HomeMy WebLinkAboutAGMT - OCTA (Agmt No. C-8-0197 Senior Nutritional Program) ft • oto/i o/oa
1 AMENDMENT NO. 6 TO
2 AGREEMENT NO. C-8-0197
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 THE CITY OF SEAL BEACH
7 THIS AMENDMENT NO. 6 is made and entered into this day of 2002
8 by and between the Orange County Transportation Authority ("AUTHORITY") and the ty of Seal
9 Beach ("CITY").
10 WITNESSETH:
11 WHEREAS, by Agreement No. C-8-0197 dated July 13, 1998, as last changed by
12 Amendment No. 5 dated June 8, 2000, AUTHORITY and CITY entered into a Contract for CITY to
13 purchase transportation services from AUTHORITY for the purposes of providing a means for
14 seniors to participate in the Area Agency on Aging (AAA) senior nutritional program; and
15 WHEREAS, both parties have agreed to extend this Agreement for twelve months to
16 • continue senior transportation services; and
17 WHEREAS, CITY agrees to pay AUTHORITY $10.10 per Vehicle Service Hour at an amount
18 not to exceed of $ 8,839.25; and
19 WHEREAS, AUTHORITY desires to adjust the CITY's Scope of Work to reflect CITY's
20 budgeted amount for the period July 1, 2001 through June 30, 2002 and revise the estimated
21 number of trips;
22 NOW THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY that
23 Agreement No. C-8-0197 is hereby amended in the following particulars only:
24 1. Delete ARTICLE 8. TERM OF AGREEMENT, Page 4 of 6, as last changed by
25 Amendment No. 5, in its entirety and in lieu thereof insert the following:
26 /
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AMENDMENT NO. 6
AGREEMENT NO. C-8-0197
1 ARTICLE 8. TERM OF AGREEMENT
2 The term of this Agreement shall be twelve (12) months, commencing July 1, 2001
3 through June 30, 2002, unless earlier canceled or extended as provided in this
4 Agreement.
5 2..• Amend ARTICLE . PAYMENT, Page 4 of 6; as last changed by Amendment No. 5,
6 to make the following changes:
7 A. Page 4 of 6, paragraph 1, at end add: "For services provided by AUTHORITY for
8 the period July 1, 2001 through June 30, 2002 CITY shall pay AUTHORITY the
9 amount of Ten Dollars and Ten Cents ($10.10) per Vehicle Service Hour at an
10 amount not-to-exceed Eight Thousand, Eight Hundred, Thirty-Nine Dollars, and
11 Twenty-Five Cents ($8,839.25)."
12 B. Page 4 of 6, paragraph 2, as last changed by Amendment No. 3, to delete this
13 paragraph in its entirety and in lieu thereof insert the following:
14 "AUTHORITY shall submit quarterly invoices to CITY for payment pursuant to this
15 Agreement within 30 days after the close of each of the following periods: for
16 period July 1, 2001 through September 30, 2001; for the period October 1, 2001
17 through December 31, 2001; for the period January 1, 2002 through March 31,
18 2002; and for the period April 2002, through June 30, 2002. Failure of CITY to
19 pay AUTHORITY amount due under this contract within 30 days from date of
20 invoice shall entitle AUTHORITY to, in addition to any other legal remedies
21 available to AUTHORITY, suspend or diminish its performance under this
22 Agreement if it so elects."
23 3. Amend Exhibit A "Scope of Services" as follows:
24 A. Page 1 of 2, paragraph 9, as last changed by Amendment No. 4, to delete lines
25 18 through 21.
26
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• •
• AMENDMENT NO. 6
AGREEMENT NO. C-8-0197
1 B. Page 2 of 2, paragraph 11, to delete in its entirety and in lieu thereof insert the
2 following:
3 "11. The CITY has budgeted $8,839.25 for the period July 1, 2001 through June
4 30, 2002.The sc rvice provided to the center(s) shall not exceed this amount. The
5 estimated:number if rips for all centers from July 1, 2001 through June 30, 2002
6 is 6,022. The AL I, HORITY does not guarantee that ail budgeted trips will be
provided."
7
8 The balance of said Agreement remains unchanged.
9 Upon execution by both parties, this Amendment No. 6 shall be mad3 effective..
10 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 6 to
11 Agreement No. C-8-0197 to be executed on the date first above written.
12 THE CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
13
14 By 11) • 'r/ _I By
15 � me JOHN BAHORSKI Arthur T. Le
itle CITY MANAGER Chief Exec Officer
16 APP 'VED AS TO FORM:
17 By By !e
Name Kennard R. Smart, 4.
