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HomeMy WebLinkAboutAGMT - Regents of the Univ of Calif (Sobriety Checkpoint Grant Prog 2012-13) • Y'eF+'+ a5 The Regents of the University of California School of Public Health,Berkeley, GRANT NUMBER 5 c.o. o with Primary Funding from the ••+7 California California Office of Traffic Safety SC14399 NYL• r_j t ITTto. GRANT 1. Title of Program. SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2013-2014 2. Name of Applicant Agency 4. Period of Grant SEAL BEACH,CITY OF Month-Day-Year • 3. University of California Berkeley,Safe Transportation Research and Education Center From: 10101113 DAVID RAGLAND,PRINCIPAL INVESTIGATOR, UC BERKELEY SAFE TRANSPORTATION RESEARCH AND EDUCATION CENTER To: 09130/14 6. Description of Program The goal of the Sobriety Checkpoint Grant Program for 2013-2014 is to reduce the number of victims killed and injured in alcohol-involved crashes in participating cities.The period of this grant contract('contract'),October 01,2013 to September 30,2014,encompasses two national mobilization periods: the Wiriter Holiday Mobilization period, December 13,2013-January 01,2014,•and the Labor Day Mobilization period,',August 15,2014-September 01,2014.The Seal Beach Police Department will conduct sobriety checkpoints in .• Seal Beach in accordance with this contract.The contract Includes the attached Schedule A-Descriptions,Schedule B-Detailed Budget Estimate, Schedule B-1 -Budget Narrative,and Schedule C-Terms and Conditions. • 6. Federal Funds Allocated Under This Grant Shall Not Exceed: $61,534.00 7. Approval Signatures(By signing this page,Agency agrees to the terms and conditions which follow and are attached) . A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency Signature Name: David Ragland Phone:(510)642-065E Name: Jill Ingram Phone:(562)431-1518 Title: Director, SafeTREC Fax: (510)643-9922 Title: City Manager Fax: (562)493-0634 Address: UC Berkeley Address: 211 8th Street Safe Transportation Research and Education Center Seal Beach,CA 90740 2614 Dwight Way#7374 Berkeley,CA 94720-7374 Email: davidr @berkeley.edu Email: Jingram @sealbeachca.gov f' —i—r? .! . :_i: �1/h tea,) I (Signalur) (Dale) (Signature) . (Date) C. Agency Office'Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims(in addition to the Authorizing Official For Applicant Agency) Agency: Seal Beach,City of Phone:562-799-4100 Name:Timothy Olson Title: Police Captain Ext. 1146• ,i Office: Finance Department ( ignature) '(Date) Address: 911 Seal Beach Blvd Seal Beach,CA 90740 Nme: o rt Multi s� Title: Police Lieutenant Tax ID#: 95-6000794 a b�//� / / / Contact Person: Camren Wight . G' ' Gf- /7/,3 Email: CWight @sealbeachca.gov (Signature) (Date) Page 1 RECEIVED OCT 07 201 • Seal Beach, City of Grant No. SC14399 Schedule A - Description Sobriety Checkpoint Grant Program for 2013-2014 GOALS 1. To reduce the number of victims killed in alcohol-involved crashes. 2. To reduce the number of victims injured in alcohol-involved crashes. 3. To reduce nighttime (2100 hours to 0259 hours) fatal crashes. 4. To reduce nighttime (2100 hours to 0259 hours) injury crashes. 5. To reduce hit and run fatal crashes. 6. To reduce hit and run injury crashes. AGENCY OBJECTIVES 1. To conduct a total of 8 sobriety checkpoints by September 30, 2014 (should be a minimum of one checkpoint per mobilization). NOTE: If a department elects to combine a Driver License(DL) checkpoint with a sobriety checkpoint, the department should: 1) inform the public (via the press release) that driver licenses will be checked and 2) conduct DUI/DL checkpoint operations with signs reading, "DUI/Driver License Checkpoint Ahead". To better identify and apprehend drug-impaired drivers in addition to alcohol-impaired drivers, it is highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug Recognition Experts (DREs) and/or Advanced Roadside Impaired Driving Enforcement(ARIDE)trained sworn officers. At the very minimum, all officers contacting drivers in the greeting lane should be National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Test (SFST) trained and certified. To maximize effectiveness, checkpoint operations may be conducted at more than one location on any evening. Each checkpoint should be highly publicized and visible. The Office of Traffic Safety (OTS) does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoint operations that begin prior to 1800 hours. When practicable it is recommended that checkpoint operations run until 0300 hours. 2. If appropriate, a supervisor(s) should attend OTS-sponsored "DUI Checkpoints- Planning and Management" eight-hour, POST-certified training by December 31, 2013. Officers are encouraged to attend this training as well. 3. To collect and report checkpoint statistics on-line for checkpoints conducted during the Winter and Labor Day mobilization periods and submit the data by the deadlines established by the Safe Transportation Research and Education Center(SafeTREC). 4. To collect and report checkpoint statistics on-line for checkpoints conducted outside the mobilization periods and to submit the data by the end of the applicable quarter(s). page 2 Seal Beach, City of Grant No. SC14399 Schedule A - Description (continued) Sobriety Checkpoint Grant Program for 2013-2014 MEDIA OBJECTIVES 1. After the statewide kick-off press event, issue a press release announcing the kick-off of this grant, using the OTS kick-off press release template provided by SafeTREC. 2. During the mobilization periods (December 13 - January 1 and August 15-September 1), if an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in the region. 3. For each checkpoint operation, grantee should distribute a separate press release using the OTS template provided by SafeTREC unless multiple checkpoints are to be conducted within a seven (7) day period, in which case one press release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release template provided by SafeTREC, grantee should forward press releases, media advisories, alerts and other press materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used, grantee should submit the press release to the OTS Public Information Officer at pioAots.ca.gov for his review. Optimum lead-time would be 10—20 days prior to the operation. The approved press release should also be sent to SafeTREC. For post-operational media communications that report the results of checkpoints, grantee does not need to have the release approved by OTS. 4. Grantee should use OTS's tagline"Report Drunk Drivers. Call 911"on all news releases and checkpoint publication materials. 5. To use the following standard language in all press, media, and printed materials: "Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration." 6. Grantee should issue to the media a post-operational news release reporting the results of the checkpoint (do not submit to OTS media communications reporting the results of checkpoints). Any drug-impaired driving arrests (23152(a)) and other drug arrests (possession, transportation, for sale) made as the result of the checkpoint operation should be incorporated into the post-operational media release. METHOD OF PROCEDURE Phase I: Program Preparation (October 1, 2013—December 12, 2013) 1. Review the contract to ensure compliance with contract provisions. 