HomeMy WebLinkAboutCC AG PKT 2013-03-11 #A SEA'S
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AGENDA STAFF REPORT
DATE: March 11, 2013
TO: Honorable Mayor and City Council
THRU: Jill R. Ingram, City Manager
FROM: Linda Devine, City Clerk
SUBJECT: APPROVAL OF CITY COUNCIL MINUTES
SUMMARY OF REQUEST:
Approve the minutes for the adjourned and regular City Council meeting of
February 25, 2013 and the minutes for City Council Goal Setting Session of
February 28, 2013.
BACKGROUND AND ANALYSIS:
This section does not apply to this item.
ENVIRONMENTAL IMPACT:
There is no Environmental Impact related to this item.
LEGAL ANALYSIS:
No legal analysis is required for this item.
FINANCIAL IMPACT:
There is no Financial Impact.
RECOMMENDATION:
Approve the minutes for the adjourned and regular City Council meeting of
February 25, 2013 and the minutes for City Council Goal Setting Session of
February 28, 2013.
SUBMITTED BY- NOTED AND APPROVED:
iwo-fn
it Devine, 15ty 'Clerk Ji R. Ingram, Civ Ma ager
Agenda Item A
Seal Beach California
February 25,2013
Mayor Miller called the adjourned meeting of the Seal Beach City Council to
order at 5:30 p.m. in the City Hall Conference Room.
ROLL CALL
Present: Mayor Miller Council Members: Deaton, Levitt, Shanks,Sloan
City Staff: Jill R. Ingram, City Manager
Quinn M. Barrow, City Attorney
Linda Devine, City Clerk
CLOSED SESSION
The City Attorney announced that the City Council would meet to discuss the
items identified on the closed session agenda: Item "A"—Conference with Labor
Negotiator(OCEA-PMA-POA)—GC §54957.6; Item "B"—Conference with Legal
Counsel —GC §54956.9(a)—Existing Litigation—Robert and Nancy Beck v. City
of Seal Beach, Case No. 30-2012-00590726-CU-PT-CJC; Conference with Legal
Counsel — GC §54956.9(b) — Anticipated Litigation — 1 case; and Public
Employee Performance Evaluation—GC§54957—City Attorney.
The City Attorney reported at the regular meeting that the City Council met in closed
session, discussed the items on the closed session agenda, and no reportable action
was taken.
ADJOURNMENT
It was the order of the Mayor, with consent of the Council to adjourn the meeting
at 6:53 p.m.
City Clerk
City of Seal Beach
Approved:
Mayor
Attest:
City Clerk
Page 2-City Council 02/25/13
Seal Beach California
February 25, 2013
The City Council met in regular session at 7:00 p.m. with Mayor Miller calling the
meeting to order in the City Council Chambers and Councilman Sloan led the
Salute to the Flag.
ROLL CALL
Present: Mayor/Chair Miller;
Council/Board Members: Deaton, Levitt, Shanks, Sloan
City Staff: Quinn M. Barrow, City Attorney/Legal Counsel
Jill R. Ingram, City Manager/Executive Director
Sean P. Crumby, Assistant City Manager/Public Works
Captain Tim Olson, Seal Beach Police Department
Chief Joe Bailey, Marine Safety/Lifeguard
Victoria L. Beatley, Director of Finance/City Treasurer
Jim Basham, Director of Community Development
Patrick Gallegos,Administrative Manager
Linda Devine, City Clerk/Secretary
APPROVAL OF AGEIVDA & WAIVER OF FULL READING OF RESOLUTIOIVS
& ORDINANCES
City Manager noted that the contract in item "E" on the consent calendar was
revised (reformatted numbering) and copies were available. Deaton moved,
second by Sloan, to approve the agenda as presented.
AYES: Deaton, Levitt, Miller, Shanks, Sloan
NOES: None Motion carried
PRESENTATIONS/RECOGNITIONS
None at this time.
ORAL COMMUNICATIONS
Mayor Miller opened oral communications. Speakers: Seth Eaker, Run Seal
Beach Committee, reminded everyone the 39th annual event will be on April 13th
and Joyce Parque, 6'h Street, handed out information to the City Council
regarding state pensions and spoke on other issues. There being no other
speakers, Mayor Miller declared oral communications closed.
CITY ATTORNEY REPORT Quinn M. Barrow, Esq., City Attorney
The City Attorney reported that the City Council met in closed session to discuss
the four items on the agenda and no reportable action was taken.
CITY MANAGER REPORT Jill R. Ingram, City Manager
The City Manager introduced Assistant Planner, Crystal Landavazo—the Director
of Community Development provided her background.
COUNCIL COMMENTS
Mayor Pro Tern Deaton announced she attended the Cypress College
Americana Awards. Mayor Miller corrected the statement that was in the local
newspaper regarding fishing on the pier; that he was not against fishing, but that
he would like to have fishermen and visitors safely share the pier.
CONSENT CALENDAR
Sloan moved, second by Shanks, to approve the recommended actions on the
consent calendar as presented.
AYES: Deaton, Levitt, Miller, Shanks, Sloan
NOES: None Motion carried
Page-3 City Council 02/25/13
"A. Approved the Minutes of the Adjourned and Regular City Council meeting
of February 11, 2013.