18 Title General Counsel
19
20
21
22
23
24
25
26
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AMENDMENT NO. 6 TO
2 AGREEMENT NO. C-8-0197
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 THE CITY OF SEAL BEACH
7 THIS AMENDMENT NO. 6 is made and entered into this irday of /Z ?OJJ , 2001
8 by and between the Orange County Transportation Authority ("AUTHORITY") and the amity of Seal
9 Beach ("CITY").
10 WITNESSETH:
11 WHEREAS, by Agreement No. C-8-0197 dated July 13, 1998, as last changed by
12 Amendment No. 5 dated June 8, 2000, AUTHORITY and CITY entered into a Contract for CITY to
13 purchase transportation services from AUTHORITY for the purposes of providing a means for
14 seniors to participate in the Area Agency on Aging (AAA) senior nutritional program; and
15 WHEREAS, both parties have agreed to extend this Agreement for twelve months to
16 continue senior transportation services; and
17 WHEREAS, CITY agrees to pay AUTHORITY $10.10 per Vehicle Service Hour at an amount
18 not to exceed of$ 8,839.25; and
19 WHEREAS, AUTHORITY desires to adjust the CITY's Scope of Work to reflect CITY's
20 budgeted amount for the period July 1, 2001 through June 30, 2002 and revise the estimated
21 number of trips;
22 NOW THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY that
23 Agreement No. C-8-0197 is hereby amended in the following particulars only:
24 1. Delete ARTICLE 8. TERM OF AGREEMENT, Page 4 of 6, as last changed by
25 Amendment No. 5, in its entirety and in lieu thereof insert the following:
26
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•
• AMENDMENT NO. 6
AGREEMENT NO. C-8-0197
ARTICLE 8. TERM OF AGREEMENT
2 The term of this Agreement shall be twelve (12) months, commencing July 1, 2001
3 through June 30, 2002, unless earlier canceled or extended as provided in this
4 Agreement.
5 2. Amend ARTICLE 9. PAYMENT, Page 4 of 6, as last changed by Amendment No. 5,
6 to make the following changes:
7 A. Page 4 of 6, paragraph 1, at end add: "For services provided by AUTHORITY for
8 the period July 1, 2001 through June 30, 2002 CITY shall pay AUTHORITY the
9 amount of Ten Dollars and Ten Cents ($10.10) per Vehicle Service Hour at an
10 amount not-to-exceed Eight Thousand, Eight Hundred, Thirty-Nine Dollars, and
11 Twenty-Five Cents ($8,839.25)."
12 B. Page 4 of 6, paragraph 2, as last changed by Amendment No. 3, to delete this
13 paragraph in its entirety and in lieu thereof insert the following:
14 "AUTHORITY shall submit quarterly invoices to CITY for payment pursuant to this
15 Agreement within 30 days after the close of each of the following periods: for
16 period July 1, 2001 through September 30, 2001; for the period October 1, 2001
17 through December 31, 2001; for the period January 1, 2002 through March 31,
18 2002; and for the period April 2002, through June 30, 2002. Failure of CITY to
19 pay AUTHORITY amount due under this contract within 30 days from date of
20 invoice shall entitle AUTHORITY to, in addition to any other legal remedies
21 available to AUTHORITY, suspend or diminish its performance under this
22 Agreement if it so elects."
23 3. Amend Exhibit A "Scope of Services" as follows:
24 A. Page 1 of 2, paragraph 9, as last changed by Amendment No. 4, to delete lines
25 18 through 21.
26
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• • AMENDMENT N0. 6
AGREEMENT NO. C-8-0197
1 B. Page 2 of 2, paragraph 11, to delete in its entirety and in lieu thereof insert the
2 following:
3 "11. The CITY has budgeted $8,839.25 for the period July 1, 2001 through June
4 30, 2002. The service provided to the center(s) shall not exceed this amount. The
5 estimated number of trips for all centers from July 1, 2001 through June 30, 2002
6 is 6,022. The AUTHORITY does not guarantee that all budgeted trips will be
7 provided."
8 The balance of said Agreement remains unchanged.
9 Upon execution by both parties, this Amendment No. 6 shall be made effective.
10 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 6 to
11 Agreement No. C-8-0197 to be executed on the date first above written.
12 THE CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
13 Air n A
ag14 By , . Al �/_ - - By lii/LWw l,
Nab' John B. Bahorski Arthur T. Leahy
15 ' e City Manager Chief Executive Officer
16 APPR VED AS TO FORM:
17 By By
Name Kennard R. Smart, r.
18 Title General Counsel
19
20
21
22
23
24
25
26
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H. r-'-
:..a • . CC JP.-. item.t .ito-wipermykir'n2
1 AMENDMENT NO. 5 TO
2 AGREEMENT NO. C-8-0197
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 THE CITY OF SEAL BEACH
7 THIS AMENDMENT NO. 5 is made and entered into this SS day of Tiiivti-p— , 2000
s by and between the Orange County Transportation Authority ("AUTHORITY") and the City of Seal
9 Beach ("CITY").
10 WITNESSETH:
11 WHEREAS, by Agreement No. C-8-0197 dated July 13, 1998, as last changed by
12 Amendment No. 4 dated December 3, 1999, AUTHORITY and CITY entered into a Contract for
13 CITY to purchase transportation services from AUTHORITY for the purposes of providing a means
14 for seniors to participate in the Area Agency on Aging (AAA) senior nutritional program; and
1s WHEREAS, both parties have agreed to extend this Agreement for twelve months to
16 continue senior transportation services;
17 NOW THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY that
18 Agreement No. C-8-0197 is hereby amended in the following particulars only:
19 1. Amend ARTICLE 8. TERM OF AGREEMENT, Page 4 of 6, line 7 to delete "June 30,
zo 2000" and in lieu thereof insert "June 30, 2001."