2. Notify SafeTREC of any changes in contact information. The contract, purchase order number, and Fact Blasts are emailed to the contact person listed in the agency application. 3. Attend OTS-sponsored "DUI Checkpoints—Planning and Management" eight-hour, POST-certified training by December 31, 2013. 4. Plan checkpoint staffing, e.g., supervisors, officers, clerical staff, or community service officers as needed to staff each sobriety checkpoint on an overtime basis. 5. Send a written request to SafeTREC to seek approval of any changes to grant funded work or deliverables. 6. Order grant approved checkpoint supplies, if applicable. • page 3 Seal Beach, City of Grant No. SC14399 Schedule A - Description (continued) Sobriety Checkpoint Grant Program for 2013-2014 Phase II: Mobilization (December 13, 2013—January 1, 2014 and August 15, 2014—September 1, 2014) 7. After the statewide kick-off press event in December, grantee should issue a press release announcing the kick-off of this grant using the OTS kick-off press release template provided by SafeTREC. 8. If an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in the region. 9. For each checkpoint operation grantee should distribute a separate press release using the OTS template provided by SafeTREC unless multiple checkpoints are to be conducted within a seven (7) day period, in which case one press release covering the seven (7)day period that covers all operations will suffice.When using the OTS press release template provided by SafeTREC, grantee should forward press releases, media advisories, alerts, and other press materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used, grantee should submit the press release to the OTS Public Information Officer at pio(Wots.ca.gov tor his review. Optimum read-time would be 10—20 days prior to the operation. The approved press release should also be sent to SafeTREC. For post-operational media communications that report the results of checkpoints, grantee does not need to have the release approved by OTS. 10. Use OTS's tagline, "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials. 11. Conduct roll call training. Roll call training costs are not reimbursable. 12. To better identify and apprehend drug-impaired drivers in addition to alcohol-impaired drivers, it is highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug Recognition Experts (DREs) and/or Advanced Roadside Impaired Driving Enforcement (ARIDE) trained sworn officers. Al the very minimum, all officers contacting drivers in the greeting lane should be NHTSA SFST trained and certified. 13. Begin the checkpoint no earlier than 1800 hours and if possible and practicable, operate the checkpoint until 0300 hours. 14. Conduct the last checkpoint no later than September 30, 2014. Phase III: Post Operational Data Reporting (at the end of each mobilization period and each applicable calendar quarter) 15. Submit post-operational data on-line for checkpoints conducted during the Winter Holiday and Labor Day mobilizations. Submit data by the SafeTREC deadlines. 16. Submit post-operational data on-line for checkpoints conducted outside the mobilization periods. Submit the data by the end of the applicable quarter. If multiple checkpoints are conducted during the quarter, summarize(total) the checkpoint statistics. 17. Issue to the media a post-operational news release reporting the results of the checkpoint. Any drug impaired driving arrests (23152(a)) and other drug arrests (possession, transportation, for sale) made as the resulf of the checkpoint operation should be incorporated into the post-operational media release. Phase IV: Claim Submission (at the end of the applicable calendar quarter) 18. Compile actual overtime and checkpoint supply costs incurred for operating the grant-funded checkpoints. 19. Download the claim form from the SafeTREC web site at: http://www.safetrec.be rkeley.edu/checkpointg ra nts/2013_2014checkpoi nt.htm I 20. Complete the claim form for the applicable quarter in accordance with Schedule B—Detailed Budget Estimate and Schedule B-1 — Budget Narrative. 21. Mail the claim forms for the quarter, with the required supporting documentation (specified in Schedule B-1) to SafeTREC following the end of the applicable calendar quarter. • page 4 Seal Beach, City of Grant No. SC14399 Schedule B - Detailed Budget Estimate Sobriety Checkpoint Grant Program for 2013-2014 The Seal Beach, City of will conduct a total of 8 sobriety checkpoints in Seal Beach as described in Table B below. Table B Number of Cost Per Checkpoint Total Cost Checkpoints Winter Holiday Mobilization, December 13, 2013—January 01, 2014 2 $7,000.00 $14,000.00 (should be a minimum of one checkpoint) Labor Day Holiday Mobilization, August 15, 2014— September 01, 2014 (should 2 $7,000.00 $14,000.00 be a minimum of one checkpoint) Number of checkpoints outside the mobilization periods 4 $7,000.00 $28,000.00 Total Number of 8 Maximum Reimbursable $56,000.00 Checkpoints Amount for Checkpoints , The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable benefits include: Social Security (DASD!), Workers Compensation, Medicare, State-run disability, and unemployment insurance. Maximum Reimbursable Amount for Checkpoint Supplies $5,534.00 Only OTS-approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with policies established by the OTS. Grant Total Amount $61,534.00 (Maximum Reimbursable Amount for Checkpoints+Maximum Reimbursable Amount for Checkpoint Supplies) page 5 Seal Beach, City of Grant No. SC14399 Schedule B-1 - Budget Narrative Sobriety Checkpoint Grant Program for 2013-2014 Seal Beach, City of will be reimbursed for overtime personnel costs and checkpoint supplies to conduct the checkpoints. Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime benefit rates) of the personnel conducting the appropriate operation(s) up to the amount of the approved cost per checkpoint and the grant total stated in Schedule B- Detailed Budget Estimate. