HomeMy WebLinkAboutCC AG PKT 2013-01-28 #J AGENDA STAFF REPORT
IFO
DATE: January 28, 2013
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Sean P. Crumby P.E., Assistant City Manager/Public Works
SUBJECT: AMENDMENT No. 1 TO PROFESSIONAL SERVICES
AGREEMENT WITH MOFFATT & NICHOL FOR PIER
UPGRADES PROJECT NO. BP1002
SUMMARY OF REQUEST:
That the City Council adopt Resolution No. 6348 approving Amendment No. 1 to
Agreement to Moffitt & Nichol in the amount of $55,508 to prepare plans and
specifications for the Pier Upgrades, Project No. BP1 002.
BACKGROUND AND ANALYSIS:
The Seal Beach Municipal Pier is approximately 1,800 feet long consisting mostly
of poly-wrapped timber piles, timber support members, and a -timber decking.
Utility lines are generally located under the deck of the pier or attached to the
side of the pier and span the entire length of the pier. The utility lines include
gas, water service, fire service, sewer, communication and electric.
Lifeguards and Public Works crews have regularly inspected and monitored
various components of the Pier. These inspections include monitoring the age
and condition of the utilities under the deck. Staff has noted the deteriorating
condition of various utilities, including repairs that were required to the water and
gas lines in the last couple of years. Additionally, Moffatt & Nichol has visually
identified numerous locations of loose utilities, damaged and corroded lines and
damaged connection hardware during a structural safety assessment inspection
performed for the City in 2008. This project is a combination of three projects
that are identified within the FY 2012-13 Adopted Capital Improvement Program
and are described as follows:
Pier Re-Decking Final Phase Proiect No. BP1004
The City has completed construction of the first three phases of placing new
decking on the pier. The fourth and -final phase will replace the worn Douglas Fir
timber members at the end of the pier with new Greenhart timber to match the
rest of the pier. This project, BP1004, has been designed by Moffatt & Nichol
Agenda Item i
and is ready to bid out for construction, but has been on due to the Pier
Restaurant having been in a ready state for remodel for the past 10 years.
Currently, the Pier Restaurant is vacant and the City is in the process of locating
a replacement restaurant. This portion of the design will have the consultant
ready to modify the plans to match the layout of the future restaurant. If no
changes are necessary to the plans the consultant will not be paid for this task.
Pier Utilities Upgrades Project No. BP1002
The utilities that serve the Pier are aged and beyond their useful life. This project
replaces the potable water, fire protection (water), sewer, gas, communications,
and electrical lines for the Pier. These facilities serve not only the restaurant, but
the restrooms and lifeguards. Additionally, utility lines are going to be added to
the Pier so that bait cutting stations are available for the fishermen and cutting of
fish can be restricted to designated areas.
On November 9, 2009, City Council authorized a professional services
agreement between the City and Moffitt & Nichol to design the Pier Utility
Upgrades Project. This project was put on hold shortly after design work began,
in order to allow the previous Pier restaurant to perform required tenant
improvements as part of their lease agreement. The rationale being that the City
would replace utilities and the decking after the restaurant had completed their
work. Unfortunately, the tenant failed to comply with the term of the lease
agreement requiring $400,000 of improvements prior to the expiration of their
lease term on October 31, 2012,
Pier Structural Assessment Project No. BP1 103
The Pier had a structural assessment completed in 2008, which recommended
various improvements to the structure. This structural inspection is typically done
every five years. The improvements were grouped based upon the priority of the
need. The City immediately performed improvements that were classified as a
high priority and budgeted for improvements that were less urgent. Those
improvements have been on hold with the other projects in an attempt to
combine for a larger project. The larger project is anticipated to be constructed in
the most cost effective manner.
The Pier restaurant is now vacant and the future tenant is being identified. It is
recommended that this professional services agreement be amended and have
the design firm ready to revise and complete designs for the various projects.
Once proposals are received for the restaurant and a vendor is selected the
layout of the new restaurant will be incorporated into the designs and the
construction can be timed to coincide with the opening of the new restaurant.
Moffatt & Nichol was chosen for these projects due to their coastal experience
and knowledge of the Seal Beach Municipal Pier. Moffatt & Nichol has done
previous work in Seal Beach and often is retained as an expert on design of
coastal projects in the City. They designed Phases 1, 11, 111 and IV of the pier
Page 2
deck rehabilitation project as well as performed the design portion of the Sand
Replenishment project.
The fee for Moffatt & Nichol to design the Pier Structural Assessment
Implementation Project and combine the final designs for all three projects is
$55,508. This fee proposal is appropriate for the services rendered.
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item at this time however staff
will prepare all environmental documents to comply with CEQA by -the award of
construction.
LEGAL ANALYSIS:
The City Attorney has reviewed and approved the City's Design Professional
Services Agreement Amendment with Moffatt & Nichol.