21 2. Amend ARTICLE 9. PAYMENT, to make the following changes:
22 A. Page 4 of 6, paragraph 1, at end add "For services provided by AUTHORITY for
23 the period July 1, 2000 through June 30, 2001 CITY shall pay AUTHORITY the amount of Nine
24 Dollars and Eighty Cents ($9.80) per Vehicle Service Hour at an amount not-to-exceed
25 Eight Thousand Five Hundred Eighty Dollars and Twenty-Five Cents ($8,580.25)."
26
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AMENDMENT NO. 5
AGREEMENT NO. C-8-0197
1 B. Page 4 of 6, paragraph 2, line 1 after "June 30, 2000" add "and for the period
2 July 1, 2000 through June 30, 2001."
3 The balance of said Agreement remains unchanged.
4 Upon execution by both parties, this Amendment No. 5 shall be made effective.
5 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 5 to
6 Agreement No. C-8-0197 to be executed on the date first above written.
7 THE CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
8
9 By / :j4 By 6, cA.,
Name Keith R. Till Corey Crease�y �
10
Title City Manager Section Manager— Procu erment
11
APPROVED AS TO FORM:
12
By By
13 Name_ Kennard R. Smart, Jr
Title General Counsel
14
15
16
17
18
19
20
21
22
23
24
25
26
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• •
1 AMENDMENT NO. 4 TO
2 AGREEMENT NO. C-8-0197
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 THE CITY Of SEAL BEACH
7 THIS AMENDMENT NO. 4 is made and entered into this 3 day of Ou,nizc., 1999
8 by and between the Orange County Transportation Authority ("AUTHORITY") and the City of Seal
9 Beach ("CITY").
10 WITNESSETH:
11 WHEREAS, by Agreement No. C-8-0197 dated July 13, 1998, as last changed by
12 Amendment No. 3 dated May 24, 1999, AUTHORITY and CITY entered into a Contract for CITY to
13 purchase transportation services from AUTHORITY for the purposes of providing a means for
14 seniors to participate in the Area Agency on Aging (AAA) senior nutritional program; and
1s WHEREAS, both parties have agreed to extend this Agreement for eight months to continue
16 senior transportation services;
17 NOW THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY that
18 Agreement No. C-8-0197 is hereby amended in the following particulars only:
19 1. Amend ARTICLE 8. TERM OF AGREEMENT, Page 4 of 6, to delete in its entirety
20 and in lieu thereof insert the following:
21 ARTICLE 8. TERM OF AGREEMENT
22 The term of this Agreement shall be twenty-two (22) months, commencing September
23 1, 1998 and expiring at the end of business or 5:00 p.m., whichever occurs last on June 30, 2000.
24 /
25 /
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26 /
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• AMENDMENT NO. 4
AGREEMENT NO. C-8-0197
2. Amend ARTICLE 9. PAYMENT, to make the following changes:
2 A. Page 4 of 6, paragraph 1, to delete in its entirety and in lieu thereof insert the
3 following:
4 For services provided by AUTHORITY under this Agreement, CITY shall pay
s AUTHORITY the amount of Two Dollars and Four Cents ($2.04) per passenger trip
6 through October 31, 1999. For services provided by AUTHORITY under this
7 Agreement for the period November 1, 1999 through June 30, 2000, CITY shall pay
8 AUTHORITY the amount of One Dollar and Eighty-Four Cents ($1.84) per passenger
9 trip, which conforms to Authority's service standard up to but not to exceed the
to amount of Twenty-Seven Thousand Two Hundred Seventy-Two Dollars and Eight
11 Cents ($27,272.08), which would be the amount equivalent to the provision of the
12 maximum number of passenger trips from September 1, 1998 through June 30, 2000.
13 The AUTHORITY's standard service is curb-to-curb service. Should the agency or
14 center request door-to-door service, there will be and additional charge of eighty
is cents ($0.80) at each end of a one way trip utilizing premium service. Agencies or
16 centers must provide to AUTHORITY a written list of those passengers who may
17 receive premium service.
18 B. Page 4 of 6, paragraph 2, to delete in its entirety and in lieu thereof insert the
19 following:
20 AUTHORITY shall submit quarterly invoices to CITY for payment pursuant to
21 this Agreement within 30 days after the close of each of the following periods:
22 for period July 1, 1998 through September 30, 1998; for the period October 1,
23 1998 through December 31, 1998; for the period January 1, 1999 through
24 March 31, 199; for the period April 1, 1999 through June 30, 1999; for the
25 period July 1, 1999 through October 31, 1999; for the period November 1,
26 1999 through December 31, 1999; for the period January 1, 2000 through
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• • AMENDMENT NO. 4
• AGREEMENT NO. C-8-0197
March 31, 2000 and for the period April 1, 2000 through June 30, 2000. The
2 AUTHORITY does not agree that all budgeted trips will be provided. Failure
3 of CITY to pay AUTHORITY amount due under this contract within 30 days
4 from date of invoice shall entitle AUTHORITY to, in addition to any other legal
5 remedies available to AUTHORITY, suspend or diminish its performance
6 under this Agreement if it so elects. If any portion of the invoice is disputed by
