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06-04-13 - Proposed Budget FY 2013-14 revised
City of Seal Beach Proposed Budget for Fiscal Year 2013-2014 City of Seal Beach California FISCAL YEAR2013-2014BUDGET CITY COUNCIL Gary Miller, Mayor Ellery Deaton, Mayor Pro Tem Mike Levitt,Council Member Gordon Shanks, Council Member David Sloan, Council Member EXECUTIVE OFFICERS Jill R. Ingram, City Manager Quinn M. Barrow, City Attorney ADMINISTRATIVE PERSONNEL Joe Bailey, Marine Safety Chief Jim Basham, Director of Community Development Victoria L. Beatley, Director of Finance/City Treasurer Sean Crumby, Assistant City Manager/Director of Public Works Linda Devine, City Clerk Joseph Stilinovich, Chief of Police Prepared by Finance Department Victoria L. Beatley Director of Finance/City Treasurer Cover Photo Courtesy of Council Member Michael Levitt FY 2013-2014 TABLE OF CONTENTS TABLE OF CONTENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i BUDGET MESSAGE Transmittal Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1 BUDGET SUMMARIES Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Ten Year Financial Trend . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Summary of Revenues and Expenditures Charts of All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Summary of Revenues and Transfers In All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Summary of Expenditures and Transfer Out All Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 Operating Transfers 2013-2014 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 Total Sources and Uses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 REVENUE Revenue Summary by Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Analysis of Major Revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 GENERAL FUND Fund Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Analysis of General Fund Unassigned Fund Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Summary of Revenues and Expenditures Charts General Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29 Revenue Summary . `. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Expenditure Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 General Fund Transfer Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 GENERAL GOVERNMENT City Council . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 City Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37 City Clerk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Human Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .43 City Attorney . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Senior Bus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Finance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Risk Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53 Non-Departmental . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .56 Information Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Seal Beach Cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 PUBLIC SAFETY Police - Emergencies Services Bureau . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .62 Police - Field Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Police - Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .68 Police - Detention Facility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71 Fire Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .74 Police - Supplemental Law Enforcement Services Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77 Police - Inmate Welfare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .80 Asset Forfeiture - State . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83 i FY 2013-2014 TABLE OF CONTENTS Asset Forfeiture - Federal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .86 Pension Obligation Bond - Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89 Fire Station Bond - Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91 Police Grants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 COMMUNITY DEVELOPMENT Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Building and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Community Development Block Grant (CDBG) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102 PUBLIC WORKS Administration and Engineering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Storm Drains . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108 Street Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Landscape Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Fleet Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Refuse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Building/Facility Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 Air Quality Improvement Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 Park Improvement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 Gas Tax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Measure M . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Measure M2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 Parking In-lieu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Roberti-Z'Berg-Harris Grant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140 Per Capita Grant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Prop 1B . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Citywide Grants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 COMMUNITY SERVICES Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Sports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 Park and Recreation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Aquatic Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Tennis Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 TIDELANDS BEACH FUND Marine Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159 Beach and Pier Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 SPECIAL ASSESSMENT DISTRICTS Street Lighting Assessment District . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Community Facilities District - AD94-1 Redemption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169 Community Facilities District - Landscape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171 Community Facilities District - Heron Pointe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Community Facilities District - Pacific Gateway . