25,000 $ 33,000
305 -
6,725 6,000 6,000 6,000
83,696 83,000 83,000 66,300
126,285 138,500 138,500 131,600
3,514 46,400 46,400 46,400
TOTAL MAINTENANCE AND OPERATIONS $ 249,171 $ 304,000 $ 298,900 $ 283,300
TOTAL EXPENDITURES $ 835,010 $ 721,300 $ 716,200 $ 790,170
65
City of Seal Beach I FY 2012 -2013
DEPARTMENT: City Manager Account Code: 001 -020
FUND: 001 General Fund - Information Technology
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 490,540 $ 555,200 $ 514,200 $ 641,250
490,540 $ 555,200 $ 514,200 $ 641,250
40500 Office & Tech Resource Server, computer, website enhancements, MDC replacements,
Misc. IT equipment and peripherals, and Synoptek - Misc.
44000 Contract Professional Cisco, SPAM, anti - virus, Synoptek, Springbrook maintenance,
website hosting and support, PD MDC maintenance, phone
warranty, printer support, Verizon Select Services, Time Warner
Cable - Internet, video streaming, On Target, Intuit, Lasertische
Secure Site Solutions (Fob) maint., and PW GIS upgrade,
44002 PD Special Projects Police Department Video and Interview upgrade and GIS upgrade.
66
City of Seal Beach I FY 2012-2013
DEPARTMENT:
City Manager Account Code: 001 -020
FUND: 001 General Fund - Information Technology
Description
2011 -2012 2012 -2013
Account 2410 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Office &Technology Resources 001-020-40500 $ 78,053 $ 131,000 $ 90,000 $ 136,750
Contract Professional Services 001 -020 -44000 412,487 424,200 424,200 454,500
Police Dept. Special Projects 001- 020 -44002 - - - 50,000
TOTAL MAINTENANCE AND OPERATIONS $ 490,540 $ 555,200 $ 514,200 $ 641,250
TOTAL EXPENDITURES $ 490,540 $ 555,200 $ 514,200 $ 641,250
67
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
ENC
Managing Department Head:
Chief of Police
Mission Statement
SRVCES UR
The Seal Beach Police Department's Emergency Services Bureau strives to prepare the
community of Seal Beach for all types of natural and man -made disasters by providing
specialized training, support, experience, and equipment to all City departments and the
community at large.
Primary Activities
The Emergency Services Bureau directs the community to emergency preparedness and
provides administrative support. These services include; but, are not limited to:
" Prepare, update, and maintain the City of Seal Beach Emergency Plan,
• Maintain the City Emergency Operations Centerls (EOC) and emergency communications
equipment,
• Train City staff who may be called upon to serve in time of disaster,
• Assist the Chief of Police and City Manager with issues relating to emergency
management,
• Steward and conduct emergency exercises in collaboration with county, state, and federal
agencies,
• Work with other government agencies to develop and maintain, integrated emergency
plans for response to a disaster, and
• Assist individuals and community organizations toward total disaster preparedness.
Objectives
Continuously update, deploy, and implement the City's Emergency Operations Plan (EOP) with
basic, intermediate, and advanced disaster preparedness training and programs; including,
FEMA Storm Ready and Tsunami Ready, Citizen Emergency Response Team (CERT) training.
Continue training staff, Citywide, to the National Incident Management System (NIMS) and
participate in a series of tabletop drill exercises practicing the new system.
Continue to provide outstanding emergency services management to City stake holders,
including but not limited to:
1. Continue training volunteer emergency responders to augment professional responders.
2. Continue to upgrade our emergency - information capabilities accessing orbiting satellites
for continuity of information.
3. Supplies for the care and feeding of volunteer workers and emergency responders for
long term major incidents.
69
City of Seal Beach
1 FY 2012 -2013
DEPARTMENT: Police
FUND: 001 General Fund - EOC
2010 -2011
Actual
Personnel Services $
Maintenance and Operations
TOTAL $
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40010
40011
40012
40013
40014
40017
40018
40400
Full -time Salaries
Over -time
Part -time
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Training & Meetings
40700 Equipment /Materials
40800 Special Departmental
44000 Contract Professional
2011 -2012
Amended
Budget
$ 114,500
23.300
$ 137,800
Account Code: 001 -021
2011 -2012
Estimated
$ 114,300
16,000
$ 130,300
2012 -2013
Proposed
Budget
$ 114,276
23,500
$ 137,776
Emergency Services Coordinator - 1.00
Provides for personnel overtime.
Provides for part -time personnel.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
IAEM, CESA, FEMA Conferences, CSTI, OCEMA training, EOC
training and Neighbor for Neighbor training.
RACES radio equipment, CERT vehicle and trailer expenses, VIPS
events expenses, high capacity Honda generator and (3) emergency
shelters and Multiplex.
Emergency food and supplies, R.A.C.E.S and CERT uniform shirts
and rain gear.
National Night Out, Neighbor for Neighbor, Emergency Prop Expo.,
Health Fair, 2 E -Z ups, traffic control equipment and supplies.
70
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Description
Police
001 General Fund - EOC
Account Code: 001 -021
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
Full -Time Salaries 001 - 021 -40001 $ $ 90,100 $ 90,100 $ 90,042
Deferred Comp 001 - 021 -40011 3,200 3,200 3,151
Pers Retirement 001 -021 -40012 14,900 14,700 14,837
Medical Insurance 001- 021 -40014 3,600 3,700 3,720
Medicare Insurance 001 -021 -40017 1,600 1,500 1,497
Life and Disability 001- 021 -40018 1,100 1,100 1,029
TOTAL PERSONNEL SERVICES $ $ 114,500 $ 114,300 $ 114,276
MAINTENANCE AND OPERATIONS
Training and Meeting 001- 021 -40400 $ $ 4,000 $ 4,000 $ 4,000
Equipment & Materials 001 - 021 -40700 10,000 10,000 10,000
Special Departmental 001 - 021 -40800 4,300 1,000 4,500
Contract Professional 001 -021 -44000 5,000 1,000 5,000
TOTAL MAINTENANCE AND OPERATIONS $ $ 23,300 $ 16,000 $ 23,500
TOTAL EXPENDITURES $ $ 137,800 $ .130,300 $ 137,776
71
City of Seal Beach
Managing Department Head:
Chief of Police
Mission Statement
The Seal Beach Police Department dedicates itself to providing outstanding police service to the
citizens of Seal Beach with the primary objective of protecting lives and property. It's Mission
Statement reads, "The Seal Beach Police Department's Mission is to Professionally Provide
Public Safety through Ethical Leadership and Community Partnerships."
Primary Activities
The Department's primary duties include: responding to calls for service; conducting preventive,
direct foot and vehicular patrols; and providing traffic enforcement in areas where traffic accidents
are occurring and in residential areas as a response to traffic complaints. It also provides
neighborhood policing services to geographically defined locations to reduce crime and crime
related issues and to partner with the community to maintain its high quality of life standards;
follow- through on patrol arrests, cases with workable leads, and file criminal cases with the
District Attorney's office; and provide front- counter services to the police during business hours;
all within the framework a community - policing environment.
Objectives
• After weathering a hiring freeze which ended in 2005, the Department initially achieved a
95% level of staffing. Since that time and due to several long -term injuries, service and
disability retirements, and other issues, the Department has been short - staffed by as
much as 36 %. It continues to work aggressively to attract qualified personnel, hire and
train them.
• The previous implementation of a Comp Slat personal and professional accountability
management system, coupled with a geo -based policing strategy has resulted in the
following: a 14% reduction in Part -1 Crimes; an average Priority -1 Call Response of 3.5
minutes or less; individual officer patrol time exceeding 65 %; and dramatic increases in
self- initiated activity by the individual officers and the teams they comprise.
• Parking Control efforts throughout the community have leveled off as the result of a 3-
year -old fleet of left -hand drive fleet vehicles not designed or engineered for the parking
control mission.
• Service delivery continues to be remarkably timely and efficient. Citywide emergency and
disaster preparedness continues to grow. The implementation of the West Orange
County Community Emergency Response Team began in Seal Beach and now involves
five neighboring cities with 500 trained disaster service volunteers.
• The City Emergency Response Plan is updated annually. City Staff and community
members participate in ongoing disaster preparedness and continuity of government
training. The Department provided all of these services at or under budget.
• The FY12 -13 budget cycle will experience a continuation of these efforts and in the event
of an infusion of greater resources, the development of crime prevention and elder
ombudsman programs.
73
City of Seal Beach
I FY 2012 -2073
DEPARTMENT:
FUND:
Police
001 General Fund - Field Services
2010 -2011
Actual
Personnel Services $ 5,096,477
Maintenance and Operations 42,234
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40002
40003
40004
40005
40007
40009
40010
40011
40012
40013
40014
40015
40017
40018
40020
40021
40022
40030
40400
$ 5,138,711
Full -time Salaries
Temporary Special Pay
Over -time
Part-time
Holiday Pay
Tuition Reimbursement
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Uniform Allowance
Annual Education
Flexible Spending Cafeteria
Unemployment
Training & meeting
44000 Contract Professional
2011 -2012
Amended
Budget
$ 5,395,500
29,500
Account Code: 001 -022
2011 -2012
Estimated
$ 5,423,500
29,500
2012 -2013
Proposed
Budget
$ 5,821,742
39,500
$ 5,425,000 $ 5,453,000 $ 5,861,242
Police Chief
Police Captain
Police Lieutenant
Police Sergeant
Police Corporal
Police Officer
1.00
1.00
1.00
6.00
3.33
18.00
Provides for personnel temporary special pay.
Provides for personnel overtime.
Provides for part -time personnel.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Telephone expense related to the City.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of post employment costs.
FBI -NAA training, Non -Post reimbursement training, conferences,
mileage, reserve training, FBI -NAA conference, Post training and
peer support team training, CSTI, CPOA, UC Regents, CNOA
OCSD classes, Motor Training, Command College, Traffic,
Narcotics training, Hostage Roll of Chief, Armorer course, Juvenile
Justice, Crisis communications, Basic updated skills for Sworn
Officers and Team Building Workshop.
Wells Fargo - Trustee Fee for Pension Obligation Bond.
74
City of Seal Beach
FY 2012 -2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Full Time Salaries
Temporary Special Pay
Overtime
Part-Time
Holiday Pay
Tuition Reimbursement
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Comp
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Uniform Allowance
Annual Education
Flexible Spending - Cafeteria
Comptime Buy /Payout
Vacation BuylPayout
Unemployment
Police
001 General Fund - Field Services
Account
Number
001 - 022 -40001
001 - 022 -40002
001 -022 -40003
001 -022 -40004
001 - 022 -40005
001- 022 -40007
001 - 022 -40009
001- 022 -40010
001 -022 -40011
001 - 022 -40012
001 -022 -40013
001 - 022 -40014
001- 022 -40015
001- 022 -40017
001 -022 -40018
001 -022 -40020
001 -022 -40021
001 - 022 -40022
001 -022 -40026
001- 022 -40027
001- 022 -40030
2010 -2011
Actual
$ 3,032,567
12,139
323,996
14,082
159,604
14,285
10,559
5,324
6,395
950,335
309
348,065
603
56,693
29,210
22,853
106,443
119
2,896
TOTAL PERSONNEL SERVICES $ 5,096,477
MAINTENANCE AND OPERATIONS
Training & Meetings 001 -022 -40400
Contract Professional 001 -022 -44000
2011 -2012
Amended
Budget
$ 2,938,300
16,000
244,400
211,700
156,800
20,000
10,800
14,500
2,000
1,165,500
2,900
364,100
1,900
60,400
36,700
23,900
104,400
4,600
15,500
1,100
$ 5,395,500
$ 37,234
5,000
TOTAL illIAINTENANCE AND OPERATIONS $ 42,234
27,000
2,500
$ 29,500
Account Code:
2011 -2012
Estimated
$ 2,938,300
16,000
244,400
211,700
184,500
20,000
10,800
14,500
1,177,600
2,900
381,600
1,900
61,000
28,800
23,900
104,400
4,600
15,500
1,100
001 -022
2012 -2013
Proposed
Budget
$ 5,423,500
$ 27,000
2,500
$ 29,500
$
3,239,187
1 6,000
282,400
19,200
216,279
37,440
10,800
27,466
6,743
1,267,746
274
439,822
2,329
61,826
30,206
23,945
104,385
7,908
24,886
2,900
5,821,742
$ 37,000
2,500
$ 39,500
TOTAL- EXPENDITURES $ 5,138,711 $ 5,425,000 $ 5,453,000 $ 5,861,242
75
City of Seal Beach
1 FY 2072 -2013
DEPARTMENT: Police
FUND: 001 General Fund - Support Services
Personnel Services
Maintenance and Operations
Capital Outlay
Debt Service
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40007
40009
40010
40011
40012
40013
40014
40015
40017
40018
40020
40022
40100
40300
40400
40600
2010 -2011
Actual
$ 1,041,595
1,338,144
120.035
$ 2,499,774
Full -time Salaries
Over -time
Part -time
Tuition Reimbursement
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Uniform Allowance
Flexible Spending - Cafeteria
Office Supplies
Memberships and Dues
Training and Meetings
Automotive Expense
2011 -2012
Amended
Budget
$ 994,300
1,423,600
123,500
Account Code: 001 -023
2011 -2012
Estimated
$ 938,500
1,415,500
123,500
$ 2,541,400 $
Executive Assistant
Account Technician
Senior CSO
CSO
Record Supervisor
Lead CSO
2,477,500
2012 -2013
Proposed
Budget
$ 960,534
1,432, 603
45,000
$ 2,438,137
1.00
1.00
6.00
1.00
1.00
1.00
Provides for personnel overtime
Provides for personnel part -time
Funds budgeted in this account are part of employee benefits costs.
Telephone expense related to the City.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs,
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office Supplies specifically related to Police Support Services Dept.
CPOA, CPCA, NTOA, OCTMA, IOMGIA, SCESA, IAFCI, CCJWSA
CSAA, CNOA, OCFCtA, CSAIA, IACP, CCUG, FBI -NAA, tACP -Net,
FSI- LEEDA, and CLETS. Subscription to job related publications:
CPOA newsletters, CPOA Regional Directory, Resource Directories
US ID manual, Narcotics Newsletter, Lexipol Policy Manual, etc.
Non -POST reimbursed training, conferences and POST reimbursable
training.
Car washes, detailing, and miscellaneous vehicle expense.
76
40700 Equipment /materials Photo processing, batteries, flares, audio /video tapes, non - office
supplies, radar maintenance & repairs, audio recorders, body armor
fingerprint supplies, small computer peripherals, disaster kits,
supplies and field consumables.
40800 Special Departmental Citations (moving/parking), uniforms, badges, property supplies,
range supplies & ammunition, special order items, Volunteer
program drug testing kits and equipment repairs.
41000 Telephone T -1 line connections to West Covina and OC Elite, ILJAOG and
ILJAOC connection.
41010 Gas Building gas costs
41020 Electricity Building electricity costs
42000 Rental /lease Equip Auto -track (ink analysis systems, OC Gang System, Entersect
for online access of criminal activity, postal permits, intoxilyze€
system, livescan, copier leases and postage meter.
44000 Contract Professional False alarm, DOJ fingerprinting, sexual assault examinations, turbo
data employment physicals, background investigations, DUI blood
and breath tests, transcription services, polygraph testing first aid
supplies, Orange County 800 MHz contract and MDC's maintenance.
45000 Intergovernmental West Covina Systems Group, County Prosecution Assessment
fees, radio and MDC repairs, Range fees, Long Beach Animal
Control, mobile command post vehicle, County of Orange citation
processing.
46000 West Comp JPA West Comm JPA
47888 Debt Service Principal payment for the 800MHz
47999 Interest Payments Bond Interest payment for the 800MHz
48010 Furniture and Fixtures Incremental Furniture and OSHA Compliant
77
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Full - Time Salaries
Overtime
Part -Time
Tuition Reimbursement
Cell Phone Allowance
Deferred Comp- Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Uniform Pay
Flexible Spending - Cafeteria
Vacation Buy /Payout
Unemployment
Police
001 General Fund - Support Services
Account
Number
001 - 023 -40001
001- 023 -40003
001 -023 -40004
001 -023 -40007
001 -023 -40009
001 -023 -40010
001 - 023 -40011
001- 023 -40012
001 - 023 -40013
001 - 023 -40014
001- 023 -40015
001-023-40017
001 -023 -40018
001- 023 -40020
001 -023 -40022
001 -023 -40027
001- 023 -40030
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code:
2011 -2012
Estimated
001 -023
2012 -2013
Proposed
Budget
$ 712,172 $ 666,300 $ 626,500 $ 628,430
10,901 8,000 8,000 8,000
89,233 84,400 84,400 84,400
3,540 18,720
900 900 900 900
2,087 1,100 1,000 1,165
9,764 7,300 6,700 6,708
105,618 112,400 103,200 104,518
2,003 1,500 1,500 1,234
78,085 82,000 79,800 78,439
934 600 500 396
11,723 12,200 11,300 11,355
8,625 9,800 7,700 7,663
6,010 6,600 5,900 5,860
- 200 100 215
- 1,531
1,000 1,000 1,000
TOTAL PERSONNEL SERVICES $
1,041,595 $ 994,300 $ 938,500 $ 960,534
MAINTENANCE AND OPERATIONS
Office Supplies 001- 023 -40100 $
Memberships and Dues 001 -023 -40300
Training & Meetings 001 - 023 -40400
Automotive Expense 001 -023 -40600
Equipment /Materials 001 -023 -40700
Special Departmental 001 - 023 -40800
Telephone 001 -023 -41000
Gas 001 -023 -41010
Electricity 001 - 023 -41020
Rental /lease Equip 001- 023 -42000
Contract Professional 001- 023 -44000
Intergovernmental 001 -023 -45000
West Com JPA 001 - 023 -46000
TOTAL MAINTENANCE AND OPERATIONS
CAPITAL OUTLAY
Furniture and Fixtures 001 -023 -48010
TOTAL CAPITAL OUTLAY
DEBT SERVICE
Debt Service
Interest Payments
TOTAL DEBT SERVICE
001 -023 -47888
001 -023 -47999
16,465 $ 16,000
4,699 2,500
7,734 5,000
4,909 4,100
40,991 18,300
15,297 30,200
49,303 65,000
2,964 3,000
48,679 58,000
4,928 5,100
138,629 144,600
357,748 452,300
645,798 619,500
$ 16,000
2,500
5,000
4,100
18,300
30,200
56,900
3,000
58,000
5,100
144,600
452,300
619,500
1,338,144 $ 1,423,600
$ 110,000
10,035
$ 120,035
TOTAL EXPENDITURES $ 2,499,774
79
$ 120,000
3,500
$ 123,500
$ 1,415,500
$ 16,000
2,700
9,000
4,100
18,000
34,700
56,900
3,600
58,000
5,500
150,600
452,300
621,203
$ 1,432,603
$ 45,000
$ 120,000
3,500
$ 123,500
$ 2,541,400 $
$ 45,000
$
$
2,477,500 $ 2,438,137
City of Seal Beach
FY 201220/3
•
0
0
. a te►^ +b e*,,
•
E 1114141
OTAPA
THIS PAGE INTENTIONALLY LEFT BLANK
80
City of Seal Beach
N 10 F ILI
Managing Department Head:
Chief of Police
Mission Statement
The Seal Beach Detention Center is dedicated to the humane processing and housing of
prisoners arrested by the Seal Beach Police Department and allied agencies, along with
pay -to -stay prisoners serving adjudicated, local court sentences; all with an emphasis on
courteous treatment with respect for individual rights and liberties within a confinement
environment.
Primary Activities
The Detention Center's primary function is to process, book, and transport arrestees
brought in by Seal Beach Police Officers on charges stemming from Seal Beach cases.
Additionally, the Detention Center provides custody and care for contract City, County,
State, and Federal prisoners serving sentences or awaiting relocation, in a manner that
complies with all applicable County, State, and Federal mandates.
Objectives
• The Seal Beach Detention Center came under the control of the Police Department
in 2007 when the previously contracted vendor was dismissed.
• The Police Department now has an additional staff of 6 2/3 employees who provide
jail intake processing and screening, security, booking, and transportation services
for Seal Beach arrestees and those of other governmental agencies with contracts
for service by the Department.
• Additionally, the Detention Center provides bed space to local and regional, criminals
serving jail sentences, for which they pay a fee to the City in an effort to achieve a
cost - neutral operation.
81
City of Seal Beach
I FY 2012 -2013
DEPARTMENT:
FUND:
Police
001 General Fund - Detention Facility
2010 -2011
Actual
Personnel Services $ 557,777
Maintenance and Operations 76,920
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40005
40010
40011
40012
40013
40014
40015
40017
40018
40020
40021
40022
40100
40200
40300
40400
40700
40800
41000
42000
44000
$ 634,697
Full -time Salaries
Over -time
Part-Time
Holiday Pay
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Uniform Allowance
Annual Education
Flexible Spending - Cafeteria
Office Supplies
Public /Legal Notices
Memberships and Dues
Training and Meetings
Equipment /Materials
Special Departmental
Telephone
Rental/Lease Equip
Contract Professional
2011 -2012
Amended
Budget
$ 595,500
93,600
$ 689,100
Account Code: 001 -024
2011 -2012
Estimated
$ 596,100
73,500
2012 -2013
Proposed
Budget
624,165
104,800
$ 669,600 $ 728,965
Senior CSO - 6.00
Police Corporal - 0.67
Provides for personnel overtime
Provides for part -time personnel
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account is part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part.of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office Supplies specifically related to Detention Facility.
Recruitment advertisements.
Newport Harbor Bar Assoc., CA Jail Programs Assoc. & American
Correctional Assoc., LA County Bar Assoc. and Riverside County
Bar Association.
STC training, Federal training and meetings and other required training.
Plumbing, fixtures, lighting, replacement cameras, cleaning materials,
jail mattresses, bedding, uniforms, vacuum, miscellaneous operating
and equipment supplies and new floor polisher.
Uniforms, CSO badges and STC Core course uniform /materials.
Telephone services
Miscellaneous rental needs (fans, blowers, and storage).
Contract physician, nurse, and meal vendor; general maintenance
contractual services; contract GAS work furlough inmate services.
82
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Full Time Salaries
Temporary Special Pay
Overtime
Part -Time
Holiday Police - Jail
Deferred Comp- Cafeteria
Deferred Compensation
PERS Retirement
PARS Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Uniform Pay
Annual Education
TOTAL PERSONNEL SERVICES
MAINTENANCE AND OPERATIONS
Office Supplies
Public /Legal Notices
Memberships & Dues
Training & Meeting
Equipment/Materials
Special /Departmental
Telephone
Rental /Lease Equip
Contract Prof Svcs
Police
001 General Fund - Detention Facility
Account
Number
001 -024 -40001
001 -024 -40002
001 - 024 -40003
001 -024 -40004
001 - 024 -40005
001 -024 -40010
001 -024 -40011
001 - 024 -40012
001 - 024 -40013
001 - 024 -40014
001-024-40017
001 - 024 -40018
001 -024 -40020
001 -024 -40021
001 - 024 -40100
001- 024 -40200
001 - 024 -40300
001 -024 -40400
001 -024 -40700
001 - 024 -40800
001-024-41000
001- 024 -42000
001 -024 -44000
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 001 -024
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 368,524 $ 394,400 $ 394,400 $ 415,493
200 200
39,393 30,000 30,000 30,000
7,483 - -
4,324 2,400 3,500 4,692
5,436 2,300 .4,000 3,720
3,105 3,500 3,500 3,495
65,261 81,700 81,700 84,644
5 -
48,122 61,000 59,000 61,860
6,607 7,100 6,900 7,215
3,984 4,900 4,900 4,815
5,533 5,300 5,300 5,216
2,700 2,700 3,015
$ 557,777 $ 595,500 $ 596,100 $ 624,165
$ 280 $ 800 $ 800 $ 800
500 500 500 500
1,500 1,500 1,500 1,500
1,220 2,000 2,000 7,500
9,328 6,300 6,300 10,000
664 1,400 1,400 3,200
97 600 500 800
973 500 500 500
62,358 80,000 60,000 80,000
$ 76,920 $ 93,600 $ 73,500 $ 104,800
$ 634,697 $ 689,100 $ 669,600 $ 728,965
83
40405i. SEA
4,0%* 0
• Mr -•-
•
•
•
11 7 5 f
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
Fi►f
Managing': Department Head:
Assistant City Manager
Mission Statement
Fire Services contribute to the safety and well being of the community by responding to
emergency situations and promoting fire prevention.
Primary Activities
Fire Services are provided through a contract with the Orange County Fire Authority
(OCFA). The OCFA provides technical, rescue, fire prevention, fire investigation,
hazardous materials response, public information /education, paramedic and ambulance
transport services.