7 CITY, CITY agrees to identify disputed amount and pay AUTHORITY all
8 remaining undisputed costs. All disputed costs shall be resolved within 30
9 days and shall be included as part of the subsequent month's payment to
10 AUTHORITY.
11 3. Amend Exhibit A "Scope of Work," as follows:
12 A. Page 1 of 2, paragraph 9, to delete in its entirety and in lieu thereof insert the
13 following:
14 9. The AUTHORITY requires all passengers be ready for the transportation
15 vehicle at the scheduled pick up time. The drivers shall wait only five minutes
16 after the scheduled time. If the passenger is not ready within this time, the
17 driver must proceed to the next location and the passenger will be recorded as
S8 a "No Show". The CITY will be billed for all "No Shows" at the rate of $2.04
19 each through October 31, 1999. For the period November 1, 1999 through
20 June 30, 2000 the CITY will be billed for all "No Shows" at the rate of $1.84
21 each.
22 B. Page 2 of 2, paragraph 11 delete in its entirety and in lieu thereof insert
23 the following:
24 11. The CITY has budgeted $9,540.40 for the period November 1, 1999 through
25 June 30, 2000. The service provided to the center(s) shall not exceed this
26 amount. The estimated number of trips for all centers from November 1,
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• • AMENDMENT NO. 4
AGREEMENT NO. C-8-0197
1999 through June 30, 1999 is 5,185. The AUTHORITY does not guarantee
2 that all budgeted trips will be provided. If Agencies or centers hold seating for
3 passengers who are not using the service due to vacation, extended illness,
4 etc. the CITY agrees to pay $1.84 for the unused trip.
s The balance of said Agreement remains unchanged.
6 Upon execution by both parties, this Amendment No. 4 shall be made effective November 1,
7 1999.
8 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 4 to
9 Agreement No. C-8-0197 to be executed on the date first above written.
10 THE CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
11
12 By By
Name Keith Ti11 Corey y
13 Title City Manager Section Manager— urement
14
APP' eVED AS TO FORM:
15
By By tdOi •
16 Name Kennard R. Smart,4
Title General Counsel
17
18
19
20
21
22
23
•
24
25
26
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• •
ft. is
1 AMENDMENT NO. 3 TO
2 AGREEMENT NO. C-8-0197
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 THE CITY OF SEAL BEACH •
7
THIS AMENDMENT NO. 3 is made and entered into this a(y day of , 1999
s by and between the Orange County Transportation Authority ("AUTHORITY") and th City of Seal
9 Beach ("CITY").
to WITNESSETH:
11 WHEREAS, by Agreement No. C-8-0197 dated July 13, 1998, as last changed by
12 Amendment No. 2 dated April 20, 1999, AUTHORITY and CITY entered into a Contract for CITY to—
13 purchase transportation services from AUTHORITY for the purposes of providing a means for
14 seniors to participate in the Area Agency on Aging (AAA) senior nutritional program; and
15 WHEREAS, both parties have agreed to extend this Agreement for four months to continue
16 senior transportation services;
17 NOW THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY that
18 Agreement No. C-8-0197 is hereby amended in the following particulars only:
19 1. Amend ARTICLE 8. TERM OF AGREEMENT, Page 4 of 6, to delete in its entirety
20 and in lieu thereof insert the following:
Z1 ARTICLE 8. TERM OF AGREEMENT
22 The term of this Agreement shall be fourteen (14) months, commencing September 1,
23 1998 and expiring at the end of business or 5:00 p.m., whichever occurs last on October 31, 1999.
24
25
26
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• • AMENDMENT NO. 3
AGREEMENT NO. C-8-0197
1 2. Amend ARTICLE 9. PAYMENT, to make the following changes:
2 A. Page 4 of 6, lines 11 and 12, as changed by Amendment No. 2, to delete
3 "Twelve Thousand, Seven Hundred Twenty-Five Dollars and Ninety-Two Cents ($12,725.92)" as the
4 not to exceed amount and in lieu thereof insert "Seventeen Thousand, Seven Hundred Thirty-One
s Dollars and Sixty-Eight Cents ($17,731.68)."
6 B. Page 4 of 6, line 21, to add "and for the period July 1, 1999 through
7 October 31, 1999."
s 3. Amend ARTICLE 11. NOTICES, Page 5 of 6, line 22, to delete "(562) 431-2517" and
9 in lieu thereof insert "(562) 431-2527."
to 4. Amend Exhibit A "Scope of Work," as follows:
11 A. Page 1 of 2, paragraph 1, delete in its entirety and in lieu thereof insert the
12 following:
13 1. The AUTHORITY, through CONTRACTOR, shall provide special
14 agency transportation service to the following senior centers for the purpose of
15 community meals and related activities:
16 North Seal Beach Senior Center, 333 Saint Cloud Drive, Seal Beach
17 AUTHORITY shall provide services to individuals designated by CITY per
18 AUTHORITY'S contract with Area Agency on Aging.
19 B. Page 1 of 2, paragraph 3, to delete "ARTICLE 12" and in lieu thereof insert
zo "ARTICLE 10."
