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Home My WebLink AboutCC AG PKT 2012-08-13 #A SEA( • AGENDA STAFF REPORT I ; - - — —Or ) DATE: August 13, 2012 TO: Honorable Mayor and City Council THRU: Jill R. Ingram, City Manager FROM: Linda Devine, City Clerk SUBJECT: APPROVAL OF CITY COUNCIL MINUTES SUMMARY OF REQUEST: Approve the minutes for the adjourned and regular City Council meeting of July 23, 2012. BACKGROUND AND ANALYSIS: This section does not apply to this item. ENVIRONMENTAL IMPACT: There is no Environmental Impact related to this item. LEGAL ANALYSIS: No legal analysis is required for this item. FINANCIAL IMPACT: There is no Financial Impact. RECOMMENDATION: Approve the minutes for the adjourned and regular City Council meeting of July 23, 2012 SUBMITTED BY: NOTED AND APPROVED: Lin a Devine, City Clerk WI R. Ingram, C ty anager Agenda Item A Seal Beach California July 23,2012 Mayor Levitt called the adjourned meeting of the Seal Beach City Council to order at 4:30 p.m. in the City Council Chambers. ROLL CALL Present: Mayor Levitt Council Members: Deaton, Miller,Shanks, Sloan City Staff: Quinn M. Barrow, City Attorney Jill R. Ingram, City Manager Sean P. Crumby,Assistant City Manager/Public Works Chief Joe Bailey, Seal Beach Marine Safety/Lifeguard Department Chief Keith Kilmer, Seal Beach Police Department Shally Lin, Interim Director of Finance Linda Devine, City Clerk AB1234 ETHICS TRAINING The Assistant City Attorney presented the 2 hour training (Ethics and the Law in Public Service) for the City Council, City staff, and City Board, Commission, and Committee members. The City Council recessed to closed session at 6:33 p.m. CLOSED SESSION The City Attorney announced that the City Council would meet to discuss the items identified on the closed session agenda: Item"A"- Conference with Labor Negotiator (Executive and Mid Managers; OCEA; and SBSPA) - GC §54957.6 and Item"B"-Anticipated Litigation—GC§54956.9(b)—2 case(s). ADJOURNMENT It was the order of the Mayor,with consent of the Council to adjourn the meeting at 6:54 p.m. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk Page 2-City Council 07/23/12 Seal Beach California July 23,2012 The City Council and Successor Agency to the Seal Beach Redevelopment Agency met in regular session at 7:00 p.m. with Mayor Levitt calling the meeting to order and Councilwoman Deaton leading the Salute to the Flag. ROLL CALL Present: Mayor/Chair: Levitt Council/Board Members: Deaton, Miller, Shanks, Sloan City Staff: Quinn M. Barrow, City Attorney/Agency Counsel Jill R. Ingram, City Manager/Executive Director Sean P.Crumby,Assistant City Manager/Public Works Chief Joe Bailey, Seal Beach Marine Safety/Lifeguard Department Chief Keith Kilmer, Seal Beach Police Department Shelly Lin, Interim Director of Finance Greg Hastings, Interim Director of Community Development Linda Devine, City Clerk/Secretary APPROVAL OF AGENDA &WAIVER OF FULL READING OF RESOLUTIONS &ORDINANCES Councilwoman Deaton requested that items "F" and "K" be pulled from the consent calendar for separate consideration. Shanks moved, second by Miller, to approve the agenda as amended. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried PRESENTATIONS/RECOGNITIONS * 35"'State Senate District—"2012 Small Business of the Year"— Beach Fitness-Crossfit Bryce Turner&Barbara Bartee Council presented a certificate of recognition * Esther Kenyon-retired, Seal Beach Chamber of Commerce Chief Executive Officer—Council presented a certificate of appreciation ORAL COMMUNICATIONS Mayor Levitt opened oral communications. Sneaker(s): 2 residents of College Park East expressed opposition to the 405 widening project; Seth Eaker, 13th Street, commented on Lion's Club Fish Fry, thanked Esther Kenyon for her services as Chief Executive Office for the Seal Beach Chamber, congratulated Beach Fitness on their recognition, and stated his opposition to the 405 project; Esther Kenyon, SB Chamber, stated chamber's support on item "N" and announced chamber events; Shirley Broussard, representative of SWARM, continued to speak on behalf of the homeless in Seal Beach; and Robert Goldberg, Clipper Way, spoke on item "E" inquiring about the classification change of the Community Services/Recreation Supervisor to Recreation Manager and the