HomeMy WebLinkAboutCC AG PKT 2012-11-13 #LDATE:
TO:
THRU:
FROM:
AGENDA STAFF REPORT
November 13, 2012
Honorable Mayor and City Council
Jill R. Ingram, City Manager
Sean P. Crumby P.E., Assistant City Manager/Public Works
SUBJECT: ORANGE COUNTY TRANSPORTATION AUTHORITY
(OCTA) STATE-LOCAL PARTNERSHIP PROGRAM
(SLPP) COOPERATIVE AGREEMENT NO. C-2-1850
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6930 authorizing the City Manager to
sign Cooperative Agreement No. C-2-1850 between OCTA and the City of Seal
Beach for SLPP Funding.
BACKGROUND AND ANALYSIS:
The State-Local Partnership Program (SLPP) is offered by the State of California
and processed through OCTA. It is funded through the Proposition 1B ballot
measure that was authorized by California voters through the Highway Safety,
Traffic Reduction, Air Quality, and Port Security Bond Act of 2006. These funds
are intended for construction ready, transportation projects of regional
significance, of which can include rehabilitation, capital construction, and
construction management so long as the work provides a minimum 15 year
useful life for the project.
Funds were lobbied by OCTA and made available to every Orange County city
based upon the city's population. These are non-competitive funds that require
an equal matching contribution of funds from the City using the Measure M2
turnback funding. The funding available to Seal Beach is $318,000.
An application was submitted proposing road rehabilitation for the SLPP funds
available to Seal Beach. The streets selected to receive this funding are those
that were identified within the City's Pavement Management Plan (PMP). The
streets within the PMP are those identified within the 5 year maintenance and
replair plan and will be forwarded from future years to be rehabilitated this year.
Agenda Item
The roads selected for this application are:
• Ironwood Avenue from Elder Avenue to Heather Street;
• Ironwood Avenue from Wisteria Avenue to Tulip Street;
• Sandpiper Drive from Bolsa Avenue to Taper Drive;
• Southshore Drive from Bolsa Avenue to Taper Drive;
• Taper Drive from Bolsa Avenue to Catalina Avenue; and
• Electric Avenue North from Main Street to 14th Street.
The City's application was approved at the September 26-27, 2012 Califomia
Transportation Commission (CTC) Meeting. OCTA has sent the City a
Cooperative Agreement for approval outlining the rules and responsibilities on
how to utilize and administer the funds. This process is the only way to receive
these funds.
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item. The project will comply
with the California Environmental Quality Act (CEQA).
LEGAL ANALYSIS:
The City Attorney has reviewed and approved the Cooperative Agreement.
FINANCIAL IMPACT:
Funds have been approved in the 2012-2013 Fiscal Year Budget for Local
(ST1203) and Arterial (ST1202) Street Resurfacing Programs in the amount of
$475,000. These funds are sufficient to fund the City's match requirement.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6930 authorizing
the City Manager to sign Cooperative Agreement No. C-2-1850 between OCTA
and the City of Seal Beach for SLPP Funding.
SUB TTED BY' NOTED AND APPROVED:
Sean P. Crumby, P.E.
Assistant City Manag /Public Works
Prepared by: David Spitz, Associate Engineer
Attachments:
A. Resolution No.6930
B. OCTA Cooperative Agreement
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R. Ingram, fity anager
RESOLUTION NUMBER 6930
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING COOPERATIVE AGREEMENT NO. C-2-1850 WITH
THE ORANGE COUNTY TRANSPORTATION AUTHORITY
REGARDING STATE-LOCAL PARTNERSHIP PROGRAM (SLPP)
THE SEAL BEACH CITY COUNCL DOES HEREBY RESOLVE:
Section 1. The City Council hereby approves Agreement No. C-2- 850 between
the City of Seal Beach and Orange County Transportation Authority.
