HomeMy WebLinkAboutCC AG PKT 2012-07-09 #I c- 5EAC
AGENDA STAFF REPORT s
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DATE: July 9, 2012
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Assistant City Manager/Public Works
SUBJECT: NOTICE OF COMPLETION FOR MAIN STREET TREE
PLANTING PROJECT NO. ST1110
SUMMARY OF REQUEST:
It is requested that the City Council adopt Resolution No. 6284 accepting the
Main Street Tree Planting Project No. ST1110 by JDC, Inc. in the amount of
$214,996.30; and directing the City Clerk to file a "Notice of Completion" with the
Orange County Clerk-Recorder within ten (10) days from the date of acceptance
and to release retention in the amount of$10,704.82 in 35 days.
BACKGROUND AND ANALYSIS:
On February 27, 2012, City Council awarded a contract to JDC, Inc. for Phase I
of the Main Street Tree Planting Project No. ST1110 on Main Street in the
amount of $84,995.00. Phase II was competively bid with Phase I. On March 12,
2012, City Council authorized and allocated $115,000 for Phase II.
The Main Street Tree Planting Project No. ST1110 Phase I and II involved
removing existing trees and replacing them with the primary tree
recommendation per the adopted Street Tree Master Plan and constructing
irrigated planter areas and pavers.
During construction minor change orders were encountered including concrete
under the asphalt, unmarked utilities, wet sub grade material, and additional
pavers. The project is now complete to the satisfaction of the City Engineer. The
project was inspected and it meets all standards and requirements within the
project specifications. It is required to formally accept the project and file a notice
of completion with the Orange County Clerk.
ENVIRONMENTAL IMPACT:
This project complies with the California Environmental Quality Act and is found
to be categorically exempt under section 15301 subsection (b).
Agenda Item
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
This project is budgeted in the approved FY 2011/12 Budget for $100,000. On
March 12, 2012 Council allocated an additional $115,000 to the project, totaling
the project #ST1110 budget to $215,000. The award of the construction contract
is $84,895 with JDC, Inc. Below is a summary and breakdown of expenses for
the projects:
Estimated Expenses Amount
Construction $198,636.00
Change Orders $ 15,460.30
Inspection $ 900.00
Total $214,996.30
The total cost of amount paid to JDC, Inc. for construction and change orders is
$214,996.30.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6284 accepting the
Main Street Tree Planting Project No. ST1110 by JDC, Inc. in the amount of
$214,996.30; and directing the City Clerk to file a "Notice of Completion" with the
Orange County Clerk-Recorder within ten (10) days from the date of acceptance
and to release retention in the amount of$10,704.82 in 35 days.
SUBMITTED BY: NOTED AND APPROVED:
Sean P. Crumby, f 111,'. Ingram, City : .•er
Assistant City Manager/Public Works
Prepared by: Michael Ho, City Engineer
Attachment:
A. Resolution No. 6284
B. NOC
Page 2
RESOLUTION NUMBER 6284
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTS FOR THE MAIN STREET TREE PLANTING
PROJECT NO.ST1110
WHEREAS, on February 27, 2012 the City of Seal Beach entered into a contract
with JDC, Inc.; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. That the work required to be performed by JDC, Inc. has been
completed.
Section 2. That the total cost of amount to be paid to JDC, Inc. is$214,996.30
for the work performed.
Section 4. That the work is hereby accepted and approved.
Section 5. It is further ordered that a "Notice of Completion" be filed on behalf
of the City in the Office of the Orange County Recorder within 10
days of the date of this resolution.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 9th day of July , 2012 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6284 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 9th day of July , 2012.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 -8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
*** No Recording Fee Pursuant to Government Code Section 6103, 27383 ****
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 —8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
June 26,2012. The work was Main Street Tree Planting Project. No. ST1110.
6. The name of the contractor(s), if any, for such improvement was: JDC. Inc. The date of the
Contract Award was February 27, 2012.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Main Street.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2012, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach