HomeMy WebLinkAboutCC AG PKT 2012-07-09 #K SEALe�,
AGENDA STAFF REPORT = t
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DATE: July 9, 2012
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Assistant City Manager/Public Works
SUBJECT: NOTICE OF COMPLETION FOR SEAL BEACH
BOULEVARD REALIGNMENT PROJECT NO. 49750
SUMMARY OF REQUEST:
It is requested that the City Council adopt Resolution No. 6286:
• Accepting the Seal Beach Boulevard Realignment Project No. 49750
by Sequel Contractors, Inc. in the amount of$1,487,122.53;
3 Amending the contract with Sequel Contractors, Inc. to $1,487,122.53
and direct the City Manager to execute the contract amendment;
® Allocating additional grant funds to Kimley Horn Associates in the
amount of$51,749.41;
o Amending the contract with Kimley Horn Associates to $209,933.41
and direct the City Manager to execute the contract amendment; and
• Directing the City Clerk to a "Notice of Completion" with the Orange
County Clerk-Recorder within ten (10) days from the date of
acceptance and to release retention in the amount of $148,712.25 in
35 days.
BACKGROUND AND ANALYSIS:
On February 28, 2011, City Council awarded a contract to Sequel Contractors,
Inc. for the Seal Beach Boulevard Realignment Project No. 49750 in the amount
of $1,392,567.60. This project completed numerous improvements to traffic flow
on Seal Beach Boulevard including:
a Realigned Seal Beach Boulevard to accommodate the new Seal Beach
Boulevard Bridge that is being constructed with the West County
Connectors project.
• Realigned Seal Beach Boulevard from St. Cloud to Old Ranch Parkway to
accommodate a third southbound lane, eliminating a southbound trap
lane approaching Lampson Avenue.
Agenda Item K
o Relocated medians, constructed new northbound right turn only lane at
the intersection of North Gate Road and Seal Beach Blvd. and extended
the raised landscaped median approximately 350 feet toward North Gate
Road.
This project will complement the improvements of the West County Connector
Project. The current configuration of the lanes are temporary until the bridge is
dismantled and replaced.
During construction there were change orders encountered. The largest were
done to coordinate this project with the construction for the West County
Connectors project. Those conditions could not be planned for when the project
was bid and included night work, additional and modifications to construction
staging and traffic control plans, signage and striping, and obtaining Caltrans
permits. These changes necessitated additional costs to the construction
contractor (Sequel Contractors) in the amount of $94,554.90, and the design
engineer (Kimley Horn and Associates) in the amount of$51,749.41.
The project is now complete to the satisfaction of the City Engineer. The project
was inspected and it meets all standards and requirements within the project
specifications. As part of the project, several trees were replaced and all
irrigation systems were restored.
It is required to formally accept the project and file a notice of completion with the
Orange County Clerk.
ENVIRONMENTAL IMPACT:
This project has complied with the California Environmental Quality Act.
LEGAL ANALYSIS:
This action has been reviewed and approved by the City Attorney.
FINANCIAL IMPACT:
The City was awarded an OCTA Combined Transportation Fund Program Grant
through Measure M monies in the amount of $2,097,380. This grant requires a
20% matching contribution. The City was prepared and originally budgeted to
use Local Traffic Impact Fees as the matching contribution. The City has
successfully secured an additional OCTA GMA grant that is eligible to be used as
the matching contribution for the grant in the amount of $333,000. The project
did not utilize all of the $2,097,380 from the original grant, but rather just enough
to fund this project and not need local city funding.
Page 2
Available funding: Amount
OCTA—Competitive Transportation Funding Program (80%) $1,332,000
OCTA—GMA (20% matching contribution) $ 333,000 -
Total available grant funding $1,665,000
Project Expenditures:
Original Contract $1,392,567.60
Change Orders $ 94,554.93
Construction Engineering $ 51,749.41
Inspection/Testing $ 42,681.33
PROJECT TOTAL $1,581,553.27
The total amount paid to Sequel Contractors, Inc. for construction/change orders
is $1,487,122.53. This project has been constructed with 100% grant funds with
no local funding.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6286:
o Accepting the Seal Beach Boulevard Realignment Project No. 49750
by Sequel Contractors, Inc. in the amount of$1,487,122.53;
o Amending the contract with Sequel Contractors, Inc. to $1,487,122.53
and direct the City Manager to execute the contract amendment;
o Allocating additional grant funds to Kimley Horn Associates in the
amount of$51,749.41;
o Amending the contract with Kimley Horn Associates to $209,933.41
and direct the City Manager to execute the contract amendment; and
o Directing the City Clerk to a "Notice of Completion" with the Orange
County Clerk-Recorder within ten (10) days from the date of
acceptance and to release retention in the amount of $148,712.25 in
35 days.
SUBMI ED BY• NOTED AND APPROVED:
/ / -
14% ,,
Sean P. Crumby, tr. Ingram, City a ager
Assistant City Manager/Public Works
Prepared by: Michael Ho, City Engineer
Attachments:
A. Resolution No. 6286
B. Notice of Completion
C. Contract Amendment
Page 3
RESOLUTION NUMBER 6286
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL •
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTS FOR THE SEAL BEACH BOULEVARD
REALIGNMENT PROJECT NO.49750
WHEREAS, on February 28, 2012 the City of Seal Beach entered into a contract
with Sequel Contractors, Inc.; and
WHEREAS, during construction several change orders were encountered
including night work to coordinate with Caltrans, additional traffic control plans,
signage and striping, additional construction phasing and obtaining Caltrans
permits totaling to$94,554.90; and
WHEREAS, the City was awarded several OCTA Combined Transportation
Fund Program Grant through Measure M; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Section 1. That the work required to be performed by Sequel Contractors, Inc.
has been completed and accepted.