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment insurance. Budgeted grant activities will be conducted by personnel on an overtime basis; supplanting is not allowable. The grant covers only the costs of police department personnel. Grants do not cover contractual services. Grant-funded operations may be conducted by personnel such as an officer, sergeant, corporal, deputy, community service officer, dispatcher, clerical/administrative, etc. depending on the titles used by the agency. Personnel will be deployed as needed to accomplish the grant goals and objectives. Administrative/clerical personnel are allowable only if they worked on the checkpoint operation, e.g., to process the larger than normal volume of citations, towing records, and arrest/incident reports. These reports must be a result of the operation and required to be processed quickly for distribution to the courts and the District Attorney's Office, or to meet statutory time limits. Clerical overtime incurred before the checkpoint or more than one business day after the last day of the checkpoint is not allowable. Costs for preparing claims are not reimbursable. OTS-approved checkpoint supplies (cones, signage, vests, PAS devices/supplies and lighting equipment) are reimbursable provided that: 1) the total cost of supplies, including tax and shipping, does not exceed the awarded amount specified in Schedule B; and 2)the unit prices of checkpoint supplies do not exceed OTS-established unit costs. Download the Checkpoint Supply Policy from the SafeTREC website to ensure compliance of checkpoint supply purchases. Other direct costs are not reimbursable, except for OTS-approved checkpoint supplies. Indirect costs are not reimbursable. Reimbursements are contingent upon the following (exceptions must be approved by SafeTREC): The applicable post-operational data have been submitted using SafeTREC's on-line reporting system. The claim form is correctly filled out, using the SafeTREC Excel-based form. The claim amounts do not exceed the limits set forth in Schedule B—Detailed Budget Estimate. iv. The information in the overtime slips and the ledger report are consistent and fully support the claim. v. A ledger report(s) supporting the claim amount is attached to the claim. Only source documents are accepted to support the claim amount. Explanatory documentation such as spreadsheets may be submitted to provide additional information but cannot be accepted in lieu of a ledger report(s). vi. An invoice(s) for the amount of checkpoint supplies is attached to the claim. The invoice must contain a sufficient description of the purchased item(s), quantity, and unit cost. vii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized to Sign Claims (Box D) as designated in the grant cover page. viii. Changes in the Authorizing Official For the Applicant Agency or the designation of any other additional individual(s) to sign claims are documented in accordance with SafeTREC documentation requirements. ix. The final claim is submitted no later than October 31, 2014. page 6 Seal Beach, City of Grant No. SC14399 Schedule C -Terms and Conditions Sobriety Checkpoint Grant Program for 2013-2014 A. INDEMNIFICATION Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and employees, the Regents of the University of California, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this contract. B. GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of the State of California. C. NON-ASSIGNABILITY The obligations of the applicant agency under this Contract are not assignable to any third party. D. USE OF UNIVERSITY NAME/TRADEMARKS Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any name of which "University of California" is a part, or any trademarks of the University, in any commercial context, such as may appear on products, in media (including web sites) and print advertisements in cases when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All uses of the University's name and trademarks, therefore, must first receive prior written consent of The Regents of the University of California through the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code Section 92000. E. TERMINATION Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without cause at any time upon giving prior written notice. In the event that this contract is suspended, terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be computed in accordance with Schedules B and B-1, provided that the maximum amount payable to the Applicant Agency for its services shall not exceed the Grant Total Amount on Schedule B for services provided hereunder prior to the effective date of suspension, termination, or abandonment. F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant Program Manual, Chapter 8. page 7 RESOLUTION NUMBER 6407 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL APPROVING THE GRANT CONTRACT FOR THE SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2013/2014 THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby approves the Grant Contract between the City and the Regents of the University of California to allow the City to receive Sobriety Checkpoint Grant No. SC14399 in the amount of $61,534 from the California Office of Traffic Safety. Section 2. The City Manager is hereby authorized to execute the Grant Contract on behalf of the City of Seal Beach. PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a regular meeting held on the 23rd day of September ,2013 by the following vote: AYES: Council Members .'r9/ a of y 'I 4 - �- NOES: Council Members / Jyt` �t/ ABSENT: Council Members / (/ ABSTAIN: Council Members 'SEA('..,A ,\c( 441-- pF_.......BFq.4 ATTEST: \ iF2' f*, • • o • • qq9 o °=�.. Silt „t a `t •oa ity 9 lerk C,r'•.92y tn�UUNTV�_ STATE OF CALIFORNIA } COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the foregoing resolution is the original copy of Resolution Number 6407 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 23rd day of September , 2013. 4�Q7z k City Clerk svrY•OF �a i0~<, The Regents of the University of California q®_; {IS-\ School of Public Health, Berkeley, GRANT NUMBER 5 h. f�jo with Primary Funding from the �iv �..�� California Office of Traffic Safety SC13399 y.V elL ? � l �S� ..�, GRANT 1. Title of Program SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2012-2013 2. Name of Applicant Agency 4. Period of Grant SEAL BEACH, CITY OF Month-Day Year 3. University of California Berkeley,Safe Transportation Research and Education Center From: 12/01/12 DAVID RAGLAND, PRINCIPAL INVESTIGATOR, UC BERKELEY SAFE TRANSPORTATION RESEARCH AND EDUCATION CENTER To: 09130/13 5. Description of Program The goal of the Sobriety Checkpoint Grant Program for 2012-2013 is to reduce the number of victims killed and injured in alcohol-involved crashes in participating cities. The period of this grant contract("contract"), December 01, 2012 to September 30, 2013, encompasses two national mobilization periods: the Winter Holiday Mobilization period, December 14, 2012-January 01, 2013, and the Labor Day Mobilization period, August 16, 2013-September 02, 2013. The Seal Beach Police Department will conduct sobriety checkpoints in Seal Beach in accordance with this contract.The contract includes the attached Schedule A- Descriptions, Schedule B-Detailed Budget Estimate, Schedule B-1 -Budget Narrative, and Schedule C -Terms and Conditions. 6. Federal Funds Allocated Under This Grant Shall Not Exceed: $61,062.70 7. Approval Signatures(By signing this page,Agency agrees to the terms and conditions which follow and are attached) A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency Signature • Name: Jyl Baldwin Phone: 510-642-8110 Name: Jill Ingram Phone: (562)431-1518 Title: Associate Director, SPO Fax: 510-642-8236 Title: City Manager Fax: (562)493-0634 Address: UC Berkeley Sponsored Projects Office Address: 211 8th Street 2150 Shattuck Avenue, Suite 300 Seal Beach, CA 90740 Berkeley, CA 94704-5940 Email: jbaldwin @berkeley.edu Email: JIngram @sealbeachca.gov OAS ill Al 1 al I 1 I I D- (Signature) (Date) • -(Signatu a (Date) C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims(in addition to the Authorizing Official For Applicant Agency) Agency: Seal Beach,City of Phone:562.799.4100 Name:Timothy Olson Title: Police Captain Ext 1146• • Office: Finance Department — (Signature) (Date) Address: 911 Seal Beach Blvd Seal Beach, CA 90740 Name: Robert Mullins Title: Police Lieutenant Tax ID#: 95-6000794 Contact Person: Camren Wght Email: CWght @sealbeachca.gov (Signature) (Date) Page 1 Seal Beach, City of Grant No. SC13399 Schedule A - Description Sobriety Checkpoint Grant Program for 2012-2013 GOALS 1. To reduce the number of victims killed in alcohol-involved crashes. 