85
City of Seal Beach l FY 2012 -2013
DEPARTMENT:
FUND:
City Manager
001 General Fund - Fire Services
Personnel Services
Maintenance and Operations
TOTAL,
ACCOUNT NUMBER EXPLANATION
40012
44000
47888
47999
2010 -2011
Actual
$
11,004
3,901,028
3,912, 032
2011 -2012
Amended
Budget
Account Code: 001 -026
2011 -2012
Estimated
$ 57,800 $
4,150,000
$ 4,207,800
2012 -2013
Proposed
Budget
57,800 $ 61,464
4,097,700 4,206,398
$ 4,155,500
Pers Retirement
Contract Professional Svcs
Debt Service Payment
Interest Expense
$ 4,267,862
Funds budgeted in this account are part of former employee
benefits costs.
OCFA Contract (Fire and Emergency Medical Services),
Wells Fargo Trustee Fee for Pension Bond
Pension Obligation Bond moved to Fund 027,
Fire Station Bond moved to Fund 028.
Pension Obligation Bond moved to Fund 027,
Fire Station Bond moved to Fund 028.
86
City of Seal Beach I FY 2012-2013
DEPARTMENT: City Manager Account Code: 001 -026
FUND: 001 General Fund - Fire Services
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
PERS Retirement 001- 026 -40012 $ 11,004 $ 57,800 $ 57,800 $ 61,464
TOTAL PERSONNEL SERVICES $ 11,004 $ 57,800 $ 57,800 $ 61,464
MAINTENANCE AND OPERATIONS
Contract Professional Services 001 -026 -44000 $ 3,901,028 $ 4,150,000 $ 4,097,700 $ 4,206,398
TOTAL MAINTENANCE AND OPERATIONS $ 3,901,028 $ 4,150,000 $ 4,097,700 $ 4,206,398
TOTAL EXPENDITURES $ 3,912,032 $ 4,207,800 $ 4,155,500 $ 4,267,862
87
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
LIC
Managing Department Head:
Chief of Police
Mission Statement
The Supplemental Law Enforcement Services Fund ( SLESF) Grant (Proposition 172,
circa 1992) is restricted funding received from the State under the State Citizens Option
for Public Safety Program. Certain implementation procedures are required prior to the
use of these funds, and the funds must not be used to supplant existing funding for Iaw
enforcement.
Primary Activities
The State awards this on-going grant contribution, annually, to local Iaw enforcement
agencies in the amount of approximately $100,000 a year to provide funding for new
program personnel, overtime, equipment, and/or other uses within the police
department. Expenditures must Zink to front -line police services.
Objectives
The Police Department's SLESF will provide funds for personnel and equipment
supporting the Department's community policing efforts and front -line support.
For the FY2012 -2013 budget cycle, the City will expend existing funds for personnel
and equipment supporting the department's front -line, community policing efforts and
for other permissible law enforcement uses.
89
City of Seal Beach
FY 2012 -2013
DEPARTMENT:
FUND:
Police Account Code: 009 -600
009 Supplemental Law Enforcement
2010 -2011
Actual
Personnel Services $ 88,608
Maintenance and Operations 36,120
TOTAL $ 124,728
ACCOUNT NUMBER EXPLANATION
2011 -2012
Amended
Budget
$ 91,900
108,100
40003 Over -time
40017 Medicare Insurance
40022 Flexible Spending - Cafeteria
40400 Training and Meetings
40700 Equipment /materials
40800 Special Departmental SLEF Grant
48075 Vehicles
$ 200,000
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 91,900 $ 111,010
36,100 40,000
$ 128,000
$ 151,010
Special events.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Rifle training, SWAT, special program training.
SWAT, community policing equipment, frontline and training.
Reimbursements for SLEF eligible purchases.
Funds Budgeted for SLEF eligible vehicle purchases and outfitting.
90
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
Police
009 Supplemental Law Enforcement
Account Code: 009 -600
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
Overtime -SLESF Grant 009- 600 -90003 $ 87,324 $ 90,300 $ 90,300 $ 110,000
Medicare Insurance 009- 600 -40017 1,284 1,600 1,600 1,010
TOTAL PERSONNEL SERVICES $ 88,608 $ 91,900 $ 91,900 $ 111,010
MAINTENANCE AND OPERATIONS
Training & Meetings SLESF Grant 009 -600 -40400 $ 2,095 $ 10,000 $ 2,100 $ 5,000
Equiprnent/Materials 009- 600 -40700 33,936 98,100 34,000 35,000
Special Departmental SLESF Grant 009- 600 -40800 89 - - -
TOTAL MAINTENANCE AND OPERATIONS $ 36,120 $ 108,100 $ 36,100 $ 40,000
TOTAL EXPENDITURES
$ 124,728 $ 200,000 $ 128,000 $ 151,010
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 • Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 147,745 $ 124,072 $ 124,072 $ 96,572
Revenues 101,055 100,300 100,500 100,300
Expenditures 124,728) (200,000) (128,000) (151,010)
Ending Fund Balance $ 124,072 $ 24,372 $ 96,572 $ 45,862
91
City of Seal Beach
FY 2012 -2013
r "' SEAL L x'166
�/
0
0
0
•
1
IFO
—1111414 Ito% go Imo*
THIS PAGE INTENTIONALLY LEFT BLANK
92
City of Seal Beach
POLICE
Managing Department Head:
Chief of Police
Mission Statement
The Seal Beach Detention Center serves as a lock -up facility capable of holding 18
arrestees or pay -to -stay inmates. The high security facility holds male prisoners of
varying degrees of security risks. Female prisoners brought to the facility for booking
purposes are processed out of the facility as soon as practicable. Prisoners housed in
the facility are allowed the opportunity to purchase commissary items to better their time
served. Those monies spent by the prisoners cover costs of the commissary items
purchased and also other items for the good of all prisoners within the facility.
Primary Activities
The Inmate Welfare Fund was initially funded by monies seeded from the previous jail
services vendor and carried over for the benefit of prisoners housed in the facility.
Additional monies feeding the fund are generated through sales of commissary items to
the prisoners, for their benefit. Any and all proceeds from these sales are rolled back to
the prisoners in the form of supplies and equipment to better their lot while confined.
Objectives
The Detention Center's objectives include but are not limited to providing safe,
responsible, courteous, and dignified custodial services to local arrestees and
resident inmates serving court ordered sentences for a variety of crimes.
93
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Police
010 Inmate Welfare Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 010 -024
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 14,799 $ 25,000 $ 15,400 $ 25,000
$ 14,799 $ 25,000 $ 15,400 $ 25,000
40700 Equipmentlmaterials Equipment/materials to benefit inmates.
40800 Special Departmental Miscellaneous commissary items to benefit inmates.
94
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
Police
010 Inmate Welfare Fund
Account Code: 010 -024
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Equipment/Materials 010- 024 -40700 $ 2,411 $ 5,000 $ 2,400 $ 5,000
Special Departmental 010 - 024 -40800 12,388 20,000 13,000 20,000
TOTAL MAINTENANCE AND OPERATIONS $ 14,799 $ 25,000 $ 15,400 $ 25,000
TOTAL EXPENDITURES $ 14,799 $ 25,000 $ 15,400 $ 25,000
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 7,180 $ 5,507 $ 5,507 $ 10,107
Revenues 13,126 20,000 20,000 16,000
Expenditures (14,799) (25,000) (15,400) (25,0001.
Ending Fund Balance $ 5,507 $ 507 $ 10,107 $ 1,107
95
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
Managing Department Head:.
Chief of Police
Mission Statement
The State Asset Forfeiture Fund accounts for revenues derived from monies and
property seized in drug- related incidents. Those labeled State or Federal indicate the
jurisdictional authority over the assets seized and converted to City use. The primary
purpose of the Asset Forfeiture Program is to deter drug - related crimes by depriving
criminals of the profits and proceeds from trafficking illegal drugs. Another purpose of
the program is to enhance cooperation among federal, state, and local law enforcement
agencies through the equitable sharing of asset forfeiture proceeds. These funds
cannot be used to supplant on -going operations, for the payment of salaries for existing
positions, or for non -law enforcement purposes.
Primary Activities
The Asset Forfeiture Fund will provide funds for equipment to upgrade new police
vehicles to operational status; modernize older police vehicles; and, to purchase new
equipment for other law enforcement uses.
Objectives
During the FY2012 -2093 budget cycle, the City may expend existing funds for
equipment to upgrade new police vehicles to operational status; modernize older
police vehicles; and, to purchase new equipment for other law enforcement uses.
97
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Police Account Code: 011 -555
FUND: 011 Asset Forfeiture Fund (State) 011 -555
Maintenance and Operations
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ $ 7,000 $ $ 4,769
TOTAL $ $ 7,000 $ $ 4,769
ACCOUNT NUMBER EXPLANATION
40700 Equipment/materials Frontline equipment including drug enforcement and policing
equipment.
40800 Special Departmental Travel and extradition expenses.
98
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Police Account Code: 011 -555
FUND: 011 Asset Forfeiture Fund (State)
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Equipment and 1Vlaterials 011 -555 -40700 $ $ 5,000 $ $ 2,769
Special Departmental 011- 555 -40800 2,000 2,000
TOTAL MAINTENANCE AND OPERATIONS $ $ 7,000 $ $ 4,769
TOTAL EXPENDITURES $ $ 7,000 $ $ 4,769
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 4,688 $ 4,729 $ 4,729 $ 4,749
Revenues 41 4,000 20 20
Expenditures - (7,000) - (4,769)
Ending Fund Balance $ 4,729 $ 1,729 $ 4,749 $
99
City of Seal Beach
FE
ERA
A EITU
Managing Department Head:
Chief of Police
Mission Statement
The Federal Asset Forfeiture Fund accounts for revenues derived from monies and
property seized in drug- related incidents. Those labeled State or Federal indicate the
jurisdictional authority over the assets seized and converted to City use. The primary
purpose of the Asset Forfeiture Program is to deter drug - related crimes by depriving
criminals of the profits and proceeds from trafficking illegal drugs. Another purpose of
the program is to enhance cooperation among federal, state, and local law enforcement
agencies through the equitable sharing of asset forfeiture proceeds. These funds
cannot be used to supplant on -going operations, for the payment of salaries for existing
positions, or for non -law enforcement purposes.
Primary Activities
The Asset Forfeiture Fund will provide funds for equipment to upgrade new police
vehicles to operational status; modernize older police vehicles; and, to purchase new
equipment for other law enforcement uses.
Objectives
During the FY 2012 -2013 budget cycle, the City may expend existing funds for
equipment to upgrade new police vehicles to operational status; modernize older
police vehicles; and, to purchase new equipment for other law enforcement uses.
101
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Police
013 Asset Forfeiture (Federal)
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 013 -111
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 100 $ - $
$ $ 100 $ - $
40700 Equipment/materials Frontline equipment including drug enforcement and policing
equipment.
102
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Police Account Code: 013 -111
FUND: 013 Asset Forfeiture (Federal)
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Equipment and Materials 013 - 111 -40700 $ $ 100 $ $
TOTAL MAINTENANCE AND OPERATIONS $ $ 100 $ $
TOTAL EXPENDITURES $ $ 100 $
FUND BALANCE ANALYSIS
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$
$
24 $ 24 $ 24 $ 24
- 100 - -
(100)
24 $ 24 $ 24 $ 24
103
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Debt Service
TOTAL
Finance
Account Code: 027 -022
027 Pension Obligation DIS Fund 027 -026
ACCOUNT NUMBER EXPLANATION
47888
47999
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 1,488,256 $ 1,521,100 $ 1,521,100 $ 1,558,775
$ 1,488,256 $ 1,521,100 $ 1,521,100 $ 1,558,775
Debt Service
Interest Expense
Debt service principal
Debt service interest
104
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
DEBT SERVICE
D/S Pmt Safety - Principal
Interest Payment - Safety
D/S Pmt Fire - Principal
Interest Payment - Fire
TOTAL DEBT SERVICE
TOTAL EXPENDITURES
Finance
027 Pension Obligation DIS Fund
Account
Number
027 - 022 -47888
027 - 022 -47999
027 -026 -47888
027 - 026 -47999
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 027 -022
027 -026
2011 -2012
Estimated
$ 555,000 $ 622,000 $
433,971 400,800
2012 -2013
Proposed
Budget
622,000 $ 696,000
400,800 363,736
441,000 462,000 462,000 486,000
58,285 36,300 36,300 13,039
$ 1,488,256 $ 1,521,100 $ 1,521,100 $ 1,558,775
$
1,488,256 $ 1,521,100 $ 1,521,100 $ 1,558,775
FUND BALANCE ANALYSIS
Beginning Fund Balance
Revenues
Expenditures
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 125,443 $ 122,705 $ 122,705 $ 125,805
1,485,518 1,521,100 1,524,200 1,558,875
(1,488,256) (1,521,100) (1,521,100) (1,558,775)
Ending Fund Balance $ 122,705 $ 122,705 $ 125,805 $ 125,905
105
City of Seal Beach I FY 2012-2013
DEPARTMENT:
FUND:
Finance
028 Fire Station Debt Service Fund
Maintenance and Operations
Debt Service
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 028 -026
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 50 $ -
628,409 612,900 612,900 597,246
$ 628,459 $ 612,900 $ 612,900 $ 597,246
47000 Transfer Out Capitalize Interest Expense
47888 Debt Service Debt service principal
47999 Interest Expense Debt service interest
106
City of Seal Beach I FY 2012-2013
DEPARTMENT: Finance Account Code: 028 -026
FUND: 028 Fire Station Debt Service Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Transfer Out 028- 026 -47000 $ 50 $ $ $
TOTAL MAINTENANCE AND OPERATIONS $ 50 $ $ $
DEBT SERVICE
Debt Service Pmt - Principal 028 -026 -47888 $ 420,000 $ 420,000 $ 420,000 $ 420,000
Interest Payment 028 -026 -47999 208,409 192,900 192,900 177,246
TOTAL DEBT SERVICE $ 628,409 $ 612,900 $ 612,900 $ 597,246
TOTAL EXPENDITURES $ 628,459 $ 612,900 $ 612,900 $ 597,246
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 626,380 $ 626,395 $ 626,395 $ 626,495
Revenues 628,474 612,900 613,000 597,346
Expenditures (628,459) (612,900) (612,900) (597,246)
Ending Fund Balance $ 626,395 $ 626,395 $ 626,495 $ 626,595
107
City of Seal Beach
icy ml
Managing Department Head:
Chief of Police
Mission Statement
The City and its Police Department intend to use law enforcement grant monies,
whenever possible to provide specialized funding for the purposes of law enforcement
within the City of Seal Beach.
Primary Activities
Use Urban Area Security Anitiative (UASI) grant funds to pay for training and equipment
which enhance the overall capabilities of the Seal Beach Police Department to respond
to community public safety and law enforcement needs. Previous purchases included:
police headquarters building target hardening; a fully equipped CERT equipment trailer
and tow vehicle; a fully equipped Mobile Command Post vehicle; RACES radio
equipment; portable radios; specialized training and backfill pay; etc.
Objectives
■ UASI Grant: The Federal homeland Security Appropriations Act provides funding to
address the needs of high -risk urban areas through planning, equipment, training,
and exercises throughout the Urban Area Security Initiative (UASI).
■ The City of Seal Beach is located in the North Orange County Urban Area, and is
eligible to receive financial assistance in the form of funds and/or equipment through
UASI sub- grants.
■ The Orange County Operational Area, under the California Office of Emergency
Services (OES), has chosen the City of Anaheim as the core UASI agency for the
North Orange County Urban Area (NOCUA).
■ The intent of these grant funds is to reimburse City funds expended in advance,
pursuant agreements between the NOCUA and the City. Anaheim will distribute
these monies to the participating agencies UASI Grant:
■ The Federal Homeland Security Appropriations Act provides funding to address the
needs of high -risk urban areas through planning, equipment, training, and exercises
through the Urban Area Security Initiative (UASI).
109
City of Seal Beach I FY 2012-2013
DEPARTMENT: Police Account Code: 075
FUND: 075 Police Grants Fund
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 87,444 $ 146,700 $ 83,500 $ 60,475
5,634 23,000 23,000 18,500
$ 93,078 $ 169,700 $ 106,500 $ 78,975
40003 Over -time Provides for personnel overtime.
40017 Medicare Insurance Funds budgeted in this account are part of employee
benefit costs.
40400 Training and meeting Training for Homeland Security.
40700 Equipment /materials Half of cost of body armor. Supplemented by matching funds
limited and restricted by The Bureau of Justice Assistance" (BJA)
45500 Pass Through Recipient Grant expense reimbursed from an other agency.
110
City of Seal Beach
DEPARTMENT:
FUND:
Description
Police
075 Police Grants Fund
Account
Number
2010 -2011
Actual
1 FY 2012 -2013
2011 -2012
Amended
Budget
PERSONNEL SERVICES
Overtime 075- 444 -40003 $ 16,413 $
Medicare 075- 444 -40017 236
Overtime 075- 446 -40003 (3,953)
Medicare 075- 446 -40017 (32)
Overtime 075 - 453 -40003 61
Medicare 075 -453 -40017 90
Overtime 075- 455 -40003 26,233
Medicare 075- 455 -40017 395
Overtime 075- 456 -40003 17,530
Medicare 075 - 456 -40017 236
Overtime 075- 458 -40003 24,149
Medicare 075- 458 -40017 366
Overtime 075- 459 -40003
Medicare 075 - 459 -40017 -
Overtime 075 -460 -40003 5,635
Medicare 075- 460 -40017 85
TOTAL PERSONNEL SERVICES $ 87,444 $
MAINTENANCE AND OPERATIONS
Equipment! Materials 075 -442 -40700
Pass - Thru Sub recipient Pymts 075 - 444 -45500
Training & Meetings
Equipment /Materials
Intergovernmental
Training & Meetings
Training & Meetings
Equipment / Materials
075- 453 -40400
075 - 453 -40700
075- 453 -45000
075 - 456 -40400
075 -459 -40400
075- 459 -40700
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
60,000
900
13,300
200
10,000
200
2,000
100
59,000
1,000
Account Code: 075
2011 -2012
Estimated
$
13,300
200
10,000
59,000
1,000
146,700 $ 83,500
2012 -2013
Proposed
Budget
40,000
580
7,809
114
10,000
145
1,800
27
$ 60,475
700 $ 5,000 $ 5,000 $ 5,000
2,114 - -
- 4,000 4,000 2,000
5,000 5,000 4,000
1,737
1,500 1,500
1,083 4,000 4,000 5,000
3,500 3,500 2,500
5,634 $ 23,000 $ 23,000 $ 18,500
93,078 $ 169,700 $ 106,500 $ 78,975
FUND BALANCE ANALYSIS
Beginning Fund Balance
Revenues
Expenditures
2010 -2011
Actual
2011 -2012
Amended
Budget
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ (3,092) $ (36,177) $ (36,177) $
59,993 169,700 142,677
(93,078) (169,700) (106,500)
Ending Fund Balance $ (36,177) $ (36,177) $ $
111
78,975
(78,975)
City of Seal Beach
FY 2012 ®2013
THIS PAGE INTENTIONALLY LEFT BLANK
112
City of Seal Beach
Managing Department Head:
Director of Community Development
Mission Statement
The mission of the Planning Department is to promote sound economic and
environmentally sustainable use of land, consistent with the goals and values of the
community and to enhance the quality of life for citizens, businesses, and visitors to the
community. It is the department's goal to provide residents, merchants, elected officials,
and City boards and commissions with accurate, detailed, and timely information in a
professional and courteous manner that sustains the public trust.
Primary Functions
• Provide professional planning and land use advice to the City Council, City Planning
Commission and City Manager.
• Primary staff to the General Plan /Local Coastal Plan Citizens Advisory Committee,
Environmental Quality Control Board, Archaeological Advisory Committee and DWP
CAC.
• Promote positive community and economic development within the City.
• Review and make recommendations on land use applications including general plan
and zoning amendments, tentative maps, conditional use permits and variances.
• Review ministerial projects including room additions, tenant improvements, sign
applications and home occupancy permits for zoning compliance.
• Conduct environmental assessments in compliance with the National Environmental
Policy Act (NEPA) and California Environmental Quality Act (CEQA) for all private
and public projects completed within the City.
• Review plans and answer questions at the public counter regarding zoning and land
use matters.
Summary Activity Report
Fiscal Year
Number of Planning
Commission Land Use
Cases
'Number of Customers Served at
the Planning Counter
2008 — 2009
41 cases
Not Available
2009 — 2010
44 cases
710 customers
Obiectives
• Complete the Local Coastal Program and obtain approval from the State Coastal
Commission.
• Obtain approval of the housing element recently approved by the City Council from
the State Department of Housing and Community Development.
• Remain current on changes within the planning field and maintain certifications.
• Update Main Street specific plan.
• Revise provisions for vacation rental properties.
113
City of Seal Beach FY 2012 -2013
DEPARTMENT: Community Development
FUND: 001 General Fund - Planning
2010 -2011
Actual
Personnel Services $ 374,691
Maintenance and Operations 38,287
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40004
40008
40009
40010
40011
40012
40013
40014
40017
40018
40019
40100
40200
40300
40400
44000
$ 412,978
Full -time Salaries
Part -time
Auto Allowance
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
FICA
Office Supplies
Public /Legal Notices
Memberships and Dues
Training and Meetings
Contract Professional Svcs
2011 -2012
Amended
Budget
$ 346,100
37,800
$ 383,900
Account Code: 001 -030
2011 -2012
Estimated
$ 358,000
37,400
$ 395,400
Community Development Director
Senior Planner
Assistant Planner
2012 -2013
Proposed
Budget
$ 413,126
39,200
452,326
- 0,85
- 1.00
- 1.00
Provides for personnel part -time.
Mileage expenses associated with local seminars, meetings and
training.
Telephone expense related to the City.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office Supplies specifically related to Planning Division.
Public hearing notices (mailing and publication costs).
American Planning Association, American Institute of Certified Planners
American Planning Association, League of CA Cities Conference
Housing Element Consultant
114
City of Seal Beach I FY 2012-2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Full Time Salaries
Part - Time
Auto Allowance
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Comp
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
FICA
Vacation Buy /Payout
Sick Payout
Community Development
001 General Fund - Planning
Account
Number
001 -030 -40001
001- 030 -40004
001 -030 -40008
001- 030 -40009
001 - 030 -40010
001 -030 -40011
001 -030 -40012
001 - 030 -40013
001 -030 -40014
001 - 030 -40017
001 - 030 -40018
001 -030 -40019
001 -030 -40027
001 -030 -40028
TOTAL PERSONNEL SERVICES
V1AINTENANCE AND OPERATIONS
Office Supplies
Public/legal Notices
Memberships and Dues
Training & Meetings
EquipmentlMateriais
Special Departmental
Contract Professional
001- 030 -40100
001 -030 -40200
001 - 030 -40300
001- 030 -40400
001- 030 -40700
001- 030 -40800
001 - 030 -44000
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 001 -030
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 281,152 $ 248,900 $ 208,500 $ 314,678
4,440 3,200 47,400 5,760
4,200 4,200 3,100 -
900 900 700 900
2,185 2,200 2,200 2,135
8,657 8,900 7,500 11,014
41,967 43,100 36,200 51,853
104 100 700 85
23,717 20,700 20,700 18,699
4,618 4,500 4,500 5,086
2,528 2,200 2,100 2,916
223 200 200 -
- 7,000 21,000
- 3,200
$ 374,691
346,100 $ 358,000 $ 413,126
1,177 $ 1,600 $ 1,200 $ 3,000
3,436 3,400 3,400 3,400
1,755 1,540 1,500 1,500
2,094 1,300 1,300 1,300
136 - - -
24 - - -
29,665 30,000 30,000 30,000
38,287 $ 37,800 $ 37,400 $ 39,200
412,978 $ 383,900 $ 395,400 $ 452,326
115
0
0
•
ii •
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
I AND SA
Managing Department Head:
Director of Community Development
Mission Statement
The mission of the Building Division is to promote the safety and wellbeing of residents
and visitors by ensuring compliance with all applicable local, state, and federal laws
related to building safety and accessibility. The Building Division accomplishes this
through the courteous, prompt, and professional review of plans and inspections to verify
that all construction within the City results in safe and habitable structures.
Primary Functions
• Provide professional expertise and assistance to residents, contractors and design
professionals regarding building code issues.
• Review construction plans and documents.
• Issue permits for construction and alteration of buildings and structures.
• Perform inspections on buildings and structures and enforce compliance with the
provisions of the Code of the City of Seal Beach and the California Building Codes.
• Compile monthly permit data reports; maintain project coordination with internal
divisions, as well as state and local agencies.
• Review, amend, and adopt required codes and policies.