21 C. Page 2 of 2, paragraph 10, to delete "(714) 741=3235" and in lieu thereof
22 insert "(949) 552-7760." -
23 D. Page 2 of 2, paragraph 11 delete in its entirety and in lieu thereof insert the
24 following:
25 11. The CITY has budgeted $17,731.68 through October 31, 1999. The
26 service provided to the center(s) shall not exceed this amount. The estimated
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• • AMENDMENT NO. 3
AGREEMENT NO. C-8-0197
1 number of trips for all cities from September 1, 1998 through October 31, 1999
2 is 8,692. The AUTHORITY does not guarantee that all trips budgeted for will
3 be provided. If Agencies or CITIES hold seating for passengers who are not
4 using the service due to vacation, extended illness, etc. the CITY agrees to
5 pay $2.04 for the unused trip.
6 E. Page 2 of 2, paragraph 12, to delete "monthly" and in lieu thereof:insert
7 "quarterly."
s F. Page 2 of 2, paragraph 13, to delete "636-7433" and in lieu thereof insert
9 "560-5709."
to The balance of said Agreement remains unchanged.
11 Upon execution by both parties, this Amendment No. 3 shall be made effective July 1, 1999.
12 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 3 to
13 Agreement No. C-8-0197 to be executed on the date first above written.
14 THE CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
15
16 By k. . :_ -- 1 By •
Na e Keith R Till Corey Cre..ey
17 Title City Manager Se '. 'ana.- •curement
18 APP'•VED AS TO FORM:
19 By By 4I o. SN-S.
20 Name Kennard R. Smart, J.
T
•
itle General Counsel
21
22
23
24
25
26
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u.F.e`d en -1
ott arGpy9
• •a-ttat{Ltt tr 4ye t1 . 'ions.
•
I
1 AMENDMENT NO. 2 TO
2 AGREEMENT NO. C-8-0197
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 THE CITY OF SEAL BEACH
7 THIS AMENDMENT NO. 2 is made and entered into this w day of pri.) , 1999
8 by and between the Orange County Transportation Authority ("AUTHORITY") and the City of Seal
Beach ("CITY").
to WITNESSETH:
11 WHEREAS, by Agreement No. C-8-0197 dated July 13, 1998, as changed by Amendment
12 No. 1 dated October 1, 1998, AUTHORITY and CITY entered into a Contract for CITY to purchase
13 transportation services from AUTHORITY for the purposes of providing a means for seniors to
14 participate in the Area Agency on Aging (AAA) senior nutritional program; and
15 WHEREAS, both parties have agreed to amend this Agreement to allow for several program
16 changes as stipulated below;
17 NOW THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY that
18 Agreement No. C-8-0197 is hereby amended in the following particulars only:
19 1. Amend ARTICLE 9. PAYMENT, as changed by Amendment No. 1, page 4 of 6, lines
20 11 and 12, to delete "Twelve Thousand Four Hundred Seventy-Five Dollars ($12,475.00)" as the not
21 to exceed amount and in lieu thereof insert "Twelve Thousand Seven Hundred Twenty-Five Dollars
22 and Ninety-Two Cents ($12,725.92)."
23 2. Amend Exhibit A "Scope of Work," page 2, to delete paragraph 11 in its entirety and
24 in lieu thereof insert the following:
25 "11. The CITY has budgeted $12,725.92 for FY 98-99. The service provided to the
26 city(s) shall not exceed this amount. The estimated number of trips for all cities from
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• • AMENDMENT NO. 2
•
AGREEMENT NO. C-8-0197
1
1 September 1, 1998 through June 30, 1999 is 5,244. The AUTHORITY does not guarantee that all
2 trips budgeted for will be provided. If Agencies or CITIES hold seating for passengers who are not
3 using the service due to vacation, extended illness, etc. the CITY agrees to pay $2.04 for the unused
4 trip."
5 The balance of said Agreement remains unchanged.
6 This Amendment No. 2 shall be made effective upon execution by both parties.
7 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 2 to
8 Agreement No. C-8-0197 to be executed on the date first above written.
9 CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
10 •
11 By / By
Name Keith Till Corey Cress-',
12 Title City Manager Secti•. '.'. ager— Procure -•
13 APPROVED AS a ORM:
14
By By \D--- P/1'Z
15 Name Kennard R. Smart, Jr.
Title General Counsel
16
17
18
19
20
21
22
23
24
25
26
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fatezA
• •
1 AMENDMENT NO. 1 TO
2 AGREEMENT NO. C-8-0197
3 BETWEEN
4 ORANGE COUNTY TRANSPORTATION AUTHORITY
5 AND
6 THE CITY OF SEAL BEACH p
7 THIS AMENDMENT NO. 1 is made and entered into this /$r day o Si GfX4 998
8 by and between the Orange County Transportation Authority ("AUTHORITY") and the City of Seal
9 Beach ("CITY").
to WITNESSETH:
11 WHEREAS, by Agreement No. C-8-0197 dated July 1, 1998, AUTHORITY and CITY entered
12 into a Contract for CITY to purchase transportation services from AUTHORITY for the purposes of
13 providing a means for seniors to participate in the Area Agency on Aging (AAA) senior nutritional
14 program; and
15 WHEREAS, both parties have agreed to amend this Agreement to allow for several program
16 changes as stipulated below;
17 NOW THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY that
18 Agreement No. C-8-0197 is hereby amended in the following particulars only:
19 1. Amend ARTICLE 8. TERM OF AGREEMENT, Page 4 of 6, line 6 to delete
20 "July 1, 1998" as the effective date of this Agreement and in lieu thereof insert "September 1, 1998."