2. To reduce the number of victims injured in alcohol-involved crashes. 3. To reduce nighttime (2100 hours to 0259 hours) fatal crashes. 4. To reduce nighttime (2100 hours to 0259 hours) injury crashes. 5. To reduce hit and run fatal crashes. 6. To reduce hit and run injury crashes. AGENCY OBJECTIVES 1. To conduct a total of 8 sobriety checkpoints by September 30, 2013 (should be a minimum of one checkpoint per mobilization). NOTE: If a department elects to combine a Driver License(DL) checkpoint with a sobriety checkpoint, the department should: 1) inform the public (via the press release)that driver licenses will be checked and 2) conduct DUI/DL checkpoint operations with signs reading, "DUI/Driver License Checkpoint Ahead". To better identify and apprehend drug-impaired drivers in addition to alcohol-impaired drivers, it is highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug Recognition Experts (DRE's) and/or Advanced Roadside Impaired Driving Enforcement (ARIDE)trained sworn officers. At the very minimum, all officers contacting drivers in the greeting lane should be National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Test(SFST) trained and certified. To maximize effectiveness, checkpoint operations may be conducted at more than one location on any evening. Each checkpoint should be highly publicized and visible. The Office of Traffic Safety (OTS) does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoint operations that begin prior to 1800 hours.When practicable it is recommended that checkpoint operations run until 0300 hours. 2. If appropriate, a supervisor(s) should attend OTS-sponsored "DUI Checkpoints - Planning and Management"eight-hour, POST-certified training by December 31, 2012. Officers are encouraged to attend this training as well. 3. To collect and report checkpoint statistics on-line for checkpoints conducted during the Winter and Labor Day mobilization periods and submit the data by the deadlines established by the Safe Transportation Research and Education Center(SafeTREC). 4. To collect and report checkpoint statistics on-line for checkpoints conducted outside the mobilization periods and to submit the data by the end of the applicable quarter(s). page 2 • Seal Beach, City of Grant No. SC13399 Schedule A - Description (continued) Sobriety Checkpoint Grant Program for 2012-2013 MEDIA OBJECTIVES 1. After the statewide kick-off press event, issue a press release announcing the kick-off of this grant, using the OTS kick-off press release template provided by SafeTREC. 2. During the mobilization periods (December 14-January 1 and August 16 -September 2), if an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in the region. 3. For each checkpoint operation, grantee should distribute a separate press release using the OTS template provided by SafeTREC unless multiple checkpoints are to be conducted within a seven (7) day period, in which case one press release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release template provided by SafeTREC, grantee should forward press releases, media advisories, alerts and other press materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used, grantee should submit the press release to the OTS Public Information Officer at pioRots.ca.gov for his review. Optimum lead-time would be 10—20 days prior to the operation. The approved press release should also be sent to the SafeTREC. For post-operational media communications that report the results of checkpoints, grantee does not need to have the release approved by OTS. 4. Grantee should use OTS's Tagline"Report Drunk Drivers. Call 911"on all news releases and checkpoint publication materials. 5. To use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. 6. Grantee should issue to the media a post-operational news release reporting the results of the checkpoint (do not submit to OTS media communications reporting the results of checkpoints). Any drug-impaired driving arrests (23152(a)) and other drug arrests (possession, transportation, for sale) made as the result of the checkpoint operation should be incorporated into the post-operational media release. METHOD OF PROCEDURE Phase I: Program Preparation (December 1, 2012—December 13, 2012) 1. Review the contract to ensure compliance with contract provisions. 2. Notify the SafeTREC of any changes in contact information. The contract, purchase order number and Fact Blasts are emailed to the contact person listed in the agency application. 3. Attend OTS-sponsored "DUI Checkpoints—Planning and Management" eight-hour, POST-certified training by December 31, 2012. 4. Plan checkpoint staffing, e.g., supervisors, officers, clerical staff, or community service officers as needed to staff each sobriety checkpoint on an overtime basis. 5. Send a written request to the SafeTREC to seek approval of any changes to grant funded work or deliverables. 6. Order grant approved checkpoint supplies, if applicable. page 3 Seal Beach, City of Grant No. SC13399 Schedule A - Description (continued) Sobriety Checkpoint Grant Program for 2012-2013 Phase II: Mobilization (December 14, 2012—January 1, 2013 and August 16, 2013—September 2, 2013) 7. After the statewide kick-off press event in December, grantee should issue a press release announcing the kick-off of this grant using the OTS kick-off press release template provided by SafeTREC. 8. If an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in the region. 9. For each checkpoint operation grantee should distribute a separate press'release using the OTS template provided by SafeTREC unless multiple checkpoints are to be conducted within a seven (7) day period, in which case one press release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release template provided by SafeTREC, grantee should forward press releases, media advisories, alerts, and other press materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used, grantee should submit the press release to the OTS Public Information Officer at pio mots.ca.gov for his review. Optimum lead-time would be 10—20 days prior to the operation. The approved press releaseould aTso be sent to the SafeTREC. For post-operational media communications that report the results of checkpoints, grantee does not need to have the release approved by OTS. 10. Use OTS's tagline, "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials. 11. Conduct roll call training. Roll call training costs are not reimbursable. 12. To better identify and apprehend drug-impaired drivers in addition to alcohol-impaired drivers, it is highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug Recognition Experts (DRE's) and/or Advanced Roadside Impaired Driving Enforcement (ARIDE) trained sworn officers. At the very minimum, all officers contacting drivers in the greeting lane should be NHTSA Standardized Field Sobriety Test (SFST) trained and certified. 