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175 ii FY 2013-2014 TABLE OF CONTENTS Community Facilites District - Heron Pointe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .177 Community Facilites District - Pacific Gateway. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .179 PROPRIETARY FUNDS Water Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 181 Water Capital . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Vehicle Replacement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187 Sewer Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 189 Sewer Capital . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 192 CAPITAL PROJECTS FUND Capital Improvement Projects Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194 Capital Improvement Projects Detail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195 Capital Projects Fund 045 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 REDEVELOPMENT AGENCY Riverfront Project Area Low and Moderate Income Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Riverfront Project Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 202 Riverfront Project Area Debt Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204 Riverfront Area Tax Increment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206 APPENDIX Appropriations Limit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208 Long-Term Debt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209 Description of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210 Glossary of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 iii June 04, 2013 To: Honorable Mayor and Members of the City Council From: Jill R. Ingram, City Manager Re: Fiscal Year 2013-2014 Budget Message I am pleased to present the proposed annual budget for Fiscal Year 2013-2014 for the City of Seal Beach. The Successor Agency of the Seal Beach Redevelopment Agency’s budget will be presented under separate cover as an independent budget due to the AB 1X26 decisions. The City’s budget is balanced with General Fund operating revenues exceeding operating expenditures by $840 thousand for Fiscal Year 2013-2014. The revenue budget has been prepared using the projected revenues for the last three fiscal years as a base. The base has been adjusted for known one-time events and then projected to increase or decrease based upon expected trends. The personnel services portion of the Fiscal Year 2013-2014 expenditure budget has been prepared by projecting wages and salaries by position at current levels and adjusted in consideration of existing labor contracts with a 1.3% CPI and merit increases for the Executive/Mid-Management, SBSPA, and OCEA only.The personnel services expenditures for the POA and PMA employees does not include a CPI increase due to expiring contracts on June 30, 2013. The maintenance and operations, and capital outlay/improvements portions of the Fiscal Year 2013-2014 expenditure budget have been prepared by using historical data to estimate costs, in addition to including estimates for new programs and projects. Fiscal Year 2013-2014 expenditures include amounts estimated for the previous year and incorporates known significant changes, such as increases in contract costs, where applicable. 1 To better illustrate trends and changes, in virtually every section of the budget document, you will see a column indicating FY 2011-2012 actual operating results, followed by both the amended budget and estimated FY 2012-2013 year end amounts. The final column is the FY 2013-2014 proposed budget amounts. The program descriptions in each section of the budget generally include the mission statement, primary activities, and objectives of each respective program. In addition, the program explanations provide detailed information about each of the budget line items to help the reader understand what constituents are receiving for their money; as well as, to assist City staff in charging items to the appropriate budget line item. It is crucial that the City continue to stay the course and maintain the present package of core services for our residents, businesses, and visitors and protect all essential municipal services that contribute to the high quality of life in Seal Beach. As previously mentioned, the proposed budget is balanced and provides for the continuation of public services to residents, during a continued slow economic recovery, without the reduction in programs or services. The following is a list of key features provided in the Fiscal Year 2013-2014 budget: To assist with fiscal management, the proposed budget offers a clear presentation of what is proposed to be funded, including funding sources and amounts. To ensure that the “big picture” is understandable, the summary pages provide a snapshot of the City’s finances for general fund revenues of $29.0million and expenditures of $28.2 million, excluding capital projects for FY 2013-2014 of $4.4 million. The General Fund balance is projected to be $27.7 million at June 30, 2013. This amount includes reserves and assigned fund balances of $17.4 million, leaving an unassigned fund balance of $10.3 million. To ensure that the “details” are understandable, the budget is organized by operational departments; city attorney, city clerk, city manager, city council, community services, community development, finance, fire, marine safety, police, and public works. General Fund Budget Highlights The General Fund budget presented includes operating expenditures of $28.2 million and capital project expenditures of $4.4 million. The capital project expenditures are to be funded out of General Fund reserves with the exception of $570,000 for six projects: $400,000for the Emergency Backup Power; $60,000 for the Local Coastal Plan; $50,000 for the Pier Storage Area Repair; $30,000 City-wide Court Rehabilitation; 2 $10,000 for Underground Storage Tank Remediation; and $20,000 for the Street Tree Planting Program. The revenues projected for the next year are conservatively estimated to reflect the current state of the economy. Total General Fund revenues are estimated at $29.0 million for Fiscal Year 2013-14, with a $0.3 million increase from the estimated FY 2012-2013 revenues. In Fiscal Year 2013-2014, the projected revenue increases are primarily due to an increase in expected sales tax revenue of approximately $650,000. This increase is offset by declines in other revenue sources that were higher than