Summary Activity Report
Fiscal Year
Number of Plan
Checks Com•leted
Number of
Inspections
Number of Customers Served
at the Buildin• Counter
2008 - 2009
204
4346
Not Available
2009 -2010
211
4335
2401
2010 -2011
191
4499
2448
Objectives
• Work with the Chamber of Commerce and community groups to disseminate
information on building and construction.
• Continue to streamline permitting and inspection processes.
• Promote "Building Safety Month" in May of each year.
• Remain current on changes within the industry and maintain required certifications
and licenses.
• Update website to allow for on -line permitting and inspection requests (2012 - 2013).
117
City of Seal Beach
1 FY 2012 -2013
DEPARTMENT:
FUND:
Community Development
001 General Fund - Building and Safety
2010 -2011
Actual
Personnel Services $ 26,843
Maintenance and Operations 355,289
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40011
40012
40013
40014
40017
40018
40100
40200
44000
45000
382,132
Full -time Salaries
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare insurance
Life and Disability
Office Supplies
Public /legal Notices
Contract Professional Svcs
Intergovernmental
2011 -2012
Amended
Budget
$ 30,500
284,500
$ 315,000
Account Code:
2011 -2012
Estimated
$ 22,000
284,500
$ 306,500
001 -031
2012 -2013
Proposed
Budget
$ 30,738
401,850
$ 432,588
Community Development Director - 0.15
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this benefit's pro rata share of
employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office Supplies specifically related to Community Development Dept.
Abatement notices.
Charles Abbott Associates
Seismic/BSA fees
118
City of Seal Beach FY 2012-2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Full -time Salaries
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Vacation Buy /Payout
Community Development
001 General Fund - Building and Safety
Account
Number
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 001 -031
2011 -2012
Estimated
2012 -2013
Proposed
Budget
001 - 031 -40001 $ 20,469 $ 22,200 $ 15,100 $ 23,252
001 -031 -40010 - 100 100
001 -031 -40011 711 900 600 814
001 -031 -40012 3,055 3,800 2,700 3,831
001 -031 -40014 2,136 2,300 2,300 2,314
001- 031 -40017 320 400 400 373
001- 031 -40018 152 200 200 154
001 -031 -40027 - 600 600 -
TOTAL PERSONNEL SERVICES
MAINTENANCE AND OPERATIONS
001 -031 -40100
001 -031 -40200
001 -031 -40700
001 - 031 -44000
001 - 031 -45000
Office Supplies
Public /legal Notices
Equipment/Materials
Contract Professional Svcs
Intergovernmental
$ 26,843 $ 30,500 $ 22,000 $ 30,738
$ 843 $ 800 $ 800 $ 800
- 200 200 200
838
353,608 279,500 279,500 396,850
- 4,000 4,000 4,000
TOTAL MAINTENANCE AND OPERATIONS $ 355,289 $ 284,500 $ 284,500 $ 401,850
TOTAL EXPENDITURES
$ 382,132 $ 315,000 $ 306,500
119
432,588
City of Seal Beach
FY 2012 -2013
C SEA
0
dr
0
�t
♦01.
Wak
THIS PAGE INTENTIONALLY LEFT BLANK
120
City of Seal Beach
COMMUNITY DEVEL G'' NT
Managing Department Head:
Director of Community Development
Mission Statement
To continue to effectively utilize federal Community Development Block Grant (CDBG)
funds as awarded by the County of Orange Housing and Community Development
Department.
Primary Activities
• Complete restroom rehabilitation projects within Leisure World.
• Look for additional grant funding opportunities through OC Housing and Community
Development Department
Objectives
al Complete 85 restroom rehabilitation projects within Leisure World.
121
City of Seal Beach
1 FY 2012-2013
DEPARTMENT:
FUND:
Community Development
072 CDBG Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 072 -030
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 204,540 $ 170,000 $ 170,000 $ 180,000
$ 204,540 $ 170,000 $ 170,000 $ 180,000
44000 Contract Professional Svcs Leisure World restroom rehabilitation program.
122
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Description
Community Development Account Code: 072 -030
072 CDBG Fund
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Contract Professional 072 - 030 -44000 $ 204,540 $ 170,000 $ 170,000 $ 180,000
TOTAL MAINTENANCE AND OPERATIONS $ 204,540 $ 170,000 $ 170,000 $ 180,000
TOTAL EXPENDITURES
$ 204,540 $ 170,000 $ 170,000 $ 180,000
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ (1,552) $ $ - $ -
Revenues 206,092 170,000 170,000 180,000
Expenditures (204,540) (170,000) (170,000) (180,000)
Ending Fund Balance $ $ $ $
123
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
ADMINIST TIVE E Gi
Managing Department Head:
Director of Public Works
Mission Statement
EERI
To administer planning, programming, budgeting, construction and maintenance of the
infrastructure in a cost - effective way that meets the overall needs of the community.
Primary Activities
Capital Improvement Program (CIP) - determine projects; seek and secure grant funds;
coordinate and manage design consultants; prepare project budgets, estimates, designs
and specifications; review plans; coordinate with other departments and agencies;
conduct community meetings and prepare presentations and press releases; prepare
and present agenda reports to council, respond to public inquiries; adhere to multi -
agency funding and environmental requirements.
Regular Activities - development plan check: tract maps, lot line adjustments, utility
plans, grading, implement best management practices; issue permits for grading and
special events; respond to public, council and other agencies requests for information on
plans, permits, surveys, flood zones, CIP, and standard plans; track all service requests;
prepare maps and blue prints; manage and update the geographic information system ,
and manage and file over 7000 record drawings; apply for all available grant funding
sources; manage various sources of funding; and provide support for other public works
divisions.
Construction Management /Inspection - Inspection of grading and special event permits
and projects, respond to citizen requests concerning construction activities, enforce City
and agency regulations, and ensure quality assurance and conformance to plans,
specifications and standards.
Outside Agency Coordination and/or Compliance with Regulations - National Pollution
Discharge Elimination System permit; Regional Water Quality Control Board; California
Department of Transportation, Los Angeles County Flood Control, Los Angeles County
Public Works, Orange County Public Works Department, City of Long Beach, City of
Huntington Beach, California Department of Health, Air Quality Management District,
California Coastal Commission, Los Angeles Department of Water and Power, Southern
California Edison, Southern California Gas, Time - Warner Cable, Verizon, Department
Industrial Relations, Naval Weapons Station, California Coastal Conservancy, California
Fish and Game, California Fish and Wildlife, Orange County Transportation Authority,
Army Corp of Engineers, California Department of Water Resources, OSHA,
Environmental Protection Agency, Metropolitan Water District, Orange County Water
District, Municipal Water District of Orange County, West Orange County Water District,
Orange County Sanitation District.
Objectives
To provide professional, technical and administrative assistance to the public and City
Council.
125
City of Seal Beach FY 2012 -2013
DEPARTMENT: Public Works
FUND: 001 General Fund - Administration & Engineering
2010 -2011
Actual
Personnel Services $ 58,534
Maintenance and Operations 244,630
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40003
40007
40008
40009
40010
40011
$ 303,164
Full -time Salaries
Overtime
Tuition Reimbursement
Auto Allowance
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Compensation
40012 PERS Retirement
40013 PARS Retirement
40014
40015
40017
40018
40100
40300
40400
Medical Insurance
Aflac Cafeteria
Medicare Insurance
Life and Disability
Office Supplies
Memberships and Dues
Training and Meetings
40802 Special Exp. - Comm. Input Proj
44000 Contract Professional Svcs
2011 -2012
Amended
Budget
$ 58,800
62,700
$ 121,500
Account Code: 001 -042
2012 -2013
2011 -2012 Proposed
Estimated Budget
$ 57,400 $ 57,577
60,600 93 900
$ 118,000
151,477
ACM/Director of Public Works - 0.05
City Engineer - 0.05
Assistant Engineer - 0.10
Executive Assistant - 0.20
Provides for personnel overtime
Funds budgeted in this account are part of employee benefits costs.
Mileage expenses associated with local seminars, meetings and
training for the Director of Public Works.
Telephone expense related to the City.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are a component of employee
benefit costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office supplies, CIP books, laminating and standard plans.
APWA, ASCE, CA PE License, ITE, NWOCPWD, CEADOC
League of Cities, Traffic Engineering Course, report writing, map act,
inspection courses, EIT training, water certification, professional
engineering license.
Entry monument, and helicopter and noise study
Miscellaneous Professional Engineering, Development Engineering
Support, AutoCAD software subscription, Grant submission
support and Development deposits.
126
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
Public Works
001 General Fund - Administration & Engineering
Account
Number
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 001 -042
2011 -2012
Estimated
2012 -2013
Proposed
Budget
PERSONNEL SERVICES
Full -Time Salaries 001- 042 -40001 $ 34,983 $ 36,700 $ 35,400 $ 35,735
Part -Time 001 - 042 -40004 4,207 3,000 3,000 3,000
Tuition Reimbursement 001 -042 -40007 1,827 - -
Auto Allowance 001 -042 -40008 4,200 4,200 4,200 4,200
Cell Phone Allowance 001 - 042 -40009 2,700 2,700 2,700 2,700
Deferred Comp- Cafeteria 001 -042 -40010 76 100 100 63
Deferred Comp 001 -042 -40011 828 900 900 809
PERS Retirement 001 -042 -40012 5,242 6,100 5,800 5,888
PARS Retirement 001 -042 -40013 116 100 100 100
Medical Insurance 001 -042 -40014 3,771 3,900 3,900 3,859
Medicare insurance 001- 042 -40017 240 700 700 714
Life and Disability 001- 042 -40018 344 400 400 336
Vacation Buy /Payout 001 -042 -40027 - 200 173
TOTAL PERSONNEL SERVICES $ 58,534 $ 58,800 $ 57,400 $ 57,577
MAINTENANCE AND OPERATIONS
Office Supplies
Memberships and Dues
Training & Meetings
Special Departmental
Special Exp. -Comm. Input Prj
Contract Professional
001- 042 -40100
001 -042 -40300
001 -042 -40400
001- 042 -40800
001- 042 -40802
001 - 042 -44000
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
1,565 $ 2,800 $ 2,800 $ 2,800
683 1,000 1,000 2,600
1,360 3,500 1,400 3,500
400 400
30,000
241,022 55,000 55,000 55,000
244,630 $ 62,700 $ 60,600 $ 93,900
303,164 $ 121,500
127
$ 118,000
151,477
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
STORM D
Managing Department Head:
Director of Public Works
Mission Statement
To ensure proper conveyance of storm water for flood protection while maintaining
mandated levels of ocean water quality.
Primary Activities
Maintenance - inspecting, cleaning, maintaining, and tracking catch basins, catch basin
filters, catch basin screens, storm drains, culverts, and other storm water conveyances,
maintaining and operating a storm water pumping station, testing of debris trapped in
catch basins. Engineering - compliance and enforcement of Federal, State, and local
regulations for the protection of water quality, implementation of the city's NPDES Local
Implementation Plan (LIP) and the Drainage Area Master Plan (DAMP), compiling
annual Program Effectiveness Reports, plan checking and site checking storm drains,
and implementation of Best Management Practices, attend mandated storm water
meetings, issuance of Notice of Violations and public education for water quality
protection.
Capita! Improvement Program - Identify projects; seek and secure project funds;
coordinate and manage design consultants; prepare project budgets, estimates, designs
and specifications; review plans; coordinate with other departments and agencies;
conduct community meetings and prepare presentations and press releases; prepare
council reports for advertisement, award, and completion of each project; administer
construction management; inspection and quality assurance; respond to the public
inquiries; adhere to multi- agency funding and environmental requirements; negotiate
change order, claims, and disputes; prepare progress reports and payments; and
prepare record drawings and project closeouts.
Objectives
• Maintains the existing storm drain infrastructure of over 200 catch basins, several
thousand linear feet of storm drains, and the West End Pump Station.
Performs inspection and maintenance of storm drain filters and screens. Each catch
basin is inspected and cleaned at least twice per year. In addition, the Division has
started installing catch basin screens which will require installation every spring and
removal every fall.
• The Santa Ana Regional Water Quality Control Board is in the process of issuing a
new NPDES permit for the County of Orange and its' co- permittees. Compliance with
the new permit may require expenditures not contemplated in this budget.
129
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works
FUND:
001 General Fund - Storm Drains
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2010 -2011
Actual
$ 177,515
137,465
$ 314,980
40001 Full -time Salaries
40003
40004
40010
40011
Over -time
Part -time
Deferred Comp - Cafeteria
Deferred Compensation
40012 Pers Retirement
40013 Pars Retirement
40014
40015
40017
40018
40700
41020
44000
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Equipmentlmateriats
Electricity
Contract Professional Svcs
45000 Intergovernmental
2011 -2012
Amended
Budget
$ 191,100
149,100
$ 340,200
Account Code:
2011 -2012
Estimated
$ 187,100
153,100
$ 340,200
001 -043
2012 -2013
Proposed
Budget
$ 189,550
162,600
$ 352,150
ACM /Director of Public Works - 0.05
City Engineer - 0.10
Associate Engineer - 0.25
Assistant Engineer - 0.20
Maintenance Service Manager - 0.05
Executive Assistant - 0.10
Electrician - 0.05
Maintenance Service Supervisor - 0.10
Sr. Maintenance Worker - 0.20
Maintenance Worker - 0.60
Water Services Supervisor - 0.05
Provides for personnel overtime
Provides for personnel part -time
Funds budgeted in this account are a component of employee benefit costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are a component of employee benefit costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are component of employee benefit costs.
Funds budgeted in this account are a component of employee benefit costs.
Funds budgeted in this account are a component of employee benefit costs.
Funds budgeted in this account are a component of employee benefit costs.
Materials for West End Pump Station.
Electricity for West End Pump Station.
NPDES program, catch basin cleaning, NPDES advertising, catch
basin testing, storm drain video inspection, catch basin filter replacement,
professional engineering services, winter storm pump rental and storm
preparation flyers.
State Water Resource Control Board, NPDES Permit County Orange,
AQMD permit fee and LA County property tax.
130
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 001 -043
FUND: 001 General Fund - Storm Drains
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
Full -Time Salaries 001 -043 -40001 $ 131,805 $ 138,000 $ 136,800 $ 139,154
Overtime 001 -043 -40003 183 200 200
Part-Time 001- 043 -40004 4,436 5,400 4,500 4,500
Deferred Comp - Cafeteria 001 -043 -40010 528 500 500 418
Deferred Compensation 001 -043 -40011 2,740 3,000 3,000 2,825
Pers Retirement 001 -043 -40012 19,694 23,500 22,300 22,930
Pars Retirement 001- 043 -40013 108 200 200 200
Medical insurance 001 - 043 -40014 14,859 15,700 15,400 15,494
Medicarelnsurance 001- 043 -40017 1,768 2,300 2,200 2,277
Life and Disability 001 -043 -40018 1,394 1,800 1,500 1,434
Vacation Buy /Payout 001- 043 -40027 - 500 500 318
TOTAL PERSONNEL SERVICES $ 177,515 $ 191,100 $ 187,100 $ 189,550
IVIAINTENANCE AND OPERATIONS
Equipment /Materials 001 - 043 -40700 $ 827 $ 2,800 $ 1,900 $ 3,000
Electricity 001 -043 -41020 13,174 9,400 14,300 15,000
Contract Professional 001 -043 -44000 87,774 95,600 95,600 95,600
Intergovernmental 001 -043 -45000 35,690 41,300 41,300 49,000
TOTAL MAINTENANCE AND OPERATIONS $ 137,465 $ 149,100 $ 153,100 $ 162,600
TOTAL EXPENDITURES $ 314,980 $ 340,200 $ 340,200 $ 352,150
131
4.61P 0
or
or A
•
•
0
•0 err r
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
ST'EET MI
Managing Department Head:
Director of Public Works
Mission Statement
TENS
E
To maintain infrastructure and provide clean and safe roadways, signals, sidewalk, medians, and
traffic signage and striping within the public right of way and to promote efficient flow of traffic by
providing safe, reliable, cost effective signalization of our roadways.
Primary Activities
Regular activities - Maintenance - sidewalk and gutter patching, pothole repair, road
maintenance, traffic markings and signage, paver installation, street litter, Underground Service
Alert marking. Engineering - Capital Improvement program (CIP), development review, plan
checks, reports, coordinate, budget, permit all activities for street facilities including bridges,
overcrossings, streets, sidewalks, curbs, gutters, patching, striping, medians, traffic signal
construction, maintenance and repairs, street lighting, street sweeping, street tree trimming and
installation; Contract Administration: street patching, striping, sweeping, traffic signals, median
and parkway maintenance and senior bus program; Development plan check - utility plans,
streets, storm water pollution prevention plans, best management practices; Permits - street
excavation, dumpsters /street obstruction, tree planting and removal, cranes, monitoring wells,
and traffic control; Routine - respond to public, council and other agency requests for information
on plans, permits, CIP, and standard plans; track all street related service requests; prepare
maps and blue prints; manage and update the geographic information system, and manage and
file over 7000 record drawings; administer the pavement management system; apply for all
available grant funding sources; manage various funding sources; and provide support for other
public works divisions, This budget includes increases in service for street tree trimming and for
Main Street sidewalk cleaning. The cost of City support for community events such as the car
show and 10k run are now included in this cost center.
Objectives
• The Public Works Department oversees contract services such as street sweeping, street
tree trimming, median and parkway landscape maintenance, traffic signal maintenance,
street patching and striping, and the operation of the senior bus. These contracts are
managed under the direction of the Maintenance Services Manager.
• The maintenance crews of the department will continue with routine maintenance such as
patching of sidewalks, gutters, potholes, and signs. In -house crews have replaced damaged
sidewalk with pavers around mature fichus trees at a rate of one location per month and will
continue to work at other high pedestrian locations.
• The City Engineer is continuing to manage the city's aggressive CIP program. The division is
moving forward to rehabilitate the City's street infrastructure, meet ocean and water quality
goals, adhere to new regulatory mandates, provide enhanced information and services to the
public on the internet, apply for available grant funding and to continue to update the
Geographical Information System (GIS) as a tool for staff and the public. Street paving has
become an issue with the community and much progress has been made in the past few
years.
• A large portion of the costs for the CIP is allocated to the following projects: local residential
street paving projects, signal improvement, trees, and arterial rehabilitation projects.
133
City of Seal Beach I FY 2012-2013
DEPARTMENT:
FUND:
Public Works
001 General Fund - Street Maintenance
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40010
40011
40012
40013
40014
40015
40017
40018
40022
40700
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code:
2011 -2012
Estimated
$ 524,142 $ 560,400 $
415,620 314,500
$ 939,762
001 -044
2012 -2013
Proposed
Budget
557,500 $ 565,309
347,100 405,532
$ 874,900 $
904,600 $ 970,841
Full -time Salaries
Over -time
Part-time
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Flexible Spending - Cafeteria
Equipment/materials
40800 Special Departmental
40801 Street Sweeping
40802 Special Exp. - Comm Input Proj
41020 Electricity
44000 Contract Professional Svcs
ACM /Director of Public Works
City Engineer
Associate Engineer
Assistant Engineer
Executive Assistant
Maintenance Service Manager
Maintenance Service Supervisor
Electrician
Senior Maintenance Worker
Maintenance Worker
Provides for personnel overtime
Provides for personnel part time
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Asphalt hot/cold mix, traffic signs, graffiti abatement, pavers,
sand bags, equipment, materials, and tools.
Trimming of parkway and median trees.
Provides street sweeping.
Paver's in Parkway at Girlscout house.
Electricity costs.
Engineering services, trash /steam clean Main St., pavement mgmt
concrete rehabilitation, landscape medians and parkways,
employee uniforms, pothole repair, citywide striping improvements,
traffic control - 10K, traffic signal maintenance, citywide traffic
counts, and Dekra -lite (include holiday lighting).
- 0.25
- 0.25
- 0.25
- 0.30
- 0.50
- 0.25
- 0.75
- 0.10
- 0.45
- 1.70
134
City of Seal Beach 1 FY 2012 -2013
DEPARTMENT;
FUND:
Description
PERSONNEL SERVICES
Full - Time Salaries
Overtime
Part - Time
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Flexible Spending - Cafeteria
Vacation Buy /Payout
Public Works
001 General Fund - Street Maintenance
Account
Number
001 - 044 -40001
001 -044 -40003
001 - 044 -40004
001 - 044 -40010
001 - 044 -40011
001-044 -40012
001 - 044 -40013
001 -044 -40014
001 - 044 -40015
001 -044 -40017
001 -044 -40018
001 - 044 -40022
001 -044 -40027
TOTAL PERSONNEL SERVICES
MAINTENANCE AND OPERATIONS
Equipment/Materiais 001- 044 -40700
Special Departmental 001 -044 -40800
Street Sweeping 001- 044 -40801
Special Exp.-Comm Input Prj 001- 044 -40802
Electricity 001- 044 -41020
Contract Professional 001 - 044 -44000
TOTAL MAINTENANCE AND OPERATIONS
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 001 -044
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 389,582 $ 410,300 $ 410,300 $ 417,826
1,239 1,200 1,200
10,047 8,000 8,000 8,000
1,619 1,300 1,300 1,106
7,531 8,300 8,300 7,956
58,161 70,400 67,128 68,849
213 200 200 200
46,416 48,000 48,000 48,513
55 - -
4,909 6,300 6,672 6,751
4,173 4,300 4,300 4,300
197 -
- 2,100 2,100 1,808
$ 524,142 $ 560,400 $ 557,500 $ 565,309
$ 35,833 $ 36,000 $ 36,000 $
68,094 60,000 60,000
50,253 37,500 37,500
15,241 16,000 16,000
246,199 165,000 197,600
$ 415,620 $ 314,500 $ 347,100 $
36,000
70,000
50,132
3,500
16,000
229,900
405,532
TOTAL EXPENDITURES $ 939,762 $ 874,900 $ 904,600 $ 970,841
135
0
r
41v. SEAL %its
Af
ar
or
11
WAL
Yr1111rIR•• . A�11I�1 , -,
•11rrr111wr
Ire 71■110mmt,,
'� t /F0
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
LA DS Al
Managing Department Head:
Director of Public Works
Mission Statement
c
To maintain the city's parks, entryways, and other city owned lands in a clean, safe, and
cost effective manner.
Primary Activities
Contract activities include trimming & planting park trees; mowing grass, fixing irrigation
lines, playground equipment inspection and maintenance, pesticide application, weed
abatement, remove trash in parks and tract entries, and maintenance of portable
restrooms.
Capital Improvement Program - Parks and Playgrounds - identify projects; seek and
secure project funding; coordinate and manage design consultants; prepare project
budgets, estimates, designs and specifications; review plans; conduct community
meetings and prepare presentations and press releases; prepare council reports for
advertisement,• award, and completion of each project; administer construction
management; inspection and quality assurance; respond to the public inquiries; adhere
to multi - agency funding and environmental requirements; negotiate change orders,
claims, and disputes; prepare record progress reports and payments; and prepare
record drawings and project closeouts.
Accomplishments from 2009 -10
During the past year over 200 trees were planted throughout the City. Also grant funds
were secured to construct landscaped medians on Seal Beach Boulevard and Lampson
Avenue. The proposed budget reflects the increased maintenance necessary to care for
the added facilities.
Objectives
• The majority of this division is contracted out and managed by the Public Works
Department employees.
• The landscaping maintenance contract has been bid to obtain the lowest prices
available through formal competition.
137
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Public Works
001 General Fund - Landscape Maintenance
2010 -2011
Actual
Personnel Services $ 32,890
Maintenance and Operations 148,057
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40010
40011
40012
40013
40014
40017
40018
40022
40700
41020
44000
$ 180,947
Full -time Salaries
Over -time
Part-time
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Flexible Spending - Cafeteria
Equipment /materials
Electricity
Contract Professional Svcs
2011 -2012
Amended
Budget
$ 34,700
200,400
Account Code: 001 -049
2011 -2012
Estimated
$ 33,600
149,600
235,100 $ 183,200
ACM /Director of Public Works
Maintenance Service Supervisor
City Engineer
Electrician
2012 -2013
Proposed
Budget
$ 33,497
201,200
$ 234,697
- 0.05
- 0.10
- 0.05
- 0.05
Provides for personnel overtime
Provides for personnel part -time
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this benefits pro rata share of
employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Arbor Park support (doggie bags and fencing), Gumgrove Park
support (doggie bags and etc), misc playground equipment (Beach
Tot Lot), Heather Park, Almond Park, and Marina Center.
Electricity at Parks.
Park landscape maintenance /repairs, park fence repairs, playground
safety repairs /maintenance, portable restrooms, pest control,
lighting repairs, tree trimming, irrigation repairs, Zoeter Field maint.
Edison community garden improvements and tennis court repairs.