Section 2. The City Council hereby authorizes the City Manager to execute the
Agreement.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at a
regular meeting held on the 13th day of November . 2012 by the
following vote:
AYES: Council Member
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
City Clerk
STATE OF CALIFORMA }
COUNTY OF ORANGE SS
CITY OF SEAL BEACH }
/. Linda Devine, City Clerk of the City of Seal Boach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6030 on file in
the office of the City Clerk, passed, approved, and adopted by the City Council at
a regular meeting held on the 13th day of November , 2012.
City Clerk
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COOPERATIVE AGREEMENT C-2-1850
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF SEAL BEACH
FOR
PROPOSITION 1B STATE-LOCAL PARTNERSHIP PROGRAM CALL FOR PROJECTS
THIS AGREEMENT is effective this day of 2012, by and
between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
Orange, California 92863, a public corporation of the State of California (hereinafter referred to as
"AUTHORITY"), and the City of Seal Beach, 211 81h Street, Seal Beach, California 90740, a
municipal corporation duly organized and existing under the constitution and laws of the State of
California (hereinafter referred to as "CITY"), mutually referred to herein as "PARTIES" or each
individually as a "PARTY".
RECITALS:
WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement to define
the roles and responsibilities related to funding between AUTHORITY and CITY for the
Arterial and Local Street Resurfacing Program on Ironwood Avenue, Electric Avenue, South Shore
Drive, Taper Drive and Sand Piper Drive (hereinafter referred to as "PROJECT") as defined by the
project description provided by CITY in its application for the State-Local Partnership Program
Formula Grant Call for Projects, incorporated herein by reference; and
WHEREAS, the California Transportation Commission (CTC) programs and allocates the
Proposition 1B Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006;
(Proposition 1B) State-Local Partnership Program (SLPP) funds on behalf of the State of California;
and
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COOPERATIVE AGREEMENT NO. C-2-1850
WHEREAS, the California Department of Transportation (Caltrans) administers the SLPP
program on behalf of the State of California and the California Transportation Commission (CTC),
including direct reimbursement of SLPP funds to the CITY for project activities.
WHEREAS, AUTHORITY is responsible for programming the formula SLPP funds to specific
projects within Orange County; and
WHEREAS, the CITY will be the direct recipient of SLPP funds from the State and will act as
lead agency for environmental, engineering, right-of-way, construction and construction
management of the PROJECT; and
WHEREAS, CITY is responsible to request and receive approvals from the appropriate State
and Local agencies in order to proceed or commence each phase of PROJECT for performance
under this Agreement; and
WHEREAS, SLPP funding for PROJECT is contingent upon funding being available through
both allocation by the CTC and availability of SLPP funds, and CITY maintaining eligibility for this
funding for PROJECT and maintaining eligibility under Ordinance No. 3 to provide match funding;
and
WHEREAS, on July 23, 2012 AUTHORITY's Board of Directors, approved programming of
Three Hundred Eighteen Thousand Dollars ($318,000) in SLPP funds for the construction phase of
PROJECT, to be matched with Three Hundred Thirty Seven Thousand Three Hundred Seventy Two
Dollars ($337,372) of Measure M2 Fair Share (M2 Fair Share) local match, for a total construction
phase cost of Six Hundred Fifty Five Thousand Three Hundred Seventy Two Dollars ($655,372) the
construction phase of PROJECT in accordance with Exhibit A titled "SLPP Funding Plan'', which is
attached herein and incorporated by reference; and
WHEREAS, PARTIES agree CITY will adhere to M2 Comprehensive Transportation Funding
Programs Master Funding Agreement C-1-2784 executed between CITY and AUTHORITY; and
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COOPERATIVE AGREEMENT NO. C-2-1850
WHEREAS, PARTIES agree that CITY's SLPP focal match funding requirements for
PROJECT will be provided from CITY's Measure M Turnback or M2 Fair Share distribution and shall
be used as a dollar-for-dollar match for the SLPP funds approved for PROJECT; and
WHEREAS, this Cooperative Agreement (Agreement) defines the specific terms and
conditions and funding responsibilities between AUTHORITY and CITY for completion of the
PROJECT; and
WHEREAS, AUTHORITY's Board of Directors approved this Cooperative Agreement on
July 23, 2012; and
WHEREAS, CITY's Council approved this Cooperative Agreement on this 13th day of
November 2012; and
NOW, THEREFORE, It is mutually understood and agreed by AUTHORITY and CITY as
follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable
by reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of
this agreement between PARTIES and it supersedes all prior representations, understandings, and
communications. The Invalidity In whole or in part of any term or condition of this Agreement shall
not affect the validity of other term(s) or conditions(s) of this Agreement. The above referenced
Recitals are true and correct and are incorporated by reference herein.