expected because of receipt of one-time revenues in the current fiscal year. General Fund expenditures in the FY 2013-2014 budget are estimated to be $32.5 million. This amount includes transfers for capital projects in the amount of $4.4 million for Fiscal Year 2013-2014. The current General Fund reserves are projected to be approximately $16.6 million at the end of Fiscal Year 2013-2014. Capital Improvement Plan The Capital Improvement Plan (CIP) is included as part of the proposed budget. This program identifies specific projects that are planned for construction in the City. Improvements to the water, sewer, buildings, streets, and other facilities are discussed in the CIP. During Fiscal Year 2013-2014, the Public Works department is expected to spend approximately $14.9 million. Of the $14.9 million, $8.4 million is being carried over from the FY 2012-13 adopted budget and will be funded with reserves of fund balance. The CIP being funded out of the General Fund is$4.4 million, with $3.8 million funded out of reserves. Acknowledgement The Executive Management Team of the City deserves special recognition for their diligent efforts in developing realistic revenue and expenditure projections that continue to meet the needs of the community. The City extends a special thank you to the staff in the Finance Department for their commitment in completing the budget while simultaneously managing a growing number of significant projects. Their leadership, dedication, long hours, and necessary teamwork required to bring this budget to completion is greatly appreciated. Conclusion: In summary, the budget incorporates funding recommendations from the professional City staff that are responsive to the City Council’s overriding priority of providing, and preserving, quality core services to the residents of Seal Beach. The budget has been prepared with the City Council’s fiscal priorities in mind and is based upon Federal, 3 State, ad City Concil mandtes. nnuuaa In that regard,e continu to be pudent an conservtive in or approah to wweerrddaauucc budgetig. We ae strongl committe to our cmmunityand make every effrt to nnrryyddoooo achieveoperationl efficiencis and cot reductions without ipacting quality of lif. In aaeessmmee doing s we beliee that ouresidentsill continu to receiv the sam level of qality oovvrwweeeeeeuu service they have come to epect. ssxx The staf and I wlcome coments fro both the City Coucil and th communiy on ffeemmmmnneett the speding plan for Fiscal ea 20132014. nnssYYr-- Respecttfully submiitted, Jill R. Ingram City Maage nnr 4 City of Seal Beach Organizational Chart CITIZENS OF SEAL BEACH MAYOR AND CITY COUNCIL CITY MANAGER Exercise Administrative Control Over All Departments Agenda Preparation Administrative Policies City Council Support Computer Network Administration/Work Stations Intergovernmental Relations CITY CLERK Special Studies/Projects CITY ATTORNE Y Policy AnalysisRecords Management Represents City in all legal mattersRisk ManagementElection Management Recreation FINANCEHUMAN RESOURCES Financial Services/ReportingPersonnel Recruitment Business Tax Employee Benefits Utility Billing/CashieringClassification/Compensation Budget/Audit/Grants Accounts Payable/Payroll ASSISTANT CITY MGR. Debt Administration PUBLIC WORKS/ENG. Treasury/Investments Successor Agency AccountingEngineering Fleet Maintenance Beach Maintenance Water/Sewer Maintenance Capital Projects Storm Drains COMMUNITY Building Maintenance DEVELOPMENT Street Maintenance PlanningTraffic and Transportation Building/Code Enforcement Development Review MARINE SAFETY Community Development Block Grant Land Use and Coastal IssuesBeach/Pool Safety General Plan and CodeJr. Lifeguard Program POLICE SERVICES FIRE SERVICESCOMMUNITY SERVICES Orange CountyYouth/Adult Class ActivityTraffic/Patrol/Detective Services Fire AuthoritySpecial Event PermittingParking Control Sports League/EventsDetention Center 5 TEN YEAR FINANCIAL TREND FY 2013-2014 City of Seal Beach Ten Year Financial Trend Indicators GeneralFundOperatingBudget Å r r Å r r Å r r Å r r Å r r År r Å Population r r r r r r r r AssessedValuations r r r r r r r r r r r r r r r r r r r r r r r r r r r r r 6 TEN YEAR FINANCIAL TREND FY 2013-2014 City of Seal Beach Ten Year Financial Trend Indicators General Fund General Total Fiscal Operating Fund *Total Budget YearPopulationBudgetPer CapitaCity BudgetPer Capita 2004-0524,964$19,015,966$ 41,948,529762$$ 1,680 2005-0625,33420,067,313 45,707,316792 1,804 2006-0725,29823,890,646 58,611,539944 2,317 2007-0825,96224,121,346 73,510,238929 2,831 2008-0925,98624,932,592 50,274,553959 1,935 2009-1025,91324,503,600 85,353,300946 3,294 2010-1126,01028,187,300 1,08460,049,440 2,309 2011-1224,21526,030,600 1,07560,662,300 2,505 2012-1324,35427,643,485 1,13562,090,223 2,549 2013-1424,16828,159,620 1,16563,345,540 2,621 * Includes Adopted Operating, Capital Improvement and Debt for all funds of the City. 7 SummaryofRevenuesandExpenditures AllFunds ProjectedSummaryofRevenuesandTransfersIn FY20132014$51,989,340 V D;;© CÒ7Å rr V {¦;-z w;Ý;Ò;CÒ7Årr t©¦©z;· ©äCÒ7År r / ¦z· t©;-·År r V V ProjectedSummaryofExpendituresandTransfersOut FY20132014$63,345,540 V D;;© CÒ7Å r r V {¦;-z w;Ý;Ò;CÒ7Årr V t©¦©z;· ©äCÒ7Å r r / ¦z· t©;-·År r V 8 City of Seal Beach Summary of Revenues and Transfers In All Funds 2012-132013-2014 2011-12Amended2012-13Proposed DescriptionctualBudgeEstimatedBudge Att Total General Fund$ 28,773,734$ 27,985,700$ 28,696,211$ 28,999,500 Special Revenue Funds 002 Street Lighting Assessment District$ 225,331$ 199,500$ 199,829$ 214,500 009 Supplemental Law Enforcement 100,984 100,300 100,500 100,300 010 Detention Facility 18,879 16,000 20,000 16,000 011 Asset Forfeiture - State 39 20 20 20 012 Air Quality Improvement 29,455 30,200 30,300 30,200 016 Park Improvement 1,209 5,200 300 300 027 Pension Obligation Debt Service 1,524,236 1,558,875 1,558,875 1,099,900 028 Fire Station Debt Service 612,893 597,346 597,346 581,800 034 Tidelands Beach 1,429,866 1,436,899 1,460,100 1,695,720 040 State Gas Tax 738,009 684,656 707,229 763,100 041 Measure M 367,367 372,623 2,500 2,000 042 Measure M2 - - 371,398 371,600 048 Parking in Lieu 22,075 - 16,200 - 050 Seal Beach Cable 91,083 - 91,100 91,100 070 Roberti-Z'Berg-Harris Urban Open Space 12,081 - - - 071 Per Capita Grant 3,812 - - - 072 Community Development Block Grant 164,415 180,000 180,000 