HomeMy WebLinkAboutCC AG PKT 2012-12-10 #G AGENDA STAFF REPORT
DATE: December 10, 2012
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Assistant City Manager/Public Works
SUBJECT: NOTICE OF COMPLETION - NAVY DRAINAGE
EASEMENTS IMPROVEMENTS PROJECT NO. SD1202
SUMMARY OF REQUEST:
It is requested that the City Council adopt Resolution No. 6335 accepting the
Navy Drainage Easements Improvements Project No. SD1202 by CopperTop
Enterprises, Inc. in the amount of $161,190.21; direct the City Clerk to file a
"Notice of Completion" with the Orange County Clerk-Recorder within ten (10)
days from the date of acceptance; and release retention in the amount of
$16,119.02 in 35 days.
BACKGROUND AND ANALYSIS:
At the June 25, 2012 City Council meeting, the City Council awarded a contract
to CopperTop Enterprises, Inc. for the Navy Drainage Easements Improvements
Project No. SD1202 in the amount of $159,620.29.
The project involved clearing and grubbing over 350 feet of earthen drainage
channel, repairing headwalls and adding fall protection at the outlets of these
channels, restoring and replacing flap gate valves at drainage pipe outlets, and
cleaning over 650 feet of existing underground drainage piping.
During construction one change order was required, consisting of the removal of
unusable concrete. The change necessitated additional costs to the construction
contractor, CopperTop Enterprises, Inc. in the amount of $1,412.92 (less than
1% of the original construction cost).
The project is completed to the satisfaction of the City Engineer. The project was
inspected and it meets all standards and requirements within the project
specifications. It is required to formally accept the project and file a notice of
completion with the Orange County Clerk.
Agenda Item— Q
ENVIRONMENTAL IMPACT:
This project has complied with the California Environmental Quality Act (CEQA)
and is categorically exempt under Section 15301(d), Class 1.
LEGAL ANALYSIS:
This action has been reviewed and approved by the City Attorney.
FINANCIAL IMPACT:
In the approved FY 2011-12 Budget, $200,000 is budgeted for the Navy
Drainage Easements Improvements Project No. SD1202. In FY 2012-13,
$182,400 was carried over and earmarked for this project. Below is a summary
and breakdown of the total expenses for the project:
Description Amount
Design/Planning $ 27,598.00
Construction $ 159,620.29
Change Orders $ 1,412.92
Inspection $ 3,962.50
Total $ 192,593.71
The total amount paid to CopperTop Enterprises, Inc. for construction/change
orders is $161,190.21.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6335 accepting the
Navy Drainage Easements Improvements Project No. SD1202 by CopperTop
Enterprises, Inc. in the amount of $161,190.21; direct the City Clerk to file a
"Notice of Completion" with the Orange County Clerk-Recorder within ten (10)
days from the date of acceptance; and release retention in the amount of
$16,119.02 in 35 days.
SUBM17TED B NOTED AND APPROVED:
Sean FY Crumby, *Jill lkngrani—, Ci m eager
Assistant City Manager/P blic Works �
Prepared by: David Spitz, Associate Engineer
Attachment:
A. Resolution No. 6335
B. NOC
Page 2
RESOLUTION NUMBER 6335
A RESOLUTION OF THE SEAL BEACH CITY COUNCIL
DECLARING WORK TO BE COMPLETED PER CONTRACT
DOCUMENT FOR CONSTRUCTION FOR THE NAVY DRAINAGE
EASEMENTS IMPROVEMENTS PROJECT NO. SD1202
WHEREAS, on June 25, 2012 the City of Seal Beach entered into a contract with
CopperTop Enterprises, Inc.;and
WHEREAS, the City Engineer has determined that the work has been
substantially completed in accordance with the contract documents.
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
SECTION 1. The City Council finds that the work required to be performed by
CopperTop Enterprises, Inc. has been completed and accepted and that the total
cost of amount to be paid to CopperTop Enterprises Inc. is $161,190.21 for the
work performed.
SECTION 2. The City Clerk shall file a "Notice of Completion" for the project on
behalf of the City in the Office of the Orange County Recorder within 10 days of
the date of this resolution
PASSED, APPROVED and ADOPTED by the Seal Beach City Council at a
regular meeting held on the 10th day of December,2012 by the following vote:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
Mayor
ATTEST:
City Clerk
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
CITY OF SEAL BEACH }
I, Linda Devine, City Clerk of the City of Seal Beach, do hereby certify that the
foregoing resolution is the original copy of Resolution Number 6335 on file
in the office of the City Clerk, passed, approved, and adopted by the Seal Beach
City Council at a regular meeting held on the 10th day of December ,2012.
City Clerk
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF SEAL BEACH
Attn: City Clerk
211 - 8th Street
Seal Beach, CA 90740
Space of above this line for Recorder's use.
No Recording Fee Pursuant to Government Code Section 6103, 27383
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated
below in the property hereinafter described:
2. The full name of the owner is: City of Seal Beach.
3, The address of the owner is: 211 —8th Street, Seal Beach, CA 90740.
4, The nature of the interest or estate of the owner is: In Fee. The City of Seal Beach.
5. A work of improvement on the property hereinafter is described as substantially completed on
October 19, 2012. The work was Navy Drainage Easements Improvements Project. No.
SD1 202.
6. The name of the contractor(s), if any, for such improvement was: CopperTop Enterprises,
Inc. The date of the Contract Award was June 25, 2012.
7. The property on which said work of improvement was completed in the City of Seal Beach,
County of Orange, State of California, and is described as follows: Seal Beach Naval
Weapons Station.
Date:
Director of Public Works, City of Seal Beach
Signature of owner or corporate officer of owner
named in paragraph 2 or agent.
VERIFICATION
1, the undersigned, say: the Director of Public Works declarant of the foregoing notice of
completion; have read said notice of completion and know the contents thereof; the same is true
of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on 2012, at Seal Beach, California.
(Date of Signature)
Director of Public Works, City of Seal Beach