B. AUTHORITY'S failure to insist on any instance(s) of CITY's performance of any
term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of
AUTHORITY's right to such performance or to future performance of such term(s) or condition(s),
and CITY's obligation in respect thereto shall continue in full force and effect. Changes to any
portion of this Agreement shall not be binding upon AUTHORITY except when specifically confirmed
in writing by an authorized representative of AUTHORITY by way of a written amendment to this
Agreement and issued in accordance with the provisions of this Agreement.
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COOPERATIVE AGREEMENT NO. C-2-1850
C. CITY's failure to insist on any instance(s) of AUTHORITY's performance of any
term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of
CITY's right to such performance or to future performance of such term(s) or condition(s), and
AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any
portion of this Agreement shall not be binding upon CITY except when specifically confirmed in
writing by an authorized representative of CITY by way of a written amendment to this Agreement
and issued in accordance with the provisions of this Agreement.
ARTICLE 2. SCOPE OF AGREEMENT
This Cooperative Agreement specifies the terms and conditions, roles and responsibilities of
the PARTIES as they pertain to the subjects and projects addressed herein. PARTIES agree that
each will cooperate and coordinate with the other in all activities covered by this Agreement and any
other supplemental agreements that may be required to facilitate purposes thereof.
ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
AUTHORITY agrees to the foliowing responsibilities for PROJECT:
A. AUTHORITY shall formally request on behalf of CITY that the Southern California
Association of Governments (SCAG) amend the Federal Transportation Improvement Program
(FTIP) to program PROJECT in accordance with the funding plan outlined in Exhibit A, whereby
AUTHORITY's performance under this Agreement is contingent upon SCAG, Caltrans, and Federal
Highways Administration (FHWA) approval.
B. AUTHORITY shall request that the CTC program Three Hundred Eighteen Thousand
Dollars ($318.000) in SLPP funds for the construction phase of PROJECT contingent on the
availability of funds, and is not obligated to program or provide any amount above the funding
identified in this Article.
C. AUTHORITY shall provide assistance to CITY in securing the SLPP funds.
D. AUTHORITY shall review and approve CITY's request for aIocation prior to submittal
to Caltrans District 12.
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COOPERATIVE AGREEMENT NO. C-2-1850
E. AUTHORITY shall cancel PROJECT if CITY has not submitted a completed CTC
allocation request to the AUTHORITY by December 31, 2012.
F. AUTHORITY shall cancel PROJECT if CITY has not completed preconstruction
activities, including California Environmental Quality Act (CEQA) environmental approval and any
required right of way certification allowing project to be ready to advertise by December 31, 2012.
G. AUTHORITY shall cancel project if CITY has not awarded a construction contract for
project(s) within six (6) months of CTC allocation and has not received an approved extension from
the CTC.
H. AUTHORITY shall cancel PROJECT if the CITY receives an approved extension from
the CTC and does not award the project within the award extension deadline. If PROJECT is
cancelled, CITY is not entitled to the SLPP funds.
ARTICLE 4. RESPONSIBILITIES OF CITY
CITY agrees to the following responsibilities for PROJECT:
A. CITY is the direct recipient of SLPP funds and will act as the lead agency for the
environmental, engineering, right-of-way, construction, and construction management of PROJECT.
B. CITY agrees that AUTHORITY is responsible for programming Three Hundred
Eighteen Thousand Dollars ($318,000) in SLPP funds for the construction phase of PROJECT and
is not obligated to program or provide any amount beyond the amount identified in this Article.