21 2. Amend ARTICLE 9. PAYMENT, to make the following changes:
22 A. Page 4 of 6, lines 11 and 12, to delete "Thirteen Thousand Eight Hundred Fifty-
23 One Dollars ($13,851.00)" as the not to exceed amount and in lieu thereof insert
24 "Twelve Thousand Four Hundred Seventy-Five ($12,475.00)."
25
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• • AMENDMENT NO. 1
AGREEMENT NO. C-8-0197
1 B. Page 4 of 6, line 19, to delete "July 1, 1998" and in lieu thereof insert
2 "September 1, 1998."
3 3. Amend Exhibit A "Scope of Work," as follows:
4 A. Page 1, paragraph 2, to delete "July 1, 1998" and in lieu thereof insert
5 "September 1, 1998."
6 B. Page 2, paragraph 11 delete in its entirety and in lieu thereof insert the following:
7 11. The CITY has budgeted $12,475.00 for FY 98-99. The service provided to the
8 city(s) shall not exceed this amount. The estimated number of trips for all cities from
9 September 1, 1998 through June 30, 1999 is 5,121. The AUTHORITY does not
10 guarantee that all trips budgeted for will be provided. If Agencies or CITIES hold
11 seating for passengers who are not using the service due to vacation, extended
12 illness, etc. the CITY agrees to pay $2.04 for the unused trip.
13 The balance of said Agreement remains unchanged.
14 This Amendment No. 1 shall be made effective September 1, 1998.
15 IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to
16 Agreement No. C-8-0197 to be executed on the date first above written.
17 CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
18 ' n
19 By 'Z�cX By
Name Keith Till _ Corey Crea ey
20 Title City Manager Section anager— Procurement
21 APPROV D AS TO FORM:
22 By By "1 _
Name ennard R. Smart, di
23 Title General Counsel
24
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Cron b-aiG-6
•
. •
AGREEMENT NO. 8-0197
2 BETWEEN
3 THE ORANGE COUNTY TRANSPORTATION AUTHORITY
4 AND
5 THE CITY OF SEAL BEACH
6 THIS AGREEMENT, made and entered into this /J day of
/// y .°.�, 1998, by
7 and between the Orange County Transportation Authority 550 South Mai Street/P.O. Box 14184,
8 Orange, California 92863-1584, a public corporation of the State of California (hereinafter referred to
q as "AUTHORITY") and the City of Seal Beach, 211 81h Street, Seal Beach, California 90740
10 (hereinafter referred to as "CITY").
11 WITNESSETH:
12 WHEREAS, AUTHORITY has been retained by the Area agency on Aging (AAA) to provide
13 countywide transportation of seniors to nutritional sites funded by AAA;
14 WHEREAS, CITY is a participant in the AAA senior nutritional program and desirous of
is obtaining transportation service from AUTHORITY for the purpose of providing a means for seniors
16 to participate in the program;
17 NOW THEREFORE, in consideration of the respective and mutual covenants and promises
18 hereinafter contained hereof, the parties hereto agree as follows:
19 ARTICLE 1. COMPLETE AGREEMENT
20 This Agreement fully expresses all understanding of the parties concerning all maters
zi covered and shall constitute the total Agreement. No prior written or oral provisions or
2, understandings between the parties shall have any force or affect. No addition to or alteration of the
3 terms of this Agreement shall be valid unless made in writing and formally adopted in the same
24 manner as this Agreement.
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•
AGREEMENT 8-0197•
1 ARTICLE 2. RESPONSIBILITY
2 AUTHORITY, through an Agreement with a SUBCONTRACTOR of its choosing, assumes all
3 responsibility as appropriate for the operation, scheduling and maintenance of any vehicles, which
4 are to be operated in the performance of this Agreement.
AUTHORITY and/or SUBCONTRACTOR shall obtain and maintain all licenses, registrations
6 and accreditations governing its operation, which are necessary to perform the obligations under this
7 Agreement.
8 ARTICLE 3. INSURANCE
9 AUTHORITY shall ensure that SUBCONTRACTOR obtain at its sole cost and file with CITY,
10 prior to exercising any right or performing any obligation pursuant to this Agreement and maintain for
it the period covered by the Agreement, the following insurance, which shall be full-coverage
12 insurance not subject to self-insurance conditions:
13 (1) Commercial General Liability insurance with a least One Million Dollars
14 ($1,000,000.00) per occurrence; and
15 (2) Comprehensive Automobile Liability insurance of combined single limit Primary Bodily
16 injury and Primary Property Damage in an amount not less than Two Million dollars ($2,000,000.00)
17 per occurrence.