13. Begin the checkpoint no earlier than 1800 hours and if possible and practicable, operate the checkpoint until 0300 hours. 14. Conduct the last checkpoint no later than September 30, 2013. Phase III: Post Operational Data Reporting (at the end of each mobilization period and each applicable calendar quarter) 15. Submit post-operational data on-line for checkpoints conducted during the Winter Holiday and Labor Day mobilizations. Submit data by the SafeTREC deadlines. 16. Submit post-operational data on-line for checkpoints conducted outside the mobilization periods. Submit the data by the end of the applicable quarter. If multiple checkpoints are conducted during the quarter, summarize(total)the checkpoint statistics. 17. Issue to the media a post-operational news release reporting the results of the checkpoint. Any drug impaired driving arrests (23152(a)) and other drug arrests (possession, transportation, for sale) made as the resulf of the checkpoint operation should be incorporated into the post-operational media release. Phase IV: Claim Submission (at the end of the applicable calendar quarter) 18. Compile actual overtime and checkpoint supply costs incurred for operating the grant-funded checkpoints. 19. Download the claim form from the SafeTREC web site at: http://www.safetrec.berkeley.ed u/checkpointg rants/2012_2013checkpoi nt.html 20. Complete the claim form for the applicable quarter in accordance with Schedule B—Detailed Budget Estimate and Schedule B-1 —Budget Narrative. 21. Mail the claim forms for the quarter, with the required supporting documentation (specified in Schedule B-1) to the SafeTREC following the end of the applicable calendar quarter. page 4 Seal Beach, City of Grant No. SC13399 Schedule B - Detailed Budget Estimate Sobriety Checkpoint Grant Program for 2012-2013 The Seal Beach, City of will conduct a total of 8 sobriety checkpoints in Seal Beach as described in Table B below. Table B Number of Cost Per Checkpoint Total Cost Checkpoints Winter Holiday Mobilization, December 14, 2012—January 01, 2013 2 $7,000.00 $14,000.00 (should be a minimum of one checkpoint) Labor Day Holiday Mobilization, August 16, 2013— September 02, 2013 (should 2 $7,000.00 $14,000.00 be a minimum of one checkpoint) Number of checkpoints outside the mobilization periods 4 $7,000.00 $28,000.00 • Total Number of 8 Maximum Reimbursable $56,000.00 Checkpoints Amount for Checkpoints The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable benefits include: Social Security (DASDI), Workers Compensation, Medicare, State-run disability, and unemployment insurance. Maximum Reimbursable Amount for Checkpoint Supplies $5,082:70 • Only OTS-approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with policies established by the OTS. Grant Total Amount $61,082.70 (Maximum Reimbursable Amount for Checkpoints+Maximum Reimbursable Amount for Checkpoint Supplies) page 5 Seal Beach, City of Grant No.SC13399 Schedule B-1 - Budget Narrative Sobriety Checkpoint Grant Program for 2012-2013 Seal Beach, City of will be reimbursed for overtime personnel costs and checkpoint supplies to conduct the checkpoints. Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime benefit rates) of the personnel conducting the appropriate operation(s) up to the amount of the approved cost per check point and the grant total stated in Schedule B-Detailed Budget Estimate. Only actual benefits accrued from overtime hours will be covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable benefits include: Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and unemployment insurance. Budgeted grant activities will be conducted by personnel on an overtime basis. The grant covers only the costs of police department personnel. Grants do not cover contractual services (with the exception of contract cities). Grant-funded operations may be conducted by personnel such as an officer, sergeant, corporal, deputy, community service officer, dispatcher clerical/administrative, etc. depending on the titles used by the agency. Personnel will be deployed as needed to accomplish the grant goals and objectives. Administrative/clerical personnel are allowable only if they worked on the checkpoint operation, e.g., to process the larger than normal volume of citations, towing records, and arresUincident reports. These reports must be a result of the operation and required to be processed quickly for distribution to the courts and the District Attorney's Office, or to meet statutory time limits. Clerical overtime incurred before the checkpoint or more than one business day after the last day of the checkpoint is not allowable. Costs for preparing claims are not reimbursable. OTS-approved checkpoint supplies (cones, signage, vests, PAS devices/supplies and lighting equipment) are reimbursable provided that the total cost of supplies, including tax and shipping, does not exceed the awarded amount specified in Schedule B. The prices of supplies will be reimbursed at unit costs not to exceed OTS-established unit costs. Other direct costs are not reimbursable, except for OTS-approved checkpoint supplies. Indirect costs are not reimbursable. Reimbursements are contingent upon the following (exceptions must be approved by the SafeTREC): The applicable post-operational data have been submitted using the SafeTREC's on-line reporting system. The claim form is correctly filled out, using the SafeTREC Excel-based form. The claim amounts do not exceed the limits set forth in Schedule B—Detailed Budget Estimate. iv. The information in the overtime slips and the ledger report are consistent and fully support the claim. v. A ledger report(s) supporting the claim amount is attached to the claim. Only source documents are accepted to support the claim amount. Explanatory documentation such as spreadsheets may be submitted to provide additional information but cannot be accepted in lieu of a ledger report(s). vi. Contract cities only: A contract city must also provide the sheriff's department's invoice to the contract city for the checkpoint overtime costs described in the contract city's claim. The invoice (or an attachment to the invoice) must contain the contract rates that are the basis for the sheriff's department's invoiced amount. The contract city must provide a ledger report showing payment of the invoice amount. If a sheriffs department or police department is administering the grant for a contract city, then that administering agency must provide the ledger report only. vii. An invoice(s)for the amount of checkpoint supplies is attached to the claim. The invoice must contain a sufficient description of the purchased item(s), quantity, and unit cost. viii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized to Sign Claims (Box D) as designated in the grant cover page. ix. Changes in the Authorizing Official For the Applicant Agency or the designation of any other additional individual(s) to sign claims are documented in accordance with SafeTREC