C. CITY is responsible for adhering to Chapter 378, Statutes of 2011 (Assembly Bill 436)
Compliance Monitoring Unit.
D. CITY is responsible for preparing and submitting to AUTHORITY
all CTC documentation needed for allocation vote for SLPP funds and completing all tasks required
in order to legally advertise the project for construction ninety (90) calendar days prior to CTC
meeting and no later than December 31, 2012.
E. CITY is responsible for notifying AUTHORITY immediately of any expected delays or
changes to PROJECT that deviate from Exhibit A.
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COOPERATIVE AGREEMENT NO. C-2-1850
F. CITY is responsible for preparing and submitting all necessary CTC and Caltrans
documentation including the allocation request. All prior approvals, including but not limited to CTC
environmental approval by December 31, 2012 and right-of-way certification (if applicable) by
December 31, 2012, must be attained prior to submittal of the construction allocation request.
G. CITY may proceed with advertisement of PROJECT prior to CTC allocation Bpp[ovo|,
but may not award any project contract or start any construction phase work prior to CTC allocation
of SLPP funds or Letter of No P judice (LONP) approval.
H. CITY is required to award a contract within six (6) months following the date of CTC
allocation but may request one six (6) month extension for contract award. Extension request must
be submitted 90 calendar days before contract award deadline. If an extension is gronted. CITY
agrees to award a contract within the award extension deadline.
K
CITY agrees to provide a dollar-for-dollar match within the construction phase to
match SLPP funding in CITY's Measure M1 Tumback or M2 Fair Share revenues. Based on the
existing budget, this amount is estimated to be Three Hundred Thirty Seven Thousand Three
Hundred Seventy Two Dollars ($337,372). Actual funding amount will be determined at CTC
allocation and at contract award.
J. CITY agrees that the overall construction and construction management budget for
PROJECT is Six Hundred Fifty Five Thousand Three Hundred Seventy Two Dollars ($655.372);
contingent on availability of SLPP funding and CTC allocation.
K. CITY agrees that any cost overruns or any additional funding required to complete
the p 'ect(s)sha||betherespqO3ibi/)tyVfC1TYaUdUotth8neGponGibi|itvDfAUTHOR|TY.
L. CITY will submit semi-annual project status reports for the PROJECT to the
AUTHORITY due on January 15 for the prior six (6) month perind, beginning on July 1, and ending
on December 31, and due on July 15 for the prior six (6) month period, beginning on January 1 and
ending on June 30 with Exhibit BtiUgd''Senni-AOOUa|F(8poFt".
M. CITY will submit a final project report to the CTC within six months of project
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COOPERATIVE AGREEMENT NO. C-2-1850
becoming operable in accordance with the 2011-2013 CTC SLPP Guidelines and Proposition 1B
Project Close Out Process.
N. CITY will submit a final report to AUTHORITY within six (6) months of Caltrans
payment of final billing for PROJECT in accordance with Exhibit C titled "Final Project Report Form."
O. CITY is responsible for completing PROJECT in accordance with the funding plan
(EXHIBIT A), timely use of funds requirements, and for abiding by all 2011-2013 CTC SLPP
Guidelines, OCTA SLPP Formula Grant Call for Projects program guidelines and procedures, State
Transportation Improvement Program Guidelines, and any and all other requirements of the State,
CTC, and Caltrans related to SLPP funding, including but not limited to the Caltrans Local
Assistance Program Guidelines and Local Assistance Procedures Manual.
P. CITY is responsible for submitting quarterly review reports for PROJECT to Caltrans.
Reports must be copied to AUTHORITY.
Q. CITY understands that if PROJECT is cancelled or cannot meet the
December 31, 2012 allocation submittal deadline or allocate funds to a project by June 30, 2013, the
SLPP funding will be withdrawn from CITY and will be redistributed to other AUTHORITY's projects.
ARTICLE 5. DELEGATED AUTHORITY
The actions required to be taken by CITY in the implementation of this Agreement are
delegated to each Director of Public Works, or designee, and the actions required to be taken by
AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
Executive Officer, or designee.