salary increase. There being no other speakers, Mayor Levitt closed oral communications. CITY ATTORNEY REPORT Quinn M. Barrow, Esq., City Attorney Reported that the City Council met in closed session to discuss the items identified on the agenda; received the reports on both items; and no other reportable action was taken. CITY MANAGER REPORT Jill R. Ingram, City Manager The City Manager indicated that the City received notification from the Orange County Transportation Authority regarding the 2 week closure of the southbound 605 and southbound 405 connector freeways and asked the Assistant City Page-3 City Council 07/23/12 Manager to provide an update on this matter and potential alternate routes that residents might want to take to avoid the closures —asked for Council consensus regarding the possibility of the cancellation of the second meeting in August—with no objections Mayor Levitt so ordered that the August 27th City Council meeting be cancelled. COUNCIL COMMENTS Councilwoman Deaton reported on community events (Lion's Fish Fry and Lion's anti-graffiti group, Chamber summer concert, and RadKids Safety Program) and city issues (meeting regarding sand replenishment); Councilman Sloan thanked Esther Kenyon for her role in bringing the Council and Chamber to a closer working relationship; Councilman Shanks stated he attended the funeral services for Joanne Yeo, former city clerk; Mayor Pro Tem Miller announced that OCTA rescheduled the date to make their final decision on the 405 project to September 24th; and Mayor Levitt said that the City Council sent a letter stating opposition to the 405 freeway widening project, alternative 3 and stated as a member of the Vector Control Board the concerns of West Nile Virus and that it was reported that the Hellman Ranch area has the highest count of mosquitos in Orange County. COUNCIL ITEMS ITEM "A" / LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE / DESIGNATE VOTING DELEGATE The City Manager stated that at this time no Council Member has indicated they will be attending the conference. Councilwoman Deaton said that she will be attending and Mayor Pro Tem Miller said that he may be attending. Shanks moved, second by Miller, to designate Councilwoman Deaton as the City's voting delegate and Mayor Pro Tem Miller as the alternate at the League of California Cities Annual Conference on September 5-7,2012 to be held in San Diego. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried CONSENT CALENDAR Shanks moved, second by Sloan, to approve the recommended actions on the consent calendar except for items "F" and "K", removed for separate consideration. The City Attorney indicated a revision to the lease payment schedule chart in item"J"but this did not change the monthly rate. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried *B. Approved the Minutes of the Adjourned and Regular City Council meeting of July 9, 2012. *C. Approved the Demands on Treasury. Warrants: 94049-94261 $4,068,654.76 Year-to-Date: $4,068,654.76 Payroll: Direct Deposits &Checks $311,316.22 Year-to-Date: $311,316.22 Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals. *D. Adopted Resolution No. 6289 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AUTHORIZING BUDGET MODIFICATION NO. 13-01-01 REVISING THE FISCAL YEAR 2012/13 BUDGET". (See Agenda Item"L") *E. Amend the Seal Beach Classification Plan—Adopted Resolution No. 6290 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AMENDMENT TO THE CLASSIFICATION PLAN BY REPLACING THE TITLES OF THE CLASSIFICATIONS OF EQUIPMENT SERVICES SUPERVISOR, MAINTENANCE SERVICES MANAGER, Page 4-City Council 07/23/12 AND CITY ENGINEER WITH THE CLASSIFICATION TITLES OF FLEET MAINTENANCE PROGRAM MANAGER, DEPUTY DIRECTOR OF PUBLIC WORKS/MAINTENANCE AND UTILITIES, AND DEPUTY DIRECTOR OF PUBLIC WORKS/CITY ENGINEER RESPECTIVELY"; adopted Resolution No. 6291 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AMENDMENT TO THE CLASSIFICATION PLAN BY RECLASSIFYING THE CLASSIFICATION OF COMMUNITY SERVICES SUPERVISOR TO THE CLASSIFICATION OF RECREATION MANAGER"; adopted Resolution No. 6292 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING AN AMENDMENT TO THE CLASSIFICATION PLAN BY RECLASSIFYING THE CLASSIFICATION OF SENIOR ACCOUNTANT TO THE CLASSIFICATION OF