180,000 075 Police Grants 108,730 126,058 126,353 122,600 077 Prop 1B - 318,000 318,000 - 080 Citywide Grants4,013,385 510,671 949,493 1,500,000 101 Ad 94-1 Redemption Fund 101 145,792 151,610 151,675 151,600 102 Ad 94-1 Improvement 102 F 101 10 10 4 - 201 CFD 2002-02 SBB/Lampson Landscape 169,500 141,700 141,700 141,700 202 CFD 2002-01 Heron Pointe 199,049214,800215,100204,000 203 CFD Pacific Gateway Bonds519,190500,100500,200500,200 204 CFD Heron Pointe Admin Exp 25,331 25,200 25,200 25,200 205 CFD No. 2005-01 Pacific Gateway 76,441 75,800 76,000 76,000 Total Special Revenues Funds$ 10,599,162$ 7,245,568$ 7,839,422$ 7,867,840 Capital Projects$ 5,530,575$ 6,956,895$ 6,721,254$ 7,725,200 Proprietary Funds 017 Water Operations$ 3,166,559$ 3,321,900$ 3,285,620$ 3,437,700 019 Water Capital 1,284,969 1,337,000 1,337,000 1,395,600 021 Vehicle Replacement - 310,000 310,000 310,000 043 Sewer Operations 738,314 738,000 738,000 738,000 044 Sewer Capital 1,730,560 1,515,500 1,535,000 1,515,500 Total Enterprise Funds$ 6,920,402$ 7,222,400$ 7,205,620$ 7,396,800 Redevelopment Agency Funds 061 Riverfront Low/Mod Housing$261,515$-$ -$- 063 Riverfront Project 8,194 - - - 065 Debt Service 594,534 - - - 067 Tax Increment 1,285,132 - - - Total Redevelopment Agency$ 2,149,375$ -$ -$ - Total Revenues All Funds$ 53,973,248$ 49,410,563$ 50,462,507$ 51,989,340 9 Summary of Expenditures and Transfers Out All Funds 2012-20132013-2014 2011-2012Amended2012-2013Proposed DescriptionActualBudgetEstimatedBudget General Fund - 001 Total General Fund$ 26,691,208$ 32,563,021$ 29,170,639$ 32,535,100 Special Expenditure Funds 002 Street Lighting Assessment District$ 189,544$ 199,500$ 194,500$ 199,500 009 Supplemental Law Enforcement Srvc 119,595 151,010 140,600 151,600 010 Detention Center 18,703 25,000 25,000 25,000 011 Asset Forfeiture (State) - 4,769 - 4,800 012 Air Quality Improvement 32,227 31,350 31,400 63,000 013 Asset Forfeiture (Federal) - - - 100 016 Park Improvement 151,229 57,000 47,000 10,000 027 Pension Obligation Bond 1,521,042 1,558,775 1,558,800 1,099,800 028 Fire Station Bond 612,827 597,246 597,300 581,700 034 Beach Maintenance 1,464,591 1,443,417 1,460,100 1,695,720 040 Gas Tax 583,252 952,000 882,000 867,000 041 Measure M 144,054 550,000 405,900 175,000 042 Measure M2 - - - 620,000 048 Parking In-Lieu 24,890 198,000 30,000 168,000 050 Seal Beach Cable - - - 300,000 070 Roberti-Z'Berg-Harris - - - - 071 Per Capita Grant - - - - 072 Community Development Block Grant 164,415 180,000 180,000 180,000 075 Police Grants 82,252 126,058 126,683 111,000 077 Prop 1B- 318,000 318,000 - 080 Citywide Grants 4,424,138 554,631 554,660 1,586,720 101 AD 94-1 Rdmtn F 136,585 136,534 136,600 140,900 201 CFD Landscape 73,725 76,074 76,100 78,100 202 CFD Heron Pointe 282,669 284,509 284,500 291,000 203 CFD Pacific Gateway 531,415 543,795 543,800 550,600 204 Heron Pointe CFD Admin 18,944 22,400 22,400 19,000 205 CFD Pacific Gateway/Landscape Admin 61,528 65,500 65,500 67,500 Total Special Expenditure Funds$ 10,637,625$ 8,075,568$ 7,680,843$ 8,986,040 045 Capital Project Fund$ 5,530,575$ 6,956,895$ 6,721,254$ 7,725,200 Proprietary Funds 017 Water Operations$ 3,679,058$ 3,789,116$ 3,591,800$ 4,200,700 019 Water Capital 486,517 3,727,656 1,627,718 3,841,000 021 Vehicle Replacement 81,873 757,873 757,861 43,900 043 Sewer Operations 675,354 753,008 700,400 1,340,900 044 Sewer Capital 726,895 8,360,316 4,910,500 4,672,700 Total Proprietary Funds$ 5,649,697$ 17,387,969$ 11,588,279$ 14,099,200 Redevelopment Agency Funds 061 Riverfront Low/Mod Housing$ 3,588,695$ -$ -$ - 063 Riverfront Project Area 3,946,772 - - - 065 Riverfront Debt Service 1,335,303 - - - 067 Riverfront Tax Increment 2,022,864 - - - Total Redevelopment Funds$ 10,893,634$ -$ -$ - Total Expenditures All Funds$ 59,402,739$ 64,983,453$ 55,161,015$ 63,345,540 10 OPERATING TRANSFERS FY 2013-2014 AccountTransfer Transfer Fund NameNumberInOutPurpose Capital Improvement Project Fund045-000-315007,725,200 Capital Projects General Fund 001-080-47000 4,375,480Various CIP projects Park Improvements016-800-47000 10,000PR1201 Edison Park State Gas Tax Fund040-090-47000 565,000Various CIP projects Measure M Fund041-999-47000 175,000ST1103 Local Street Resurfacing Measure M2 Fund042-099-47000 620,000ST1409 Westminster Av. Rehabilitation Parking-in-Lieu048-400-47000 168,000ST1203 Main Street Lighting Seal Beach Cable050-019-47000 225,000BG1402 SBTV3 Control Room Upgrade Citywide Grants080-361-47000 1,586,720 ST1106 College Park Drive Studebaker TOTAL:7,725,200 7,725,200 General Fund 001-000-31500 350,000Overhead and Admin Costs State Gas Tax Fund040-090-47000 300,000Overhead for street maintenance CFD #2002-02201-450-47000 13,000Admin costs transfer to GF 001 CFD #2002-01 Heron Pointe204-460-47000 11,000Admin costs transfer to GF 001 CFD #2005-01 Pacific Tax A205-480-47000 11,000Admin costs transfer to GF 001 CFD #2005-01 Pacific Tax B205-470-47000 15,000Admin costs transfer to GF 001 TOTAL:350,000 350,000 General Fund 001-000-31662 324,500Overhead Water Fund017-900-44050 324,500Overhead transfer to GF 001 TOTAL:324,500 324,500 General Fund 001-000-31660 54,000Overhead Sewer Fund043-925-44050 54,000Overhead transfer to GF 001 TOTAL:54,000 54,000 General Fund 001-080-47000 7,249,600 Street Lighting District Fund002-000-31500 70,300Street Lighting District Pension Obligation Bond Fund027-000-315001,099,800 Pension Obligation Bond Fire Station Bond D/S Fund028-000-31500 581,700Fire Station Bond Tidelands Fund034-000-315001,122,320 Tidelands Capital Projects Fund045-000-315004,375,480 Capital Projects TOTAL:7,249,600 7,249,600 Vehicle Replacement021-000-31500 310,000Vehicle Replacement General Fund001-080-47010 310,000General Fund TOTAL:310,000 310,000 SUMMARY GENERAL FUND TOTAL TRANSFERS: Transfer In 001-000-31500 350,000Overhead and Admin Costs 001-000-31660 54,000Overhead 001-000-31662 324,500Overhead Transfer Out: 001-080-47000 4,375,480Various CIP Projects 001-080-47000 Street Lighting District70,300 001-080-47000 1,099,800Pension Obligation Bond 001-080-47000 581,700Fire Station Bond 001-080-47000 1,122,320Tidelands 001-080-47010 310,000Vehicle Replacement TOTAL GENERAL FUND TRANSFERS$ 728,500$ 7,559,600 11 FY 2013-2014 TOTAL SOURCES & USES AND FUND BALANCE 7/1/2013 ESTIMATEDESTIMATED BEGINNINGTRANSFERSTOTAL OPERATINGTRANSFERSTOTALENDING FUND FUNDBALANCEREVENUEINSOURCESEXPENDITUREOUTUSESBALANCE