Section 2. That the total cost of amount to be paid to Sequel Contractors, Inc.
is$1,487,122.53 for the work performed.
Section 4. That the City Council hereby amends the contract with Sequel
Contractors, Inc. to $1,487,122.53 and direct the City Manager to
execute Amendment No. 1 to the contract.
Section 5. That Kimley Horn and Associates receive additional grant funds in
the amount of$51,749.41.
Section 6. That the City Council hereby amends the contract with Kimley Horn
and Associates $209,933.41 and direct the City Manager to
execute Amendment No. 1 to the contract.
Section 6. It is further ordered that a "Notice of Completion" be filed on behalf
of the City in the Office of the Orange County Recorder within 10
days of the date of this resolution.
(Intentionally Left blank)
Resolution Number 6286
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 9th day of July , 2012 by the following vote:
AYES: Council Members
•
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6286 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 9th day of July , 2012.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
*** No Recording Fee Pursuant to Government Code Section 6103, 27383 ****
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 —8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
June 26, 2012. The work was Seal Beach Boulevard Proiect. No. 49750.
6. The name of the contractor(s), if any, for such improvement was: Sequel Contractors, Inc.
The date of the Contract Award was February 28, 2011.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Seal Beach Boulevard
from St. Cloud to North Gate Road.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2012, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach
AMENDMENT T:• PUBLIC WORKS AGREEMENT
FOR
SEAL BEACH BOULEVARD STREET WIDENING
PROJECT CIP NO. 49750
between
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City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
Sequel Contractors, Inc.
13546 Imperial Hwy.
Santa Fe Springs, CA 90670
(562) 802-7277
(562) 802-7499 - FAX
THIS AMENDMENT is made as of July 09, 2012, by and between the City of Seal
Beach, a California charter city ("City"), and Sequel Contractors. Inc., a General
Contractor("Contractor").
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RECITALS
A. WHEREAS, the City Council approved the plans and specifications for the
Seal Beach Boulevard Street Widening Project, CIP No. 49750 ("Project") with respect
to design criteria;
B. WHEREAS, Contractor has submitted a bid to City for the Project dated
February 8, 2011 in the amount of $1,392,567.60 for Seal Beach Boulevard Street
Widening Project, CIP No. 49750;
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the
mutual promises, covenants, and conditions herein contained, the parties hereto agree
as follows:
1. Section 3 (Payment) of the February 28, 2011 Agreement is hereby
amended to read as follows:
3. Payment. For performing and completing the Work in accordance with the
Contract Documents, City shall pay Contractor, in full compensation therefor, the
amount of $1,487,122.53, subject to any additions and deletions pursuant to the
terms of the Contract Documents. Said sum shall constitute payment in full for
all work performed hereunder, including, without limitation, all labor, materials,
equipment, tools and services used or incorporated in the Work, supervision,
administration, overhead, expenses and any and all other things required,
furnished or incurred for completion of the Work as specified in the Contract
Documents. City shall make payments to Contractor on account of the contract
sum at the time, in the manner, and upon the conditions specified in the Contract
Documents.
IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Amendment as of the date first written
above.
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CITY OF SEAL BEACH CONTRACTO' _
B y: Lr"� I�
Jill R. Ingram, City Manager F,((
Name: �n+�v= 1"-{„U6\
Attest:
Title: President
By:
Linda Devine, City Clerk
Name:
Approved as to Form:
Title:
By:
Quinn M. Barrow, City Attorney
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AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT FOR
SEAL BEACH BOULEVARD STREET WIDENING
FROM THE 405 FREEWAY NORTH ON/OFF RAMPS TO
ST. CLOUD DRIVE, CIP NO. ST1010
between
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City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
Kimley-Horn and Associates, Inc.
765 The City Drive, Suite 400
Orange, CA 92868
(714) 939-1030
(714) 938-9488 - FAX
THIS AMENDMENT is made as of July 09, 2012, by and between the City of Seal
Beach, a California charter city ("City"), and Kimlev-Horn and Associates. Inc.. a North
Carolina Corporation ("Consultant").
1 of 3
RECITALS
A. WHEREAS, the City desires to widen Seal Beach Blvd. from Old Ranch
Parkway to St. Cloud, in the City of Seal Beach (the "Project"), which Project requires
the engagement of a professional firm for design services;
B. WHEREAS, Pursuant to the authority provided by its City Charter and
Government Code Section 37103, if applicable, City desires to engage Consultant to
provide professional services in the manner set forth herein and more fully described in
Section 1;
C. WHEREAS, Consultant represents that the principal members of
Consultant firm are fully qualified to perform the services contemplated by this
Agreement in a good and professional manner; and it desires to perform such services
as provided herein.
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the
mutual promises, covenants, and conditions herein contained, the parties hereto agree
as follows:
1. Section 3 (Compensation and Expense Reimbursement) of the February
28, 2011 Agreement is hereby amended to read as follows:
3. Compensation. City shall compensate Consultant at its standard hourly
rates set forth in Exhibit B for the services provided pursuant to Section 1 of this
Agreement. In no event shall the City pay Consultant more than the total sum of
$209,933.41 unless additional services are provided pursuant to Section 3.2. City
shall not withhold and federal, state or other taxes, or other deductions.
IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Amendment as of the date first written
above.
2 of 3
CITY OF SEAL BEACH CONSULTANT:
By: By: Q
Jill R. Ingram, City Manager
Name: 5e rinp Cian ei 14
Attest:
Title: , it i
By:
Linda Devine, City Clerk
Name: a/Yen /� i�a 1 /e c7,-1/
Approved as to Form: /
Title: A s;`s
By:
Quinn M. Barrow, City Attorney
3 of 3