ARTICLE 6. AUDIT AND INSPECTION
PARTIES shall maintain a complete set of records in accordance with generally accepted
accounting principles. Upon reasonable notice, CITY shall permit the authorized representatives of
AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and other data and
records of CITY for a period of four (4) years after final payment, or until any on-going audit is
completed. For purposes of audit, the date of completion of this Agreement shall be the date of
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COOPERATIVE AGREEMENT NO. C-2-1850
Caltrans' payment of CITY's final billing (so noted on the invoice) under this Agreement.
AUTHORITY shall have the right to reproduce any such booka, recVrds, and accounts. The above
provision with respect to audits shall extend to and/or be included in construction contracts with
CITY's contractor.
ARTICLE 7. INDEMNIFICATION
A. CITY shall each indernnifv, defend and hold harmless AUTH[)Fl|TY, its nfficero,
dingCtorn, employees and agents from and against any and all claims (including attorney's fees and
reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including
death, worker's compensation subrogation claims, damage to or loss of use of property alleged to be
caused by the negligent acts, omissions or willful misconduct by either CITY, its Officers, directors,
employees or agents in connection with or arising out of the performance of this Agreement.
B. AUTHORITY shall iOdernnif«, defend and hold harmless both C|TY, its offioens,
dire[tOra, employees and agents from and against any and all claims (including attorney's fees and
reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including
death, worker's compensation subrogation claims, damage to or loss of use of property alleged to be
caused by the negligent acts, omissions or willful misconduct by either AUTHORITY, its Officgre,
directons, employees or agents in connection with or arising out of the performance of this
Ag reement.
C. The indemnification and defense obligations of this Agreement shall survive its
expiration or termination.
ARTICLE 8. ADDITIONAL PROVISIONS
PARTIES agree to the foliowing mutual responsibilities:
A. Term of Agreement: This Agreement shall continue in full force and effect through
PROJECT completion, final acceptance by AUTHOFlITY. Caltrans' payment of the CITY's final
bi||iD8. or 42 months from the date of CTC a||ooetiOn, whichever is earlier. This Agreement may be
extended at the mutual consent of all PARTIES.
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COOPERATIVE AGREEMENT NO. C-2-1850
B. Termination: This Agreement is nufl arid void if PROJECT is not funded. AUTHORITY
shall cancel PROJECT for which CITY has not awarded a contract twelve months after the date of
CTC allocation, or has not advanced the PROJECT to ready to list stage as determined by
AUTHORITY. This Agreement may be terminated by either PARTY after giving thirty (30) calendar
days written notice. This Agreement shall not be terminated without mutual agreement of all
PARTIES.
C. This Agreement may be amended in writing at any time by the mutual consent of all
PARTIES. No amendment shall have any force or effect unless executed in writing by all PARTIES.
D. PARTIES shall comply with all applicable fadena|, state, and local |avvo, statutes,
ordinances and regulations of any governmental authority having jurisdiction over the PROJECT.
E. Legal Authority: PARTIES hereto consent that they are authorized to execute this
Agreement on behalf of said PARTIES and that, by so executing this agreenneOt, the PARTIES
hereto are formally bound to the provisions of this Agreement.
F. Severability: If any term, provision, covenant or condition of this Agreement is held to
be iDvm|id, void or otherwise uneDforceab|e, to any extent, by any court of competent jurisdiction, the
remainder of this Agreement shall not be affected thereby, and each ternn, pnOviaion, covenant or
condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
G. Counterparts of Agreement: This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original
and all of which together shall constitute the same agreement. Facsimile signatures will be
permitted.
H. Force K8oiaure: Each of the PARTIES shall be excused from performing its
obligations under this Agreement during the time and to the extent that it is prevented from
performing by an unforeseeable cause beyond its contro|, including but not Iimited to; any incidence
of fire, flood; acts of God; commandeering of mateha|, products, plants or facilities by the fedena|,
state or local government; national fuel shortage; Oro material act or omission by the other PARTY;
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COOPERATIVE AGREEMENT NO. C-2-1850
1 when satisfactory evidence of such cause is presented to the other PARTY, and provided further
2 that such nonperformance is unforeseeable, beyond the control and is not due to the fault or
3 negligence of the PARTY not performing.
