HomeMy WebLinkAboutCC AG PKT 2012-12-10 #f ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved as to form.
FINANCIAL IMPACT:
There is no financial impact. The City will receive reimbursement up to
$61,082.70 for eight DUI checkpoints and required checkpoint equipment.
RECOMMENDATION:
Staff recommends the City Council adopt Resolution No. 6334 accepting the
2012/2013 California Office of Traffic Safety funding with the restrictions imposed
by the grantor; and authorize the City Manager and/or the Chief of Police to
submit the proposal and expend the funds.
SUBMITTED BY: NOTED AND APPROVED:
Off----
Keith L. Kilmer, Chief of Police 11 I . Ingram, City M na er
/:::�R- C14/c,,47 Ali��cA
Prepared by: Stephen Bowles, Sergeant
Attachments:
A. Resolution No. 6334
B. 2012-2013 Sobriety Checkpoint Grant Program
Page 2
RESOL0TIONN0&8BER.6334
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING THE SOBRIETY CHECKPOINT GRANT PROGRAM
FOR 2012-2013
WHEREAS, the City ufSeal Beach desires \o undertake through funds made
available through the RuOmnba of the University of California School of Public
Health, Berkeley,with Primary Funding from the California Office of Traffic Safety.
THE SEAL BEACH CITY COUNCIL HEREBY RESOLVES ASFOLLOWS:
Section 1. The City Council hereby approves the Sobriety Checkpoint Grant
Program for 2012'2013ao set forth in the attached proposal.
Section 2. The City Manager is hereby authorized to take such actions as are
necessary or convenient ho establish and carry out the Sobriety Checkpoint Grant
Program for 2O12'2013.
PASSED. APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 1{8hday of December 2012 by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA )
COUNTY C}FORANGE > S8
CITY OF SEAL BEACH )
|. Linde Dev1ne, City Clerk of the City of Geo| Beooh, do hereby certify that the
foregoing resolution is the original copy of Resolution Number_i%l34_on 0e in
the offineof the City Clerk, passed, approved, and adopted by the City Council at
o regular meeting held on the_1Ct?_ dayof_[eceIder. 2812.
City Clerk
o
— The Regents of the University of California
School of Public Health,Berkeley, GRANT NUMBER
Q with Primary Funding from the
w { California Office of Traffic Safety SC13399
'8» GRANT
1. Title of Program
SOBRIETY CHECKPOINT GRANT PROGRAM FOR 2012-2013
2. Name of Applicant Agency 4. Period of Grant
SEAL BEACH,CITY OF Month-Day-Year
3. University of California Berkeley,Safe Transportation Research and Education Center From: 12101112
DAVID RAGLAND,PRINCIPAL INVESTIGATOR,UC BERKELEY SAFE TRANSPORTATION
RESEARCH AND EDUCATION CENTER To: 09/30/13
6. Description of Program
The goal of the Sobriety Checkpoint Grant Program for 2012-2013 is to reduce the number of victims killed and injured in alcohol-involved
crashes in participating cities.The period of this grant contract("contract"), December 01, 2012 to September 30,2013,encompasses two
national mobilization periods: the Winter Holiday Mobilization period, December 14, 2012-January 01, 2013, and the Labor Day
Mobilization period, August 16, 2013-September 02, 2013.The Seal Beach Police Department will conduct sobriety checkpoints in
Seal Beach in accordance with this contract.The contract includes the attached Schedule A-Descriptions, Schedule B-Detailed Budget
Estimate, Schedule B-1 -Budget Narrative, and Schedule C-Terms and Conditions.
6. Federal Funds Allocated Under This Grant Shall Not Exceed: $61,082.70
7. Approval Signatures(By signing this page,Agency agrees to the terns and conditions which follow and are attached)
A. The Regents of the University of California Authorized B. Authorizing Official For Applicant Agency
Signature
Name: Jyl Baldwin Phone:510-642-8110 Name: Jill Ingram Phone: (562)431-1518
Title: Associate Director,SPO Fax: 510-642-8236 Title: City Manager Fax: (562)493-0634
Address: IJC Berkeley Sponsored Projects Office Address: 211 8th Street
2150 Shattuck Avenue, Suite 300 Seal Beach,CA 90740
Berkeley, CA 94704-5940
Email: jbaldwin @berkeley.edu Email: Jingram @sealbeachca,gov
(Signature) (Date) (Signature) (Date)
C. Agency Office Authorized to Receive Payments D. Optional: Individuals Authorized to Sign Claims(in
addition to the Authorizing Official For Applicant Agency)
Agency: Seal Beach,City of Phone:562.799.4100 Name:Timothy Olson Title: Police Captain
Ext 1146•
Office: Finance Department
(Signature) (gate)
Address: 911 Seal Beach Blvd
Seal Beach, GA 90740
Name: Robert Mullins Title: Police Lieutenant
Tax ID#: 95-6000794
Contact Person: Camren Wight
Email: CWight@sealbeachca,gov (Signature) (Date)
Page 1
Seal Beach, City of Grant No. SC13399
Schedule A-Description
Sobriety Checkpoint Grant Program for 2012-2013
GOALS
1. To reduce the number of victims killed in alcohol-involved crashes.
Z To reduce the number of victims injured in alcohol-involved crashes.
