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DATE: September 24, 2012
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Victoria L. Beatley, Director of Finance /City Treasurer
SUBJECT: BUDGET MODIFICATION FOR FISCAL YEAR
2012/2013
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6314 approving Budget Modification
No. 13 -03 -02 modifying fiscal year 2012/2013 budget.
BACKGROUND AND ANALYSIS:
The City Manager is requesting that a budget modification be made for the
2012/13 fiscal year to revise the budget for the item listed in Resolution No.
6314.
Three separate types of budget modifications are being requested in this staff
report. The first section is to re- appropriate various Capital Improvement Project
remaining balances from Fiscal Year 2011/2012 to Fiscal Year 2012/2013 for
projects that were not completed in the prior fiscal year.
The second section is to re- appropriate unexpended Purchase Order balances
for invoices From the prior fiscal year that have yet to be received.
The final section is to recognize the revenue and reimbursement for the police
and traffic engineering services and road repair caused by the West County
Connector Project. The City of Seal Beach and Orange County Transportation
Authority executed COOP NO. C -9 -0651 reimbursing -the City of Seal Beach
$242,000. These funds will be used for staging a temporary police office,
overtime, consulting services and road repairs.
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item.
Agenda Item G
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
Budget Modification No. 13 -03 -02 increases revenues in the amount of $242,000
and appropriations in the amount of $420,256 in General Fund. Budget
modification No. 13 -03 -02 also increases the appropriations of $95,298 in the
Water Fund, $1,012 in the Vehicle Replacement Fund, $2,918 in the Tidelands
Fund, $240,467 in the Sewer Funds, and decreases the amount in the Citywide
Grant Fund.by $106,040.
RECOMMENDATION:
That the City Council adopt Resolution No. 6314 approving Budget Modification
No. 13- 03 -02.
SUBMITTED
NOTED AND APPROVED:
Victoria L. Beatley Jill . Ingram City a ager
Director of Finance /City T easurer
Prepared by: Alayna Hoang, Finance Manager
Attachments:
A. Resolution No. 6314
Page 2
RESOLUTION NUMBER 6314
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
AUTHORIZING BUDGET MODIFICATION NO. 13 -03 -02
REVISING THE FISCAL YEAR 2012113 BUDGET
THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES THAT:
Section 1. The City Manager has requested the City Council modify the Fiscal
Year 2012/2013 Budget to approve Fiscal Year 2011/2012 various capital
projects and purchase orders carryover.
Section 2.
Section 3. The City Manager has requested the City Council modify the Fiscal
Year 2012/2013 Budget to increase expenditures as stated below. The City
Council hereby approves Budget Modification No. 13 -03 -02 and directs the
Director of Finance to modify the FY 2012/2013 Budget to reflect the following
revisions and modifications:
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at
regular meeting held on the 24th day of September 2012 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
Modified/
Modified/
Budget(diff)
Description
Account/Fund
Adopted Budget
Budget
Modification
Capital Projects
Transfer Out
001 - 080 -47000
7,367,029
7,672,084
305,055
Transfer Out
080 - 361 -47000
650,000
543,960
(106,040)
Transfer In
045 - 000 -31500
6,086,880
6,285,895
199,015
Contract Professional
045 - 333 -44000
6,086,880
6,285,895
199,015
Capital Project
019 - 950 -49605
3,052,340
3,146,838
94,498
Capital Project
044 - 975 -49605
7,347,500
7,587,967
240,467
Purchase Orders
Office & Technology Res.
001 - 020 -40500
136,750
137,828
1,078
Contract Professional - IT
001 - 020 -44000
454,500
457,623
3,123
Special Dep. - Lifeguard
034 - 828 -40800
10,900
12,085
1,185
Equipment/Material
034 - 863 -40700
9,700
10,076
376
Contract Professional
034 - 863 -44000
140,000
141,357
1,357
Equipment/Material
017 - 900 -40700
100,000
100,800
800
Vehicles
021 - 980 -48075
262,000
263,012
1,012
Cooperative Agreement
Other Agency Reimb.
001 - 000 -30980
5,900
247,900
242,000
OT - OCTA C -90651
001 - 022 -40016
-
111,000
111,000
Transfer Out
001 - 080 -47000
7,672,084
7,803,084
131,000
Transfer In (pd #ST1303)
045 - 000 -31500
6,285,895
6,416,895
131,000
Contract Professional
045 - 333 -44000
6,285,895
6,416,895
131,000
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at
regular meeting held on the 24th day of September 2012 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
Resolution Number 6314
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6314 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 24th day of September , 2012.
City Clerk