documentation requirements. x. The final claim is submitted no later than October 31, 2013. page 6 Seal Beach. City of Grant No. SC13399 Schedule C -Terms and Conditions Sobriety Checkpoint Grant Program for 2012-2013 A. INDEMNIFICATION Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and employees, the Regents of the University of California, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this contract. B.GOVERNING LAW This Contract shall be governed by and construed in accordance with the laws of the State of California. C. NON-ASSIGNABILITY The obligations of the applicant agency under this Contract are not assignable to any third party. D. USE OF UNIVERSITY NAME/TRADEMARKS Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any name of which "University of California" is a part, or any trademarks of the University, in any commercial context, such as may appear on products, in media (including web sites) and print advertisements in cases when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All uses of the University's name and trademarks, therefore, must first receive prior written consent of The Regents of the University of California through the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code Section 92000. E.TERMINATION Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without cause at any time upon giving prior written notice. In the event that this contract is suspended, terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be computed in accordance with Schedules B and B-1, provided that the maximum amount payable to the Applicant Agency for its services shall not exceed the Grant Total Amount on Schedule B for services provided hereunder prior to the effective date of suspension, termination, or abandonment. F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant Program Manual, Chapter 8, Exhibit D, Federal Certifications and Assurances. page 7 • • 0 e r:;i'= .': <',, : :.,'= The Regents of the University of California ' = ' - : -.. :11,7 1 .:,:,„ .‘ w Prima School of Public Health, Berkeley, GRANT NUMBER +,< _` 1, ,' , •..r• . i Primary Funding from the SC11399 8: ?.I.t.,' : cr',:.J.: California Office of Traffic Safety 4 .,'. :1J1 i }t1 ". . ;,.: , GRANT 1. Title of Program . • SOBRIETY CHECKPOINT MINI -GRANT PROGRAM FOR 2010 -2011 2. Name of Applicant Agency 4. Period of Grant SEAL BEACH, CITY OF Month - Day - Year 3. University of California Berkeley, Safe Transportation Research and Education Center From 11/01/10 DAVID RAGLAND, PRINCIPAL INVESTIGATOR, SAFE TRANSPORTATION RESEARCH AND To. 09/06/11 EDUCATION CENTER 5. Description of Program The goal of the Sobriety Checkpoint Mini -Grant Program for 2010 -2011 is to reduce the number of victims killed and injured in alcohol- impaired crashes in participating cities. The period of this grant contract ( "contract "), November 01, 2010 to September 06, 2011, encompasses two national mobilization periods: the Winter Holiday Mobilization period, December 17, 2010 - January 02, 2011 and the Labor Day Mobilization period, August 19, 2011 - September 05, 2011. The Seal Beach Police Department will conduct sobriety checkpoints in Seal Beach in accordance with this contract. The contract includes the attached Schedule A - Descriptions, Schedule B - Detailed Budget Estimate, Schedule B -1 - Budget Narrative, and Schedule C - Terms and Conditions. 6. Federal Funds Allocated Under This Grant Shall Not Exceed: $62,986.20 7. Approval Signatures (By signing this gape. Agency agrees to the terms and conditions which follow and are attached) A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency Signature Name: Jyl Baldwin Phone: 510- 642 -8110 Name: David Carmany Phone: (562) 431 -2527 Title: Associate Director, SPO Fax: 510 - 642 -8236 Title: City Manager Fax: (562) 493 -0634 Address: UC Berkeley Sponsored Projects Office Address: 211 8th Street 2150 Shattuck Avenue, Suite 313 Seal Beach, CA 90740 Berkeley, CA 94720 Email: jbaldwin @berkeley.edu Email: DCarmany @ci.seal - beach.ca.us Cam- '1 J40-2.4--/O (Signature) (Date) (Signature) (Date) C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims (in addition to the Authorizing Official for Applicant Agency) Agency: Seal Beach, City of Phone: 562 - 799 -4100 Name: Timothy Olson Title: Captain Ext. 1146• • Office: Finance Department . (Signature) (Date) Address: 911 Seal Beach Blvd Seal Beach, CA 90740 ' • Name: Bob Mullins Title: Lieutenant Tax ID #: 95- 6000794 • Contact Person: Lucy Agins Email: LAgins @ ci.seal - beach.ca.us (Signature) (Date) Page 1 • • • • Seal Beach, City of Grant No. SC11399 Schedule A - Description Sobriety Checkpoint Mini -Grant Program for 2010 -2011 GOALS 1. To reduce the number of victims killed in alcohol- impaired crashes. 2. To reduce the number of victims injured in alcohol - impaired crashes. 3. To reduce nighttime (2100 hours to 0259 hours) single vehicle fatal crashes. 4. To reduce nighttime (2100 hours to 0259 hours) single vehicle injury crashes. 5. To reduce hit and run fatal crashes. 6. To reduce hit and run injury crashes. AGENCY OBJECTIVES 1. To conduct a total of 10 sobriety checkpoints by September 5, 2011 (minimum one checkpoint per mobilization). NOTE: For combination DUI/ Driver's License (DL) checkpoints, applicant agencies must issue press releases that indicate DLs will be checked at the DUI /DL checkpoint. According to the Attorney General's Office, all DUI /DL checkpoint operations must post signs reading "DUI /Driver's License Checkpoint Ahead." To maximize effectiveness, it may be necessary to conduct a checkpoint operation at more than one location on any evening. Each checkpoint should be highly publicized and visible. No occupant restraint citations will be issued at the checkpoints. The Office of Traffic Safety (OTS) does not fund or support independent DL checkpoints or DUI /Driver License checkpoints operating before 1800 hours. Notify the Safe Transportation Research and Education Center (SafeTREC) in advance if the agency: a) cannot conduct a minimum of one checkpoint during each of the two mobilization periods, b) wishes to conduct additional checkpoints than those listed in Schedule B. 2. To complete SafeTREC's pre - operational training and test for the project coordinator or designee (e.g. sergeant). It is recommended that a representative(s) from the applicant agency's finance department read the training material. 3. To collect and report data on -line for checkpoints conducted during the Winter and Labor Day mobilization periods and submit the data by the deadlines established by the SafeTREC. 4. To collect and report data on -line for checkpoints conducted outside the mobilization periods and to submit the data by the end of the applicable quarter(s). 5. Prepare claims in accordance with Schedule B -1- Budget Narrative. NOTE: All sobriety checkpoints identified for funding reimbursement in this contract are over and above other checkpoints that may be included in another OTS grant for sobriety checkpoint funding. • • page 2 • • Seal Beach, City of Grant No. SC11399 Schedule A - Description (continued) Sobriety Checkpoint Mini -Grant Program for 2010 -2011 MEDIA OBJECTIVES 1. After the statewide kick -off press event, issue a press release announcing the kick -off of this grant, using the OTS kick -off press release template provided by SafeTREC. 