GENERAL FUND General Fund$ 27,684,157$28,271,000$ 728,500$ 56,683,657$ 24,975,500$ 7,559,600$ 32,535,100$ 24,148,557 SPECIAL REVENUE FUNDS Street Lighting District (9,728) 144,200 70,300 204,772 199,500 - 199,500 5,272 Supplemental Law Enforcement 65,362100,300 - 165,662151,600 -151,60014,062 Detention Facility 683 16,000 - 16,683 25,000 - 25,000 (8,317) Asset Forfeiture 4,78920 - 4,8094,800 -4,8009 Air Quality Improvement Program 43,091 30,200 - 73,291 63,000 - 63,000 10,291 Federal Asset Forfeiture25 - - 25100 -100(75) Park Improvement 17,698 300 - 17,998 10,000- 10,000 7,998 Pension Obligation D/S Fund126,073 1,099,8001001,225,9731,099,800 -1,099,800126,173 Fire Station Debt Service Fund 626,608 581,700100 1,208,408 581,700 - 581,700 626,708 Tidelands 573,400- 1,122,320 1,695,720 1,695,720 - 1,695,720 - Gas Tax 154,918 763,100 - 918,018 2,000 865,000 867,000 51,018 Measure M230,4372,000 - 232,437 175,000-175,00057,437 Measure M2 371,398 371,600 - 742,998 620,000- 620,000 122,998 Capital Project Fund87,374 -7,725,2007,812,5747,725,200 -7,725,20087,374 Parking in Lieu 197,191 - - 197,191 168,000- 168,000 29,191 Seal Beach Cable510,57491,100.00 - 601,67475,000225,000300,000301,674 CDBG 180,000- - 180,000 180,000 - 180,000 - Grants56,158 - - 56,158- - -56,158 Police Grants (10,028) 122,600 - 112,572 111,000 - 111,000 1,572 Citywide Grants(50,898)1,500,000 - 1,449,102 1,586,720-1,586,720(137,618) Ad 94-1 Redemption Fund 267,060 151,600 - 418,660 140,900 - 140,900 277,760 Surfside Ad 94-1 Imprv F1,237 - - 1,237- - -1,237 CFD Landscape Maint 2002-01 491,743 141,700 - 633,443 65,100 13,000 78,100 555,343 CFD Heron Pointe 2002-01383,185204,000 - 587,185291,000 -291,000296,185 CFD Pacific Gateway Bonds 906,724 500,200 - 1,406,924 550,600 - 550,600 856,324 CFD Heron Pointe Admn Exp Fund43,274 25,200 - 68,474 8,000 11,000 19,000 49,474 CFD Pacific Gtewy Landscpe/Adm209,597 76,000 - 285,597 41,500 26,000 67,500 218,097 PROPRIETARY FUND Water Operations 6,514,287 3,437,700 - 9,951,987 3,876,200 324,500 4,200,700 5,751,287 Water Capital 17,162,803 1,395,600 - 18,558,403 3,841,000 - 3,841,000 14,717,403 Vehicle Replacement 1,700,030 - 310,000 2,010,030 43,900 - 43,900 1,966,130 Sewer Operations 2,007,712 738,000 - 2,745,712 1,286,900 54,000 1,340,900 1,404,812 Sewer Capital 14,919,677 1,515,500 - 16,435,177 4,672,700 - 4,672,700 11,762,477 TOTAL ALL FUNDS$ 74,713,209$ 40,351,520$ 11,637,820$ 126,702,549$ 51,707,720$ 11,637,820$ 63,345,540$ 63,357,010 12 REVENUE SUMMARY BY FUND FY 2013-2014 2012-20132013-2014 AccountRevenue2011-2012Amended2012-2013Proposed NumberSourceActualBudgetEstimatedBudget GENERAL FUND - 001 Taxes and Assessments: Property Tax 001-000-30001Property Taxes Secured$5,684,071$5,776,000$5,776,000$5,891,500 001-000-30002Property Taxes Unsecured239,363235,000235,000235,000 001-000-30003Homeowners Exemption51,64851,00051,00051,000 001-000-30004Secured/Unsecured Prior Year96,699135,000135,000135,000 001-000-30005Property Tax - Other307,510100,000300,000100,000 001-000-30006Supplemental Tax Secure/Unsecure36,72030,00045,00040,000 001-000-30009Prop. Tax-In Lieu VLF2,138,7942,128,0002,128,0002,130,000 001-000-30013Property Tax Transfers131,239100,000115,000100,000 Total Property Tax$ 8,686,044$ 8,555,000$ 8,785,000$ 8,682,500 Sales Tax 001-000-30016Sales/Use Tax$3,642,480$3,442,000$3,442,000$4,051,500 001-000-30017Sales Tax "Back-Fill"1,054,9531,310,0001,310,0001,350,500 001-000-30023Public Safety Sales Tax232,604196,000200,000200,000 Total Sales Tax$ 4,930,037$ 4,948,000$ 4,952,000$ 5,602,000 Utility Users Tax 001-000-30015Utility Users Tax$5,484,256$5,300,000$5,300,000$5,350,000 Total Utility Users Tax$ 5,484,256$ 5,300,000$ 5,300,000$ 5,350,000 Transient Occupancy Tax 001-000-30014Transient Occupancy Tax$970,275$1,100,000$1,300,000$1,150,000 Total Transient Occupancy Tax$ 970,275$ 1,100,000$ 1,300,000$ 1,150,000 Franchise Fees 001-000-30100Electric Franchise Fees$262,846$265,000$265,000$265,000 001-000-30110Natural Gas Franchise Fees-42,00042,00042,000 001-000-30120Pipeline Franchise Fees169,659100,000172,000150,000 001-000-30130Cable TV Franchise Fees370,237200,000300,000240,000 001-000-30140Refuse Franchise Fees205,289190,000190,000190,000 Total Franchise Fees$ 1,008,031$ 797,000$ 969,000$ 887,000 Other Taxes 001-000-30011Excise Tax$3,365$3,000$3,000$3,000 001-000-30012Barrel Tax334,811250,000250,000250,000 Total Other Taxes$ 338,176$ 253,000$ 253,000$ 253,000 Total Taxes and Assessments$ 21,416,819$ 20,953,000$ 21,559,000$ 21,924,500 Licenses and Permits: 001-000-30210Building Permits$260,379$330,000$250,000$250,000 001-000-30215Business Licenses312,386500,000500,000500,000 001-000-30220Contractor Licenses111,018100,000100,000100,000 001-000-30230Electrical Permits37,99135,00035,00035,000 001-000-30235Film Location Permits--50- 001-000-30240Oil Production Licenses12,07112,00012,00012,000 001-000-30245Parking Permits137,569135,000135,000135,000 001-000-30250Other Permits27,70235,00030,00030,000 001-000-30255Plumbing Permits27,64430,00030,00030,000 001-000-30256Issuance Permits--70,00070,000 001-000-30270Arbor Park Dog License687400400400 Total Licenses and Permits$ 927,447$ 1,177,400$ 1,162,450$ 1,162,400 13 REVENUE SUMMARY BY FUND FY 2013-2014 2012-20132013-2014 AccountRevenue2011-2012Amended2012-2013Proposed NumberSourceActualBudgetEstimatedBudget Intergovernmental: 001-000-30320Abandoned Vehicles37,875$ 10,000$ 17,000$ 15,000$ 001-000-30500Motor Vehicle In Lieu12,868 - 13,300 13,000 001-000-30841Inmate Fee - Other Agency127,055 85,000 135,000 115,000 001-000-30975Grant Reimbursement214,582 16,200 16,200 16,200 001-000-30980Other Agency Reimbursements19,388 247,900 247,900 247,900 001-000-30981POST Reimbursement1,262 7,500 22,000 15,000 001-016-30990Senior Bus Program - OCTA- - - 59,200 001-000-30990Senior Bus Program Revenue55,962 82,000 82,000 - Total Intergovernmental468,992$ 448,600$ 533,400$ 481,300$ Charges for Services: 001-000-30425Off-Street Parking212,163$ 227,000$ 227,000$ 227,000$ 001-000-30430Parking Meters87,360 100,000 86,900 100,000 001-000-30600Recreation Facilities Rent123,459 115,000 100,000 115,000 001-000-30610Leisure Program Fees381,240 300,000 300,000 300,000 001-000-30620Rec/Lap Swim Passes54,112 40,000 40,000 40,000 001-000-30630Swimming Lessons49,515 40,000 40,000 40,000 001-000-30640Recreation Service Charges6,412 6,000 6,000 6,000 001-000-30645Tennis