18 (3) Workers' compensation insurance with limits established and required by the State of
19 California.
20 Each policy of the insurance required in subsections (1) and (2) shall name CITY as an
21 additional insured with respect to performance hereunder. Should any of the above-described
22 policies be canceled before the expiration date thereof, the issuing company will endeavor to mail 30
23 day written notice to the certificate holder named.
24
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• • AGREEMENT 8-0197
ARTICLE 4. REQUIRED LICENSES & CERTIFICATES
2 AUTHORITY, through its agreement with the SUBCONTRACTOR, shall employ only
3 qualified drivers to operate any vehicles In performance of this Agreement. Prior to employment,
4 SUBCONTRACTOR shall review the records maintained and made available by the Department of
5 Motor Vehicles regarding each of said drivers. Each of said drivers shall possess and maintain any
6 licenses or certificates required by law and necessary for their individual performances on behalf of
7 SUBCONTRACTOR under this Agreement.
8 ARTICLE 5. FEDERAL, STATE AND LOCAL LAWS
9 Notwithstanding any other provision of this Agreement, AUTHORITY and CITY agree to
1n comply with all applicable federal, state and local laws and regulations.
11 ARTICLE 6. INDEMNIFICATION
12 A. AUTHORITY shall indemnify, defend and save harmless CITY, its officers, directors,
13 employees and agents from and against any and all claims (including attorney's fees and
14 reasonable expenses for litigation or settlement) for any loss or damages for bodily injuries,
15 including death or loss of, damage to or loss of use of property caused by the negligent acts,
16 omissions or willful misconduct by AUTHORITY, its officers, directors, employees, agents,
17 subcontractors or suppliers in connection with or arising out of the performance of this Agreement.
18 B. CITY shall indemnify, defend and save harmless AUTHORITY, its officers, directors,
19 employees and agents from and against any and all claims (including attorney's fees and
20 reasonable expenses for litigation or settlement) for any loss or damages for bodily injuries,
21 including death or loss of, damage to or loss of use of property caused by the negligent acts,
22 omissions or willful misconduct by CITY, its officers, directors, employees, agents, subcontractors or
23 suppliers in connection with or arising out of the performance of this Agreement.
24 /
25 /
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• • AGREEMENT 8-0197
ARTICLE 7. DELIVERY LOCATION(S)
2 Passengers shall be picked up, transported and delivered from and to such locations and at
3 such times as are described in EXHIBIT A — "STATEMENT OF SERVICES"- attached hereto and by
4 this reference incorporated herein.
5 ARTICLE 8. TERM OF AGREEMENT
6 The term of this Agreement shall be one (1) year, commencing July 1, 1998, and expiring at
7 the end of business or 5:00 p.m., whichever occurs last on June 30, 1999.
8 ARTICLE 9. PAYMENT
9 For services provided by AUTHORITY under this Agreement, CITY, shall pay AUTHORITY
10 the amount of Two Dollars and Four Cents ($2.04) per passenger trip, which conforms to
11 AUTHORITY'S service standard up to but not to exceed the amount of Thirteen Thousand, Eight
12 Hundred Fifty-One Dollars ($13,851.00), which would be the amount equivalent to the provision of
13 the maximum number of passenger trips specified in EXHIBIT A — STATEMENT OF SERVICES.
14 The AUTHORITY'S standard service is curb-to-curb service. Should the agency or CITY request
15 door-to-door service, there will be an additional charge of eighty cents (.80$) at each end of a one
16 way trip utilizing premium service. Agencies or CITIES must provide to AUTHORITY a written list of
17 those passengers who may receive premium service.
18 AUTHORITY shall submit quarterly invoices to CITY for payment pursuant to this Agreement
19 within 30 days after the close of each of the following periods: for period July, 1, 1998, through
20 September 30, 1998; for the period October 1, 1998, through December 31, 1998; for the period
21 January 1, 1999, through March 31, 1999, and for the period April 1, 1999, through June 30, 1999,
22 Failure of CITY to pay AUTHORITY amount due under this contract within 30 days from date of
23 invoice shall entitle AUTHORITY to, in addition to any other legal remedies available to
24 AUTHORITY, suspend or diminish its performance under this Agreement if it so elects.
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• • AGREEMENT 8-0197
ARTICLE 10. AVAILABLITY OF FUNDS
2 A. It is mutually understood between the parties that this Agreement may have been
3 written before ascertaining the availability of congressional or legislative appropriation of funds, for
4 the mutual benefit of both parties in order to avoid program and fiscal delays which would occur if
s the Agreement were executed after that determination was made.
6 B. This Agreement is valid and enforceable only if the AUTHORITY has entered into a
7 service provider Agreement with the County of Orange Area Agency on Aging (AAA). It is mutually
s agreed that if the AAA and the AUTHORITY do not enter into an Agreement, this Agreement shall
9 be amended to reflect a reduction in funds or service levels or may be terminated.
to C. In the event that insufficient funds are appropriated, this Agreement may be canceled
it at any time by either party, by giving thirty (30) days written notice to the other party.