Assignment: Neither this Agreement, nor any of the PARTIES' rights, obligations,
5 duties, or authority hereunder may be assigned in whole or in part by any PARTY without the prior
written consent of the other PARTIES in their sole and absolute discretion. Any such attempt of
7 assignment shall be deemed void and of no force and effect. Consent to one assignment shall not
be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such
9 subsequent assignment.
J. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
11 authorize or require any PARTY to issue bonds, notes or other evidences of indebtedness under the
12 terms, in amounts, or for purposes other than as authorized by local, state or federal law.
13 K. Governing Law: The laws of the State of California and applicable local and federal
14 laws, regulations and guidelines shall govern this Agreement.
15 L. Litigation fees: Should litigation arise out of this Agreement for the performance
16 thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing
17 PARTY.
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COOPERATIVE AGREEMENT NO. C-2-1850
M. Notices: Any notices, requests, or demands made between the PARTIES pursuant
to this Cooperative Agreement are to be directed as foliows:
To CITY:
To AUTHORITY:
City of Seal Beach
Orange County Transportation Authority
211 8 m Street
Seal Beach, CA 90740
550 South Main Street
P.(]. Box 14184
Orange, CA 02863-1584
Attention:
David Spitz
Tel: 562-431-2527
E-rnai|:dapibc@sea|beeohoo.gov
Cc:
Attention: W1eanoKotahim
Manager, Capital Projects
Tel: 714-560-5694
E-mail: mnhobaki@@octa.nat
Co: Louis Zhao, Associate Transportation
Funding Analyst
N. Successors and Assicins: The provisions of this Agreement shall bind and inure to
the benefit of each of the PARTIES hereto, and all successors or assigns of the PARTIES hereto.
0. Tirne is of the Essence: Time is of the essence for the work identified in Exhibit A. All
work must be completed no later than 36 months from contract award or consistent with CTC timely
use of funds requirements.
/
/
/
/
/
/
/
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COOPERATIVE AGREEMENT NO. C-2-1850
This Cooperative Agreement shall be effective upon execution by all PARTIES.
IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement
No. C-2-1850 to be executed on the date first above written.
CITY OF SEAL BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
By: By:
Jill R. ngram Will Kempton
City Manager Chief Executive Officer
ATTEST: APPROVED AS TO FORM:
By: By:
Linda Devine Kennard R. Smart, Jr.
City Clerk General Counsel
APPROVED AS TO FORM: APPROVAL RECOMMENDED:
By: By:
Quinn Barrow Kia Mortazavi
City Attorney Executive Director, Planning
Dated: Dated:
Attachments:
Exhibit A: SLPP Funding Plan
Exhibit B: Semi Annual Report Form
Exhibit C: Final Project Report Form
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AGREEMENT NO. C-2-1850
EXHIBIT A
SLPP FUNDING PLAN
PROPOSITION 1B STATE-LOCAL PARTNERSHIP PROGRAM
CALL FOR PROJECTS
Arterial and Local Street Resurfacing Program on
Ironwood Avenue, Electric Avenue, South Shore Drive,
Taper Drive, and Sand Piper Drive
Pro ect Schedule and Fundin
Schedule
Completion Date
Final Environmental Documen t
7/31/2012
Begin Design Engineering
8/1/2012
Plans, Specifications, and Cost Es " a es complete
10/31/2012
Start Right-of-Way Acquisition
N/A
Right-of-Way Certification
N/A
California Trans.ortation Commission Allocation
5 2013
Award Construction Deadline
9/5/2013
Project Completion (open for use)
12/31/2013
Construction funding authorized through this agreement:
Funding
P1B SLPP: $318,000
Preliminary Enciineerin
M1 or M2 Fair Share: $337,372
Fund Source
Fiscal Year
Original Planned
Allocation
Proportion
N/A
N/A
N/A
N/A
TOTAL
$0
N/A
Riq ht-of-Wa
Fund Source Fiscal Year
Original Planned
Allocation
Proportion
N/A N/A
N/A
N/A
TOTAL
$0
N/A
Construction
Fund Source
Fiscal Year
Original Planned
Allocation Range
Proportion
P1B SLPP1
2012-2013
$318,000
49%
M2 Fair Share'