2. During the mobilization periods (December 17 - January 2 and August 19- September 5), if an AVOID media campaign is active in the county, notify the AVOID Coordinator of checkpoint locations, dates and times as early as possible in advance of all planned checkpoints. The AVOID Coordinator will issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in the region. 3. For each checkpoint operation, issue a press release to local community papers using the OTS template provided by SafeTREC. If multiple checkpoints are to be conducted within a seven -day period, develop and distribute a single press release covering all operations within the seven -day period. When using the OTS press release template provided by SafeTREC, forward press releases, media advisories, alerts, and other press materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used, submittal of the press release to the OTS Public Information Officer at pio @ots.ca.gov is required for his review at least 14 days in advance of the operation. The approved press releases must also be sent to the SafeTREC. 4. Use NHTSA's DUI tagline, "Drunk Driving. Over the Limit. Under Arrest" and use OTS's tagline, "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials. 5. Submit to the SafeTREC copies of all newspaper articles and short descriptions of broadcast news stories which relate to checkpoint operations or results. METHOD OF PROCEDURE Phase!: Program Preparation (November 01, 2010 — December 16, 2010) 1. Review the contract to ensure compliance with contract provisions. 2. Submit a signed contract to the SafeTREC. 3. Notify the SafeTREC of any changes in contact information. The contract and the purchase order (and Fact Blasts) are emailed to the contact person listed in the agency application. 4. Complete SafeTREC's pre - operational training. The program coordinator or designee must complete the test. 5. Plan checkpoint staffing, i.e., supervisors, officers, clerical staff, or community service officers as needed to staff each sobriety checkpoint on an overtime basis. 6. Send a written request to the SafeTREC to seek approval of any changes to mini -grant funded work or deliverables. page 3 • • Seal Beach, City of Grant No. SC11399 Schedule A - Description (continued) Sobriety Checkpoint Mini -Grant Program for 2010 -2011 • Phase II: Mobilization (12/17/10— 01/02/11 and 08/19/11 — 09/05/11) 7. After the statewide kick -off press event in December, issue a press release announcing the kick -off of this grant, using OTS kick -off press release template provided by SafeTREC. 8. If an AVOID media campaign is active in your county, notify your AVOID Coordinator of checkpoint locations, dates and times as early as possible in advance of all planned checkpoints. The AVOID Coordinator will issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in the region. 9. For each checkpoint operation, issue a press release to local community papers using the OTS template provided by SafeTREC. If multiple checkpoints are to be conducted within a seven -day period, develop and distribute a single press release covering all operations within the seven -day period. When using the OTS press release template provided by SafeTREC, forward press releases, media advisories, alerts, and other press materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used, submittal of the press release to the OTS Public Information Officer at pio @ots.ca.gov is required for his review at least 14 days in advance of the operation. The approved press releases must also be sent to the SafeTREC. 10. Use NHTSA's DUI tagline, "Drunk Driving. Over the Limit. Under Arrest" and use OTS's tagline, "Report Drunk Drivers. Call 911" on all news releases and checkpoint publication materials. 11. Submit to the SafeTREC copies of all newspaper articles and short descriptions of broadcast news stories which relate to checkpoint operations or results. 12. Conduct roll call training. Roll call training costs are not reimbursable; they must be borne by the agency. 13. Deploy designated staff to the checkpoint locations. 14. Begin the checkpoint no earlier than 1800 hours. 15. Conduct the last checkpoint no later than September 05, 2011. Phase III: Post Operational Data Collection (at the end of each mobilization period and each applicable calendar quarter) 16. Submit post - operational data on -line for checkpoints conducted during the Winter Holiday and Labor Day mobilizations. Submit data by the SafeTREC deadlines. 17. Submit post - operational data on -line for checkpoints conducted outside the mobilization periods. Submit the data by the end of the applicable quarter. If multiple checkpoints are conducted during the quarter, summarize (total) the checkpoint statistics. Phase IV: Claim Submission (at the end of the applicable calendar quarter) 18. Compile actual overtime costs incurred for operating the grant- funded checkpoints. 19. Download the claim form from the SafeTREC web site at: http: / /www.safetrec. berkeley .edu /checkpointminigrants /2010_2011 checkpoint.html. 20. Complete the claim form for the applicable quarter in accordance with Schedule B — Detailed Budget Estimate and Schedule B -1 — Budget Narrative. 21. Mail the claim forms for the quarter, the personnel overtime slips and the ledger report to the SafeTREC following the end of the applicable calendar quarter. • page 4 • • Seal Beach, City of Grant No. SC11399 Schedule B - Detailed Budget Estimate Sobriety Checkpoint Mini -Grant Program for 2010 -2011 The Seal Beach, City of will conduct a total of 10 sobriety checkpoints in Seal Beach as described in Table B below. Table B Number of Maximum Allowed Total Cost Checkpoints Cost Per Checkpoint Winter Holiday Mobilization, December 17, 2010 — January 2 $6,298.62 $12,597.24 02, 2011 (minimum one checkpoint) Labor Holiday Mobilization, August 19, 2011 — September 2 $6,298.62 $12,597.24 05, 2011 (minimum one checkpoint) Number of checkpoints outside the mobilization periods 6 $6,298.62 $37,791.72 Total Number of 10 Maximum Reimbursable $62,986.20 Checkpoints Amount (Grant Total) page 5 • Seal Beach, City of Grant No. SC11399 Schedule B -1 - Budget Narrative Sobriety Checkpoint Mini -Grant Program for 2010 -2011 Seal Beach, City of will be reimbursed for overtime personnel costs to conduct the checkpoints. Overtime reimbursement will reflect actual costs (overtime hourly rate and overtime benefit rates) of the personnel conducting the appropriate operation(s) up to the amount of the approved cost per check point and the grant total stated in Schedule B- Detailed Budget Estimate. Other direct costs are not reimbursable. Indirect costs are not reimbursable. Only employee fringe benefits earned as a percentage of hourly pay are allowed. Benefit costs for overtime hourly rates are always lower than benefit costs for regular hourly rates. Budgeted grant activities will be conducted by personnel on an overtime basis. The mini -grant covers only the costs of police department personnel. Mini - grants