138
City of Seal Beach I FY 2012-2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Full Time Salaries
Overtime
Deferred Comp - Cafeteria
Deferred Comp
Pers Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Flexible Spending - Cafeteria
Vacation Buy /Payout
Public Works
001 General Fund - Landscape Maintenance
Account
Number
001- 049 -40001
001 - 049 -40003
001 -049 -40010
001- 049 -40011
001 - 049 -40012
001 - 049 -40014
001 -049 -40017
001 -049 -40018
001- 049 -40022
001 - 049 -40027
TOTAL PERSONNEL SERVICES
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 001 -049
2011 -2012
Estimated
$ 25,220 $
566
60
654
3,783
1,983
347
228
49
$ 32,890 $
MAINTENANCE AND OPERATIONS
Equipment/Materials 001- 049 -40700 $
Electricity 001- 049 -41020
Contract Professional 001- 049 -44000
2012 -2013
Proposed
Budget
26,500 $ 25,600 $ 25,713
100
700
4,400
2,100
400
300
100 40
700 637
4,200 4,237
2,100 2,065
400 411
300 221
200 200 173
34,700 $ 33,600 $ 33,497
4,629 $
15,208
128,220
3,900
16,700
179,800
$ 3,900 $ 4,700
16,700 13,000
129,000 183,500
TOTAL MAINTENANCE AND OPERATIONS $ 148,057 $ 200,400 $ 149,600 $ 201,200
TOTAL EXPENDITURES $ 180,947 $ 235,100 $ 183,200 $ 234,697
139
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
FLEET r IN A
Managing Department Head:
Director of Public Works
Mission Statement
CE
To ensure that City Vehicles and Equipment are available, dependable, safe to operate,
cost effective, and energy efficient.
Primary Activities
Routine Activities - primary activities include tune -ups, brake work, fuel system service,
electrical system service, mount, balance, and repair tires, transmission service, smog
service, diesel and gasoline engine overhauls, welding and fabrication, safety inspection,
interior or exterior repair, procurement of parts and materials, bid specifications,
suspension service, vehicle modifications and the purchase of fuel.
Objectives
■ The City has introduced a vehicle /equipment replacement enterprise fund. The
various departments and divisions will pay into the fund each year to recognize the
annual cost of operating the vehicles needed to carry out their mission and also to
have funds available to replace vehicles and equipment when necessary.
• Maintenance is completed using one full time mechanic. Part time mechanics are
contracted as workload increases during peak periods. The Department has
successfully recruited and trained a replacement of the City's Mechanic who has
retired after 27 years with the City.
• The cost of fuel has fluctuated wildly during the previous budget year. Gasoline
expense estimates are based on a per gallon cost of $3.00. Funding for this Division
is 100% General Fund.
• Over the past year the City has added two backup power sources at facilities that
require maintenance and fueling.
141
City of Seal Beach
DEPARTMENT:
FUND:
Public Works
001 General Fund - Fleet Maintenance
2010 -2011
Actual
Personnel Services $ 88,307
Maintenance and Operations 212,719
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40010
40011
40012
40013
40014
40017
40018
40700
40800
$ 301,026
Full -time Salaries
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Equipment/materials
Special Departmental
44000 Contract Professional Svcs
2011 -2012
Amended
Budget
$ 28,600
222,900
$ 251,500
FY 2012 -2013
Account Code: 001 -050
2011 -2012
Estimated
$ 26,300
278,300
$ 304,600
2012 -2013
Proposed
Budget
$ 95,921
365,500
$ 461,421
ACM /Director of Public Works - 0.05
Executive Assistant - 0.10
Maintenance Services Manager - 0.05
Equipment Supervisor - 0.80
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs,
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Auto parts and materials to maintain approx 100 vehicles and
equipment.
Fuel for fleet vehicles, diesel, natural gas for police, lifeguard /admin,
emergency generators and fuel polishing contract for the generator.
Vehicle /Motorcycle maintenance, waste oil disposal, uniforms,
contract mechanics and contract auto maintenance.
142
City of Seal Beach I FY 201 2-201 3
DEPARTMENT:
Public Works Account Code: 001 -050
FUND: 001 General Fund - Fleet Maintenance
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2411 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
Full -time Salaries 001 -050 -40001 $ 56,622 $ 21,000 $ 19,400 $ 77,290
Part Time 001 -050 -40004 16,662 -
Deferred Comp - Cafeteria 001 - 050 -40010 573 100 100 32
Deferred Compensation 001 - 050 -40011 1,037 600 600 1,389
Pers Retirement 001- 050 -40012 7,670 3,400 3,200 12,736
Pars Retirement 001 -050 -40013 217 500 100
Medical Insurance 001 - 050 -40014 4,542 2,000 2,000 1,947
Medicare Insurance 001 -050 -40017 466 400 300 1,224
Life and Disability 001 -050 -40018 518 200 200 985
Vacation Buy /Payout 001- 050 -40027 - 400 400 318
TOTAL PERSONNEL SERVICES $ 88,307 $ 28,600 $ 26,300 $ 95,921
MAINTENANCE AND OPERATIONS
Equipment/materials 001 -050 -40700 $ 24,844 $ 30,300 $ 25,000 $ 30,600
Special Departmental 001 - 050 -40800 161,085 127,000 163,000 248,400
Contract Professional Svcs 001 - 050 -44000 26,790 65,600 90,300 86,500
TOTAL MAINTENANCE AND OPERATIONS $ 212,719 $ 222,900 $ 278,300 $ 365,500
TOTAL EXPENDITURES • $ 301,026 $ 251,500 $ 304,600 $ 461,421
143
City of Seal Beach
FY 2012-2013
THUS PAGE INTENTIONALLY LEFT BLANK
144
City of Seal Beach
REF
E
s
Managing Department Head:
Director of Public Works
Mission Statement
ES
Refuse services contribute to the health and well being of the community by routinely
collecting trash and implementing a recycling program.
Primary Activities
Refuse services provide residents with weekly trash collection, implementation of Source
Reduction and Recycling Element and Household Hazardous Waste Element programs.
Objectives
• The City contracts their refuse services with Consolidated Disposal Services, Inc., a
private corporation.
145
City of Seal Beach
1 FY 2011 -2012
DEPARTMENT: Public Works
FUND: 001 - General Fund - Refuse
Maintenance and Operations
Account Code: 001 -051
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proprosed
Actual Budget Estimated Budget
$ 1,105,330 $ 1,100,000 $ 1,100,000 $ 1,100,000
TOTAL $ 1,105,330 $ 1,100,000 $ 1,100,000 $ 1,100,000
ACCOUNT NUMBER EXPLANATION
44000 Contract Professional Svcs Consolidated Disposal Services, Inc.
146
City of Seal Beach
1 FY 2012 -2013
DEPARTMENT:
FUND:
Description
Public Works
001- General Fund - Refuse
Account Code: 001 -051
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proprosed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Contract Professional Refuse 001 -051 -44000 $ 1,105,330 $ 1,100,000 $ 1,100,000 $ 1,100,000
TOTAL MAINTENANCE AND OPERATIONS $ 1,105,330 $ 1,100,000 $ 1,100,000 $ 1,100,000
TOTAL EXPENDITURES $ 1,105,330 $ 1,100,000 $ 1,100,000 $ 1,100,000
147
City of Seal Beach
IIVIN AND IAC1LIIES MAINtE CI
Managing Department Head:
Director of Public Works
Mission Statement
Maintain clean and safe government facilities in a cost effective manner for citizens,
visitors and City Staff.
Primary Activities
Regular activities - activities include janitorial, elevators, roofing, heating, air
conditioning, water, electrical, plumbing, light fixtures, windows, carpeting, doors, locks,
cabinets and furniture, phone system, interior and exterior walls, pest control, termites,
fumigation, pool maintenance, landscaping maintenance at buildings /facilities and
overall aesthetics.
Capital Improvement Program: Buildings and Grounds - Determine projects; seek and
secure grant funds; coordinate and manage design consultants; prepare project
budgets, estimates, designs and specifications; review plans; conduct community
meetings and prepare presentations and press releases; prepare council reports for
advertisements, award, and completion of each project; administer construction
management; inspection and quality assurance; respond to the public inquiries; adhere
to multi- agency funding and environmental requirements; negotiate change orders,
claims, and disputes; prepare progress reports and payments; and prepare record
drawings and project closeouts.
Objectives
• On June 14, 2010 the City council authorized a Facility Condition Assessment of all
city owned facilities. The assessment is used to identify repairs and upgrades,
determine estimated repair costs, determine required Americans with Disabilities Act
(ADA) upgrades and create both a master maintenance and capital improvement
plan. Projects and repairs include roofs, architectural, civil, structural, mechanical,
and electrical components of each city facility. Staff continues efforts to address
issues identified in this assessment.
• Funding for the work to be done in -house or by small contract is included in this
budget. Other work was proposed in the Capital Improvement section.
■ The objective is to maintain clean, safe government facilities for the public, visitors
and City Staff. Funding for this Division is 100% General Fund.
149
City of Seal Beach
DEPARTMENT:
FUND:
Public Works
001 General Fund - Building Maintenance
2010 -2011
Actual
Personnel Services $ 97,765
Maintenance and Operations 486,304
Debt Service 108,924
TOTAL.
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40010
40011
40012
40013
40014
40017
40018
40022
40700
41000
41010
41020
44000
47444
47999
$ 692,993
2011 -2012
Amended
Budget
1 FY 2012 -2013
Account Code: 001 -052
2011 -2012
Estimated
$ 104,300
405,300
112,800
$ 622,400
Full -time Salaries
Over -time
Part -Time
• Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Flexible Spending - Cafeteria
Equipment/materials
Telephone
Gas
Electricity
Contract Professional Svcs
Lease Payments
Interest Payments
$ 102,700
377,700
112,800
$ 593,200
2012 -2013
Proposed
Budget
$ 105,203
403,400
116,707
$ 625,310
ACM /Director of Public Works - 0.05
City Engineer - 0.05
Executive Assistant - 0.10
Electrician - 0.10
Maintenance Workers II - 0.05
Maintenance Services Manager - 0.05
Maintenance Services Supervisor - 0.10
Senior Maintenance Worker - 0.05
Provides for personnel overtime
Provides for personnel part -time
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account
of employee benefits costs.
Funds budgeted in this account
Funds budgeted in this account
Funds budgeted in this account
Funds budgeted in this account
Funds budgeted in this account
Funds budgeted in this account
include this program's pro rata share
are part of employee benefits costs.
are part of employee benefits costs.
are part of employee benefits costs.
are part of employee benefits costs.
are part of employee benefits costs.
are part of employee benefits costs.
Building materials /supplies for electrical, plumbing, painting, roofing,
and wall repair.
Telephone expense related to the City.
Gas expense related to the City.
Electricity expense related to the City and charging station.
Landscape maint at City facilities HVAC maint, pest control, Irrigation
repairs, elevator maint (PD & CH), Janitorial contract, Rec facilities
janitorial, termite control, fire extinguisher McGaugh Pool maintenance,
electrical repairs, bldg roof repairs, tree trimming, AQMD permit fee,
Automatic Defibrillator batteries and maintenance, locksmith, pond
maintenance, window, doors and drain cleaning; property tax.
Debt service lease payments - City National Bank.
Debt service interest payments - City National Bank.
150
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 001 -052
FUND: 001 General Fund - Building Maintenance
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
Full -time Salaries 001 -052 -40001 $ 75,672 $ 78,800 $ 78,000 $ 80,330
Deferred Comp - Cafeteria 001 -052 -40010 141 200 200 74
Deferred Compensation 001 -052 -40011 1,483 1,600 1,600 1,475
Pers Retirement 001 -052 -40012 11,303 13,400 12,800 13,237
Medical Insurance 001- 052 -40014 7,204 7,600 7,600 7,677
Medicare Insurance 001 -052 -40017 908 1,300 1,200 1,273
Life and Disability 001 -052 -40018 808 1,000 900 819
Flex Spending - Cafeteria 001- 052 -40022 246 - -
Vacation Buy /Payout 001 -052 -40027 - 400 400 318
TOTAL PERSONNEL SERVICES
$ 97,765 $ 104,300 $ 102,700 $ 105,203
MAINTENANCE AND OPERATIONS
Equipment/materials 001 - 052 -40700 $ 19,935 $ 10,000 $ 10,000 $ 10,000
Telephone 001- 052 -41000 38,179 37,000 37,000 37,000
Gas 001- 052 -41010 5,266 6,800 5,300 6,800
Electricity 001- 052 -41020 49,379 63,000 49,400 53,000
Contract Professional Svcs 001- 052 -44000 373,545 288,500 276,000 296,600
TOTAL MAINTENANCE AND OPERATIONS $ 486,304 $ 405,300 $ 377,700 $ 403,400
DEBT SERVICE PAYMENT
Lease Payments
Interest Payments
001 -052 -47444 $ 91,610 $ 100,500 $ 100,500 $ 109,930
001 -052 -47999 17,314 12,300 12,300 6,777
TOTAL DEBT SERVICE PAYMENT
$ 108,924 $ 112,800 $ 112,800 $ 116,707
TOTAL EXPENDITURES $ 692,993 $ 622,400 $ 593,200 $ 625,310
151
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
Ai LITY IMPROVEMENT
Managing Department Head:
Director of Public Works
Mission Statement
The Air Quality Improvement Program Fund accounts for supplemental vehicle license
fee revenue distributed to Cities by the South Coast Air Quality Management District
pursuant to Assembly Bill 2766. Expenditures are limited to programs, which will reduce
air pollution by reducing, directly or indirectly, mobile source emission pollutants (i.e. trip
reduction, transit and traffic flow improvements, alternative fuel vehicles).
Primary Activities
This program funds the transportation of seniors through the Orange County Senior
Transportation Program. This program funds the transportation & mobility of seniors
citywide to reduce emissions, vehicle trips and improving air quality.
Objectives
g The objective of this program is to ensure the highest activity for seniors
having a low financial impact to the City.
■ Monitor and review the contract agreement and determine if a new provider is
needed based on increases in recent fuel prices.
153
City of Seal Beach
FY 2012 -2013
DEPARTMENT:
FUND:
Public Works
012 AQMD Fund - AB2766
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 012 -000
012 -700
2411 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 17,959 $ 30,800 $ 30,600 $ 30,800
$ 17,959 $ 30,800 $ 30,600 $ 30,800
41020 Electricity Electricity expense related to the City.
44000 Contract Professional Svcs Senior transportation program.
154
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 012 -000
FUND: 012 AQMD Fund - AB2766 012 -700
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Electricity 012- 700 -41020 $
Contract Prof Svcs 012- 700 -44000
$ 200 $ - $ 200
17,959 30,600 30,600 30,600
TOTAL MAINTENANCE AND OPERATIONS $ 17,959 $ 30,800 $ 30,600 $ 30,800
TOTAL EXPENDITURES
$ 17,959 $ 30,800 $ 30,600 $ 30,800
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 34,361 $ 46,963 $ 46,963 $ 46,663
Revenues 30,561 30,300 30,300 30,200
Expenditures (17,959) (30,800) (30,600) (30,800)
Ending Fund Balance $ 46,963 $ 46,463 $ 46,663 $ 46,063
155
City of Seal Beach
FY 2012 -2013
DEPARTMENT: Public Works
FUND: 016 Park Improvement
Maintenance and Operations
Account Code: 016 -800
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ - $ 152,200 $ 151,600 $ 57,000
TOTAL $ - $ 152,200 $ 151,600 $ 57,000
ACCOUNT NUMBER EXPLANATION
47000 Transfer Out Transfer to Capital Fund for Project: Amount
PR1201 - Edison Prk 10,000
PR1202 - Heather Park Lighting Improv.ITennis Center Resurface. 22,000
PR1203 - Tennis Center Improvements 25000
57,000
156
City of Seal Beach
1 FY 2012-2013
DEPARTMENT: Public Works
FUND: 016 Park Improvement
Description
Account Code: 016 -800
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Transfer Out 016 - 800 -47000 $ $ 152,200 $ 151,600 $ 57,000
TOTAL. MAINTENANCE AND OPERATIONS $ $ 152,200 $ 151,600 $ 57,000
TOTAL EXPENDITURES $ $ 152,200 $ 151,600 $ 57,000
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 207,558 $ 214,418 $ 214,418 $ 68,618
Revenues 6,860 5,800 5,800 5,200
Expenditures - (152,200) (151,600) (57,000)
Ending Fund Balance $ 214,418 $ 68,018 $ 68,618 $ 16,818
157
City of Seal Beach I FY 2012-2013
DEPARTMENT: Public Works Account Code: 040 -090
FUND: 040 Gas Tax Fund
Personnel Services
Maintenance and Operations
TOTAL,
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ $ $ $
$ 586,772 $ 652,000 $ 457,000 $ 952,000
$ 586,772 $ 652,000 $ 457,000 $ 952,000
44000 Contract Professional Svcs State Controller - Annual Street Report.
47000 Transfer Out Transfer to GF for overhead street maintenance $300,000 and Capital Fund
for project:
Amount
ST1101 - Annual Slurry 100,000
ST1102 - Arterial Street Resurfacing Prograr 200,000
5T1201 - Annual Slurry 100,000
ST1202 - Arterial Street Resurfacing Prograr 200,000
ST1204 - Annual Concrete Repair Program 50,000
Total CIP Projects 650,000
158
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Description
Public Works Account Code: 040 -090
040 Gas Tax Fund
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Contract Professional 040 -090 -44000 $ 1,148 $ 2,000 $ 2,000 $ 2,000
Transfers Out 040 -090 -47000 585,624 650,000 455,000 950,000
TOTAL MAINTENANCE AND OPERATIONS $ 586,772 $ 652,000 $ 457,000 $ 952,000
TOTAL EXPENDITURES $ 586,772 $ 652,000 $ 457,000 $ 952,000
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 146,938 $ 174,933 $ 174,933 $ 402,533
Revenues 614,767 684,400 684,600 684,656
Expenditures (586,772) (652,000) (457,000) (952,000)
Ending Fund Balance $ 174,933 $ 207,333 $ 402,533 $ 135,189
159
City of Seal Beach
URE M
Managing Department Head:
Director of Public Works
Primary Activities
The Measure "M" fund accounts for "Local Turn back" monies established as part of the
one -half cent sales tax increase approved November 6, 1990, by voter passage of the
Revised Traffic Improvement and Growth Management Ordinance, popularly known as
Measure "M ". In November 2006, voters approved an extension of the program through
2041. The Measure M Fund helps fund various capital improvement projects that vary
from concrete, slurry, paving, and street and traffic improvements. Due to the economic
conditions and reduced taxable sales, revenue from Measure M is expected to be
reduced from previous allocations.
Objectives
A The objective for Measure M Funds will be to deliver local preventative maintenance
(slurry seal), local paving projects and arterial paving projects.
161
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 041 -099
FUND: 041 Measure M Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 350,000 $ 335,000 $ 100,000 $ 550,000
$ 350,000 $ 335,000 $ 100,000 $ 550,000
44000 Contract Professional Svcs Traffic Signal maintenance
47000 Transfer Out Transfer to Capital Fund for Project: Amount
ST1103 Local Street Resurfacing Program 275,000
ST1203 Local Street Resurfacing Program 275,000
Total CIp Projects 550,000
162
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 041 -099
FUND: 041 Measure M Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Contract Professional 041 -099 -44000 $
Transfers Out 041- 099 -47000
$ 60,000 $ - $ -
350,000 275,000 100,000 550,000
TOTAL MAINTENANCE AND OPERATIONS $ 350,000 $ 335,000 $ 100,000 $ 550,000
TOTAL EXPENDITURES
$ 350,000 $ 335,000 $ 100,000 $ 550,000
FUND BALANCE ANALYSIS
2011 -2012 2012-2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 493,462 $ 410,525 $ 410,525 $ 574,525
Revenues 267,063 263,000 264,000 372,623
Expenditures (350,000) (335,000) (100,000) (550,000)
Ending Fund Balance $ 410,525 $ 338,525 $ 574,525 $ 397,148
163
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 048 -400
FUND: 048 Parking In -Lieu
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Maintenance and Operations $ $ 30,000 $ 30,000 $ 198,000
TOTAL $ $ 30,000 $ 30,000 $ 198,000
ACCOUNT NUMBER EXPLANATION
47000 Transfer Out Transfer to Capital Fund for Project: Amount
ST1203 Main Street Lighting Improvement 198,000
164
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 048 -400
FUND: 048 Parking In -Lieu
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Transfers Out 048- 400 -47000 $ $ 30,000 $ 30,000 $ 198,000
TOTAL MAINTENANCE AND OPERATIONS $ $ 30,000 $ 30,000 $ 198,000
TOTAL EXPENDITURES $ $ 30,000 $ 30,000 $ 198,000
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 162,006 $ 213,806 $ 213,806 $ 198,906
Revenues 510800 15,100 -
Expenditures (30,000) (30,000) (198,000)
Ending Fund Balance $ 213,806 $ 183,806 $ 198,906 $ 906
165
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 070 -888
FUND: 070 Roberti- z'Berg- Harris Fund
Maintenance and Operations
2011 -2012
2010 -2011 Amended
Actual Budget
$ 51,168 $
TOTAL $
ACCOUNT NUMBER EXPLANATION
2012 -2013
2011 -2012 Proposed
Estimated Budget
- $
51,168 $
- $ $
47000 Transfer Out Transfer to Capital Fund project.
'166
City of Seal Beach FY 20122013
DEPARTMENT:
FUND:
Description
Public Works
070 Roberti- z'Berg- Harris Fund
Account Code: 070 -888
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Transfers Out 070- 888 -47000 $ 51,168 $ - $ $
TOTAL MAINTENANCE AND OPERATIONS $ 51,168 $ - $ $
TOTAL EXPENDITURES $ 51,168 $
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 609 $ (12,081) $ (12,081) $
Revenues 38,478 12,081
Expenditures (51,168)
Ending Fund Balance $ (12,081) $ (12,081) $ $
167
City of Seal Beach I FY 2012-2013
DEPARTMENT: Public Works Account Code: 071 -888
FUND: 071 Per Capita Grant
Maintenance and Operations
2011 -2012
2010 -2011 Amended
Actual Budget
$ 17,052 $
2012 -2013
2011 -2012 Proposed
Estimated Budget
- $ $
TOTAL $ 17,052 $ - $ $
ACCOUNT NUMBER EXPLANATION
47000 Transfer Out Transfer to Capital Fund for Project.
168
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
Public Works
071 Per Capita Grant
Account Code: 071 -888
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Transfers Out 071 -888 -47000 $ 17,052 $ $ $
TOTAL MAINTENANCE AND OPERATIONS $ 17,052 $ $ $
TOTAL EXPENDITURES $ 17,052 $ $ $
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 731 $ (3,811) $ (3,811) $
Revenues 12,510 3,811
Expenditures (17,052) -
Ending Fund Balance $ (3,811) $ (3,811) $ $
169
City of Seat Beach I FY 2012-2013
DEPARTMENT: Public Works Account Code: 077 -888
FUND: 077 Prop 1B Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 6,438 $ $ $
$ 6,438 $ $ $
47000 Transfer Out Transfer to Capital Project Fund .
170
City of Seal Beach FY 2012-2013
DEPARTMENT: Public Works Account Code: 077 -888
FUND: 077 Prop 1B Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2412 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Transfers Out 077- 888 -47000 $ 6,438 $ $ $
TOTAL MAINTENANCE AND OPERATIONS $ 6,438 $ $ $
TOTAL EXPENDITURES $ 6,438 $ $ $
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 6,414 $ $ - $
Revenues 24
Expenditures (6,438)
Ending Fund Balance $ $ $ $
171
City of Seal Beach I FY 2012-2013
DEPARTMENT: Public Works Account Code: 079 -888
FUND: 079 Traffic Relief Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATLON
2011 -2012
2010 -2011 Amended
Actual Budget
$ 521,168 $
2012 -2013
2011 -2012 Proposed
Estimated Budget
$ 521,168 $
47000 Transfer Out Transfer to Capital Fund for Project:
172
$
City of Seal Beach I FY 2012-2013
DEPARTMENT: Public Works Account Code: 079 -888
FUND: 079 Traffic Relief Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Transfers Out 079 - 888 -47000 $ 521,168 $ $
TOTAL MAINTENANCE AND OPERATIONS $ 521,168 $ $
$
$
TOTAL EXPENDITURES $ 521,168 $ $
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 518,719 $ $ $
Revenues 2,449 2,000
Expenditures (521,168)
Ending Fund Balance $ $ 2,000 $ $
173
City of Seal Beach FY 20122013
DEPARTMENT: Public Works Account Code: 080
FUND: 080 City Wide Grants
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 88,699 $ 5,175,323 $ 4,652,323 $ 650,000
$ 88,699 $ 5,175,323 $ 4,652,323 $ 650,000
47000 Transfer Out Transfer to Capital Fund for Project: Amount
ST1106 College Park Drive Studebaker 650,000
174
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 080
FUND: 080 City Wide Grants
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Transfers Out - Rivers End RMC 080- 300 -47000 $ 53,934 $ 1,823,000 $ 1,800,000 $
Transfers Out - Federal ARRA GT 080 -330 -47000 1,265 498,800 498,800
Transfers Out - EECB 080- 350 -47000 128,008 128,008
Transfers Out - GMA 080- 360 -47000 33,500 514,355 514,355
Transfers Out - OCTA 080 -361 -47000 - 1,823,160 1,323,160
Transfers Out - TEG 080 -362 -47000 388,000 388,000
650,000
TOTAL MAINTENANCE AND OPERATIONS $ 88,699 $ 5,175,323 $ 4,652,323 $ 650,000
TOTAL EXPENDITURES $ 88,699 $ 5,175,323 $ 4,652,323 $ 650,000
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ - $ (34,979) $ (34,979) $
Revenues 53,720 5,175,323 4,687,302 500,000
Expenditures (88,699) (5,175,323) (4,652,323) (650,000)
Ending Fund Balance $ (34,979) $ (34,979) $ $ (150,000)
175
City of Seal Beach
FY 2012-2013
This page intentionally left blank.
