HomeMy WebLinkAboutCC AG PKT 2012-11-13 #F r OFSEAC,eF,vt
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AGENDA STAFF REPORT ,
'�Cq�/FORN:P r
DATE: November 13, 2012
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby, Assistant City Manager/Public Works
SUBJECT: AMEND CLASSIFICATION PLAN AND DESIGNATE
PAY GRADE AND STATUS OF ASSISTANT PLANNER
CLASSIFICATION
SUMMARY OF REQUEST:
That the City Council adopt:
1. Resolution No. 6924 approving an amendment to the Classification Plan
by adding the classification of Assistant Planner; and
2. Resolution No. 6925 designating the pay grade and status of Assistant
Planner classification.
BACKGROUND AND ANALYSIS:
The Community Development Department is managed under the direction of the
Director of Community Development. The Department has Planning, Building,
and Code Enforcement Divisions within the Department. In addition to the
Director of Community Development (who manages all three divisions), planning
functions for the .City are currently performed by one Senior Planner. Daily
planning functions include management of the Planning Commission, processing
of entitlements, customer service at the counter, management of the City's
General Plan and Specific Plans, etc. In September of 2010, the Executive
Assistant for the Community Development Department retired and was not
replaced as the City examined the operation of the Department and funding
available within the budget.
After a thorough review, it was determined that the performance of the
Community Development Department would be improved by replacing the
Executive Assistant with an Assistant Planner. A class specification describing
the responsibilities of the position is attached to this staff report. The addition of
-the Assistant Planner was discussed extensively during the budget season and
funded within the FY 2012-13 budget. A recruitment to fill this position is
anticipated to begin before the end of the year.
Agenda Item F
The Assistant Planner classification will be allocated to the Seal Beach
Supervisors and Professionals Association (SBSPA) bargaining unit. The City
Manager has complied with Article 11, Section 7.0 of the Employer-Employee
Relations Resolution No. 5242 which allows the City Manager to allocate new
classifications or position to a bargaining unit.
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
All salaries and benefits are included in the FY 2012/13 adopted budget.
RECOMMENDATION:
It is recommended that the City Council adopt:
1. Resolution No. 6924 approving an amendment to the Classification Plan
by adding the classification of Assistant Planner; and
2. Resolution No. 6925 designating the pay grade and status of Assistant
Planner classification.
SUBMI TED BY. NOTED AND APPROVED:
(A.*'j �)A-Arn
Sean P. Crumby Ingram, Cit)� M*ager
Assistant City Manager/Palic Works
Prepared by: Nancy Ralsten, Management Analyst
Attachments:
A. Resolution No. 6924 (class specification)
B. Resolution No. 6925
Page 2
RESOLUTION NUMBER 6924
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AN AMENDMENT TO THE CLASSIFICATION
PLAN BY ADDING THE CLASSIFICATION OF ASSISTANT
PLANNER
THE CITY COUNCIL OF THE CITY OF SEAL BEACH DOES HEREBY
RESOLVE:
Section 1. The classification of Assistant Planner is hereby added to the
Classification Han. A copy of the Assistant Planner class
specification is attached hereto,
Section 2. The other classifications in the Classification Plan are hereby
amended to reflect reporting requirements necessitated by this
change in the Classification Plan.
PASSED. APPROVED and ADOPTED by the Seal Beach City Council at
regular meeting held on the 13thdayof November,2012 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OFCALIFORNIA }
COUNTY OFORANGE SS
CITY OF SEAL BEACH }
|. Linda Devine, City Clerk of the City of Seal 8eauh, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6924 on fi|o in
the office of the City C|erk, paased, appnrved, and adopted by the Seal Beach
City Council eta regular meeting held onthe t3th_day of November . 2012.
City Clerk
Resolution Number GA24
SEA1 g,
Assistant Planner
Department/Division: Community Development/Planning
Reports To: Community Development Director
Provides Direction To: Not Applicable
FLSA Exemption Status: Non-exempt
Date Prepared: November 1,2012
GENERAL PURPOSE
Under general oupamision, performs professional-levell tasks in current and
comprehensive planning ooUv8ms, including technical research and report writing.
This position also provides information and assistance hzdevelopers, the business
commonib/, homeownero, ornh|kecto, nonmu|tonbs, nae| autaba panaunne|.
contractors,City staff,and the general public;performs related duties as required.
DISTINGUISHING CHARACTERISTICS
Incumbents at this level are required 10 perform the full range of professional
level land use/urban planning activities in the Community Development
Department. The Assistant Planner is distinguished from the Senior Planner
by the |atter'e ability 10 work more independently and by the increased
complexity of aumignmanta, scope, and independent judgment exercised in
performing assigned work.
The Assistant Planner reports to the Community Development Director.
Incumbents normally work under direct supervision, but are also expected to
work productively on an individual basis and/or in the absence of a
supervisor.
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of
work that may beperformed. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related, or a logical
assignment b/the class.
1. Performs assigned planning projects involving land use \osuaa and related
subjects; performs basic research and oonhamn with applicants and agency
representatives ho identify problems and issues.