Center Property Rental154,112 285,100 285,100 - 001-074-30645Tennis Center Services- - - 285,100 001-000-30650Sport Fees11,990 9,000 9,000 9,000 001-000-30665Swimming Pool Rentals8,423 7,100 7,100 7,100 001-000-30670Recreation Program Insurance4,5554,0004,0004,000 001-000-30690Recreation Cleaning Fees7,6008,0005,0008,000 001-000-30700Reimb. For Miscellaneous Services122,609100,000100,00082,000 001-022-30701Subpoena Fees---1,000 001-000-30720Street Sweeping Services44,74540,00040,00040,000 001-000-30730Tree Trimming Services38,41938,60038,60038,600 001-000-30740Refuse Services1,135,8721,100,0001,100,0001,100,000 001-000-30800Alarm Fees32,66535,00035,00035,000 001-000-30810Election Fees--75- 001-000-30820Planning Fees18,84820,00040,00020,000 001-000-30825Plan Check Fees91,165100,000100,000100,000 001-000-30835Film Location Fees1,2002,0001,0001,000 001-000-30842Inmate Self Pay391,008400,000325,000400,000 001-000-30843Booking Fees12,28710,0006,00010,000 001-000-30855Microfilming Fees2,5392,0002,0002,000 001-000-30870Traffic Impact Fees62,51010,000-10,000 001-000-30871GIS Fees32,20628,00028,00028,000 001-000-30872Environmental Fees2,5832,7002,7002,700 001-000-30873Engineering Inspection Fees32,90520,00030,00030,000 001-000-30900Bus Shelter Advertising51,32049,20052,00049,200 001-000-30935Returned Check Fee697700700700 001-000-30945Sale Of Printed Material18,09418,00018,00018,000 001-000-30946Sale Printed Material - CIP only5,2855,0005,0005,000 001-000-30955Special Events425-913- 001-000-30961Admin Fee - Constr/Demo6,0925,0005,0005,000 001-000-30992Charging Station Revenues487200600500 001-016-30993Senior Nutrition Transportation--8,7008,700 001-016-30994Senior Transport - Thurs. Shop---18,000 Total Charges for Services$ 3,204,902$ 3,127,600$ 3,049,388$ 3,146,600 Fines and Forfeitures: 001-000-30310Municipal Code Violations$2,134$1,700$2,700$1,700 001-000-30315Parking Citations850,243800,000800,000800,000 001-000-30325Vehicle Code Violations195,022200,000200,000200,000 001-000-30963Unclaimed Property1511002,100100 Total Fines and Forfeitures$ 1,047,550$ 1,001,800$ 1,004,800$ 1,001,800 14 REVENUE SUMMARY BY FUND FY 2013-2014 2012-20132013-2014 AccountRevenue2011-2012Amended2012-2013Proposed NumberSourceActualBudgetEstimatedBudget Use of Money and Property: 001-000-30420Interest On Investments206,938$ 200,000$ 170,000$ 200,000$ 001-000-30423Unrealized Gain/Loss on Invest84,336 - - - 001-000-30440Property Use- 8,000 - 8,000 001-000-30455Rental Of Property78,442 95,000 80,000 90,000 001-000-30457Rental Of Telecomm. Property232,131 160,000 200,000 160,000 Total Use of Money and Property$ 601,847$ 463,000$ 450,000$ 458,000 Other Revenues: 001-000-30300DUI Cost Recovery$-$1,400$1,400$1,400 001-000-30400Commissions17-(17)- 001-000-30435Oil Royalties41,95535,00040,00035,000 001-000-30910Cash Over/Short26-(10)- 001-000-30940Sale Of Surplus Property9,10510,00010,00010,000 001-000-30960Miscellaneous Revenue30,88820,00055,00030,000 001-000-30962Donated Revenue17,10020,40020,80020,000 001-000-31501Successor Agency Project141,065-82,500- 001-000-31660Sewer Overhead54,00054,00054,00054,000 001-000-31662Water Overhead324,500324,500324,500324,500 Total Other Revenues:$ 618,656$ 465,300$ 588,173$ 474,900 Transfers: 001-000-31500Transfers In From Other Funds$487,521$349,000$349,000$350,000 Total Transfers$ 487,521$ 349,000$ 349,000$ 350,000 Total General Fund Revenues $ 28,773,734$ 27,985,700$ 28,696,211$ 28,999,500 15 REVENUE SUMMARY BY FUND FY 2013-2014 2012-20132013-2014 AccountRevenue2011-2012Amended2012-2013Proposed NumberSourceActualBudgetEstimatedBudget SPECIAL REVENUE FUNDS Street Lighting Assessment District - 002: 002-000-30001Property Taxes Secured140,441$ 143,000$ 143,000$ 143,000$ 002-000-30004Secured/Unsecured Prior Year935 671 1,000 1,000 002-000-30005Property Tax Other220 200 200 200 002-000-31500Transfer In83,735 55,629 55,629 70,300 Total Street Lighting 225,331$ 199,500$ 199,829$ 214,500$ Supplemental Law Enforcement Services - 009: 009-000-30420Interest On Investments984$ 300$ 500$ 300$ 009-000-39075Grant Reimbursement100,000 100,000 100,000 100,000 Total Supplemental Law Enforcement100,984$ 100,300$ 100,500$ 100,300$ Detention Facility - 010: 010-000-30400Commissary18,879 16,000$ 20,000$ 16,000$ Total Detention Facility18,879$ 16,000$ 20,000$ 16,000$ Asset Forfeiture Fund (State) - 011: 011-000-30420Interest On Investments39$ 20$ 20$ 20$ Total Asset Forfeiture39$ 20$ 20$ 20$ Air Quality Improvement Program - 012: 012-000-30420Interest On Investments410$ 200$ 300$ 200$ 012-000-35000AB2766 Revenues29,045 30,000 30,000 30,000 Total Air Quality Improvement29,455$ 30,200$ 30,300$ 30,200$ Park Improvement - 016: 016-000-30420Interest On Investments1,209$ 200$ 300$ 300$ 016-000-30865Quimby Act Fees- 5,000 - - Total Park Improvement1,209$ 5,200$ 300$ 300$ Pension Obligation D/S - 027: 027-000-30420Interest On Investments120$ 100$$100$100 027-000-31500Transfer In1,524,1161,558,7751,558,7751,099,800 Total Pension Obligation$ 1,524,236$ 1,558,875$ 1,558,875$ 1,099,900 Fire Station D/S - 028: 028-000-30420Interest On Investments$66$100$100$100 028-000-31500Transfer In612,827597,246597,246581,700 Total Fire Station$ 612,893$ 597,346$ 597,346$ 581,800 Tidelands Beach - 034: 034-000-30425Off-Street Parking$155,559$150,000$150,000$150,000 034-000-30630Swimming Lessons12,30614,20014,20014,200 034-000-30700Reimb Miscellaneous Services11,59911,00011,00011,000 034-000-30960Reimb Misc. Revenue24,200--- 034-000-30962Donated Revenue3,6004,6006,5004,600 034-000-30980Other Agency Revenue132,353105,100105,100105,100 034-000-31500Transfer In776,174863,499868,3001,122,320 034-000-31600Landing Fees90,71980,00080,00080,000 034-000-31650Property Rental94,274105,000105,000105,000 034-000-31700Junior Lifeguard Fees129,082103,500120,000103,500 Total Tidelands Beach$ 1,429,866$ 1,436,899$ 1,460,100$ 1,695,720 16 REVENUE SUMMARY BY FUND FY 2013-2014 2012-20132013-2014 AccountRevenue2011-2012Amended2012-2013Proposed NumberSourceActualBudgetEstimatedBudget Gas Tax - 040: 040-000-30420Interest On Investments3,089$ 1,300$ 1,500$ 1,300$ 040-000-32499Gas Tax 2103346,527 282,329 282,329 368,100 040-000-32500Gas Tax 2105119,578 125,718 139,000 121,500 040-000-32525Gas Tax 210686,235 88,886 92,200 85,300 040-000-32530Gas Tax 2107176,580 180,423 186,200 180,900 040-000-32535Gas Tax 2107.56,000 6,000 6,000 6,000 Total Gas Tax738,009$ 