176
City of Seal Beach
C M UNITY E CES
Managing Department Head:
City Manager
Mission Statement
The Recreation and Community Services Department is dedicated to supporting the
community through people, parks and programs. The department provides a multi-
faceted recreational and community service program that promotes educational and
healthy lifestyle in the community.
Primary Activities
Department programming encompasses a year -round recreation class program, day
care, youth and educational camps, aquatic and sports league programs, youth and
adult activities, facility rentals, and community and special events. The department also
offers senior services and senior programs including senior meals -on- wheels,
transportation and flu clinics. The department provides staff and/or oversight to
recreational and park activities at fifteen facility sites throughout the city. Provide
support to Parks and Recreation Commission.
Objectives
• To provide the highest quality of community, social and recreational programs for the
community.
• Provide program and service opportunities that allow youth of all ages to share,
grow, learn and play together.
• Provide opportunities to keep older adults actively involved in the community.
• Promote cultural awareness through recreation and special event activities.
• Provide training of full and part -time personnel in basic lifeguard, first aid and
defibrillator to fully support year around pool aquatic program.
• Provide quality cultural, developmental and recreation programming for Seal Beach
residents of all ages and abilities.
• Monitor community needs and changes to ensure provision of effective social
services programs, assist non-profit social service agencies or providers in aiding
Seal Beach residents and provide information and referral services to the
community.
• Evaluate the future facility and programming needs of the community and to identify
future funding resources to support recreational and community service growth in the
city.
177
City of Seal Beach
1 FY 2012 -2073
DEPARTMENT: Community Services
FUND: 001 General Fund - Recreation Admin
2010 -2011
Actual
Personnel Services $ 196,757
Maintenance and Operations 69,930
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012
Amended
Budget
$ 196,700
68.300
Account Code:
2011 -2012
Estimated
001 -070
2012 -2013
Proposed
Budget
$ 266,687 $
265,000
$ 201,400
67,400
$ 268,800
$ 202,912
154,650
$ 357,562
40001 Full -time Salaries
40003
40004
40010
40011
40012
40013
40014
40017
40018
40100
40300
40400
Over -time
Part -time
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
Life and Disability
Office Supplies
Memberships and Dues
Training and Meetings
40700 Equipment /Materials
40800 Special Departmental
44000 Contract Professional Svcs
45000 Intergovernmental
Recreation Manager - 1.00
Community Services Coordinator - 1.00
Provides for personnel overtime
Provides for personnel part-time
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office supplies and Bay Hardware.
CPRS dues, NRPA, SCPPOA, and SCMAF.
CPRS convention, brochure exchange, SCPPOA monthly and
miscellaneous training.
Necessary equipment and materials for the department
Direct TV -NSBC, community gardens, senior health fair, breakfast
with Santa, building supplies, credit card fees, tree lighting, and
BMI music license.
Park Master Plan.
Senior meals and parking.
178
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Community Services Account Code: 001 -070
FUND: 001 General Fund - Recreation Admin
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
Full - Time Salaries 001 -070- 40001 $ 125,812 $ 135,200 $ 133,200 $ 147,266
Part - Time 001 -070 -40004 32,368 10,000 10,000 10,000
Deferred Comp - Cafeteria 001 -070 -40010 963 400 400 178
Deferred Compensation 001 -070 -40011 1,560 1,700 1,700 3,674
Pers Retirement 001 -070 -40012 18,835 22,800 21,800 24,266
Pars Retirement 001 - 070 -40013 822 200 200 200
Medical Insurance 001 - 070 -40014 12,404 13,300 13,200 13,370
Medicare Insurance 001 -070 -40017 2,455 2,400 2,300 2,341
Life and Disability 001 -070 -40018 1,538 2,000 1,600 1,617
Unemployment 001 -070 -40030 8,700 17,000 -
TOTAL PERSONNEL SERVICES $ 196,757 $ 196,700 $ 201,400 $ 202,912
MAINTENANCE AND OPERATIONS
Office Supplies 001- 07040100 $ 854 $ 1,500 $ 900 $ 1,500
Memberships and Dues 001-070-40300 390 700 400 700
Training & Meetings 001- 070 -40400 1,205 700 700 700
Equipment/materials 001- 07040700 16,958 17,000 17,000 -
Special Departmental 001- 070 -40800 10,561 9,400 9,400 12,700
Contract Professional 001 -070 -44000 - 100,000
Intergovernmental 001 -070 -45000 39,962 39,000 39,000 39,050
TOTAL MAINTENANCE AND OPERATIONS $ 69,930 $ 68,300 $ 67,400
154,650
TOTAL EXPENDITURES $ 266,687 $ 265,000 $ 268,800 $ 357,562
179
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Community Services Account Code: 001 -071
FUND: 001 General Fund - Sports
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 34,822 $ 26,100 $ 26,000 $ 37,268
9,239 8,000 8,000 10,500
$ 44,061 $ 34,100 $ 34,000 $ 47,768
40004 Part -time Provides for personnel part -time.
40013 Pars Retirement Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
40017 Medicare Insurance Funds budgeted in this account are part of employee benefits costs.
40700 Equipment/materials Field equipment, gym equipment, Softball and Basketball leaugue
equipment and various supplies.
41020 Electricity Gym electricity.
44000 Contract Professional Laser level Zoeter Field
180
City of Seal Beach I FY 2012-2013
DEPARTMENT: Community Services Account Code: 001 -071
FUND: 001 General Fund - Sports
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
Part -Time 001- 071 -40004 $ 33,580 $ 25,000 $ 25,000 $ 35,940
Pars Retirement 001 - 071 -40013 752 700 600 800
Medicare Insurance 001 - 071 -40017 490 400 400 528
TOTAL PERSONNEL SERVICES
$ 34,822 $ 26,100 $ 26,000 $ 37,268
MAINTENANCE AND OPERATIONS
Equipment/Materials 001 - 071 -40700 $ 8,729 $ 8,000 $ 8,000 $ 7,000
Electricity 001- 071 -41020 510 - -
Contract Professional 001 - 071 -44000 - 3,500
TOTAL NVIAINTENANCE AND OPERATIONS $ 9,239 $ 8,000 $ 8,000 $ 10,500
TOTAL EXPENDITURES $ 44,061 $ 34,100 $ 34,000 $ 47,768
181
City of Seal Beach
FY 2012 -2013
DEPARTMENT:
FUND:
Community Services
001 General Fund - Park & Recreation
2010 -2011
Actual
Personnel Services $ 27,060
Maintenance and Operations 281,779
TOTAL
ACCOUNT NUMBER EXPLANATION
40003
40004
40013
40017
40100
40200
40700
40800
41000
41020
44000
$ 308,839
Over -time
Part -time
Pars Retirement
Medicare Insurance
Office Supplies
Public /legal Notices
Equipment/materials
Special Departmental
Telephone
Electricity
Contract Professional Svcs
2011 -2012
Amended
Budget
$ 34,700
273,400
$ 308,100
Account Code: 001 -072
2011 -2012
Estimated
$ 34,200
268,200
$ 302,400
2012 -2013
Proposed
Budget
$ 26,720
337,700
$ 364,420
Provides for personnel overtime
Provides for personnel part -time.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office supplies
Recreation brochure design, print and mail.
Building supplies and miscellaneous.
Vermont Systems, RecTrac online paymentsd, special event insurance,
remote access and credit card service fees.
Telephone (NSBC)
Building electricity
Contract instructor payment.
182
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Community Services Account Code: 001 -072
FUND: 001 General Fund - Park & Recreation
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
PERSONNEL SERVICES
Part - Time Leisure Classes 001- 072 -40004 $ 26,038 $ 32,400 $ 32,400 $ 26,000
Pars Retirement 001- 072 -40013 625 900 400 338
Medicare Insurance 001 - 072 -40017 397 500 500 382
Unemployment 001 -072 -40030 900 900
TOTAL PERSONNEL SERVICES $ 27,060 $ 34,700 $ 34,200 $ 26,720
MAINTENANCE AND OPERATIONS
Office Supplies 001 -072 -40100 $ 178 $ 500 $ 500 $ 500
Public /Legal Notices 001- 072 -40200 45,565 48,600 45,600 50,000
Equipment /Materials 001- 072 -40700 2,619 2,200 2,200 2,200
Special Departmental 001- 072 -40800 8,764 8,100 8,100 11,000
Telephone 001 -072 -41000 1,215 1,500 1,500 2,000
Electricity 001 -072 -41020 10,265 12,500 10,300 12,000
Contract Professional 001- 072 -44000 213,173 200,000 200,000 260,000
TOTAL MAINTENANCE AND OPERATIONS $ 281,779 $ 273,400 $ 268,200 $ 337,700
TOTAL EXPENDITURES $ 308,839 $ 308,100 $ 302,400 $ 364,420
183
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Community Services
001 General Fund - Aquatics Programs
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
40004
40013
40017
40030
40700
41000
41010
41020
2010 -2011
Actual
94,192
53,539
2011 -2012
Amended
Budget
89,200
64,800
147,731 $ 154,000
Part -time
Pars Retirement
Medicare Insurance
Unemployment
Equipment/materials
Telephone
Gas
Electricity
Account Code:
2011 -2012
Estimated
001 -073
$ 90,400
54,100
2012 -2013
Proposed
Budget
$ 87,498
56,300
$ 144,500
$ 143,798
Part-time personnel for aquatics program.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account is part of employee benefits costs.
Funds budgeted in this account is part of post employment costs.
Pool supplies, staff uniforms, instructional aids and miscellaneous.
Office telephone and fax (pool office).
Gas Bill (Los Alamitos Unified School District)
Electricity Bill (Los Alamitos Unified School District)
184
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Part -time
Pars Retirement
Medicare Insurance
Unemployment
Community Services
001 General Fund - Aquatics Programs
Account
Number
2010 -2011
Actual
001 - 073 -40004 $
001 -073 -40013
001- 073 -40017
001 -073 -40030
TOTAL PERSONNEL SERVICES
MAINTENANCE AND
Equipment/materials
Special Departmental
Telephone
Gas
Electricity
OPERATIONS
001 -073 -40700
001- 073 -40800
001 - 073 -41000
001 - 073 -41010
001- 073 -41020
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
2011 -2012
Amended
Budget
Account Code: 001 -073
2011 -2012
Estimated
2012 -2013
Proposed
Budget
90,686 $ 85,000 $ 85,000 $ 85,000
2,268 2,500 1,100 1,249
1,238 1,300 1,300 1,249
400 3,000 3,000
$ 94,192
$ 89,200 $ 90,400 $ 87,498
$ 5,987 $ 8,700 $ 6,900 $ 8,700
173 - - -
1,902 1,600 1,600 1,600
25,138 26,500 25,200 25,000
20,339 28,000 20,400 21,000
53,539 $ 64,800 $ 54,100 $ 56,300
147,731 $ 154,000
185
$ 144,500
$ 143,798
City of Seal Beach
1 FY 2012 -2013
DEPARTMENT:
FUND:
Community Services
001 General Fund - Tennis Center
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
40004
40013
40017
40550
40800
40950
41000
41010
41020
44000
2010 -2011
Actual
$
2011 -2012
Amended
Budget
$
197,898 $
Account Code: 001 -074
2011 -2012
Estimated
- $
199,500 $
- $
185,000 $
197,898 $ 199,500 $
Part-time
Pars Retirement
Medicare Insurance
Bldg /material /supplies
Special Departmental
Bldg /ground materials
Telephone
Gas
Electricity
Contract Professional Svcs
2012 -2013
Proposed
Budget
72,600
212,500
185,000 $ 285,100
Provides for personnel part -time.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Building supplies (lumber and other materials).
Concessions and cable television.
Landscape maintenance.
Telephone expense related to the tennis center.
Gas expense related to the tennis center.
Electricity expense related to the tennis center.
Lighting replacement, pest control, security, managers draw,
property tax, and miscellanious.
186
City of Seal Beach 1 FY 2012 ®2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Part -Time
Pars Retirement
Medicare insurance
Community Services
001 General Fund - Tennis Center
Account
Number
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 001 -074
2011 -2012
Estimated
2012 -2013
Proposed
Budget
001 -074 -40004 $
001- 074 -40013
001- 074 -40017
TOTAL PERSONNEL SERVICES
MAINTENANCE AND OPERATIONS
Bldg /Material /Supplies
Special Departmental
Bldg /Ground Materials
Telephone
Gas
Electricity
Contract Professional Services
001- 074 -40550
001- 074 -40800
001 -074 -40950
001 - 074 -41000
001 - 074 -41010
001 - 074 -41020
001- 074 -44000
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
$
$ $ $ 70,000
1,500
1,100
$ $ $ 72,600
$ 6,061 $ 6,000 $ 6,000 $ 6,000
11,000
54,372 41,200 41,200 53,200
- - - 3,500
1,198 2,300 1,200 2,000
36,469 36,800 36,800 36,800
99,798 113,200 99,800 100,000
197,898 $ 199,500 $ 185,000 $ 212,500
197,898 $ 199,500 $ 185,000 $ 285,100
187
City of Seal Beach
ARINE S
Managing Department Head:
Marine Safety Chief
Mission Statement
Marine Safety is responsible for the protection of life, limb and property of the beach and
ocean going public. Prevention of aquatic accidents can best be accomplished by the
recognition of dangerous situations and advising the public to stay clear. It is not always
possible to keep hazards and the public separated, so Marine Safety personnel are also
responsible for the rescue of persons in distress or difficulty. Additionally, marine safety
personnel must provide prompt and efficient first aid, monitor beach regulations, and
provide educational information to beach patrons on beach related subjects.
Primary Activities
The lifeguard's primary activities involve marine safety protection. Ocean Lifeguards
protect an assigned area of beach from a station, or in some instances, patrol a section
of beach in a mobile unit, warn of hazardous conditions, rescue people in distress or in
danger of drowning, answer questions and give information pertaining to the beach and
ocean environment, apply first aid to those in need, remove hazardous obstacles from
sand and water, take charge of lost children, advise the public regarding local beach and
ocean related ordinances, regulations, safety and conduct, perform other related work as
required and maintain a professional and courteous relationship with the public.
Additional primary activities include, but are not limited to: continual training of recurrent
and year -round staff to meet United States Lifesaving Association "Advanced Agency"
Standards; attendance and participation in the California Surf Lifesaving Association and
the Unites States Lifesaving Association, California Boating Safety Officer's Association,
Southern California Training Officer's Association, and the national Safe Boating
Council. The Lifeguard Department also administers a Junior Lifeguard Program serving
225 children ages 9 -17. Junior Lifeguards are taught ocean and beach safety, lifesaving
techniques including CPR and First -Aid, as well as lifesaving competition skills. This
program begins in the end of June and ends in mid - August. The Lifeguard Department
works with the community to spread the message of beach safety through such
programs as Project Wipeout, introduced over 25 years ago to prevent spinal cord
injuries in Orange County. Through Project Wipeout, Seal Beach Lifeguards participate
in the Orange County Fair, the Orange County Youth Expo, and the Project Wipeout
Lifeguard Seminar. In addition to this program, Lifeguards actively educate visiting
schools, Boy and Girl Scouts and various other groups with material provided by the
State of California Department of Boating and Waterways.
189
City of Seal Beach
1 FY 2012 -2073
DEPARTMENT:
FUND:
Marine Safety
034 Tidelands
2010 -2011
Actual
Personnel Services $ 893,041
Maintenance and Operations 106,104
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40006
40009
40010
40011
40012
40013
2011 -2012
Amended
Budget
$ 928,900
103.300
Account Code: 034 -828
2011 -2012
Estimated
$ 922,800
103.300
2012 -2013
Proposed
Budget
$ 956,605
129,740
$ 999,145 $ 1,032,200 $ 1,026,100 $ 1,086,345
Full -time Salaries
Overtime
Part -time
Junior Lifeguard Sal
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
40014 Medical lnsurance
40017 Medicare Insurance
40018 Life and Disability
40030 Unemployment
40100 Office Supplies
40300 Memberships and Dues
40400 Training and Meetings
40600 Marine MaintlFuel Lifeguard
40700 Equipment/materials
40701 Materials & Supplies -Jr. Lifeguard
40800 Special Departmental
40806 Special Dept. -Jr. Lifeguard
41000 Telephone
41020 Electricity
44000 Contract Professional
45000 Intergovernmental
47010 Vehicle /Equipment Replacement
Marine Safety Chief - 1.00
Marine Safety Lieutenant - 1.00
Marine Safety Officer - 1.00
Provides for personnel Overtime
Provides for personnel part-time.
Provides for personnel part-time.
Telephone expense related to the City.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this benefit's pro rata share of
employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this benefit's pro rata share of
employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of post employment costs.
Office Supplies specifically related to Lifeguard Department.
CBSOA and SBLA
CSLSA meeting, EMT training, ARC Training, Certification fees,
meeting, CA Dept. of Boating and Waterways class, USCG Skipper
class.
Fuel, communications, boat maintenance, PWC maintenance
ATV maintenance.
Rescue equipment, fist aid supplies, uniforms, tower and headquarters
maintenance, oxygen maintenance, EZ ups, and binoculars.
Uniforms, equipment, office supplies, storage container, canopy
and rescue boards.
Fitness and training equipment, CPR manequins, Scuba maintenance,
Back -up generator and equipment maintenance.
USLA, buses for field trips, Wild Rivers tickets, Catalina day trip,
Catalina overnight, surf trip entry fee, banquet supplies, Sundiver.
boat rental and camping supplies.
Telephone expense related to the Marine Safety Department.
Electricity expense related to the Marine Safety Department.
Repair of (2) Lifeguard Towers
Rescue boat slip fees,
Transfer out to Vehicle /Equipment Replacement fund 021.
190
City of Seal Beach f FY 2012 -2013
DEPARTMENT:
FUND:
Description
Marine Safety
034 Tidelands
Account
Number
PERSONNEL SERVICES
Full - time Salaries
Overtime
Part - Time
Junior Lifeguard Sal
Tuition Reimbursement
Cell Phone Allowance
Deferred Comp - Cafeteria
Deferred Comp
Pers Retirement
Pars Retirement
Medical Insurance
Medicare Insurance
034 - 828-40001
034 - 828 -40003
034 - 828 -40004
034- 828 -40006
034 - 828 -40007
034 - 828 -40009
034 - 828 -40010
034 - 828 -40011
034 - 828 -40012
034- 828 -40013
034 - 828 -40014
034 - 828 -40017
Life and Disability 034 - 828 -40018
Compfime Buy /Payout 034 - 828 -40026
Vacation Buy /Payout 034-828 -40027
Unemployment 034- 828 -40030
TOTAL PERSONNEL SERVICES
MAINTENANCE AND OPERATIONS
Office Supplies
Membership & Dues
Training & Meeting
Marine Maint/Fuel Lifeguard
Equipment /Materials
Materials & Supplies Jr. Lifeguard
Special Departmental
Special Dept. - Junior Lifeguard
Telephone
Electricity
Contract Professional
Intergovernmental
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 034 -828
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 284,742 $ 287,200 $ 287,200 $ 287,505
5,101 5,500 5,500 10,000
366,067 373,000 373,000 389,325
81,498 71,000 71,000 78,900
823 1,000
1,800 1,800 1,800 1,800
1,874 1,200 1,200 1,060
8,405 8,900 8,900 8,385
83,052 105,200 100,000 101,823
9,371 7,700 7,700 10,000
28,315 32,500 32,500 33,245
11,124 12,200 11,400 11,699
2,804 3,100 3,000 2,952
- 600 600 -
7,000 7,000 6,911
8,065 12,000 12,000 12,000
$ 893,041 $ 928,900 $ 922,800 $ 956,605
034 -828 -40100 $
034 -828 -40300
034 -828 -40400
034 -828 -40600
034- 828 -40700
034 -828 -40701
034- 828 -40800
034- 828 -40806
034 -828 -41000
034 -828 -41020
034 -828 -44000
034- 828 -45000
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
2,614 $ 3,200 $ 3,200 $ 3,500
185 500 500 480
7,283 4,800 4,800 6,600
8,633 8,100 8,100 9,950
19,438 16,600 16,600 16,250
14,005 15,800 15,800 14,750
14,084 10,500 10,500 10,900
25,657 28,100 28,100 27,610
2,763 3,000 3,000 3,000
8,411 9,000 9,000 9,000
24,000
3,031 3,700 3,700 3,700
106,104 $ 103,300 $ 103,300 $ 129,740
999,145 $ 1,032,200 $ 1,026,100 $ 1,086,345
191
City of Seal Beach
FY 2012 ®2013
THIS PAGE INTENTIONALLY LEFT BLANK
192
City of Seal Beach
B CH AND PIER Al
Managing Department Head:
Director of Public Works
Mission Statement
To maintain a clean and safe beach and pier environment free from debris and waste for
the overall public's enjoyment and provide resident protection from tidal events.
Primary Activities
Regular Activities - primary activities include cleaning the beach with the surf rake for
large debris and sanitizers for small debris such as cans and glass, removing wind
blown fine grained sand from parking lots and adjacent residences, emptying trash cans
on the pier and along the beach, hand picking trash in the beach parking lots and tot lot,
removing graffiti, constructing and removing seasonal berms, and cleaning up after
storm events. In addition, the city pays the Surfside Colony $24000 per year for
maintenance of Surfside Beach.
Capital Improvement Program - Capital projects include annual sand management
program, pier and groin repairs. Under this program, the department will determine and
recommend projects; seek and secure project funding; coordinate and manage design
consultants; prepare project budgets, estimates, designs and specifications; review
plans; conduct community meetings and prepare presentations and press releases;
prepare council reports for advertisement, award, and completion of each project;
administer construction management; inspection to ensure quality assurance; respond to
public inquiries; adhere to multi - agency funding and environmental requirements;
negotiate change orders, claims, and disputes; prepare progress reports; and prepare
record drawings and project closeouts.
Objectives
• The Department is actively working to maintain the beach with its limited staff.
Typically approximately 30,000 cubic yards of sand is moved from the west side of
the beach to the east side of the beach every two years. In April 2009, the City
participated in an Army Corps of Engineers sand nourishment program and brought
60,000 cubic yards of sand to East Beach for beach nourishment. Nourishment from
external sources is typically done every 5 -7 years.
• This is a constant maintenance requirement because the angles of the naval jettys
cause wave refraction and movement of the sand from east to west.
• This Division is funded approximately 10% by Tidelands revenues and subsidized
90% by General Fund.
193
City of Seal Beach
DEPARTMENT:
FUND:
Public Works
034 Tidelands - Beach Maintenance
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40010
40011
40012
40013
40014
40015
40017
40018
40030
40700
41020
44000
2010-2011
Actual
2011 -2012
Amended
Budget
$ 189,710 $ 201,300
120,907 303,300
$ 310,617
Full -time Salaries
Over -time
Part -time
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Unemployment
Equipment/materials
Electricity
Contract Professional Svcs
47010 Vehicle /Equipment Replacement
47020 Acquisitions
1 FY 2012 -2013
Account Code:
2011-2012
Estimated
034 -863
2012 -2013
Proposed
Budget
199,300 $
303,300
504,600 $ 502,600
197,254
152,300
$ 349,554
ACM /Director of Public Works
City Engineer
Maintenance Service Manager
Executive Assistant
Maintenance Service Supervisor
Electrician
Maintenance Worker
Senior Maintenance Worker
Provides for personnel overtime
Provides for personnel part -time
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of post employment costs.
Sandbags, beach tools, pier plumbing (showers & restrooms),
beach graffiti abatement, pier railing, signage & utility maintenance.
Electricity for beach, parking lots, and pier.