2. Provides information and assistance to the public at the counter by phone and
by e-mail regarding routine to difficult planning-related matters regarding
zoning, land use, municipal codes, subdivision regulations, the General Plan,
demographic informaUon, and currant projects; researches and reviews
building and development projects for plan completeness and ordinance
compliance; coordinates project review with other City departments or outside
entities.
3. Receives and reviews permit applications; assesses fees; establishes
conditions for project approval by analyzing projects with respect to relevant
|awm, ordinances, regulations, and Oih/ policy; determines methods to
reconcile project conflicts with zoning requirements and State environmental
Resolution Number OQ24
ESSENTIAL,FUNCTIONS (nondnuod)
4. Prepares and presents professional staff reports of summarized data,
conclusions,and recommendations ho various bodies emneeded.
5. Confers with dava|opers, building domignem, conbadon;, archibacto, and the
general public on planning and zoning related matters; interprets planning
policies,State laws,and local ordinances and explains procedures.
G. Performs field investigations to anauna projects conform to zoning oodes,
design regulations and/or approved plans; performs design conformance plan
checks;assists permit applicants b»satisfy conditions ofapproval.
7. Performs various administrative functions for the department, including
accepting applications and permits for processing and composing
correspondence; maintains and updates land use information in files.
O. Assists in the coordination of Community Development projects with other
departments and outside agencies.
QUALIFICATIONS GUIDELINES
Knowledge of:
Principles and pnaodoem of urban planning; understanding cf State and Federal
p|anninQ, zoning, development and environmental laws; mtaUobco| and research
methods applied to the collection and analysis of data pertinent to planning.
Abi|[tyto:
Effectively read construction p|ano, site plans and maps; communicate both orally
and in writing and prepare written reports in o format that can be understood by a
layperson; use word processing and spreadsheet software to prepare statistical and
narrative reports; identify and interpret technical and numerical information; read
and interpret regulations;work and deal courteously and effectively with the general
public and oo*vorkem.
Education/Training/Experience:
One year ofexperience in the planning field, preferably at the community level.
Educational achievement equivalent 0n a Bachelor's degree in Planning, Public
Administration ora related field.
Licenses, Certificates; Special Requirements:
Possession ofa valid Class C California Drivers License with a safe driving
naoond is required and must be maintained as valid during the course of
employment.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands oeucmb*dhere are representative mfthose
that must be met by employees to successfully perform the essential functions of
this class. Reasonable accommodations may bo made hu enable individuals with
disabilities bn perform the essential functions.
Physical Demands
While performing the duties of this class, the employee iaconstantly required to
sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or
operate standard offiueequipment; reach with hands and arms above and below
shoulder level. The employee is frequently required to walk and stand in office
Resolution Number 8924
and field settings and ho occasionally reach, |ht carry, and move records and
documents weighing upbo20pounds.
Specific vision abilities required by this job include o|uae vision and the ability to
adjust focus.
Mental Demands
VVhi|u performing the duties of this class, the employee is regularly required to
use written and oral communication skills; pamd and interpret data, information
and documents; analyze and solve problems; observe and interpret situations;
learn and apply new information or oN||u; perform highly detailed work on
mu|Up|a, concurrent tasks;work under intensive deadlines; and interact with City
managers, staff, deve|opena, ounhachoro, arohih*cs, officio|s, the public, and
others encountered in the course ufwork.
WORK ENVIRONMENT
The employee typically works in controlled office conditions. The noise level ia
usually moderate, at and below 85 decibels. Occasional driving is required to
attend meetings at various City and off-site facilities, conduct field inspections,
and public and private events.
RESOLUTION NUMBER 6925
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DESIGNATING THE PAY GRADE AND STATUS OF ASSISTANT
PLANNER CLASSIFICATION ON THE REGULAR EMPLOYEES
PAY STRUCTURE
WHEREAS, the City ofSeal Beach ("City") affirms the dignity and worth of the
services rendered by its employees.
WHEREAS, the City approved the Regular Employees Pay Structure on April 13,
2009.
VVHEREAG, the City desires to establish the pay grade and status of the new
Assistant Planner classification.
NOW THEREFORE, the City Council of the City of Seal Beach hereby resolves:
Section 1. The classification "Assistant P|annm" is assigned to Pay Grade 28
on the Regular Employees Pay Structure.
Title Grade Step I Step 2 Step 3 step 4 step 5 i
Assistant Planner uu $6,022.59 $6,323.72 s6.639.91 $6�71.90 $7,320.50
Section 2. The effective date nf this Resolution im 2012.
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 13th day of November,2012 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OFCALIFORNIA �
COUNTY OF ORANGE SS
CITY OF SEAL BEACH �
|. Linda Devina, City Clerk of the City of Sea! Beaoh, du hereby certify that the
foregoing resolution is the original copy ofResolution Numbar_xxxx on file in the
office of the City C|erk, paaaed, npppoved, and adopted by the Seal Beach City
Council eta regular meeting held on the_13th_.day of November .2D12
City Clerk