12 ARTICLE 11. NOTICES
13 All notices pertaining to this Agreement, and any communications from the parties may be
14 made by delivery of said notices in person or by depositing said notices in the U.S. Mail, registered
is or certified mail, return receipt requested, postage prepaid and addressed as follows:
16 To CITY: To AUTHORITY:
17 City of Seal Beach Orange County Transportation Authority
is City Hall 550 South Main Street
19 211 8°i Street P.O. Box 14184
20 Seal Beach, CA 90740 Orange, CA 92863-1584
21 ATTENTION: City Manager ATTENTION: Rebecca Potter
22
(562) 431-25/7 Procurement Administrator
23 (714) 560-5619
24 ARTICLE 12. TERMINATION
25 Any of the parties may cancel this Agreement by giving thirty (30) days written notice of said
26 cancellation to the other party. In the event of termination or cancellation for any reason, CITY shall
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• • AGREEMENT 8-0197
1 pay AUTHORITY for services rendered up to the effective date of such termination. CITY shall be
2 liable for any and all reasonable costs incurred by AUTHORITY as a result of such cancellation.
3 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first
4 above written.
5 CITY OF SEAL EACH
6 By 1rcg
Keith Till , City Manager
7
8 ORANGE COUNTY TRANSPORTATION AUTHORITY
9 � A
By
Lisa •
to Chie •cutive officer
11 APPROVED, A TO FORM:
12
By .
13 Kennard R. Smart, Jr.
General Counsel
14
15
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• .GREEMENT NO. C-8-0197
EXHIBIT A
•
STATEMENT OF SERVICES
FOR
CITY OF SEAL BEACH
SENIOR TRANSPORTATION
•
1. The AUTHORITY, through SUBCONTRACTOR, shall provide special agency
transportation service to the following senior centers for the purpose of community meals
and related activities:
North Seal Beach Senior Center, 333 Saint Cloud Drive, Seal Beach
2. Service shall commence on July 1, 1998 when a contract is executed between the
AUTHORITY and the contracting CITY. Contracts not executed within thirty (30) days
after the effective date shall result in an interruption of service.
3. The AUTHORITY, or its SUBCONTRACTOR, upon approval and direction by the
AUTHORITY, shall schedule and operate a vehicle or vehicles Monday through Friday
within the hours mutually agreed upon by the Authority and the senior center. The
service level will be determined according to the provisions stated in ARTICLE 12,
"Availability of Funds", found in Agreement No. C-8-0197.
4. The AUTHORITY at its discretion shall assign vehicles it deems necessary for this
transportation. The model and configuration of the vehicle may vary from time to time.
The vehicles are not for the sole purpose of the senior transportation and there may be
ACCESS rides booked on the routes.
5. The CONTRACTOR, upon approval and direction of the AUTHORITY, shall assign any
equipment it feels appropriate for the needs of the client and reserves the right to
reassign both equipment and drivers as needs may occur either for the passengers or
for AUTHORITY scheduling.
6. The AUTHORITY or its CONTRACTOR, upon approval and direction of AUTHORITY,
shall deny transportation to any passengers who may pose a danger to themselves,
other passengers or the drivers or who may require special handing beyond the scope of
the driver's responsibility and/or training.
7. All rides provided shall be on a space available basis. Geographic considerations may
affect the AUTHORITY's ability to schedule riders.
8. Passengers using transportation services under this Agreement are subject to all
policies and procedures applicable to AUTHORITY paratransit services.
9. The AUTHORITY requires that all passengers be ready for the transportation vehicle at
the scheduled pick up time. The drivers shall wait only five minutes after the scheduled
time. If the passenger is not ready within this time the driver must proceed to the next
location and the passenger will be recorded as a "No Show". The CITY will be billed for
all "No Shows" at the rate of $2.04 each.
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• •GREEMENT NO. C-8-0197
EXHIBIT A
10. Cancellations must be called in or faxed to SUBCONTRACTOR before 5:00 p.m. on the
day prior to the trip. The fax number is (714) 741-3235. Same day cancellations will be
handled as a "No Show" and the CITY will be billed at the same rate as "No Shows" for
these trips.
11: The CITY has budgeted $13,851.00 for FY 98-99. The service provided to the center(s)
shall not exceed this amount. The estimated number of trips for all centers from July 1,
1998 through June 30, 1999, is 6,797. The AUTHORITY does not guarantee that all
trips budgeted for will be provided. If Agencies or CITIES hold seating for passengers
who are not using the service due to vacation, extended illness, etc. the CITY agrees to
pay $2.04 for the unused trip.
12. A Report will be provided to the CITY on a monthly basis reflecting the number of trips
used. Invoicing for the service will be on a quarterly basis within thirty (30) days after the
third service month ends. Payments must be made to AUTHORITY within 30 days to
ensure uninterrupted service.
13. Any concern or issue regarding the contract, service, billing, etc. should be directed to
ACCESS at (714) 636-7433.
14. Client cards need to be completed before passenger rides.
15. Holiday and closure schedule must be completed and returned to the AUTHORITY
every 2 months. Failure to communicate a closure will result in the center being billed
for the service.
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