FINANCE MANAGER"; and adopted Resolution No. 6293 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL DESIGNATING THE PAY GRADE (36) AND STATUS OF FINANCE MANAGER AND RECREATION MANAGER CLASSIFICATIONS". *F. Pulled for separate consideration. (Deaton) *F. Communications Site Lease Agreement — 1194 Pacific Coast Highway (Zoeter Field) — Adopt Resolution No. 6294 approving the First Amendment to the lease agreement with Los Angeles SMSA Limited Partnership,dba Verizon Wireless. *G. Adopted Resolution No. 6295 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE FISCAL YEAR 2012-2013 ANNUAL SPECIAL TAX LEVY FOR COMMUNITY FACILITIES DISTRICT NO.2002-01 (HERON POINTE)". *H. Adopted Resolution No. 6296 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE FISCAL YEAR 2012-2013 ANNUAL SPECIAL TAX LEVY FOR COMMUNITY FACILITIES DISTRICT NO. 2002-02 (SEAL BEACH BOULEVARD/LAMPSON AVENUE LANDSCAPE MAINTENANCE DISTRICT)". *I. Adopted Resolution No. 6297 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE FISCAL YEAR 2012-2013 ANNUAL SPECIAL TAX LEVY FOR COMMUNITY FACILITIES DISTRICT NO. 2005-01 (PACIFIC GATEWAY BUSINESS CENTER)". *J. Adopted Resolution No. 6255 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING A CONTRACT WITH DE LAGE LANDEN PUBLIC FINANCE LLC FOR COPIER AND PRINTER LEASING SERVICES AND AN AGREEMENT WITH C3 OFFICE SOLUTIONS FOR COPIER AND PRINTER MAINTENANCE SERVICES". (5 Canon machines and a current HP machine at a rate of$1,297 per month for 60 months) *K. Pulled for separate consideration. (Deaton) "K. Parking Vehicle Replacement—Authorize the purchase and up-fitting of two right-hand drive Jeep Wrangler vehicles from McPeek Dodge in Anaheim at a total cost of$71,412. *L. Adopted Resolution No. 6298 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING TWO AMENDMENTS TO ENVIRONMENTAL IMPACT SCIENCES AND W.G. ZIMMERMAN ENGINEERING, INC. FOR CONSULTING SERVICES FOR THE 405 FREEWAY WIDENING". (increase in the scope of services for EIS for an additional $25,000 and W.G. Zimmerman Engineer, Inc. for an additional $10,000)(Agenda Item"D"Budget Modification No. 13-01-01) Page-5 City Council 07/23/12 ITEMS REMOVED FROM THE CONSENT CALENDAR ITEM "F" / RESOLUTION NO. 6294 / COMMUNICATIONS SITE LEASE AGREEMENT/VERIZON WIRELESS/ZOETER FIELD Councilwoman Deaton requested a staff report in order for the public to be aware of the staffs efforts in reviewing all contracts and agreements to reduce City costs to the budget. The Assistant City Manager provided the staff report. Deaton moved, second by Shanks, to adopt Resolution No. 6294 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL REGARDING THE FIRST AMENDMENT TO THE COMMUNICATIONS SITE LEASE AGREEMENT FOR 1194 PACIFIC COAST HIGHWAY ("ZOETER FIELD") WITH LOS ANGELES SMSA LIMITED PARTNERSHIP, DBA VERIZON WIRELESS". AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried ITEM"K"/PARKING VEHICLE REPLACEMENT Councilwoman Deaton indicated she pulled this item to make the point that this purchase is finally being done and that Council will not endure any further concerns from the public for having 2 parking control officers riding in the parking vehicles. Deaton moved, second by Shanks, to authorize the purchase and up- fitting of two right-hand drive Jeep Wrangler vehicles from McPeek Dodge in Anaheim at a total cost of$71,412. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried PUBLIC HEARING No items at this time. UNFINISHED/CONTINUED BUSINESS ITEM"M"/LAMPSON MEDIAN PROJECT NO. ST1108 The Assistant City Manager provided the update and background report — the concern from Council District 4 was the elevated traffic during the construction of this project and the Seal Beach Boulevard bridge project being done at the same time. Mayor Pro Tem Miller is recommending this project be delayed until staff has the opportunity to monitor traffic related to the bridge project and bring this item back to Council for consideration at the September 10`h City Council meeting. Miller moved, second by Shanks, to continue to delay the Lampson Median Project No. ST1108. AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried NEW BUSINESS ITEM "N"/RESOLUTION NO. 6299/MAIN STREET LIGHTING PROJECT NO. ST1203/AMEND CONTRACT WITH FEHR&PEERS The City Engineer presented the background