2012-2013
$337,372
51%
TOTAL
$655,372
100%
1. P1B SLPP and M1 or M2 Fair Share will remain equal. If needed, amounts will be reduced proportionally.
AGREEMENT NO. C-2-1850
EXHIBIT B
SEMI ANNUAL REPORT FORM
Project Title:
Agency: Date:
Schedule
Original Current
Completion Completion
Date Date
Draft Environmental Document
Fiscal
Year
Planned
Obligation
Final Environmental Document
Actual
Expended
Remaining
Allocation
Be.in Desj.n En neerin
Plans, Specificatons, and Cost Estimates complete
Start Ri h -o a Ac uisition
Right-of-Way Certification
Submit Request for Authorization for Const (E-76)
Ready to Advertise
Award Construction
Project Completion (open for use)
Funding Table:
Preliminary En ineerin ($000's
Fund Source
Fiscal
Year
Planned
Obligation
Current
Estimates
Actual
Expended
Remaining
Allocation
Right-of-Way ($000's
Fund Source
Fiscal
Year
Planned
Obligation
Current
Estimates
Actual
Expended
Remaining
Allocation
Construction ($000's)
Fund Source
Fiscal
Year
Planned
Obligation
Revised
Allocation
Actual
Expended
Remaining
Allocation
Major Activities:
Status:
Issues:
Name/Title:
Phone:
AGREEMENT NO. C-2-1850
EXHIBIT B
Email:
2
AGREEMENT NO. C-2- 850
EXHIBIT C
EXHIBIT C: FINAL PROJECT REPORT FORM
OCTA
Date
Instructions
The responsible agency should fill out the following: 1) Final Project Form, 2) Final Cost, 3) Certificate of
Completion. n addition, the agency must attach before (f available) and after photographs of the projec site
and the address or location of the site under the Location and Scope of work section.
Agency
Project
Location and Scope of Work
Verification of Match
(Actual Expenditures)
Pm ect
Phase
Proposed
Actual
Draft Environmental Document
Final Environmental Document
Other
Begin Design Engineerng
3r
Start Right-of-Way Acqursition
SLPP
OCTA
Phase
��
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'�
'
^
Formula
Funding
Total
Engineering
-
-
-
$ -
Right-of-Way
-
-
'
� -
$ '
Construction
-
-
-
$ -
-
Total
-
-
-
$ -
-
Pm ect
Phase
Proposed
Actual
Draft Environmental Document
Final Environmental Document
Begin Design Engineerng
Plans, Specificetions, and Cost Estimates complete
Start Right-of-Way Acqursition
Right-of-Way Certification
Ready to Advertise
Award Construction
Project Completion (open for use)
Match
Rate
Page 1
SLPP: FINAL COST
AGREEMENT NO. C-2-1850
EXHIBIT C
Item #
Description
Unit Quantity Unit Price Amount
Page 2
0 TA
I hereby certify that the statements provided here are true and correct.
Proiect Title
SLPP: FINAL COST
AGREEMENT NO. C-2-1850
EXHIBIT C
1
2
3
The project is designed to city/county and other participating jurisdictions' standards.
The project contract was awarded on:
ENTER DATE
The total cost of the contract is equal to or less than the total TE
funds awarded and matching funds provided.
4 The city/county provided matching funds to the project.
5 Right-of-way was acquired in conformance with city/county procedures.
6 All required environmental documentation is complete and certified.
7 An updated project schedule is included with the final invoice.
8 The final invoice is attached with all the necessary documentation.
Name
Title
Signature
Public Works Director
Date
Page 3