HomeMy WebLinkAboutCC AG PKT 2012-08-13 #L AGENDA STAFF REPORT - ,
.444FOR11_I
DATE: August 13, 2012
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Assistant City Manager/Public Works
SUBJECT: NOTICE OF COMPLETION FOR 12-INCH HELLMAN
WATER TRANSMISSION MAIN RELOCATION PROJECT
NO. WT0901
SUMMARY OF REQUEST:
It is requested that the City Council adopt Resolution No. 6306:
1. Accepting the 12-Inch Hellman Water Transmission Main Relocation
Project No. WT0901 by Dominguez General Engineering, Inc. in the
amount of $457,764.43;
2. Amending the contract with Dominguez General Engineering, Inc. to
$457,764.43 and direct the City Manager to execute the contract
amendment; and
3. Directing the City Clerk to file a "Notice of Completion" with the Orange
County Clerk-Recorder within ten (10) days from the date of acceptance
and to release retention in the amount of$45,776.44 in 35 days.
BACKGROUND AND ANALYSIS:
At the March 12, 2012 City Council meeting, the City Council awarded a contract
to Dominguez General Engineering, Inc. for the 12-Inch Hellman Water
Transmission Main Relocation Project No. WT0901 in the amount of
$453,094.00.
The project involved constructing over 2,600 linear feet of 12-inch ductile iron
water line on Adolfo Lopez Drive and along the County owned and operated Los
Alamitos Flood Control Basin as illustrated in the attached map. This new line not
only connects the new pump station the County is constructing to the City's water
supply, but it also provides a second option for water flow connecting the
southern part of the City with the northern part of the City (referred to as looped,
or redundancy). Before this new line was built, the City did not have redundancy
between PCH and Westminster.
Agenda Item L
During construction minor change orders were encountered, mostly consisting of
utilities located deeper than the plans indicated. These changes necessitated
additional costs to the construction contractor, Dominguez General Engineering,
Inc. in the amount of $4,670.43 or approximately 1% of the original construction
cost.
The project is now complete to the satisfaction of the City Engineer. The project
was inspected and it meets all standards and requirements within the project
specifications. It is required to formally accept the project and file a notice of
completion with the Orange County Clerk.
ENVIRONMENTAL IMPACT:
This project has complied with the California Environmental Quality Act (CEQA).
LEGAL ANALYSIS:
This action has been reviewed and approved by the City Attorney.
FINANCIAL IMPACT:
Funds were available in the FY 2011/12 budget as follows:
Available Funding Amount
WT1101 Water Infrastructure Repairs $ 400,000.00
WT0901 12" Water Line— OC Flood $ 500,000.00
Total $ 900,000.00
A summary and breakdown of expenses for the projects are as follows:
Estimated Expenses Amount
Design (including construction support) $ 70,000.00
Construction $447,094.00
Change Orders $ 10,670.43
Inspection $ 17,000.00
Total $544,764.43
The total cost of amount paid to Dominguez General Engineering, Inc. for
construction and change orders is $457,764.43.
Page 2
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6306:
1. Accepting the 12-Inch Hellman Water Transmission Main Relocation
Project No. WT0901 by Dominguez General Engineering, Inc. in the
amount of $457,764.43;
2. Amending the contract with Dominguez General Engineering, Inc. to
$457,764.43 and direct the City Manager to execute the contract
amendment;
3. Directing the City Clerk to file a "Notice of Completion" with the Orange
County Clerk-Recorder within ten (10) days from the date of acceptance
and to release retention in the amount of$45,776.44 in 35 days.
SUBMITTED BY: NOTED AND APPROVED:R. •d,
z KO)101 1.!°
Sean P. Crumby, / 6-. Ingram, City 4 nager
Assistant City Manager/Public Works
Prepared by: David Spitz, Associate Engineer
Attachment:
A. Resolution No. 6306—Amendment No. 1 and NOC
B. NOC
C. Amendment No. 1 to Dominguez General Engineering, Inc. Agreement
D. Location Map
Page 3
RESOLUTION NUMBER 6306
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AMENDMENT NO. 1 TO THE CONTRACT WITH
DOMINGUEZ GENERAL ENGINEERING, INC. AND FOR
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENTFOR FOR CONSTRUCTION FOR THE 12-INCH
HELLMAN WATER TRANSMISSION MAIN RELOCATION
PROJECT NO.WT0901
WHEREAS, on March 12, 2012 the City of Seal Beach entered into a contract
with Dominguez General Engineering, Inc.; and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
SECTION 1. The City Council hereby approves that certain Amendment No. 1 to
the contract between the City and Dominguez General
Engineering, Inc., dated March 12, 2011, adding an additional
$4,670.43 for construction services.