FINANCIAL IMPACT:
Funds have been approved in the 2012-2013 Fiscal Year Budget in the amounts
shown below:
Description Amount
Pier Utilities Upgrades Project No. BP1002 $ 1,000,000
Pier Re-Decking Final Phase Project No. BP1004 $ 300,000
Pier Structural Assessment Project No. BP1103 $ 100,000
Total $ 1,400,000
This is a total of $1,400,000 for the combined pier upgrades.
RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 6348 approving
Amendment No. 1 to Agreement to Moffitt & Nichol in the amount of $55,508 to
prepare plans and specifications for the Pier Upgrades, Project No. BP1002
SUBMITTED BY: NOTED AND APPROVED:
I,' �J
Sean P. Crumby, P.E. )MR.kIngra , Cit Manager
Assistant City Manager/P lic Works
Prepared by: David Spitz, P.E. Associate Engineer
Page 3
RESOLUTION NUMBER
4 RESOLUTION OF THE SEAL BEACH CITY COUNCIL
APPROVING AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY AND K8OPFAKT & N|CHOL FOR PIER
UPGRADES PROJECT NO'BP1003
THE SEAL BEACH CITY COUNCIL DOES HEREBY RESOLVE:
Suction 1. The Qty Council hereby approves that certain Amendment No. 1
dated January 28, 2013. to the agreement between the city nfSeal Beach and
Moffatt & Nichol ('Y\greemenf'), for an additional $55.508 for design and
construction management services for the Project. The Council hereby directs
the City Clerk to attach Amendment No. 1 and Exhibit A and Bto the Agreement.
Section 2. The Council hereby directs the City Manager to execute the
amendment.
PASSED, APPROVED AND ADOPTED by the Seal Beach City Council at
regular meeting held onthe 2Oth_day cf_January^2U13by the following vote:
AYES: Council Members
NOES: Council Members
ABSENT: Council Members
ABSTAIN: Council Members
Mayor
ATTEST:
City Clerk
STATE OFCALIFORNIA }
COUNTY OF ORANGE ) SS
CITY OF SEAL BEACH }
|. Linda Devine, City Clerk of the City of Seal Baouh, do hereby certify that the
foregoing resolution is the original copy of Resolution Number__ 6%}48onfile
in the office of the City Clerk, passed, approved, and adopted by the City Council
ota regular meeting held on the_281U day nf January . 2013.
City Clerk
AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT FOR PIER UPGRADES PROJECT NO. BP1002
Between
SEA1
Ar
o Q
U0
City of Seal Beach
211 - 8th Street
Seal Beach, CA 90740
Moffatt & Nichol
3780 Milroy Airport Way, Suite 600
Gong Beach, CA 90806
(562) 426-9551
This Amendment No. 1, dated January 28, 2013, amends that certain agreement
("Agreement") dated November 9, 2009 between the City of Seal Beach, a California
charter city("City")and Moffatt& Nichol ("Consultant").
Page 1 of 3
RECITALS
X City and Consultant are Parties to the Agreement, pursuant to which
Consultant has provided professional services in connection with the design of the Seal
Beach Pier Utility Upgrades Project("Project").
B. The Parties wish to amend the Agreement to include additional services
required in connection with the Project.
C. Consultant has provided a letter dated December 13, 2012 (revised
January 16, 2013) included hereto as Attachment 1, proposing additional services.
AMENDMENT
NOW, THEREFORE, in consideration of the mutual covenants and promises set
forth herein, the Parties agree to amend the Agreement as follows:
Section 1. Section 1.1 (Scope and Level of Services) of the Agreement is
hereby amended to read as follows:
"1.1 Scope and Level of Services. Subject to the terms and conditions set
forth in this Agreement, City hereby engages Consultant to perform the
professional services set forth in Exhibit A ("Original Services") and Exhibit
C ("Additional Services"), collectively referred to hereinafter as "Services."
Section 2. Section 3.1 (Compensation) of the Agreement is hereby amended
to read as follows:
"3.1 Compensation. City shall compensate Consultant for the Original
Services at its standard hourly rates in accordance with the fee schedule
set forth in Exhibit A and for the Additional Services at its standard hourly
rates in accordance with the fee schedule set forth in Exhibit C, but in no
event shall the City pay more than $86,500 for the Original Services or
$55,508 for the Additional Services."
Section 3. The Letter included as Attachment I to this Amendment shall be attached
as a new Exhibit C to the Agreement.
Section 4. All other terms and provisions of the Agreement, as previously amended,
shall have full force and effect.
Page 2 of 3
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment No. 1
to be executed and attested by their proper officers thereunto.
CITY OF SEAL BEACH CONSUL_JTANT
Jill R. Ingram, City Manager Michael J. McCarthy, Vice)PIesident.