684,656$ 707,229$ 763,100$ Measure M - 041: 041-000-30420Interest On Investments4,665$ 2,000$ 2,500$ 2,000$ 041-000-33500Local Turnback362,702 370,623 - - Total Measure M367,367$ 372,623$ 2,500$ 2,000$ Measure M2 - 042: 042-000-30420Interest On Investments-$ -$ 775$ 1,000$ 042-000-33500Local Fairshare- - 370,623 370,600 Total Measure M2-$ -$ 371,398$ 371,600$ Parking-in-Lieu - 048 048-000-30865Parking-In-Lieu22,075$ -$ 16,200$ -$ Total Parking In-Lieu22,075$ -$ 16,200$ -$ Seal Beach Cable - 50: 050-000-30131PEG Fees Publ Access, Edu, Gov89,132$ -$ 90,000$ 90,000$ 050-000-30420Interest On Investments1,951 - 1,100 1,100 Total Seal Beach Cable91,083$ -$ 91,100$ 91,100$ Riverfront Low/Mod Housing - 061: 061-000-30420Interest On Investments2,841$ -$ -$ -$ 061-000-38555Low/Mod Housing Set Aside258,674--- Total Riverfront Low/Mod Housing$ 261,515$ -$ -$ - Riverfront Project Area - 063: 063-000-30420Interest On Investments$8,194$-$-$- Total Riverfront Project$ 8,194$ -$ -$ - Riverfront Debt Service - 065: 065-000-30420Interest On Investments$45$-$-$- 065-000-31500Transfers In594,489--- Total Riverfront Debt Service$ 594,534$ -$ -$ - Riverfront Tax Increment - 067: 067-000-30001Property Taxes Secured$1,229,456$-$-$- 067-000-30002Property Taxes Unsecured40,811--- 067-000-30003Homeowners Exemption7,556--- 067-000-30005Property Tax Other9,864--- 067-000-30006Supplemental Tax Secure/Unsecure5,682--- 067-000-30420Interest On Investments990--- 067-000-30423Unrealized Gain/Loss On Investment(9,652)--- 067-000-31650Property Rental425--- Total Riverfront Tax Increment$ 1,285,132$ -$ -$ - Roberti-Z'Berg Urban Open Space - 070: 070-000-30975Grant Reimbursement$12,081$-$-$- Total Roberti-Z'Berg Urban Open Space$ 12,081$ -$ -$ - 17 REVENUE SUMMARY BY FUND FY 2013-2014 2012-20132013-2014 AccountRevenue2011-2012Amended2012-2013Proposed NumberSourceActualBudgetEstimatedBudget Per Capita Grant - 071 071-000-30975Grant Reimbursement3,812$ -$ -$ -$ Total Per Capita Grants$ 3,812$ -$ -$ - Community Development Block Grant (CDBG) - 072: 072-000-30988Other Agency Revenue$164,415$180,000$180,000$180,000 Total CDBG$ 164,415$ 180,000$ 180,000$ 180,000 Police Grants - 075: 075-442-30975Grant Reimb - BPV$358$5,000$5,000$5,000 075-444-30975Grant Reimb - OTS - DUI1,811--- 075-453-30975Grant Reimb - ABC4,00046,58046,58046,600 075-455-30975Grant Reimb - UASI 20089,009--- 075-456-30975Grant Reimb - UASI 200935,3947,9237,923- 075-458-30975Grant Reimb - OTS - DUI13,96810,14510,44010,100 075-459-30975Grant Reimb - JAG-9,3279,327- 075-460-30975Grant Reimb - DUI Checkpoint37,968--- 075-461-30975Grant Reimb - UASI 20106,222--- 075-462-30975Grant Reimb - UASI 2011---8,000 075-463-30975DUI - FY12/13-47,08347,08347,000 075-464-30975Grant Reimb - UASI 2012---5,900 Total Police Grants$ 108,730$ 126,058$ 126,353$ 122,600 Prop 1B - 077: 077-000-30980Other Agency Revenue$ 318,000-$$318,000$- Total Prop 1B$ 318,000-$ $ 318,000$ - City Wide Grants - 080 080-300-30975Grant Reimb - River's End$1,857,467$-$-$- 080-330-30975Grant Reimb - ARRA1,265.00--- 080-333-30975Grant Reimb - ARRA5,143.50-357,733- 080-340-30975Grant Reimb - CalEMA--30,406- 080-350-30975Grant Reimb - EECB76,742.59-50,683- 080-360-30975Grant Reimb - GMA179,764--- 080-361-30975Grant Reimb - OCTA1,573,160.00500,000500,000500,000 080-362-30975Grant Reimb - TEG319,842.75--- 080-363-30975Grant Reimb - ECP Tier 1 - OCTA-10,67110,671- 080-364-30975Grant Reimb - BCI - OCTA-- 1,000,000- Total City Wide Grants$ 4,013,385$ 510,671$ 949,493$ 1,500,000 Ad 94-1 Redemption Fund - 101: 101-000-30001Property Taxes Secured$141,492$150,000$150,000$150,000 101-000-30004Secured/Unsecure Prior Year3,2351,3001,3001,300 101-000-30005Property Tax Other963300300300 101-000-30420Interest On Investments1021075- Total Ad 94-1 Redemption Fund$ 145,792$ 151,610$ 151,675$ 151,600 Ad 94-1 Imprv - 102: 102-000-30420Interest On Investments$10$10$4$- Total Ad 94-1 Imprv$ 10$ 10$ 4$ - CFD No. 2002-02 SB Blvd/Lampson Landscape - 201: 201-000-30001Property Taxes Secured$166,585$140,200$140,200$140,200 201-000-30420Interest On Investments2,9151,5001,5001,500 Total CFD SB Blvd/Lampson Landscape$ 169,500$ 141,700$ 141,700$ 141,700 18 REVENUE SUMMARY BY FUND FY 2013-2014 2012-20132013-2014 AccountRevenue2011-2012Amended2012-2013Proposed NumberSourceActualBudgetEstimatedBudget CFD No 2002-01 Heron Pointe - 202 202-000-30001Property Taxes Secured197,929$ 200,000$ 200,000$ 200,000$ 202-000-30004Secured/Unsecure Prior Year- 12,000 12,000 1,200 202-000-30005Property Tax Other- 2,200 2,200 2,200 202-000-30420Interest On Investments1,120 600 900 600 Total CFD Heron Pointe$ 199,049$ 214,800$ 215,100$ 204,000 CFD Pacific Gateway Bonds - 203 203-000-30001Secured Property Tax$518,947$500,000$500,000$500,000 203-000-30420Interest On Investments243100200200 Total Pacific Gateway Bonds$ 519,190$ 500,100$ 500,200$ 500,200 CFD Heron Pointe Admin Expense - 204: 204-000-30300Administrative Expense Reimb.$25,000$25,000$25,000$25,000 204-000-30420Interest On Investments331200200200 Total Heron Pointe Admin Expense$ 25,331$ 25,200$ 25,200$ 25,200 CFD No. 2005-01 Pacific Gateway - 205: 205-470-30001Secured Property Tax$49,893$50,000$50,000$50,000 205-470-30420Interest On Investments1,5488001,0001,000 205-480-30300Administrative Expense Reimb.25,00025,00025,00025,000 Total Pacific Gateway$ 76,441$ 75,800$ 76,000$ 76,000 PROPRIETARY FUNDS Water Operations - 017: 017-000-30420Interest On Investments$52,332$77,300$40,000$40,000 017-000-30946Sale Printed Material-CIP Only--20- 017-000-30960Miscellaneous Revenue4,1112,5002,5002,500 017-000-34000Water Revenue1,887,3801,978,5001,978,5002,077,400 017-000-35000Residential Water1,061,1581,084,3001,084,3001,138,500 017-000-35020Commercial Water50,33064,70064,70064,700 017-000-35500Water Turn On Fee6,8006,0006,0006,000 017-000-35510Late Charge38,22736,50036,50036,500 017-000-35520Door Tag Fee1,440700700700 017-000-35530Water Meters576900900900 017-000-35590Fire Service62,70569,50069,50069,500 017-000-35591Fire Water Flow Test1,5001,0002,0001,000 Total Water Operations$ 3,166,559$ 3,321,900$ 3,285,620$ 3,437,700 Water Capital - 019: 019-000-30420Interest On Investments$18,178$15,000$15,000$8,000 019-000-35042Water Connection Fee12,3079,5009,5009,500 019-000-37000Water Capital Charge1,254,4841,312,5001,312,5001,378,100 Total Water Capital$ 1,284,969$ 1,337,000$ 1,337,000$ 1,395,600 Vehicle Replacement - 021 