"B. Ratified the Demands on City Treasury.
Warrants: 96974-97177 $607,512.91 Year-to-Date: $20,229,454.58
Payroll: Direct Deposits
&Checks $378,683.64 Year-to-Date: $4,955,894.64
Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals.
"C. Received and filed the Monthly Investment Report: January 2013.
"D. Adopted Resolution No. 6354 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL UPHOLDING THE PLANNING COMMISSION'S
DECISION TO DENY CONDITIONAL USE PERMIT 12-21 FOR A
SHORT-TERM VACATION RENTAL AT 247 17th STREET, SEAL
BEACH (CLIP 12-21)".
"E. Adopted Resolution No. 6355 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL AWARDING A SEWER CLEANING CONTRACT
TO EMPIRE PIPE CLEANING AND EQUIPMENT INCORPORATED". (in
the amount of$320,310)
"F. Adopted Resolution No. 6356 entitled "A RESOLUTION OF THE SEAL
BEACH CITY COUNCIL APPROVING THE PURCHASE OF
REPLACEMENT VEHICLES AND EQUIPMENT FOR THE CITY'S FLEET
AND THE SURPLUSING OF EXISTING VEHICLES AND EQUIPMENT
FOR FISCAL YEAR 2012-13" - authorizing the City Manager to purchase
replacement vehicles and equipment for the City's fleet (Phase 1) and
approving Budget Modification No. 13-08-02.
ITEMS REMOVED FROM THE CONSENT CALENDAR
No items removed from consent calendar.
PUBLIC HEARING
ITEM "G" / APPEAL OF CONDITIONAL USE PERMIT 12-15 / 546 OCEAN
AVENUE /SHORT TERM VACATION RENTAL (Continued from the January 28,2013
City Council meeting and re-noticed)
Mayor Miller stated this was the time and place for the public hearing for
consideration of agenda item "G" — Appeal of Planning Commission decision
denying Conditional Use Permit 12-15 - short term vacation rental at 546 Ocean
Avenue. Mayor Miller opened the public hearing. The Director of Community
Development provided the staff report giving the background and timeframe of
the appeal of CUP 12-15 for 546 Ocean Avenue, and recommended that after
considering all relevant testimony that the Council direct staff to prepare a
resolution upholding the Planning Commission's denial of Conditional Use Permit
12-15.
The Mayor provided the applicant's representative the opportunity to speak.
Robert Beck, representing the applicant, stated the case for the appeal of the
Planning Commission decision to deny the request for a CLIP 12-15 (short term
vacation rental) for the property located at 546 Ocean Avenue in Seal Beach;
there were 6 speakers requesting that the Council uphold the Planning
Commission's decision in the denial of CUP 12-15. John Lima, one of the
partners of the entity that owns the property, provided remarks and answered
City Council questions regarding the appeal and Mr. Beck made final comments
regarding the police calls and stated there was no evidence, documentation, or
proof for the denial. There were no other speakers - Mayor Miller closed the
public hearing. The City Attorney introduced the following into the record: all the
documents; the staff report and all attachments (including emails given to the
Planning Commission and call for service from the police department); the
Page 4-City Council 02/25/13
applicant and his attorney; and an email given to the City Council after the
agenda was distributed.
After Council deliberation, Deaton moved, second by Shanks, directing staff to
prepare a resolution based on the evidence presented with necessary findings to
uphold the Planning Commission's decision to deny Conditional Use Permit 12-
15 for a short term vacation rental at 546 Ocean Avenue (Lima). The City
Attorney stated that the resolution will be on the March 11`h agenda for Council
consideration.
AYES: Deaton, Miller, Shanks, Sloan
NOES: None
ABSTAIN: Levitt Motion carried
With no objections, Mayor Miller called for a recess at 8:17 p.m. and reconvened
the meeting at 8:27 p.m.
UNFINISHED/CONTINUED BUSINESS
No items at this time.
NEW BUSINESS
ITEM "H"/ FISCAL YEAR 2013 MID-YEAR BUDGET REVIEW
The Director of Finance/City Treasurer provided the mid-year budget review
presentation which included the following: General Fund revenue; top 5 sources
of revenue; property tax summary; utility users tax; sales tax summary; property
tax in lieu of vehicle license fees; transient occupancy tax; General Fund
expense; budget modifications; and stated that the revenues and expenses are
in line with expectations. The City Manager added that the City Council, at their
annual goal setting session, defined as one of the core goals was to have
financial stability and under that was to renew the labor contracts to address
pension costs and enact the pension reforms to protect the City's long term
financial sustainability as well as maintain and attract quality employees —
thanked and commended the employees for stepping up and agreeing to the
employees contributing 7% of pension costs over the next 4 years. With no
objections, Mayor Miller so ordered to receive and file the staff report and
presentation.
Mayor Miller recessed the City Council to the Successor Agency meeting.
SUCCESSOR AGENCY MATTERS
Chair Miller called the Successor Agency meeting to order at 8:45 p.m. With no objections,Chair
Miller stated that all items be approved with one motion. Sloan moved, second by Levitt, to
approve the recommended actions as presented.