ATTEST:
Linda Devine, City Clerk Tlho*J�7'Re aford, Secretary
APPROVED AS TO FORM:
Quinn M. Barrow, City Attorney
Page 3 of 3
Attachment 1
Letter from Moffatt& Nichol dated December 13, 2012(revised January 16, 2013)
to be added as Exhibit C to the Agreement
3780 Moy Ak*d Way,Sufte 600
Long Bach,CA 90806
moffatt & n1chol (562)426-9551 Fax(562)424-7469
December 13, 2012(Revised January 16, 2013)
City of Seal Beach
211 8'h Street
Seal Beach,CA 90740
Attn: Mr.David Spitz
RE: Proposal for Amendment to Professional Services Agreement for Seal Beach Pier
Renovation
Dear Mr.Spitz:
M&N is pleased to present this proposal for an Amendment to the Professional Services
Agreement for Seal Beach Pier Renovation,per the City's request.
Our proposed scope of additional services is attached.
Our total fee for the Additional Scope of Services described including an hourly rate adjustment
for the balance of the existing agreement,is$ 55,508 inclusive of reimbursable costs and
allowances. This brings the total amount of the amended agreement to$ 142,008. A summary
of the changes is attached after the scope of additional service along with the current Rate
Schedule for Professional Services. Design services include design for current uses,preparation
of construction drawings,preparation of specification and estimates,as well as field
investigation,meetings and coordination,quality control reviews and reimbursable expenses.
The existing scope includes all utility lines on the timber portion of the pier,but does not include
utilities within the buildings.The additional scope includes miscellaneous structural repairs
based on the 2008 inspection report and designer construction services.
Thank you for the opportunity to present this proposal to provide engineering services for the
Seal Beach Pier Renovation project. Please do not hesitate to contact meat anytime during the
evaluation process to answer any questions or provide additional information in support of this
proposal or if the scope is not what the City intended.
Sincerely,
MOFFATT&NICHOL
James R.Crumpley
Project Manager
David Spitz,Associate Civil Engineer M&N#7073
city of Seal Beach
December 13,2012
January 16,2013(Revised)
Scope of Additional Services
The scope of services in the original Professional Service Agreement is still in effect, addition
services include:
Miscellaneous Structural Repairs
1. Review 2008 inspection report and field notes and Indentify on a background pier plan
items that need repair.
2. Prepare repair plans and details.
3. Revise Phase 4 pier re-decking plan to accommodate new restaurant footprint.
Designer Construction Services
1. Review contractor submittals
2. Review and respond to contractor requests for information (RFI)
3. Periodic Site visits during construction to observe progress and respond to unexpected
conditions.
"W 2
David Spitz,Associate Civil Engineer M&N#7073
City of Seal Beach
December 13,2012
January 16,2013(Revised)
Seal Beach Pier Contract Change Summary
Original Utility Replacement Contract $85,500
Previously Billed(2010) $10,188
Original Contract Balance(2010) $76,312
Hourly Rate Change January 2010 to January 1013 $2,563
Utility Project Restart $1,304
Structural Repairs from 2008 inspection $20,164
Revise Phase 4 Re-decking plan $5,320
Construction Services $25,808
Miscellaneous Expenses $349
Total 2013 Amount $121,820
Net Contract Amendment $55,508
Total Amended Contract Amount $142,008
111,10,11 3
hi bA moffatt & n1chol
RATE SCHEDULE FOR PROFESSIONAL SERVICES
Effective July 1,2012 Until Revised
CLASSIFICATION HOURLY RATES
PROFESSIONALS Supervisory Engineer/Scientist $ 224.00
Senior Engineeri'Scientist $ 203.00
Engineer/Scientist III $ 191.00
EnginceriScientist 11 $ 169.00
EnginecriScicntist 1 $ 147.00
Staff Engineer/Scientist $ 117.00
TECHNICIANS Senior Technician $ 163,00
Designer $ 153.00
CARD 11 $ 125.00
CARD I $ 95.00
CLERICAL Word Processing $ 95.00
General Clerical $ 76.00
SPECIAL Principal Engineer/Scientist $ 250.00
Deposition&Trial Testimony $ 315.00
REIMBURSABLE EXPENSES(Unless Otherwise Provided In Written Agreement)
Subcontracts or Outside Services cost+15%
Reproductions -in House
Mylar Plots(B1W) $2.001SF
Color Plots $4.00/SF
Vellum Plots(B/W) $1.001SF
Bond Plots(BIW) $0.501SF
Drawing Reproduction Cost+15%
Document Reproduction $0.10/shcet
-Outside Reproduction Cost+15%
Travel Company Auto Prevailing IRS
Rental Vehicle Cost
Airfare cost
Meals and Lodging Cost