Surfside beach cleaning, landscape maintenance (Eisenhower &
Windsurf park), pier parking lot (slurry seal & striping) winter sand
berm construction, removal & inspection, coastal and pier engineering,
tree trimming (1st Street, Eisenhower park and beach tree rings)
emergency pump rental for winter storms.
Transfer out to Vehicle /equipment replacement fund 021.
Costs associated with right of way land acquisition
- 0.05
- 0.10
- 0.10
- 0.10
- 0.10
- 0.05
- 0.30
- 0.70
194
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
Public Works
034 Tidelands - Beach Maintenance
Account
Number
PERSONNEL SERVICES
Full - time Salaries
Overtime
Part - Time
Deferred Comp - Cafeteria
Deferred Comp
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Vacation Buy/Payout
Unemployment
034 -863 -40001
034- 863 -40003
034 - 863 -40004
034- 863 -40010
034 - 863 -40011
034 -863 -40012
034- 863 -40013
034 - 863 -40014
034 -863 -40015
034 - 863 -40017
034 - 863 -40018
034 -863 -40027
034- 863 -40030
TOTAL PERSONNEL SERVICES
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code: 034 -863
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 114,916 $ 119,000 $ 119,000 $ 119,851
100 100
34,327 39,100 38,400 36,345
528 300 300 207
1,984 2,300 2,300 2,093
17,171 20,500 19,400 19,749
1,048 700 700 510
12,695 13,300 13,200 13,312
22
1,904 2,400 2,500 2,434
1,227 1,500 1,300 1,246
1,100 1,100 507
3,888 1,000 1,000 1,000
$ 189,710 $ 201,300 $ 199,300 $ 197,254
MAINTENANCE AND OPERATIONS
Membership & Dues 034 - 863 -40300 $
Equipment/materials 034 -863 -40700
Electricity 034- 863 -41020
Contract Prof. Svcs 034- 863 -44000
TOTAL MAINTENANCE AND OPERATIONS $
825 $ - $ - $ -
9,087 9,700 9,700 9,700
2,230 2,600 2,600 2,600
108,765 291,000 291,000 140,000
120,907 $ 303,300 $ 303,300 $ 152,300
TOTAL EXPENDITURES $
310,617 $ 504,600 $ 502,600 $ 349,554
FUND BALANCE ANALYSIS
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
2010 -2011
Actual
$
1,344,488
(1,309,762)
$ 34,726
195
2011 -2012
Amended
Budget
2011 -2012
Estimated
$ 34,726 $
1,508,900
(1,536,800)
$ 6,826 $
2012 -2013
Proposed
Budget
34,726 $
1,493,974
(1,528,700)
1,435, 899
(1,435,899)
$
City of Seal Beach
FY 2012 ®2013
THIS PAGE INTENTIONALLY LEFT BLANK
196
City of Seal Beach
SPECIAh A55IS1 T 1
Special Assessment Districts are established to account for resources legally restricted to specified
purposes. The City of Seal each currently manages the following special assessment districts:
002 - Street Lighting Assessment District
101 - Ad94 -1 Redemption Fund
201 - Community Facilities District 2002 -02 (SB BIvdfLampson Ave Landscape Maintenance)
202 - Community Facilities District Heron Pointe
203 - Community Facilities District Pacific Gateway Bonds
204 - Community Facilities District 2002 -01 (Heron Pointe Administrative Expense Fund)
205 - Community Facilities District 2005 -01 (Pacific Gateway Business Center)
197
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Public Works
002 - Street Lighting
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 002 -500
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual ' Budget Estimated Budget
$ 198,442 $ 201,500 $ 195,400 $ 199,500
$ 198,442 $ 201,500 $ 195,400 $ 199,500
41020 Electricity Electricity related to the City
44000 Contract Professional Svcs Willdan Financial Services and legal fees.
49777 Legal Fees Legal expenses related to Street Lighting District.
The Seal Beach Street Lighting Assessment District was formed under the Street Lighting Act of 1919 to finance the
maintenance of streetlights and to finance the electricity used by the streetlights by special assessments. Revenue
is derived from the D'istrict's share of the basic property tax levy and the special district augmentation allocations.
198
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 002 -500
FUND: 002 - Street Lighting
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Electricity - Street lighting 002 -500 -41020 $ 188,936 $ 186,500 $ 180,400 $ 184,500
Contract Professional 002 -500 -44000 9,506 10,000 10,000 10,000
Legal Fees 002 -500 -49777 - 5,000 5,000 5,000
TOTAL MAINTENANCE AND OPERATIONS $ 198,442 $ 201,500 $ 195,400 $ 199,500
TOTAL EXPENDITURES $ 198,442 $ 201,500 $ 195,400 $ 199,500
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 399 $ (50,844) $ (50,844) $ -
Revenues 147,199 201,500 246,244 199,500
Expenditures (198,442) (201,500) (195,400) (199,500)
Ending Fund Balance $ (50,844) $ (50,844) $ $
199
City of Seal Beach 1 FY 2012 -2013
DEPARTMENT:
FUND:
Finance
101 Ad94-1 Redemption Fund
Maintenance and Operations
Debt Service
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 101 -333
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 9,176 $ 9,500 $ 9,500 $ 9,354
137,635 127,500 127,500 127,180
$ 146,811 $ 137,000 $ 137,000 $ 136,534
44000 Contract Professional Svc Wilidan Financial Services and Bank of New York
47888 Debt Service Pmt Principal Debt service principal
47999 Interest Expense Debt service interest
200
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Description
Finance
101 Ad94 -1 Redemption Fund
Account Code: 101 -333
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Contract Prof Svc 101- 333 -44000 $ 9,176 $ 9,500 $ 9,500 $ 9,354
TOTAL MAINTENANCE AND OPERATIONS $ 9,176 $ 9,500 $ 9,500 $ 9,354
DEBT SERVICE
Debt Service Pmt Principal 101 -333 -47888 $ 105,000 $ 100,000 $ 100,000 $ 105,000
Interest Expense 101- 333 -47999 32,635 27,500 27,500 22,180
TOTAL DEBT SERVICE
TOTAL EXPENDITURES
$ 137,635 $ 127,500 $ 127,500 $ 127,180
$ 146,811 $ 137,000 $ 137,000 $ 136,534
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 241,972 $ 242,779 $ 242,779 $ 261,189
Revenues 147,618 155,400 155,410 151,610
Expenditures (146,811) (137,000) (137,000) (136,534)
Ending Fund Balance $ 242,779 $ 261,179 $ 261,189 $ 276,265
201
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Finance
201 CFD Landscape Maint 2002 -01 Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 201 -450
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 98,111 $ 83,000 $ 83,000 $ 76,074
$ 98,111 $ 83,000 $ 83,000 $ 76,074
43750 Water Services Water service expense.
44000 Contract Professional Svcs Spectrum Care Landscape Services and Wilidan.
47000 Transfer Out Transfer out to General Fund for Admin Costs.
The Seal Beach Community Facilities District No. 2002 -02 (Seal Beach Boulevard / Lampson Avenue Landscape
Maintenance District) was formed under the Mello -Roos Community Facilities Act of 1982 to provide financing for the
City's maintenance of landscaping facilities installed within the public right -of -way as part of the Bixby Old Ranch Town
Center and Country Club developments. The subject landscaping facilities were installed by the Bixby Ranch Co. in the
center median and the easterly parkway on Seal Beach Boulevard from Old Ranch Parkway to Plymouth Drive /Rossmoor
Center Way, and in the center median, and southerly parkway on Lampson Avenue from Seal Beach Boulevard to
approximately 1600 feet easterly, and in the City owned property along the northerly side of the 1-405 north bound off ramp
at Seal Beach Boulevard. Revenue is derived from the District's share of the basic property tax levy and the special district
augmentation allocations.
202
City of Seal Beach I FY 2012.2013
DEPARTMENT: Finance Account Code: 201 -450
FUND: 201 CFD Landscape Maint 2002 -01 Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Water services 201- 450 -43750 $ 35,078 $ 20,000 $ 20,000 $ 13,000
Contract Professional 201-450-44000 51,033 51,000 51,000 51,074
Transfers Out 201 - 450 -47000 12,000 12,000 12,000 12,000
TOTAL MAINTENANCE AND OPERATIONS $ 98,111 $ 83,000 $ 83,000 $ 76,074
TOTAL EXPENDITURES $ 98,111 $ 83,000 $ 83,000 $ 76,074
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 282,726 $ 330,367 $ 330,367 $ 389,567
Revenues 145,752 142,200 142,200 141,700
Expenditures (98,111) (83,000) (83,000) (76,074)
Ending Fund Balance $ 330,367 $ 389,567 $ 389,567 $ 455,193
203
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Debt Service
TOTAL
Finance
202 CFD Heron Pointe No. 2002 -01 Fund
ACCOUNT NUMBER EXPLANATION
Account Code: 202 -460
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 275,420 $ 282,700 $ 282,700 $ 284,509
$ 275,420 $ 282,700 $ 282,700 $ 284,509
47100 Special Tax Transfer Transfer to Fund 204 to cover admin cost
47888 Debt Service Pmt Principal Debt service principal
47999 Interest Expense Debt service interest
204
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
Finance
202 CFD Heron Pointe No. 2002 -01 Fund
Account Code: 202 -460
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
DEBT SERVICE
Special Tax Transfer 202- 460 -47100 $ 25,000 $ 25,000 $ 25,000 $ 25,000
Debt Service Pmt Principal 202- 460 -47888 65,000 75,000 75,000 80,000
Interest Expense 202- 460 -47999 185,420 182,700 182,700 179,509
TOTAL DEBT SERVICE
TOTAL EXPENDITURES
$ 275,420 $ 282,700 $ 282,700 $ 284,509
$ 275,420 $ 282,700 $ 282,700 $ 284,509
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 670,095 $ 536,205 $ 536,205 $ 468,605
Revenues 141,530 296,700 215,100 214,800
Expenditures (275,420) (282,700) (282,700) (284,509)
Ending Fund Balance $ 536,205 $ 550,205 $ 468,605 $ 398,896
205
City of Seal Beach 1 FY 2O12 -2013
DEPARTMENT:
FUND:
Debt Service
TOTAL
Finance
203 CFD Pacific Gateway Bonds Fund
ACCOUNT NUMBER EXPLANATION
Account Code: 203 -470
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 523,420 $ 531,500 $ 531,500 $ 543,795
$ 523,420 $ 531,500 $ 531,500 $ 543,795
47100 Special Tax Transfer Transfer to Fund 205 to cover admin cost
47888 Debt Service Pmt Principal Debt service principal
47999 Interest Expense Debt service interest
206
City of Seal Beach I FY 2012-2013
DEPARTMENT: Finance Account Code: 203 -470
FUND: 203 CFD Pacific Gateway Bonds Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
DEBT SERVICE
Special Tax Transfer 203 -470 -47100 $ 25,000 $ 25,000 $ 25,000 $ 25,000
Debt Service Pmt Principal 203 -470 -47888 40,000 50,000 50,000 65,000
Interest Expense 203 - 470 -47999 458,420 456,500 456,500 453,795
TOTAL DEBT SERVICE
TOTAL EXPENDITURES
$ 523,420 $ 531,500 $ 531,500 $ 543,795
$ 523,420 $ 531,500 $ 531,500 $ 543,795
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 959,757 $ 962,549 $ 962,549 $ 931,149
Revenues 526,212 319,800 500,100 500,100
Expenditures (523,420) (531,500) (531,500) (543,795)
Ending Fund Balance $ 962,549 $ 750,849 $ 931,149 $ 887,454
207
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Finance Account Code: 204 -460
204 CFD Heron Pointe 2002 -01 Admin Exp Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 18,853 $ 22,400 $ 22,400 $ 22,400
$ 18,853 $ 22,400 $ 22,400 $ 22,400
44000 Contract Professional Svcs Bank of New York and Willdan.
47000 Transfer Out Transfer to General Fund for Admin Costs
The Seal Beach Community Facilities District No. 2002 -01 (Heron Point) was formed under the Mello -Roos Community
Facilities Act of 1982, as amended, to provide financing for the construction and acquisition of certain public street
improvements, water and sanitary sewer improvements, dry utility improvements, park and landscaping improvements
which will serve the new construction in the Community Facility District. This special revenue fund will account for the activity
of the Administrative Expense Fund created by the Fiscal Agent Agreement. Revenue is derived from the proceeds of the
annual levy and collection of Special Tax against property within the Community Facility District and used to fund all costs
directly related to the administration of the CFD.
208
City of Seal Beach
FY 2012 -2013
DEPARTM ENT:
FUND:
Description
Finance Account Code: 204 -460
204 CFD Heron Pointe 2002 -01 Admin Exp Fund
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Contract Professional 204 -460 -44000 $ 7,853 $ 11,400 $ 11,400 $ 11,400
Transfers Out 204 - 460 -47000 11,000 11,000 11,000 11,000
TOTAL MAINTENANCE AND OPERATIONS $ 18,853 $ 22,400 $ 22,400 $ 22,400
TOTAL EXPENDITURES $ 18,853 $ 22,400 $ 22,400 $ 22,400
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 27,640 $ 34,087 $ 34,087 $ 36,887
Revenues 25,300 25,100 25,200 25,200
Expenditures (18,853) (22,400) (22,400) (22,400)
Ending Fund Balance $ 34,087 $ 36,787 $ 36,887 $ 39,687
209
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Finance Account Code: 205 -470 & 480
FUND: 205 CFD Pacific Gateway
LandscapelAdm No. 2005 -01 Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 64,609 $ 70,300 $ 64,500 $ 65,500
$ 64,609 $ 70,300 $ 64,500 $ 65,500
43750 Water Services Water service expense.
44000 Contract Professional Svcs Spectrum Landscape Services, Willdan Financial Services,
and Bank of New York.
47000 Transfer out Transfers to General Fund for Admin Costs Tax (A & B).
The Seal Beach Community Facilities District No. 2005 -01 (Pacific Gateway Business Center) was formed under the
Mello -Roos Community Facilities Act of 1982, as amended. Special Tax B will satisfy costs related to the maintenance
of parks parkways and open space within the District (Landscaping Maintenance). Revenue is derived from the proceeds
of the annual levy and collection of the Special Tax against property within the Community Facility District.
210
City of Seal Beach f FY 2012 -2013
DEPARTMENT: Finance
FUND: 205 CFD Pacific Gateway
LandscapelAdm No. 2005 -01 Fund
Description
Account Code: 205 -470 & 480
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Water Services 205 -470 -43750 $ 3,577 $ 10,000 $ 5,000 $ 5,000
Contract Professional Services 205-470-44000 27,338 25,800 25,800 26,800
Transfer Out 205- 470 -47000 15,000 15,000 15,000 15,000
Contract Professional Services 205 -480 -44000 7,694 8,500 7,700 7,700
Transfers Out 205 - 480 -47000 11,000 11,000 11,000 11,000
TOTAL MAINTENANCE AND OPERATIONS $ 64,609 $ 70,300 $ 64,500 $ 65,500
TOTAL EXPENDITURES $ 64,609 $ 70,300 $ 64,500 $ 65,500
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 171,898 $ 184,184 $ 184,184 $ 195,684
Revenues 76,895 76,000 76,000 75,800
Expenditures (64,609) (70,300) (64,500) (65,500)
Ending Fund Balance $ 184,184 $ 189,884 $ 195,684 $ 205,984
211
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
AY
R
Managing Department Head:
Director of Public Works
Mission Statement
CIP
To ensure clean, reliable and safe water is delivered to the citizens at an economical rate and to
provide adequate water for fire protection.
Primary Activities
Regular activities - Primary activities include producing and disinfecting water, pipe installation
and maintenance, station maintenance, water quality sampling and testing, flushing hydrants,
exercising valves, changing meters, reading meters, repairing leaks and main line breaks,
customer service requests, water turn offs and on's, cross connection program, fire flow tests,
instrumentation and control and public relations. In January 2009, the cost of water purchased
from MWDOC increased 14.2 %. In January of 2010 the cost increased another 20 %. In April of
2010 the City updated it's, rate structure.
Capital Improvement Program: pipelines, storage, disinfections, and booster stations - determine
projects; seek and secure project funding; coordinate and manage design consultants; prepare
project budgets, estimates, designs and specifications; plan check drawings; conduct community
meetings and prepare presentations and press releases; prepare council reports for
advertisement, award, and completion of each project; administer construction management;
inspection and quality assurance; respond to public inquiries; adhere to multi- agency funding and
environmental requirements; negotiate change orders, claims, and disputes; prepare progress
reports and payments; and prepare record drawings and project closeouts. Outside Agency
Coordination and/or compliance with Regulations - National Pollution Discharge Elimination
System permit; Regional Water Quality 'Control Board; City of Long Beach, City of Los Alamitos,
City of Huntington Beach, California Dept. of Health, Air Quality Management District, Dept. of
Water Resources, OSHA, Environmental Protection Agency, Metropolitan Water District, Orange
County Water District, Municipal Water District of Orange county, West Orange County Water
District and Southern Calif. Water Company.
Objectives
• Much of the system is over 40 -45 years old. In order to maintain the system, additional labor
resources were re- allocated to the water department. These additions have ensured
increased station maintenance; compliance with regulations, exercised valves yearly, flushes
hydrants semi - annually. The current draft engineering and hydraulic model has identified
numerous deficiencies and corrections in the system.
• The last Water Master Plan was adopted in 2004. The City Council will be asked to consider
adoption of an update to this Water Master Plan. This update will incorporate items such as
the Capital Improvements completed since 2004, new requirements for operation of the water
system, updated construction costs, etc.
213
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Public Works
017 Water Fund - Operations
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
2010 -2011
Actual
$ 1,146,998
2,395,701
$ 3,542,699
Full -time Salaries
40003 Over -time
40004 Part-time
40007 Tuition Reimbursement
40010 Deferred Comp - Cafeteria
40011 Deferred Compensation
40012 Pers Retirement
40013 Pars Retirement
40014 Medical insurance
40015 AFLAC Cafeteria
40017 Medicare Insurance
40018 Life and Disability
40100 Office Supplies
40300 Memberships and Dues
40400 Training and Meetings
40700 Equipment/materials
40800 Special Departmental
2011 -2012
Amended
Budget
$ 1,188,100
2,968,900
$ 4,157,000
Account Code:
2011 -2012
Estimated
$ 1,155,300
2,446,100
$ 3,601,400
City Manager
Director of Finance /City Treasurer
ACM /Director of Public Works
Finance Manager
Account Technician
Senior Account Technician
City Engineer
Associate Engineer
Assistant Engineer
Executive Assistant
Maintenance Service Manager
Electrician
Equipment Services Supervisor
Water Services Supervisor
Sr. Water Operator
Sr. Maint. Worker
Water Operator
Provides for personnel overtime
Provides for personnel part-time
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Postage for water bills, water billing forms, office supplies, publications.
State Water Distrib. & Treatment licenses, AWWA, OC Backflow,
USC Cross Connection Control.
Finance Billing training, Water Dept State required training.
Replacement parts for Fire Hydrants, valves, fittings, parts for wells
and booster stations, water meters, chlorination supplies and tools
for water department.
Datamatic hand held and annual maintenance, Springbrook annual
maintenance, and credit card charges (B of A & Payment Resource).
017 -900
2012 -2013
Proposed
Budget
$ 1,213,279
2,575,037
$ 3,788,316
0.10
0.10
0.30
0.25
1.20
1.00
0.20
0.30
0.20
0.60
0.25
0.35
0.10
0.90
1.90
1.90
1.90
214
40900 Depreciation Fixed asset annual deprecation.
41000 Telephone Telephone lines for station alarms, emergency cell phone on -calf.
41010 Gas Natural gas for water wells and booster station,
41020 Electricity Electricity for water stations and adding new Lampson Well which
will run on electric
44000 Contract Professional Water quality laboratory testing, landscape maintenance - Beverly
Manor uniforms, pump maintenance, backup power maintenance,
annual water quality report, underground service alert, professional
engineering services regulatory required testing, water break repairs.
44050 Overhead Administrative expenses calculated for department
45000 Intergovernmental MWD imported water, OCWD replenishment charge, OC hazmat facility
charge, AQMD permits, WOCWB feeder line and MWD connection fees.
47010 Vehicle /Equipment Replacement Transfer out to Vehicle/Equipment Replacement Fund 021.
47999 Interest Payments Economic Development Administrative Loan - Department of Commerce.
49710 Legal Services Expenditure for services beyond that covered by the retainer
215
City of Seal Beach
FY 2012 -2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Full - time Salaries
Overtime
Part - time
Tuition Reimbursement
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical insurance
Medicare
Life & Disability
Vacation Buy /Payout
Sick Payout
Public Works
017 Water Fund - Operations
Account
Number
017- 900 -40001
017- 900 -40003
017 - 900 -40004
017- 900 -40007
017- 900 -40010
017 -900 -40011
017- 900 -40012
017 -900 -40013
017 -900 -40014
017- 900 -40017
017 -900 -40018
017- 900 -40027
017- 900 -40028
2010 -2011
Actual
2011 -2012
Amended
Budget
Account Code:
2011 -2012
Estimated
017 -900
2012 -2013
Proposed
Budget
$ 823,122 $ 832,400 $ 808,200 $ 869,185
39,890 31,000 31,000 31,000
29,076 45,200 42,800 28,823
3,345 4,000 4,000 -
2,288 1,500 1,400 1,152
13,994 14,700 14,500 15,463
121,145 138,300 131,900 143,224
753 1,000 900 423
93,873 94,400 93,000 96,802
10,399 14,400 13,900 14,717
9,113 11,200 8,900 9,211
- - 4,400 3,269
400
TOTAL PERSONNEL SERVICES $ 1146,998 $
MAINTENANCE AND OPERATIONS
Office Supplies
Membership & Dues
Training & Meetings
Equipment /Materials
Special Departmental
Depreciation
Telephone
Gas
Electricity
Contract Prof. Srvcs
Overhead
Intergovernmental
Interest Payment
017 - 900 -40100 $
017- 900 -40300
017 - 900 -40400
017 - 900 -40700
017 -900 -40800
017 - 900 -40900
017- 900 -41000
017-900-41010
017- 900 -41020
017 -900 -44000
017- 900 -44050
017- 900 -45000
017 -900 -47999
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
29,042
1,723
735
70,328
21,414
59,649
8,835
27,620
139,283
68,460
324,500
1,638,532
5,580
1,188,100 $ 1,155,300
$ 25,800
1,600
4,700
100,000
32,900
57,500
9,500
100,000
162,800
194,000
324,500
1,950,000
5,600
$
2,395.701
$ 2,968,900
$ 23,000
1,600
2,500
70,400
32,900
57,500
8,900
27,700
141,000
112,000
324,500
1,638,500
5,600
$ 2,446,100
$ 3,542,699 $ 4,157,000
$ 1,213,279
$ 29,000
1,600
4,700
100,000
33,000
41,435
8,900
35,000
160,000
194,000
324,500
1,638,500
4,402
$ 2,575,037
$ 3,601,400 $ 3,788,316
FUND BALANCE ANALYSIS
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
2010 -2D11
Actual
2011 -2012
Amended
Budget
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 7,824,546 $ 7,332,966 $ 7,332,966 $ 6,877,966
3,051,119 4,142,800 3,146,400 3,321,900
(3,542,699) (4,157,000) (3,601,400) (3,788,316)
$ 7,332,966 $ 7,318,766 $ 6,877,966 $ 6,411,550
217
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Public Works Account Code: 019 -950
FUND: 019 Water Capital Improvement Fund 019 -950
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 463,047 $ 521,600 $ 521,600 $ 3,563,158
$ 463,047 $ 521,600 $ 521,600 $ 3,563,158
40900 Depreciation Fixed asset annual depreciation.
49605 Construction- Capital Projects Various Contractors for capital projects.
218
City of Seal Beach
DEPARTMENT:
FUND:
Description
Public Works
019 Water Capital Improvement Fund
Account
Number
MAINTENANCE AND OPERATIONS
Depreciation 019 - 950 -40900
Construction - Capital Projects 019 -950 -49605
2010 -2011
Actual
2011 -2012
Amended
Budget
1 FY 2012-2013
Account Code: 019 -950
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 463,047 $
$ $
521,600 $
- $
521,600 $ 510,818
$ 3,052,340
TOTAL MAINTENANCE AND OPERATIONS $ 463,047 $
521,600 $
TOTAL EXPENDITURES $ 463,047 $
521,600
521,600 $ 3,563,158
$ 521,600 $ 3,563,158
FUND BALANCE ANALYSIS
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
2010 -2011
Actual
$ 15,900,028
1,218,089
(463,047)
$ 16,655,070
219
2011 -2012
Amended
Budget
$ 16,655,070
1,437, 000
(521, 600)
$ 17,570,470
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 16,655,070 $ 17,408,470
1,275,000 1,337,000
(521,600) (3,563,158)
$ 17,408,470 $ 15,182,312
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Public Works
021 Vehicle Replacement Fund
Account Code: 021 -980
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Maintenance and Operations $ - $ 27,000 $ $
Capital Outlay 33,861 295,800 113,800 405,861
TOTAL $ 33,861 $ 322,800 $ 113,800 $ 405,861
ACCOUNT NUMBER EXPLANATION
40900
44000
49605
48075
Depreciation
Contract Professional
Capital Projects
Vehicles
Annual depreciation expense.