AYES: Deaton,Levitt, Miller,Shanks,Sloan
NOES: None Motion carried
1. Approved the Minutes of the Successor Agency to the Seal Beach Redevelopment
Agency meeting of January 14,2013 and January 28,2013.
2. Ratified the Demands on Successor Agency Funds.
Warrants: 113-114 $3,646.40 Year-to-Date: $1,663,769.50
Year-to-date are actual cash disbursements and do not reflect actual expenditures due to year-end accruals.
3. Adopted Resolution No. SA13-01 entitled "A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE SUCCESSOR AGENCY TO THE CITY OF SEAL BEACH
REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT
SCHEDULE (ROPS) PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177
FOR THE SIX-MONTH FISCAL PERIOD COMMENCING JULY 1, 2013 AND ENDING
DECEMBER 31, 2013, AND TAKING CERTAIN ACTIONS IN CONNECTION
THEREWITH".
With no objections, Chair Miller adjourned the Successor Agency meeting and reconvened the
City Council meeting.
Page-5 City Council O2/25/ 3
ADJOURNMENT
With no objections, Mayor Miller adjourned the City Council meeting ek8:4G p.m.
to Thursday, February 28. 2013skA:OOm.m. to meet in City Council Goal Setting
Session at Fire Station No. 48 located et3131 North Gate Road-, Seal Baauh,
CA.
City Clerk
City cJ Seal Beach
Approved:
Mayor
Attest:
City Clerk
NO The following document has not been approved for accuracy and may be corrected modified or amended before final
approval.Because it is being made available prior to final action,it should not be considered a true record of the meeting.It is not
the official Minutes of the City Council and cannot be relied on or used as an official record of the proceedings.Although the City
of Seal Beach makes every effort to see that proper notes are taken at a meeting,and although draft Minutes are generally
approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore
makes no warranty,expressed or implied,as to the contents of this document Once Official Minutes have been approved,a copy
can be obtained trom the City Clerk.
Seal Beach, California
February 28. 2O13
Mayor Miller called the adjourned City Council/City Staff Goal Setting Session to
order atA:0Oa.m. at the Seal Beach Rna Station Nu. 48 located at 3131 North
Gate Road, Seal Beach.
ROLL CALL�
Present: Mayor Miller Council Members: Ueaton. Levitt, Shanks, Sloan
City Staff., Quinn M. Barrow,City Attorney
Jill R. Ingram, City Manager
Sean P.C,umby.Assistant City Manager/Public Works
Captain Tim Olson, Seal Beach Police Department
Chief Joe Bailey, Seal Beach KAahna8afeh//Lifeguard Department
Victoria LBaaUay. Director ofFinance
Jim Baohem, Director ofCommunity Development
Patrick Gallegos,Administrative Manager
Linda Devine, City Clerk
ORAL COMMUNICATIONS
Mayor K4iUar opened oral communications. Thane being no speakers, Mayor
Miller closed oral communications.
CITY COUNCIUCITY STAFF GOAL SETTING SESSION
Cathy Standiford, Management Partners, Inc.,facilitated the goal setting session.
WORKSHOP OBJCTIVES
• Agreement ona list of realistic and achievable priorities for the next year;
• Agreement on a method for handling new/emerging issues that arise during
the year; and
• In setting priorities, be clear about the underlying purpose of the project (the
'\why'of doing it).
The City Council focused on identifying core goals and priorities that are realistic
and achievable ' three were identified as being of the highest priorities: initiate
pier improvements; develop the DWP property and park site; and secure a tenant
for the pier restaurant.
During the goal setting session the City Council and staff reinforced their
partnership in establishing and executing the priorities and reoffinnad the
importance of annual goal setting to ensure we remain responsive to the needs
of our community.
SIX CORE GOALS:
There were six core goal areas and priorities within the goal areas:
(1)Maintain and Improve Public Assets and Infrastructure;
(2)Maintain Public Safety and Quality ofLife;
(3)Ensure Long-Term Financial Stability;
(4)Foster Economic and Community Development;
(5)Enhance Public, Media and |nhargnvammeniu| Relations; and
(G)Enhance Organizational Development and Customer Service.
Page 2-City Council O2/2EV13
ADJOURNMENT
With no objection, the Mayor adjourned the City Council Goal Setting session at
2:00 p.m.. to Monday, yWanzh 11. 2013ot5:00 p.m. to meet in closed session, J
deemed necessary.
City Clerk
City of Seal Beach
Approved:
Mayor
Attest:
City Clerk
NO The following document has not own approved for accuracy and may be corrected,modffled or amended before final
approval,Because it is being made available prior to final action,it should not be considered a true record of the meeting.It is not
the official Minutes of the City Council and cannot be relied on or used as an ofticial record of the proceedings.Although the City
of Seat Beach makes every e#W to see that proper notes are taken at a meeting,and although draft Minutes are generally
approved as submitted, changes and corrections are sometimes made before a final version is approved. The City therefore
makes no warranty,expressed or Implied as to the contents of this document Once Official Minutes have been approved,a copy
can be obtained from the City Clark