3. To reduce nighttime (2100 hours to 0259 hours)fatal crashes.
4. To reduce nighttime (2100 hours to 0259 hours) injury crashes.
5. To reduce hit and run fatal crashes.
6. To reduce hit and run injury crashes.
AGENCY OBJECTIVES
1. To conduct a total of 8 sobriety checkpoints by September 30, 2013 (should be a minimum of one checkpoint per
mobilization).
NOTE: If a department elects to combine a Driver License (DL) checkpoint with a sobriety checkpoint, the
department should: 1) inform the public(via the press release)that driver licenses will be checked and
2)conduct DUI1DL checkpoint operations with signs reading, "DUI/Driver License Checkpoint Ahead".
To better identify and apprehend drug-impaired drivers in addition to alcoh ol-im paired drivers, it is
highly recommended that all personnel assigned to staff the greeting lane of the checkpoint be Drug
Recognition Experts(DRE's)and/or Advanced Roadside Impaired Driving Enforcement(ARIDE)trained
sworn officers. At the very minimum, all officers contacting drivers in the greeting lane should be
National Highway Traffic Safety Administration (NHTSA) Standardized Field Sobriety Test(SFST)
trained and certified.
To maximize effectiveness, checkpoint operations may be conducted at more than one location on any
evening. Each checkpoint should be highly publicized and visible. The Office of Traffic Safety (OTS) does
not fund or support independent DL checkpoints.
Only on an exception basis and vAth OTS pre-approval will OTS fund checkpoint operations that begin
prior to 1800 hours.When practicable it is recommended that checkpoint operations run until 0300 hours.
2. If appropriate, a supervisor(s) should attend OTS-sponsored"DUI Checkpoints- Planning and
Management" eight-hour, POST-certified training by December 31, 2012. Officers are encouraged to
attend this training as well.
3. To collect and report checkpoint statistics on-line for checkpoints conducted during the Winter and
Labor Day mobilization periods and submit the data by the deadlines established by the Safe Transportation
Research and Education Center(SafeTREC).
4. To collect and report checkpoint statistics on-line for checkpoints conducted outside the mobilization
periods and to submit the data by the end of the applicable quarter(s).
page 2
Seal Beach, City of Grant No. SC13399
Schedule A -Description (continued)
Sobriety Checkpoint Grant Program for 2012-2013
MEDIA OBJECTIVES
1. After the statewide kick-off press event, issue a press release announcing the kick-off of this grant, using the
OTS kick-off press release template provided by SafeTREC.
2, During the mobilization periods (December 14-January 1 and August 16-September 2), if an AVOID media
campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint locations, dates and times at
least fourteen (14)days in advance of all planned checkpoints. The AVOID Coordinator should issue press releases
including checkpoints conducted during the mobilization periods to all major media outlets in the region.
3. For each checkpoint operation, grantee should distribute a separate press release using the OTS template provided
by SafeTREC unless multiple checkpoints are to be conducted within a seven (7)day period, in which case one press
release covering the seven (7) day period that covers all operations will suffice. When using the OTS press release
template provided by SafeTREC, grantee should forward press releases, media advisories, alerts and other press
materials to SafeTREC concurrently with distribution to the media. If any other press release format or copy is used,
grantee should submit the press release to the OTS Public Information Officer at pio(Wots.ca.qov for his review. Optimum
lead-time would be 10—20 days prior to the operation. The approved press release should also be sent to the
SafeTREC. For post-o pe rational media communications that report the results of checkpoints, grantee does not need to
have the release approved by OTS.
4. Grantee should use OTS's Tagline"Report Drunk Drivers. Call 911"on all news releases and checkpoint publication
materials.
5. To use the following standard language in all press, media, and printed materials: Funding for this program was
provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety
Administration.
6. Grantee should issue to the media a post-operational news release reporting the results of the checkpoint
(do not submit to OTS media communications reporting the results of checkpoints).Any drug-impaired driving arrests
(23152(a)) and other drug arrests(possession, transportation,for sale) made as the result of the checkpoint operation
should be incorporated into the post-operational media release.
METHOD OF PROCEDURE
Phase 1: Program Preparation (December 1, 2012—December 13, 2012)
1. Review the contract to ensure compliance with contract provisions.
2. Notify the SafeTREC of any changes in contact information.The contract, purchase order number and Fact Blasts
are emailed to the contact person listed in the agency application.
3. Attend OTS-sponsored"DUl Checkpoints—Planning and Management"eight-hour, POST-certified training by
December 31, 2012.
4. Plan checkpoint staffing, e.g., supervisors, officers, clerical staff, or community service officers as needed to staff
each sobriety checkpoint on an overtime basis.
5. Send a written request to the SafeTkEC to seek approval of any changes to grant funded work or
deliverables.