and findings of the Main Street Lighting Study and an overview of the types of lighting that was studied. The Main Street Lighting Study report summarizes numerous lighting alternatives based upon input from the community, SCE, contractors and local agencies. The report recommended the City remove all the existing light poles and install 35 new lights similar to the light poles on the Pier. The estimated cost is $650,000 which includes, but not limited to, purchasing the new lights (LS3 rate structure— high pressure sodium), removal of all light poles, undergrounding the conduit for the new light poles, installation of new light poles, and minimal sidewalk and street paving. Staff is seeking City Council approval of the Main Street Lighting Study dated July 3, 2012 by Fehr and Peers, and to amend their contract to add an additional $21,500 to prepare full construction bid documents. The City Council discussed the following — the City will own and be responsible for the • Page 6-City Council 07/23/12 maintenance of the lighting poles; would like the lights be "dark sky" compliant; ensure that electrical outlets are available on all poles; current light poles are too high and would like to have all the lighting consistent; funding source would be $188,000 from the parking in-lieu fund and the balance from the designated Main Street Lighting Project (general fund); concerned with using undesignated reserves; concerned about priority of this project in comparison to other capital projects and should be done in phases;this project is an investment and asset to the City and there should be good returns from increased generated revenues; and there is a safety issue on Main Street(too dark). Deaton moved, second by Shanks, to adopt the Main Street Lighting Study and to adopt Resolution No. 6299 entitled "A RESOLUTION OF THE SEAL BEACH CITY COUNCIL AMENDING THE CONTRACT WITH FEHR AND PEERS FOR AN ADDITIONAL $21,500 FOR THE MAIN ST. LIGHTING PROJECT NO. ST1203" (prepare construction plans, specifications, and cost estimates for the project). AYES: Deaton, Levitt, Miller, Shanks, Sloan NOES: None Motion carried SUCCESSOR AGENCY MATTERS Chair Levitt called the Successor Agency to order at 8:19 p.m. Shanks moved, second by Deaton, to approve the recommended actions on the consent calendar. The City Attorney/Agency Counsel pointed out that in item "2" a column, "Total Outstanding Debt or Obligation", was added between "Funding Source" and "Total Due During Fiscal Year" in the exhibit to the resolution. (Revised copies were placed at the dais for the Board Members and copies were available at the City Clerk's desk.) AYES: Deaton,Levitt,Miller,Shanks,Sloan NOES: None Motion carried 1. Approved the Minutes of the Successor Agency to the Seal Beach Redevelopment Agency meeting of July 9,2012. 2. Adopted Resolution No. SA12-12 entitled "A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE SEAL BEACH REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 FOR THE SIX-MONTH FISCAL PERIOD COMMENCING JANUARY 1, 2013 AND ENDING JUNE 30, 2013, AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH". ADJOURNMENT Mayor Levitt adjourned the meeting in the memory of Joann Yeo a long-time resident and former City Clerk, and on behalf of the City of Seal Beach, expressed condolences to the families of the victims and the community of Aurora, Colorado over the shooting tragedy that occurred. With no objections the Mayor adjourned the meetings of City Council and Successor Agency at 8:22 p.m.to Monday August 13,2012 at 5:30 p.m. City Clerk City of Seal Beach Approved: Mayor Attest: City Clerk (NOTICE: The following document has not been approved for accuracy and may be corrected,modified or amended before final approval.Because it is being made available prior to final action,it should not be considered a true record of the meeting.It is not the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings.Although the City of Seal Beach makes every effort to see that proper notes are taken at a meeting, and although draft Minutes are generally approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore makes no warranty,expressed orimpfied,as to the contents of this document Once Official Minutes have been approved,a copy can be obtained from the City Clerk