SECTION 2. The City Council hereby authorizes and directs the City Manager to
execute the amendment on behalf of the City.
SECTION 3. The City Clerk shall certify to the passage and adoption of this
resolution.
SECTION 4. That the work required to be performed by Dominguez General
Engineering, Inc. has been completed and accepted.
SECTION 5. That the total cost of amount to be paid to Dominguez General
Engineering, Inc. is$457,764.43 for the work performed.
SECTION 6. That a "Notice of Completion" be filed on behalf of the City in the
Office of the Orange County Recorder within 10 days of the date of
this resolution
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 13th day of August , 2012 by the following
vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Mayor
ATTEST:
City Clerk
Resolution Number 6306
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6306 on file in
the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 13th day of August ,2012.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 -8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
*** No Recording Fee Pursuant to Government Code Section 6103, 27383 '`***
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3. The address of the owner is: 211 —8th Street, Seal Beach, CA 90740.
4. The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
July 13, 2012. The work was 12-Inch Hellman Water Transmission Main Relocation Project.
No. WT0901.
6. The name of the contractor(s), if any, for such improvement was: Dominguez General
Engineering, Inc. The date of the Contract Award was March 12, 2012.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Adolfo Lopez Drive.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
I, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2012, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach
AMENDMENT NO. 'I
TO PUBLIC WORKS AGREEMENT
12-INCH HELLMAN WARER TRANSMISSION MAIN
RELOCATION PROJECT CIP NO. WT0901
between
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City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
Dominguez General Engineering, Inc.
3606 Strang Avenue
Rosemead, CA 91770
(626) 442-7444
(626) 442-7277 - FAX
THIS AMENDMENT is made as of August 13, 2012, by and between the City of
Seal Beach, a California charter city ("City"), and Dominguez General
Engineering, Inc., a General Contractor ("Contractor").
1
RECITALS
A. WHEREAS, the City Council awarded a contract in the amount of
$453,094 to Dominguez General Engineering, Inc. for the 12-Inch Hellman Water
Transmission Main Relocation Project, CIP No. WT0901 ("Project");
B. WHEREAS, During construction, additional costs were incurred;
AGREEMENT
NOW, THEREFORE, in consideration of performance by the parties of the
mutual promises, covenants, and conditions herein contained, the parties hereto
agree as follows:
1. Section 3 (Payment) of the February 27, 2012 Agreement is hereby
amended to increase by $4,670.43, the contract amount to $457,764.43, to read
as follows:
"3. Payment. For performing and completing the Work in accordance
with the Contract Documents, City shall pay Contractor, in full
compensation therefor, the amount of $457,764.43, subject to any
additions and deletions pursuant to the terms of the Contract Documents.
Said sum shall constitute payment in full for all work performed hereunder,
including, without limitation, all labor, materials, equipment, tools and
services used or incorporated in the Work, supervision, administration,
overhead, expenses and any and all other things required, furnished or
incurred for completion of the Work as specified in the Contract
Documents. City shall make payments to Contractor on account of the
contract sum at the time, in the manner, and upon the conditions specified
in the Contract Documents.
2. Except as amended herein, the terms and provisions of the
Agreement shall remain in full force and effect.
3. The City Clerk is hereby directed to attach to the Agreement this
Amendment as Exhibit H thereto.
2
IN WITNESS WHEREOF, the parties, through their respective authorized
representatives, have executed this Amendment as of the date first written
above.
CITY OF SEAL BEACH Dominguez General Engineering, Inc.
By: B
Y Y:
Jill R. Ingram, City Manager Name: f ci+ ,_
Title: 5� 2/ T 4.
B
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Name: L Ado z
Title: ( C c,
Attest:
By:
Linda Devine, City Clerk
Approved as to Form:
By:
uinn M. Barrow, City Attorney
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