6. Order grant approved checkpoint supplies, if applicable.
page 3
Seal Beach, City of Grant No. SC13399
Schedule A-Description (continued)
Sobriety Checkpoint Grant Program for 2012-2013
Phase 11: Mobilization (December 14, 2012–January 1, 2013 and August 16, 2013–September 2, 2013)
7. After the statewide kick-off ress event in December, grantee should issue a press release announcing the kick-off of
this grant using the OTS kick-Upress release template provided by SafeTREC.
8. If an AVOID media campaign is active in the county, grantee should notify the AVOID Coordinator of checkpoint
locations, dates and times at least fourteen (14) days in advance of all planned checkpoints. The AVOID Coordinator
should issue press releases including checkpoints conducted during the mobilization periods to all major media outlets in
the region,
9. For each checkpoint operation grantee should distribute a se arate press release using the OTS template provided
by SafeTREC unless multiple checkpoints are to be conducted wit�in a seven (7 day period, in which case one press
release covering the seven R7�day period that covers all operations will suffice.Ven using the OTS press release
template provided by Safe'r C, grantee should forward press releases, media advisories, alerts, and other press
materials to SafeTREC concurrenfl4 with distribution to the media. If any other press release format or copy is used,
grantee should submit the press re ease to the OTS Public InTormation Officer at pio(cvots.ca.�ov Tof his review. Optimum
Fead-time would be 10–20 days prior to the operation, The approved press relt-ase snoula also be sent to the
SafeTREC. For post-operational media communications that report the results of checkpoints, grantee does not need to
have the release approved by OTS.
10. Use OTS's tagline, "Report Drunk Drivers. Call 911"on all news releases and checkpoint publication materials,
11. Conduct roll call training. Roll call training costs are not reimbursable.
12. To better ident7 and apprehend druy-impaired drivers in addition to alcohol-im paired drivers, it is highly
recommended that a, personnel assigned o staff the reeting lane of the checkpoint be Dru� RecoWnition Experts,
(DRE's) and/or Advanced Roadside Impaired Driving Onforcement(ARIDE)trained sworn o icers. t the very minimum,
all officers contacting drivers in the greeting lane should be NHTSA Standardized Field Sobriety Test (SFST)trained and
certified.
13. Begin the checkpoint no earlier than 1800 hours and if possible and practicable, operate the checkpoint until 0300
hours.
14, Conduct the last checkpoint no later than September 30, 2013.
Phaselll: Post Operational Data Reporting (at the end of each mobilization period and each applicable calendar
quarter)
15, Submit post-operational data on-line for checkpoints conducted during the Winter Holiday and Labor Day
mobilizations. Submit data by the SafeTREC deadlines.
16. Submit post-o pe rational data on-line for checkpoints conducted outside the mobilization periods. Submit the data by
the end of the apflicable quarter. If multiple checkpoints are conducteTU—uring the quarter, summarize(total)the
checkpoint statis ics.
17. Issue to the media a post-operational news release reporting the results of the check oint. Any drug-im�aired
�sts (possession,transportation,for sale) maYleE as the result of t e
driving arrests(23152(a)) and other drug arre
checkpoint operation should be incorporated into the post-operational media release.
Phase IV: Claim Submission (at the end of the applicable calendar quarter)
18. Compile actual overtime and checkpoint supply costs incurred for operating the grant-funded checkpoints.
19. Download the claim form from the SafeTREC web site at:
hftp://www.safetrec.berkeley.edu/checkpointgrants/2012_2013checkpoint.html
20. Complete the claim form for the applicable quarter in accordance with Schedule B–Detailed Budget Estimate and
Schedule B-1 –Budget Narrative.
21. Mail the claim forms for the quarter, with the required supporting documentation (specified in Schedule B-1)to the
SafeTREC following the end of the applicable calendar quarter.
page 4
Seal Beach, City of Grant No. SC13399
Schedule B -Detailed Budget Estimate
Sobriety Checkpoint Grant Program for 2012-2013
The Seal Beach, City of will conduct a total of 8 sobriety checkpoints in Seal Beach as described in Table B
below.
Table B
Number of Cost Per Checkpoint Total Cost
Checkpoints
Winter Holiday Mobilization,
December 14, 2012—January
01, 2013 2 $7,000.00 $14,000�00
(should be a minimum of one
checkpoint)
Labor Day Holiday
Mobilization,August 16, 2013—
September 02, 2013 (should 2 $7,000.00 $14,000�00
be a minimum of one
checkpoint)
Number of checkpoints outside
the mobilization periods 4 $7,000.00 $28,000.00
Total Number of 8 Maximum Reimbursable $56,000.00
Checkpoints Amount for Checkpoints
The cost per checkpoint includes overtime benefits. Only actual benefits accrued from overtime hours will be
covered (e.g., retirement, medical/dental/vision insurance, uniform allowances will not be covered). Allowable
benefits include-. Social Security (OASDI), Workers Compensation, Medicare, State-run disability, and
unemployment insurance.
Maximum Reimbursable Amount for Checkpoint Supplies $5,082.70
Only OTS-approved supplies will be reimbursed. The prices of supplies will be reimbursed in accordance with
policies established by the OTS.
Grant Total Amount $61,082.70
(Maximum Reimbursable Amount for Checkpoints+Maximum Reimbursable Amount for Checkpoint Supplies)
page 5