do not cover contractual services (with the exception of contract cities). Grant - funded operations may be conducted by personnel such as an officer, sergeant, corporal, deputy, community service officer, dispatcher, clerical /administrative, etc. depending on the titles used by the agency. Personnel will be deployed as needed to accomplish the grant goals and objectives. Administrative /clerical personnel are allowable only if they worked on the checkpoint operation, e.g., to process the larger than normal volume of citations and arrest/incident reports. These reports must be a result of the operation and required to be processed quickly for distribution to the courts and the District Attorney's Office, or to meet statutory time limits. Clerical overtime incurred before the checkpoint or more than one business day after the last day of the checkpoint is not allowable. Costs for preparing claims are not reimbursable. Reimbursements are contingent upon the following (note: exceptions must be approved by the SafeTREC): The applicable post - operational data have been submitted using the SafeTREC's on -line reporting system. ii. A press release for each checkpoint has been submitted (if multiple checkpoints are conducted within a seven -day period, a press release for the seven -day period has been submitted). The claim form is correctly filled out, using the SafeTREC Excel -based form. iv. The claim amounts do not exceed the limits set forth in Schedule B — Detailed Budget Estimate. • v. The information in the overtime slips and the ledger report are consistent and fully support the claim. vi. A ledger report(s) supporting the claim amount is attached to the claim. Only source documents are accepted to support the claim amount. Explanatory documentation such as spreadsheets may be submitted to provide additional information but cannot be accepted in lieu of a ledger report(s). vii. Contract cities only: A contract city must also provide the sheriffs department's invoice to the contract city for the checkpoint overtime costs described in the contract city's claim. The invoice (or an attachment to the invoice) must contain the contract rates that are the basis for the sheriffs department's invoiced amount. The contract city must provide a ledger report showing payment of the invoice amount. If a sheriffs department or police department is administering the mini -grant for a contract city, then that administering agency must provide the ledger report only. viii. The claim is signed by the Authorizing Official (Box B of the grant cover page) or Individuals Authorized to Sign Claims (Box D) as designated in the grant cover page. ix. Changes in the Authorizing Official of the Applicant Agency or the designation of any other additional • individual(s) to sign claims are documented in accordance with SafeTREC documentation requirements. x. The final claim is submitted no later than October 17, 2011. page 6 • • Seal Beach, City of Grant No. SC11399 Schedule C - Terms and Conditions Sobriety Checkpoint Mini -Grant Program for 2010 -2011 A. INDEMNIFICATION Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and employees, the Regents of the University of California, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this contract, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this contract. B. GOVERNING LAW This contract shall be governed by and construed in accordance with the laws of the State of California. C. NON - ASSIGNABILITY The obligations of the applicant agency under this contract are not assignable to any third party. D. USE OF UNIVERSITY NAME/TRADEMARKS Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any name of which "University of California" is a part, or any trademarks of the University, in any commercial context, such as may appear on products, in media (including web sites) and print advertisements in cases when such use may imply an endorsement or sponsorship of the Applicant Agency, its products, or services. All uses of the University's name and trademarks, therefore, must first receive prior written consent of The Regents of the University California through the Office of Marketing & Business Outreach. This policy is in compliance with the State of California Education Code Section 92000. E. TERMINATION Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant Agency without cause at any time upon giving prior written notice. In the event that this contract is suspended, terminated, or abandoned, the Regents of the University of California shall pay the Applicant Agency for services provided hereunder prior to the effective date of said suspension, termination, or abandonment. Said payment shall be computed in accordance with Schedules B and B -1, provided that the maximum amount payable to the Applicant Agency for its services shall not exceed the Grant Total on Schedule B for services provided hereunder prior to the effective date of suspension, termination, or abandonment. F. STATE OF CALIFORNIA TERMS, CONDITIONS, AND CERTIFICATIONS Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS Grant Program Manual, Chapter 6, Exhibit 6 -A www.ots.ca.gov. page 7 • • RESOLUTION NUMBER 6072 A RESOLUTION OF THE SEAL BEACH CITY COUNCIL ACCEPTING CALIFORNIA OFFICE OF TRAFFIC SAFETY SOBRIETY CHECKPOINT MINI -GRANT PROGRAM MONIES VIA • THE REGENTS OF THE UNIVERSITY OF CALIFORNIA • ' SCHOOL OF PUBLIC HEALTH, BERKELEY • WHEREAS, the City of Seal Beach desires to undertake a single - jurisdictional program to be funded ($62,986.20) in total from funds made available through The Regents of the University of California School of Public Health, Berkeley, with Primary Funding from the California Office of Traffic Safety. NOW, THEREFORE, BE IT RESOLVED the City Manager is authorized, on its behalf to submit the proposal to The Regents of the University of California School of Public Health, Berkeley and is authorized to execute the contract on behalf of the • City Council, including any extensions or amendments thereof and any subsequent contract with the State in relation thereto. IT IS AGREED that any liability arising out of the performance of this contract, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and The Regents of the University of California School of Public Health, Berkeley disclaims responsibility for any such liability. BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body. IT IS ALSO AGREED that this award is not subject to local hiring freezes. PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a regular meeting held on the 25th day of Q Octo ob ber, 2010 by the following vote: AYES: Council Members(?L2 ; l 4L1(il / /�c. ()Wyk?, NOES: Council Members nG ABSENT: Council Members 7,/ ABSTAIN: Council Members ooa`a; fC >'.' ATTEST: `' �, F O �`� Mayor "ity'Clerk �o- +�''� QUNV STATE OF CALIFORNIA } `•..,, COUNTY OF ORANGE } SS CITY OF SEAL BEACH } I, Linda Devine, City Clerk of the City of Seal Beach, do 'hereby certify that the foregoing resolution is the original copy of Resolution Number 6072 on file in the office of the City Clerk, passed, approved, and adopted by the City Council at a regular meeting held on the 25th day of October , 2010. City Jerk