Lifeguard boat repair,
Project BG1207 - Fleet Equipment Upgrade.
Vehicle Replacement.
2011 -2012 Replacement
Department Model Year Make Model Type Cost
Police 2000 Ford Taurus $ 32,500
Pw- Engineering Admin 1997 Ford Bus 13,500
Pw- Engineering Admin 1997 Ford Bus 13,500
Pw -Engineering Admin 2002 Toyota Prius 24,000
PW - Streets 1999 Mixer Concrete Mixer 5,500
PW - Sewer 1986 Ford F -350 55,000
PW - Sewer 1990 Ford F -250 25,500
PW - Sewer 1999 Hyster S50XM Forklift 20,500
Police Right Hand Vehicle (2) 72,000
$ 262,000
220
City of Seal Beach I FY 2012-2013
DEPARTMENT:
FUND:
Description
Public Works
021 Vehicle Replacement Fund
Account Code: 021 -980
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Contract Professional 021 - 980 -44000 $ $ 27,000 $ $
TOTAL MAINTENANCE AND OPERATIONS $ $ 27,000 $ $
CAPITAL OUTLAY
Depreciation 021 - 980 -40900 $ 33,861 $ 33,800 $ 33,800 $ 43,861
Capital Projects 021 -980 -49605 - 100,000
Vehicles 021- 980 -48075 262,000 80,000 262,000
TOTAL CAPITAL OUTLAY $ 33,861 $ 295,800 $ 113,800 $ 405,861
TOTAL EXPENDITURES
$ 33,861 $ 322,800 $ 113,800 $ 405,861
FUND BALANCE ANALYSIS
Beginning Fund Balance
Revenues
Expenditures**
Ending Fund Balance
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 2,263,625 $ 2,229,764 $ 2,229,764 $ 2,115,964
310,000
(33,861) (322,800) (113,800) (405,861)
$ 2,229,764 $ 1,906,964 $ 2,115,964 $ 2,020,103
** In Fiscal year 2009 -2010, the City purchased and capitalized vehicles in the amount of $270,144.
221
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach
i
ER OP
Managing Department Head:
Director of Public Works
Mission Statement
0
Public Works will maintain the City's sewer/wastewater collection system in a safe and
cost effective manner.
Primary Activities
Regular Activities - Primary activities include daily station rounds and maintenance,
sewer line cleaning, routinely inspecting the system for physical damage of system,
response to public inquiries and operation of the system to prevent public health
hazards.
Capital Improvement Program - pipelines and pump stations - determine projects; seek
and secure project funding; coordinate and manage design consultants; prepare project
budgets, estimates, designs and specifications; plan check drawings; conduct
community meetings and prepare presentations and press releases; prepare council
reports for advertisement, award, and completion of each project; administer
construction management; inspection and quality assurance; respond to the public
inquiries; adhere to multi - agency funding and environmental requirements; negotiate
change orders, claims, and disputes; prepare progress reports and payments; and
prepare record drawings and project closeouts.
0biectives
• The Public Works Department has made significant progress in its undertaking of a
large capital improvement program to replace the majority of the infrastructure. Due
to its age, much of the system is at the end of its useful life. The City's sewer system
has been video -taped which provides detailed information for the Capital
Improvement Program. The Video's were taken in 2006 and will need to be updated
in the next few years.
• The Department has reconstructed two sewer lift stations; rehabilitated 2 stations,
eliminated 2 pump stations, replaced 10 blocks of sewer mainline and replaced the
force main on Seal Beach Blvd. The Department will continue its aggressive capital
improvement program and on -going maintenance.
■ In addition, the City Council approved a 2005 update to the Sewer Master Plan with
a $15 million dollar Capital Improvement program supported by increased user rates.
New requirements from EPA and the Regional Quality Water Board will focus more
energy in the maintenance and operation of the system. In response to these
requirements, the Department has also prepared a Preventative Maintenance Plan,
an Emergency Response Plan, sewer grease ordinance and a Fats Oils and Grease
Program.
• Staff is pursuing project funding through the State Revolving Loan Program.
223
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Public Works
043 Sewer Fund - Operations
Personnel Services
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
40001
40003
40004
40010
40011
40012
40013
40014
40015
40017
40018
40100
40300
40400
40700
40900
41000
41010
41020
44000
44050
45000
2010 -2011
Actual
$ 407,443
342,083
2011 -2012
Amended
Budget
Account Code:
2011 -2012
Estimated
$ 433,600
425,400
$ 418,500
296,000
$ 749,526
Full -time Salaries
Over -time
Part-time
Deferred Comp - Cafeteria
Deferred Compensation
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare Insurance
Life and Disability
Office Supplies
Memberships and Dues
Training and Meetings
Equipment/materials
Depreciation
Telephone
Gas
Electricity
Contract Professional Svcs
Overhead
Intergovernmental
47010 Vehicle /Equipment Replacement
49777 Legal Fees
$ 859,000
$ 714,500
043 -925
2012 -2013
Proposed
Budget
$ 454,569
298,439
$ 753,008
City Manager
Director of Finance
ACM /Director of Public Works
City Engineer
Associate Engineer
Assistant Engineer
Executive Assistant
Maintenance Service Manager
Maintenance Service Supervisor
Electrician
Equip Services Supervisor
Senior Maintenance Worker
Maintenance Worker
Water Services Supervisor
Sr. Water Operator
Water Operator
Provides for personnel overtime
Provides for personnel part-time.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account include this program's pro rata share
of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Funds budgeted in this account are part of employee benefits costs.
Office supplies
California Water Environment Association; certification dues.
Training and education.
Electrical supplies, valves, pumps, chemicals, tools & equipment.
Annual depreciation of sewer fixed assets.
Telephone lines to sewer stations, emergency phones, pagers.
Natural gas for sewer station engines and emergency generators.
Electricity at sewer pump stations.
Pump station maintenance and emergency call outs, sewer cleaning,
video taping, FOG program, landscape maintenance, uniforms,
professional services and emergency spot repairs.
Administrative expenses calculated for department
State permits and fees, AQMD, OC Health Care, OC tax, City of
Huntington Beach for Sunset Aquatic Park.
Transfer out to Vehicle /Equipment Replacement fund 021.
Expenditures for services beyond that covered by the retainer.
- 0.10
- 0.10
- 0.15
- 0.20
- 0.20
- 0.20
- 0.30
- 0.25
- 0.40
- 0.30
- 0.10
- 0.70
- 0.70
- 0.05
- 0.10
- 0.10
224
City of Seal Beach I FY 2012 -2013
DEPARTMENT:
FUND:
Description
PERSONNEL SERVICES
Full time Salaries
Overtime
Part - Time
Deferred Comp - Cafeteria
Deferred Comp
Pers Retirement
Pars Retirement
Medical Insurance
AFLAC Cafeteria
Medicare
Life and Disability
Vacation Buy /Payout
Sick Payout
Public Works
043 Sewer Fund - Operations
Account
Number
2010 -2011
Actual
043 -925 -40001
043 -925 -40003
043- 925 -40004
043 - 925 -40010
043 - 925 -40011
043-925-40012
043 - 925 -40013
043- 925 -40014
043 - 925 -40015
043 -925 -40017
043- 925 -40018
043 -925 -40027
043 - 925 -40028
TOTAL PERSONNEL SERVICES
MAINTENANCE AND OPERATIONS
Office Supplies
Membership & Dues
Training & Meetings
Equipment & Materials
Depreciation
Telephone
Gas
Electricity
Contract Prof. Svcs
Overhead
Intergovernmental
Legal Fees
2011 -2012
Amended
Budget
Account Code: 043 -925
2011 -2012
Estimated
2012 -2013
Proposed
Budget
$ 302,251 $ 311,900 $ 301,800 $ 341,604
11,540 10,000 10,000
3,478 10,200 6,400 2,144
1,157 700 700 653
5,896 6,400 6,200 7,261
44,568 51,300 49,300 56,290
129 200 200 31
31,989 33,300 32,100 35,706
33 -
3,279 5,300 5,100 5,445
3,123 3,900 3,100 3,329
- 3,200 2,106
400 400 -
$ 407,443 $ 433,600 $ 418,500 $ 454,569
043- 925 -40100 $
043 -925 -40300
043 - 925 -40400
043 -925 -40700
043- 925 -40900
043 - 925 -41000
043 - 925 -41010
043- 925 -41020
043 -925 -44000
043 - 925 -44050
043 - 925 -45000
043 - 925 -49777
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
315 $ 1,000 $ 600 $ 1,000
203 800 800 800
1,228 1,500 1,200 1,500
9,059 10,000 10,000 10,000
8,913 8,900 8,900 8,439
6,965' 7,100 7,100 7,100
485 1,000 500 500
26,033 33,900 28,800 28,800
197,617 158,100 158,100 161,300
54,000 54,000 54,000 54,000
13,015 25,000 25,000 25,000
24,250 124,100 1,000 -
342,083 $ 425,400 $ 296,000 $ 298,439
749,526 $ 859,000
$ 714,500
$ 753,008
FUND BALANCE ANALYSIS
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
2011 -2012
2010 -2011 Amended
Actual Budget
$ 1,965,713 $ 1,907,152
690,965 853,200
(749,526) (859,000)
$ 1,907,152 $ 1,901,352
225
2012 -2013
2011 -2012 Proposed
Estimated Budget
$ 1,907,152 $ 1,930,152
737,500 738,000
(714,500) (753,008)
$ 1,930,152 $ 1,915,144
City of Seal Beach I FY 2012-2013
DEPARTMENT: Public Works Account Code: 044 -975
FUND: 044 Sewer Capital Fund
Maintenance and Operations
TOTAL
Account Number Explanation
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 662,798 $ 752,800 $ 745,300 $ 8,069,849
$ 662,798 $ 752,800 $ 745,300 $ 8,069,849
40900 Depreciation Annual depreciation expense.
44000 Contract Professional Consulting services related to capital improvement.
Specialized sanitary sewer consultant.
47600 Amortization 2000 Sewer System Certificates of Participation
47999 Interest Expense 2000 Sewer System Certificates of Participation
49605 Construction - Capital Projects Various Contractors for capital projects.
226
City of Seal Beach
DEPARTMENT:
FUND:
Description
Public Works
044 Sewer Capital Fund
Account
Number
2010 -2011
Actual
MAINTENANCE AND OPERATIONS
Depreciation 044- 975 -40900
Contract Prof Svcs 044- 975 -44000
Amortization 044- 975 -47600
lnterest Expense 044- 975 -47999
Construction - Capital Projects 044- 975 -49605
TOTAL MAINTENANCE AND OPERATIONS
TOTAL EXPENDITURES
$ 525,659
2,035
135,104
$ 662,798
$ 662,798
2011 -2012
Amended
Budget
I FY 2012 -2013
Account Code:
2011 -2012
Estimated
044 -975
2012 -2013
Proposed
Budget
548,300 $ 548,300 $ 561,235
10,000 2,500 10,000
7,800 7,800 4,474
186,700 186,700 146,640
- - 7,347,500
$ 752,800 $ 745,300 $ 8,069,849
752,800 $ 745,300 $ 8,069,849
FUND BALANCE ANALYSIS
Beginning Fund Balance
Revenues
Expenditures
Ending Fund Balance
2010 -2011
Actual
2011 -2012
Amended
Budget
$ 16,396,475 $ 17,291,513
1,557,836 1,504,300
(662,798) (752,800)
2011 -2012
Estimated
$ 17,291,513
2,211,729
(745,300)
$ 17,291,513 $ 18,043,013 $ 18,757,942
227
2012 -2013
Proposed
Budget
$ 18,757,942
1,515,500
(8,069,849)
$ 12,203,593
Of
ap
M
•
•
•
•
•
4�
NI
THIS PAGE INTENTIONALLY LEFT BLANK
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Fund 001
Fund 016
Fund 019
Fund 021
Fund 040
Fund 041
Fund 044
Fund 048
Fund 080
TOTAL
Public Works - Capital Improvement Projects
Various Funding Source
General Fund
Park Improvements
Water Capital Fund
Vehicle Replacement
State Gas Tax
Measure M
Sewer Capital Fund
Parking in -Lieu
Citywide Grants
Approved
Carry over
201 1 -12
Budget
$ 2,216,880
702,340
300,000
275,000
6,587,500
650,000
$ 10,731,720
2012 -2013
Proposed
Budget
$ 1,765,000
57,000
2,350,000
100,000
350,000
275,000
760,000
198,000
2012 -2013
Total
$ 3,981,880
57,000
3,052,340
100,000
650,000
550,000
7,347,500
198,000
650,000
$ 5,855,000 $ 16, 586, 720
Capital Project (Fund 045) $ 6,086,880
Water Capital Project (Fund 019) 3,052,340
Vehicle Replacement (Fund 021) 100,000
Sewer Capital Project (Fund 044) 7,347,500
Total Capital Project -All Funds $ 16,586,720
The Capital Projects fund accounts for major capital projects excluding water and sewer capital projects.
The projects are financed through transfers of revenues from special revenue funds, the general fund, the
Succesor Agency to the Redevelopment Agency or through outside sources such as grants or matching
fund programs.
Major CIP projects for fiscal year 2012-13 include Streets, Parks, Storm Drains, City Facilities, Beach and Pier
Improvements. Some of the highlighted projects are the pier deck rehabilitation, Old Town and the Hill sewer
improvements, Ocean Avenue Alley Rehabilitation, Marina Ave storm drain improvements, Lampson Avenue
medians and Golden Rain intersection improvements.
As the Budgeted Capital Projects and Funding Sources spreadsheet illustrates, of the $6,086,880
appropriated for capital projects in fiscal year 2012 -13 (excluding water and sewer improvements) only
$3,981,880 is funded by the General Fund. All other projects are funded through grants, local Measure M
turn -back fees and gas tax. Detailed descriptions of all capital projects listed, including water and sewer
enterprise funds, are presented in the Five -Year Capital Improvement Program budget document.
229
CAPITAL IMPROVEMENT PROJECTS 1 FY 2012-2013
DEPARTMENT: Public Works - Capital Improvement Projects Capital Fund: 045, 019, & 044
FUND: Various Funding Source
Project
Number
Fund 001 General Fund
Description
BP1002 Pier Utility Upgrade Project
BP1004 Pier Re- Decking Final Phase
BP1102 Local Coastal Plan Preparation and Processing
BP1103 Pier Structural Assessment Implementation
BG1203 Underground Storage Tank Remediation
ST1206 Street Tree Planting Program - Annual
ST1110 Main Street Tree Planting
Subtotal for General Fund
Approved
Carry over 2012 -2013
2011 -12 Proposed 2012 -2013
Budget Budget Total
$ $ 300,000 $ 300,000
300,000 300,000
40,000 40,000
100,000 100,000
- 10,000 10,000
20,000 20,000
25,000 - 25,000
65,000 730,000 795,000
001 - 29013 Buildings Assigned Fund Balance
BG1201 Marine Safety Building Improvements 25,000 25,000
BG1202 Structural Assessment of Police Department 50,000 50,000
BG1204 City Hall Remodel 200,000 200,000
BG1205 Structural Improvements to Mary Wilson Library 20,000 20,000
BG1206 ADA - Pool Improvement 100,000 100,000
Subtotal for Building Assigned Fund Balance 395,000 395,000
001 - 29013 Main Street Assigned Fund Balance
ST1203 Main Street Lighting Improvement 490,000 490,000
Subtotal for Storm Drain Assigned Fund Balance - 490,000 490,000
001 - 29012 Storm Drain Assigned Fund Balance
SD1201 Storm Drain Master Plan Improvments 1,569,480 1,569,480
SD1202 Navy Drainage Easement Improvments 182,400 182,400
Subtotal for Storm Drain Assigned Fund Balance 1,751,880 1,751,880
001 - 29007 AB 1600 Impact Fee Assigned Fund Balance
ST1107 Seal Beach Blvd. Golden Rain Road Int. lmprov. 400,000 - 400,000
ST1205 Seal Beach Comprehensive Parking Management Plan 150,000 150,000
Subtotal for Developer/Traffic Impact Fee Assigned
Fund Balance 400,000 150,000 550,000
Total General Fund Requests: 2,216,880 1,765,000 3,981,880
Fund 016 Park Improvements
PR1201 Edison Park - Community Gardens Expansion 10,000 10,000
PR1202 Heather Park Lighting Improvments /Tennis Center Resur 22,000 22,000
PR1203 Tennis Center Improvements 25,000 25,000
Total Park Improvement Fund Requests: 57,000 57,000
230
CAPITAL IMPROVEMENT PROJECTS 1 FY 2012 -2013
DEPARTMENT: Public Works - Capital improvement Projects Capital Fund: 045, 019, & 044
FUNI3: Various Funding Source
Project
Number
Description
Approved
Carry over 2012 -2013
2011 -12 Proposed 2012 -2013
Budget Budget Total
Fund 019. Water Capital Fund
BP1002 Pier Utility Upgrade Project - 350,000 350,000
BP1102 Local Coastal Plan Preparation 40,000 - 40,000
WT0904 Water Station Rehab. - Beverly Manor 1,200,000 1,200,000
WT1101 Water System Infrastructure Repair 50,000 400,000 450,000
WT1102 Lampson Water Well - Backup Generator 340,840 - 340,840
WT1103 Lampson Well Water Connection improvement 234,000 234,000
WT1104 Graphic Integration System 37,500 - 37,500
WT1201 Ocean Ave. Alley (First St. to Main) 400,000 400,000
Total Water Fund Requests: 702,340 2,350,000 3,052,340
Fund 021 Vehicle /Equipment Replacement
BG1207 Fleet Equipment Upgrade - 100,000 100,000
Total VehiclelEquipment Replacement Fund Requests:
Fund 040 State Gas Tax
100,000 100,000
ST1101 Annual Slurry Seal Project 100,000 100,000
ST1102 Arterial Street Resurfacing Program 200,000 - 200,000
ST1201 Annual Slurry Seal Project - 100,000 100,000
ST1202 Arterial Street Resurfacing Program 200,000 200,000
ST1204 Annual Concrete Repair Program 50,000 50,000
Total Gas Tax Fund Requests:
Fund 041 Measure M
300,000 350,000 650,000
ST1103 Local Street Resurfacing Program 275,000 - 275,000
ST1203 Local Street Resurfacing Program - 275,000 275,000
Total Measure m Fund Requests: 275,000 275,000 550,000
Fund 044 Sewer Capital Fund
BP1002 Pier Utility Upgrade Project 350,000 350,000
BP1102 Local Coastal Plan Preparation 40,000 - 40,000
SS0901 10 Year Sewer Imp. Master Plan 6,500,000 - 6,500,000
SS1201 Manhole Rehabilitation 10,000 10,000 20,000
WT1104 Graphic Integration System 37,500 37,500
WT1201 Ocean Ave. Ailey (First St. to Main) 400,000 400,000
Total Sewer Fund Requests:
Fund 048 Parking in -Lieu
ST1203 Main Street Lighting Improvements
Total Parking -in -Lieu Fund Requests:
Fund 080 Citywide Grants
080 -361 Grant Reimb. OCTA
ST1106 College Park Drive- Studebaker 22 Exit Improvements
Total Citywide Grant Fund Requests:
6,587,500 760,000 7,347,500
650,000
650,000
198,000
198,000
198,000
198,000
650,000
650,000
TOTAL EXPENDITURES $..:? 10,731,720. $,. .5,755.000 $ 16,586,720?
231
City of Seal Beach J FY 2012 -2013
DEPARTMENT: Public Works Account Code: 045 -333
FUND: 045 Capital Project Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 5,722,694 $ 9,162,526 $ 6,137,551 $ 6,086,880
$ 5,722,694 $ 9,162,526 $ 6,137,551 $ 6,086,880
44000 Contract Professional Svcs Various Contractors for capital projects.
40800 Special Departmental Adjustment to Countywide Revenue Bond reserve requirement.
232
City of Seal Beach I FY 2012 ®2013
DEPARTMENT: Public Works Account Code: 045 -333
FUND: 045 Capital Project Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Special Departments 045 - 333 -40800 $ (632) $ $ - $
Contract Professional Svcs 045- 333 -44000 5723326 9,162,526 6,137,551 6,086,880
TOTAL MAINTENANCE AND OPERATIONS $ 5,722,694 $ 9,162,526 $ 6,137,551 $ 6,086,880
TOTAL EXPENDITURES $ 5,722,694 $ 9,162,526 $ 6,137,551 $ 6,086,880
FUND BALANCE ANALYSIS 2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 84,298 $ 87,373 $ 87,373 $ 87,373
Revenues 5,725,769 9,162,526 6,137,551 6,086,880
Expenditures (5,722,694) (9,162,526) (6,137,551) (6,086,880)
Ending Fund Balance $ 87,373 $ 87,373 $ 87,373 $ 87,373
233
City of Seal Beach 1 FY 201220/3
DEPARTMENT:
FUND:
Community Development
61 RDA - Riveriront Low /Mod Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 061 -081
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
$ 242,472 $ 314,107 $ 3,598,581 $
$ 242,472 $ 314,107
3,598,581 $
44000 Contract Professional Svcs Civic Stone, CDBG /LM Programs
45050 Low /Mod Housing Exp Seal Beach Shores rental assistance, Seal Beach
Shores loan repayment and Low /Mod Grants and Loans.
47000 Transfer Out RDA dissolution, transfer to Fund 301
49800 Legal Services Legal Fees
235
City of Seal Beach 1 FY 2012 -2013
DEPARTMENT: Community Development Account Code: 061 -081
FUND: 61 RDA - Riverfront Low /Mod Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Contract Prof. Svcs 061 - 081 -44000 $ 107,762 $ 60,748 $ 52,200 $
Low /Mod Housing Exp 061 -081 -45050 82,597 234,031 54,100
Transfer Out 061- 081 -47000 3,472,881
Legal Services 061 - 081 -49800 52,113 19,328 19,400
TOTAL MAINTENANCE AND OPERATIONS $ 242,472 $ 314,107 $ 3,598,581 $
TOTAL EXPENDITURES $ 242,472 $ 314,107 $ 3,598,581 $
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 3,116,540 $ 3,327,181 $ 3,327,181 $
Revenues 453,113 261,388 271,400
Expenditures (242,472) (314,107) (3,598,581)
Ending Fund Balance $ 3,327,181 $ 3,274,462 $ - $
236
City of Seal Beach 1 FY 2012 -2013
DEPARTMENT:
FUND:
Community Development
063 RDA - Riverfront Fund
Account Code: 063 -081
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Personnel Services $ 2,297 $ 1,104 $ 1,200 $
Maintenance and Operations 902,571 46,086 3,927,878
Capital Outlay /Debt Service 922,309 17,217 17,300
TOTAL
ACCOUNT NUMBER EXPLANATION
$ 1,827,177 $ 64,407 $ 3,946,378 $
44000 Contract Professional Svcs Agency audit expenses.
47444 Lease Payments RDA RDA debt service lease payments and loan from Sewer
47000 Transfer Out RDA dissolution, transfer to Fund 300
47999 Interest Expense RDA debt service interest payments and loan from Sewer
49800 Legal Services Agency legal expenses.
237
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Description
Community Development Account Code: 063 -081
063 RDA - Riverfront Fund
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Membership & Dues 063- 081 -40300 $ 2,170 $ $
Training & Meetings 063 -081 -40400 - 580 600
Contract Prof. Svcs 063- 081 - 44000 177,590 28,773 28,800
Transfer Out 063- 081 -47000 - - 3,881,678
Legal Services 063 - 081 -49800 722,811 16,733 16,800
TOTAL MAINTENANCE AND OPERATIONS $ 902,571 $ 46,086 $ 3,927,878 $
CAPITAL OUTLAY /DEBT SERVICE
Lease Payments - RDA 063 - 081 -47444
Interest Expense 063 -081 -47999
TOTAL DEBT SERVICE
TOTAL EXPENDITURES
18,763
3,546
15,228 15,300
1,989 2,000
$ 922,309 $ 17,217 $ 17,300 $
$ 1,827,177 $ 64,407 $ 3,946,378 $
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 4,073,434 $ 3,938,578 $ 3,938,578 $
Revenues 1,692,321 7,831 7,800
Expenditures (1,827,177) (64,407) (3,946,378)
Ending Fund Balance $ 3,938,578 $ 3,882,002 $ $
238
City of Seal Beach FY 2012 -2013
DEPARTMENT:
FUND:
Community Development
065 RDA - Debt Service Fund
Maintenance and Operations
Debt Service
TOTAL
ACCOUNT NUMBER EXPLANATION
Account Code: 065 -081
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
7,646 $ 2,073 $ 742,789 $
726,183 714,403 592,500
$ 733,829 $ 716,476 $ 1,335,289 $
44000 Contract Professional Svcs Bank of New York admin expense.
47000 Transfer Out RDA dissolution, transfer to Fund 302
47888 Debt Service Debt service principal - Tax Allocation Bonds A & B
47999 Interest Expense Debt service interest - Tax Allocation Bonds A & B
49777 Legal Fees Expenditure for services beyond that covered by the retainer
239
City of Sea! Beach I FY 2012 -2013
DEPARTMENT: Community Development Account Code: 065 -081
FUND: 065 RDA - Debt Service Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
3IIA1NTENANCE AND OPERATIONS
Contract Prof Svcs. 065 -081 -44000 $ 7,646 $ 2,073 $ 2,100 $
Transfer Out 065 -081 -47000 - 740,689
TOTAL MAINTENANCE AND OPERATIONS $ 7,646 $ 2,073 $ 742,789 $
DEBT SERVICE
Debt Service -RDA Debt Svc 065 -081 -47888 $ 430,000 $ 450,000 $ 450,000
Interest Expense 065 -081 -47999 296,183 264,403 142,500
TOTAL DEBT SERVICE $ 726,183 $ 714,403 $ 592,500 $
TOTAL EXPENDITURES
$ 733,829 $ 716,476 $ 1,335,289 $
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 740,769 $ 740,769 $ 740,769 $
Revenues 733,829 718,268 594,520
Expenditures (733,829) (716,476) (1,335,289)
Ending Fund Balance $ 740,769 $ 742,561 $ $
240
City of Seal Beach
FY 2012 -2013
DEPARTMENT:
FUND:
Community Development
067 RDA - Tax Increment Fund
Maintenance and Operations
TOTAL
ACCOUNT NUMBER EXPLANATION
44000
44002
44005
44500
45050
47000
2010 -2011
Actual
$ 1,927,099
$ 1,927,099
2011 -2012
Amended
Budget
Account Code: 067 -081
2011 -2012
Estimated
2012 -2013
Proposed
Budget
976,903 $ 2,032,454 $
$ 976,903 $ 2,032,454
Contract Professional Svcs
Property Maintenance Fee
Property Tax Admin Fee
ERAF / SERAF Contribution
Low /Mod Housing set aside
Transfer Out
49800 Legal Services
Agency audit expenses.
Property rental maintenance fee through Bancap.
Orange County Administrative Fee.
SERAF payment.
20% set aside for Low /Mod Housing .
Debt service transfer to Fund 065, year -end transfer to
Riverfront Fund 063, and RDA dissolution tranfer to Fund 302
Agency legal fees.
241
City of Seal Beach I FY 2012 -2013
DEPARTMENT: Community Development Account Code: 067 -081
FUND: 067 RDA - Tax Increment Fund
Description
2011 -2012 2012 -2013
Account 2010 -2011 Amended 2011 -2012 Proposed
Number Actual Budget Estimated Budget
MAINTENANCE AND OPERATIONS
Contract Prof. Svcs 067 -081 -44000 $ 4,460 $ $ $
Property Maintenance Fee 067 - 081 -44002
Property Tax Admin Fee 067 - 081 -44005 21,714
ERAFISERAF Contribution 067 -081 -44500 253,512 - -
Low /Mod Housing 20% set aside 067- 081 -45050 445,677 258,674 258,700
Transfer Out 067- 081 -47000 1,201,736 718,229 1,773,754
TOTAL MAINTENANCE AND OPERATIONS $ 1,927,099 $ 976,903 $ 2,032,454 $
TOTAL EXPENDITURES $ 1,927,099 $ 976,903 $ 2,032,454 $
FUND BALANCE ANALYSIS
2011 -2012 2012 -2013
2010 -2011 Amended 2011 -2012 Proposed
Actual Budget Estimated Budget
Beginning Fund Balance $ 430,096 $ 737,729 $ 737,729 $
Revenues 2,234, 732 1,294,682 1,294,725
Expenditures (1,927,099) (976,903) (2,032,454)
Ending Fund Balance
$ 737,729 $ 1,055,508 $
242
$
Long - Term Debt
The City of Seal Beach is not obligated in any manner for general obligation or special
assessment bonded indebtedness. Pursuant to California Government Code Section
43605, total general obligation bonds outstanding cannot exceed 15 percent of total
assessed valuation. At June 30, 2011, the City did not have any debt subject to the
State Debt Limit.
Current General Fund debt obligations include capital leases for air conditioning and
lighting for City buildings.
The Seal Beach Redevelopment Agency's long -term debt includes 2000A and 2000B
Tax Allocation Bonds and a capital equipment lease. The bonds refinanced the 1991
and 1985 Tax Allocation Bonds and the bond proceeds were used to replace the West
End Pump Station. The capital property lease was for the replacement of air
conditioning and Lighting in buildings located within the agency's boundaries.
Enterprise Funds' debt obligations consist of the Water Operations Fund economic
development loan from the Economic Development Administration for drought relief and
the 2011 Installment Sales Agreement which was a refinancing loan that replaced the
previous Sewer Capital Fund Certificates of Participation for the financing of
improvements to the sewer infrastructure.
On June 20, 2008, the City issued Taxable Pension Obligation Bonds for the purpose of
refunding the City's obligations to the California Public Employees' Retirement System
for pension benefits accruing for its members.
The City issued $6.3 million of bond proceeds in January of 2009. The bond proceeds
were used to construct a new state -of- the -art 12,000 square foot fire station located at
3131 North Gate Road.
The following schedule outlines the City's total outstanding debt for the fiscal year
2012/13. It reports the original amounts of debt issued, the funding source to pay the
debt, issue date, final payment date, and the interest rate.
243
Long -Term Debt
City of Seal Beach Outstanding Debt Schedule
Beginning
Original Outstanding
Name of Bond, Loan Amount of Balance
or Capital Lease
General Fund
Capital Leases
Air Conditioning /Lighting
Capital Property Lease (83 %)
Issue 7/1/2012
Requirements for Fiscal Year
Ending June 30, 2013
Interest
Payable
Principal
Payment
Total
Ending
Outstanding
Balance
6/30/2013
889,882 168,142 6,777 109,930 116,707 58,212
Total General Fund
Redevelopment Agency
Bonds
889,882 168,142 6,777 109,930 116,707 58,212
2000 Tax Allocation Bonds Series A 8,520,000 4,775,000 212,875 430,000 642,875 4,345,000
2000 Tax Allocation Bonds Series 13 685,000 350,000 18,975 40,000 58,975 310,000
Capital Leases
Air Conditioning /Lighting
Capital Property Lease (17 %) 182,265 34,439 1,388 22,516 23,904 11,923
Total Redevelopment Agency Funds 9,387,265 5,159,439 233,238 492,516 725,754 4,666,923
Water and Sewer Enterprise
Water Economic Development Loan
2011 Installment Sales Agreement
288,000 87,452 4,402 12,672 17,074 74,780
3,310,000 3,200,000 152,280 115,000 267,280 3,085,000
Total Water and Sewer Enterprise Funds 3,598,000 3,287,452 156,682 127,672 284,354 3,159,780
Pension Obligation
Bond
Fire Plan 2008A-1 2,170,000 486,000 13,039 486,000 499,039
Police Plan 2008A -2 8,775,000 6,741,000 363,735 696,000 1,059,735 6,045,000
Total Pension Obligation Fund 10,945,000 7,227,000 376,774 1,182,000 1,558,774 6,045,000
Lease Revenue 2009 Bond
Bond
Fire Station Project 6,300,000 4,935,000 177,245 420,000 597,245 4,515,000
Total Lease Revenue Fund 6,300,000 4,935,000 177,245 420,000 597,245 4,515,000
Total All City Funds Outstanding Debt 31,120,147 20,777,033 950,716 2,332,118 3,282,834 18,444,915
244
City of Seal Beach
FY 2012 ®2013
"I E SEAL ®af�,
• Ath Or "
%®
ufFOR,,m,
0
THIS PAGE INTENTIONALLY LEFT BLANK
245
Appropriations Limits
The voters of California approved Article X1II -B of the California State constitution also known as
Proposition 4, or the "Gann Initiative ". The proposition restricts the total amount of appropriations allowed
in any given fiscal year from the "proceeds of taxes". In 1980, the State Legislature added a section of
the Government Code that required the governing body of each local jurisdiction to establish, by
resolution, an appropriations limit for the following year. The appropriations limit for any fiscal year was
equal to the previous year's limit, adjusted for population changes and the change in the U.S. Consumer
Price Index or California per Capita Personal Income if smaller.
In June 1990, the voters modified the original Proposition 4 with the passage of Proposition 111 and its
implementing legislation. Beginning with the 1990 -91 Appropriations Limit, a City may choose annual
adjustment factors. The adjustment factors include the growth in the California Per Capita Income or the
growth in the non - residential assessed valuation due to construction within the City, and the population
growth within the County or the City. Under Proposition 4, if a city ends the fiscal year having more
proceeds of taxes than the Limit allows, it must return the excess to the taxpayers within two years.
City of Seal Beach
Schedule B
Calculation of Appropriations Subject to Propositions XIIIB Limit
For Fiscal Year Ended June 30, 2013
Limit for FY 11/12 $ 22,973,593
2012!2013 per Capita Personal Income 1.0377
Product 23,839,697
2011/2012 Population Change (County) 1.0089
Appropriations Limit FY 12/13 $ 24,051,871
Appropriations Limit FY 12/13 24,051,871
Total FY 12113 General Fund revenues subject to 15,870,874
Appropriations Limit (Schedule A)
Unused Appropriations Limit $ 8,180,997
246
Description of Funds
The City's financial structure is organized like other governments with the use of funds. Funds represent
the control structure that ensures that public moneys are spent only for those purposes authorized and
within the amounts authorized. Funds are established to account for the different types of activities and
legal restrictions that are associated with a particular government function. The use of funds and the
budgeting, accounting, and auditing that are associated with this fund structure are governed by the City
Charter and /or Municipal Code, the State of California statutes and Generally Accepted Accounting
Principles, as determined by the Governmental Accounting Standards Board.
The City uses the following funds to control its financial activities: General Fund, Special Revenue
Funds, Enterprise Funds, Redevelopment Agency Funds and Capital Projects Funds.
General Fund: The General Fund is used to account for most of the day -to -day operations of the City,
which are financed from property taxes, utility users tax, sales tax and other general revenues. Activities
financed by the General Fund include police services, fire services, general administration, engineering
and planning.
Special Revenue Funds: Special Revenue Funds are used to account for revenues derived from
specific taxes or other earmarked revenue sources which, by law, are designated to finance particular
functions or activities of government and therefore cannot be diverted to other uses. The City has the
following special revenue funds:
Street Lighting Assessment District 002: The Seal Beach Street Lighting Assessment District was
formed under the Street Lighting Act of 1919 to finance the maintenance of streetlights and to
finance the electricity used by the streetlights by special assessments.
Asset Forfeiture Fund 011 & 013: The Asset Forfeiture Fund accounts for revenues derived from
monies and property seized in drug - related incidents.
Supplemental Law Enforcement Grant 009: The Supplemental Law Enforcement Grant are funds
received from the State under the State Citizens Option for Public Safety Program. Certain
procedures are required to be implemented prior to the use of the funds, and the funds cannot be
used to supplant existing funding for law enforcement.
Pension Obligation Bond 027: The Pension Obligation Bond Fund was established to account for
the principal and interest payments made to pay off this long—term debt. The General Fund is the
source of the payments of principal and interest.
Fire Station Bond 028: The Fire Station Bond Fund was established to account for the principal
and interest payments made to pay off this long -term debt. The General Fund is the source of the
payments of principal and interest.
Police Grants 075: Various grants include the Urban Area Security Initiative (UASI), the Office of
Traffic Safety (OTS) DUI grant reimburses funds advanced by the City for DUI enforcement, the
Bullet Proof Vest Protection (BVP) grant which provides matching funds for the purchase of
bullet - resistant vests, the Alcoholic Beverage Control (ABC) grant and the Justice Assistance
Grant (JAG).
Park Improvement Fund 016: The Park improvement Fund was established to account for the
Quimby Act Fees received by developers. The fees collected are only to be used to improve
parks and recreation facilities.
247
Description of Funds
Air Quality Improvement Program Fund 012: The Air Quality Improvement Program Fund
accounts for supplemental vehicle license fee revenue distributed to Cities by the South Coast Air
Quality Management District pursuant to Assembly Bill 2766. Expenditures are limited to
programs that will reduce air pollution by reducing, directly or indirectly, mobile source emission
pollutants.
Tidelands Beach Fund 034: The Tidelands Beach fund is required by the State of California and
is used to account for all revenues derived from beach and pier operations in the City.
Expenditures are limited to lifeguard, pier, and beach operations.
State Gas Tax Fund 040: The Gas Tax Fund accounts for State collected, locally shared gas tax
monies. Expenditures are limited to repair, construction, maintenance and right -of -way
acquisitions relating to streets and highways.
Measure M Fund 041: The Measure "M" Fund accounts for "Local Turnback" funds established
as part of the one -half cent sales tax increase initially approved November 6, 1990 and extended
through 2041 by the voters of Orange County in November 2006. Measure "M" "Local Turnback"
revenues can only be expended on street and highway improvements.
Roberti- ZBerg- Harris Urban Open Space Fund 070: The Roberti- Z'Berg- Harris Open Space
Fund's revenues can only be used to improve open space areas such as parks.
Per Capita Fund 071:
This fund consists of the Per Capita grant that is allocated to cities, counties, and eligible districts
on a population -based formula. Funds may be used for the acquisition, development,
improvement, rehabilitation, restoration, enhancement, and the development of interpretive
facilities for local parks and recreational lands and facilities
The CLEEP Grant Fund 076: The CLEEP Grant Fund accounts for funds received from the State
under the California Law Enforcement Equipment Program. The funds received are to be
expended on high technology law enforcement equipment.
Traffic Relief Fund 079: The State established the Traffic Congestion Improvement Act funded by
the passage of Prop 42 which mandated that revenues resulting from the state sales and use
taxes on the sale of motor vehicle fuel be used for transportation purposes. In November 2006,
the voters approved the sale of General Obligation Bonds by the State to fund state and local
transportation projects to relieve congestion, improve movement of goods, improve air quality and
enhance safety and security of the transportation system.
Community Development Block Grant (CDBG 072): The CDBG program provides communities
with resources for a wide variety of unique community development needs. The City has
received a $200,000 grant from federal CDBG funds for Leisure World Housing Rehabilitation on
interiors. The intent is to modify bathrooms in the senior community to provide better and safer
accessibility for elderly residents.
Citywide Grants Fund 080:
This fund accounts for various Federal and State grants that are restricted to expenditures for
specific projects or purposes.
248
Description of Funds
Community Facilities District No. 2002 -01 202 & 204: The Community Facilities District No.
2002 -01 (Heron Pointe) was formed under the Mello -Roos Community Facilities Act of 1982, as
amended, to provide financing for the construction and acquisition of certain public street
improvements, water and sanitary sewer improvements, dry utility improvements, park and
landscaping improvements which will serve the new construction in the Community Facility
District.
Community Facilities District No. 2002 -02 201: The Community Facilities District No. 2002 -02
was formed under the Mello -Roos Community Facilities Act of 1982 to provide financing for the
City's Maintenance of landscaping facilities installed within the public right -of -way as part of the
Bixby Old Ranch Town Center and country Club developments.
Community Facilities District No. 2005 -01 205: The Community Facilities District No. 2005 -01
(Pacific Gateway Business Center) was formed under the Mello -Roos Community Facilities Act of
1982, as amended. Special Tax B will satisfy costs related to the maintenance of parks,
parkways and open space within the District ( "Landscape Maintenance).
Redevelopment Agency Funds: The City of Seal Beach Redevelopment Agency operates as a
separate legal entity from the City of Seal Beach and the budget and annual work program are
established by the City Council acting as the Agency Board of Directors. The Agency maintains four
separate funds.
Riverfront Project Area 063: The Riverfront Project Area Fund accounts for staff, operating costs
and capital projects within the Riverfront Project Area.
Tax increment Fund 067: The Tax Increment Fund accounts for the collection of property tax
revenues and rental income from property within the Redevelopment Project Area. The 20% Low
and Moderate Housing set -aside is transferred from this fund into the Riverfront Project Area Low
and Moderate Housing Set -Aside Fund. Revenues accounted for in this fund are also transferred
into the Debt Service fund for payment of long -term debt.
Debt Service Fund 065: The Debt Service Fund accounts for the payments of long -term debt.
Low and Moderate Income Housing Funds 061: The Riverfront Low and Moderate Income
Housing Funds account for preserving and expanding the City's affordable housing stock.
Proprietary Funds: Of the eleven fund types established by the GAAP, two are classified as proprietary
funds. These are enterprise funds and internal service funds. Enterprise funds are used to account for a
government's business -type activities (activities that receive a significant portion of their funding through
user fees). The City's enterprise funds are Water and Sewer. The City's internal service fund is vehicle
replacement fund.
Water Enterprise Funds 017 & 019: The Water Enterprise Funds account for water operations
that are financed and operated in a manner similar to private business enterprises where the
intent of the government is that the costs of providing goods or services to the general public on a
continuing basis is financed or recovered primarily through user charges. The water usage rates
are tiered and charged by the cubic feet consumed. The fees collected cover the water
operations maintenance and operation expenses.
The Water Capital Enterprise Fund was established to pay for the costs of replacing aging water
related infrastructure and equipment as needed, and the construction of new or enhanced water
services necessitated by new development and existing infrastructural deficiencies. Fees
collected are based on meter size and used for capital improvements and meter replacements.
249
Description of Funds
Sewer Enterprise Funds 043 & 044: The Sewer Enterprise Funds account for sewer operations
and maintenance and the upkeep and replacement of the sewer infrastructure and equipment in a
manner similar to private business enterprises where the cost of providing goods or services to
the general public on a continuing basis is financed or recovered primarily through user charges.
Primarily sewer fees used to finance the Sewer Operations Funds are charged to customers
based on water usage. The fees collected cover sewer maintenance and operation expenses.
The Sewer Capital Enterprise Fund was established July 1, 2000 to pay for the costs of replacing
and maintaining the City's aging sewer infrastructure and equipment. Fees collected are based
on meter size and are used for long -term debt payments and capital improvements.
Vehicle Replacement Funds 029: The revenues received by this fund are transferred from the
departments that have vehicles and equipment. Departmental transfers represent a pro rata
share of all costs of vehicles and equipment. ALL replacement vehicles are purchased from this
fund.
Fiduciary Funds
Fiduciary Funds are used when a government holds or manages financial resources in an agent or
fiduciary capacity. The City has a trust fund that is not appropriated. This trust fund receives funds from
entities and or individuals. Those funds are treated as deposits and expended at the direction of the
entity and or individual who made the deposit (e.g. CATV).
250
Glossary of Terms
Accounting System — The total set of records and procedures that are used to record, classify, and
report information on the financial status and operations of an entity.
Accrual Basis of Accounting- The method of accounting under which revenues are recorded when
they are earned (whether or not cash is received at that time) and expenditures are recorded when goods
and services are received (whether cash disbursements are made at that time or not).
Actual Prior Year -- Actual amounts for the fiscal year preceding the current fiscal year that precedes
the budget fiscal year.
Appropriation — An authorization made by the legislative body of a government that permits officials to
incur obligations against and to make expenditures of governmental resources. Appropriations are
usually made for fixed amounts and are typically granted for a one -year period.
Appropriation Resolution — The official enactment by the legislative body establishing the legal
authority for officials to obligate and expend resources.
Assessed Value — The value placed on real and other property as a basis for levying taxes.
Assets — Property owned by a government that has monetary value.
Bond — A long -term IOU or promise to pay. It is a promise to repay a specified amount of money (the
face amount of the bond) on a particular date (the maturity date). Bonds are primarily used to finance
capital projects.
Budget -- A plan of financial activity for a specified period of time (fiscal year) indicating all planned
revenues and expenses for the budget period.
Budget Calendar — The schedule of key dates that a government follows in the preparation and
adoption of the budget.
Budget Deficit — Amount by which the government's budget outlays exceed its budget receipts for a
given period, usually a fiscal year.
Budget Document — The official written statement detailing the proposed budget as submitted by the
City Manager and supporting staff to the legislative body.
Budget Message --A general discussion of the proposed budget presented in writing as a part of or
supplemental to the budget document. The budget message explains principal budget issues against the
background of financial trends, and presents recommendations made by the city manager.
Capital Budget — A plan of proposed capital expenditures and the means of financing them. The
capital budget is usually enacted as part of the complete annual budget that includes both operation and
capital outlays.
Debt Service — Payment of interest and repayment of principal to holders of a government's debt
instruments.
Depreciation — (1) Expiration in the service life of capital assets attributable to wear and tear,
deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of
a capital asset that is charged as an expense during a particular period.
251
Glossary of Terms
Enterprise Fund Accounting - Accounting used for government operations that are financed and
operated in a manner similar to business enterprises and for which preparation of an income statement is
desirable. Enterprise Funds use the accrual basis of accounting.
Expenditure — The payment of cash on the transfer of property or services for the purpose of acquiring
an asset, service or settling a loss. Expenditures include current operating expenses requiring the
present or future use of net current assets, debt service and capital outlays intergovernmental grant
entitlement and shared revenues.
Expense — Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest
or other charges.
Fiscal Policy — A government's policies with respect to revenues, spending, and debt management as
these relate to government services, programs and capital investment. Fiscal Policy provides an agreed -
upon set of principles for the planning and programming of government budgets and their funding.
Fiscal Year — The City of Seal Beach operates on a fiscal year from July 1 through June 30.
Franchise Fee —A fee paid by public service utilities for use of public property in providing their
services to the citizens of a community, including refuse and cable television
Full Time Equivalent (FTE) — Number of employee positions calculated on the basis that one FTE
equates to a 40 -hour workweek for twelve months. For example, two part -time positions working 20
hours for twelve months also equal one FTE.
Fund — An independent fiscal and accounting entity with a self - balancing set of accounts recording cash
and/or other resources together with all related liabilities, obligations, reserves, and equities that are
segregated for the purpose of carrying on specific activities or attaining certain objectives.
Fund Balance — The excess of an entity's assets over its liabilities. A negative fund balance is
sometimes called a deficit.
General Fund — General operating fund of the City. It is used to account for all financial resources
except those included in Special Revenue, Enterprise and/or Agency Funds.
Goal — A statement of broad direction, purpose or intent based on the needs of the community.
Grant — A contribution of assets (usually cash) by one governmental unit or other organization to
another. Typically, these contributions are made to local governments from the state and federal
governments. Grants are usually made for specified purposes.
Licenses, Permits and Fees — Revenues collected by a governmental unit from individuals or
business concerns for various rights or privileges granted by the government.
Maintenance — All materials or contract expenditures covering repair and upkeep of City buildings,
machinery and equipment, systems, and land.
Material and Supplies — Expendable materials and operating supplies necessary to conduct
department activity.
Modified Accrual Basis — The basis of accounting under which expenditures other than accrued
interest on general long -term debt are recorded at the time liabilities are incurred and revenues are
recorded when received in cash except for material and /or available revenues, which should be accrued
to reflect properly the taxes levied and revenue earned.
252
Glossary of Terms
Operating Budget — The annual budget and process that provides a financial plan for the operation of
government and the provision of core services for the year. Excluded from the operating budget are
capital projects, which are determined by a separate, but interrelated process.
Operating Transfer — A transfer of revenues from one fund to another fund.
Primary Activities — A summary of what each department accomplishes during the fiscal year.
Program Purpose — The responsibilities of each department.
Public Hearing — The portions of open meetings held to present evidence that provides information on
both sides of an issue.
Reserve — An account used to indicate that a portion of fund balance is legally restricted for a specific
purpose, or is otherwise not available for appropriation and subsequent spending.
Resolution — An order of a legislative body requiring less formality than an ordinance or statute.
Revenue — The term designates an increase to a fund's assets which: (1) does not increase a liability
(e.g., proceeds from a loan); (2) does not represent a repayment of an expenditure already made; (3)
does not represent a cancellation of certain liabilities; and (4) does not represent an increase in
contributed capital.
Revenue Estimate — A formal estimate of how much revenue will be earned from a specific revenue
source for some future period; typically, a future fiscal year.
User Fees — The payment of a charge or fee for direct receipt of a service by the party benefiting from
the service.
253
THIS PAGE INTENTIONALLY LEFT BLANK