021-000-31500Transfer In$ 310,000-$$310,000$310,000 Total Vehicle Replacement$ 310,000-$ $ 310,000$ 310,000 Sewer Operations - 043: 043-000-30024Proceeds Of Long-Term Debt$-$-$-$- 043-000-30420Interest On Investments15,58513,00013,00013,000 043-000-30725F.O.G. Discharge Permit Fee21,04525,00025,00025,000 043-000-36000Sewer Fees701,684700,000700,000700,000 Total Sewer Operations$ 738,314$ 738,000$ 738,000$ 738,000 19 REVENUE SUMMARY BY FUND FY 2013-2014 2012-20132013-2014 AccountRevenue2011-2012Amended2012-2013Proposed NumberSourceActualBudgetEstimatedBudget Sewer Capital - 044: 044-000-30420Interest On Investments10,681$ 8,000$ 10,000$ 8,000$ 044-000-35042Sewer Connection Fee2,152 7,500 25,000 7,500 044-000-37150Sewer Capital Charge1,717,727 1,500,000 1,500,000 1,500,000 Total Sewer Capital$ 1,730,560$ 1,515,500$ 1,535,000$ 1,515,500 Capital Project - 045 045-000-31500Transfer In $5,530,575$6,956,895$6,638,895$7,725,200 045-000-31501Sucessor Agency Project--82,359- Total Capital Project$ 5,530,575$ 6,956,895$ 6,721,254$ 7,725,200 Total Revenue of All Funds$ 53,973,248$ 49,410,563$ 50,462,507$ 51,989,340 General$28,773,734$27,985,700$28,696,211$28,999,500 Special10,599,1627,245,5687,839,4227,867,840 Proprietary6,920,4027,222,4007,205,6207,396,800 RDA2,149,375--- Capital5,530,5756,956,8956,721,2547,725,200 $ 53,973,248$ 49,410,563$ 50,462,507$ 51,989,340 20 Analyis of Major Reveues ssnn The total estimated revvenues and trransfers in froom other fundds for all City Funds for FYY 2013/2014 iis $52 million, offwhich $29 mmillion is Geneeral Fund. Geeneral Fund rrevenues are not restrictedd and thereforre can be used t fund the oerating expeditures of th City such as fire services, police serices, public orks, ooppnneeavvww recreationn and generaal governmentt administratieecial Revenue Funds, Capital Project on. The SpFund, Enterprisee Funds and Redevelopmment Agency Funds revennues are resttricted and cannot be useed for general operating expeenditures. Analysis of MajoGeneral und Reveues rFFnn Property Taxes Property TTaxes accounnt for 30% of FY 2013/20114 General Fund revenuess. In 1978, thhe California vvoters adopted PProposition 13 that changged the definnition of taxaable value forr all real prooperty in the state. Propositioon 13 definess the taxable vvalue of real property as ffactored basee year value oor market value on st lien date (January 1), whichever iis lower. Thee base year value of propperty acquireed before March 1, 1975 is thhe 1975 assesssed value annd the base yyear value of property acqquired on or aafter March 1, 1975 is usually the market vvalue when thhe property was transferredd and/or purcchased. The ffactored basee year st value of pproperties thaat have not chhanged owneership since tthe prior Januuary 1 is caalculated by aadding the value of any new cconstruction aand the Consuumer Price Index (CPI) inccrease but no more than 2% per year. in Propertyy Taxes, othher than seecured, areunsecured property taxxes, supplemmental Included eents, homeowwner’s exempption, properrty tax in-lieuu of vehicle license fees and propertty tax assessm related to penalties andd interest. BudgetAAssumptions –As the abbove informattion illustratees, property ttaxes continuue to be a sstable revenue ssource for thee City. The prrojection for FFY 2013/20144 shows a sligght decline in expected revvenue. The reasoon for the deccline is that in FY 2012/20113 addition prroperty taxes were receiveed as a result of the dissolution of Redevelopment Agenncies by the State of Califfornia. Somee of the RDAA funds sent tto the ee returned to the city in thee form of General Fund prooperty taxes. state wer 21 Analyis of Major Reveues ssnn Utility Uers Tax ss Utility Useers Tax (UUT) accounts foor 18% of FYY 2013/2014General Funnd revenues. The Utility Users Tax rate s charged t customers f electric, nad telephone raise reven iioootural gas, andccompanies tooue for general governmental purposes of tthe City. Thee Utility Userss Tax rate is 11% of the ccustomer’s moonthly charges. TThe utility commpanies colleect the tax andd remit them to the City. BudgetAAssumptions – The chart above illustrrates the Utiility Users Taax revenues continue to be a relativelystable and prredictable revvenue source. The City has a senior cittizen exemptioon program ffor the Utility Useers Tax. Thee income leveel to qualify foor the exempttion is based on the Califoornia Senior ccitizen Property TTaxAssistancce program and is currently $44,096 hoousehold income. Sales an Use Tax dd Sales andd Use Tax acccount for 19%% of FY 20133/2014 Geneeral Fund reveenues. The sales tax ratee was 7.75% and increased tto 8% on Jannuary 1, 20133. All goods sold within the City are ssubject to salees tax except noon-prepared foood and presscription drugs. The City rreceives 1% of all sales taax collected.Sales tax revenuue for the Cityy is projected to increase sslightly in FY 2013/2014. Budget Asssumptions –– Estimated reevenues for SSales and Usse Tax for FYY 2012/2013 aand projections for FY 2013//2014 were provided by Hiinderliter, de Llamas and AAssociates, aa consulting fi rm that specializes in sales aand use tax aanalysis basedd on sales taax informationn provided to iifornia them by the State of Cal Board of EEqualization. 22 Analyis of Major Reveues ssnn License and Permit sss and Permits account for % of FY 213/2014 Geeral Fund rvenues. With an enforcment Licenses 4400nneeee tthat began in FY 2004/20005, this revennue source haas become a oource of fundding to program significant s support GGeneral Fundd activities AA slight decreease is projeected in FY 22013/14 due to continuedd slow buildingaactivity. Other Reenues v ee Fees are imposed on varrious public uttilities and account for 3% of FY 2013/22014 General Fund Franchis revenues.. The franchise grants thee public utilitiees the right to rroperty for syystem infrastruucture use public p such as lines and pipess. It also grants exclusive vvide cable teleevision withinn the City. rights to pro Transient Occupancy TTax (TOT) (i..e. Hotel Occcupancy Tax)) accounts forr 4% of FY 22013/2014 Geeneral Fund reveenues. The appproved rate for Transient Occupancy TTax is 12%. Charges ffor Services account for 111% of FY 20013/2014 Genneral Fund reevenues. Chharges for services are used to recover ccosts of progrrams for specific end useers. Programms provided tthrough Parks and Recreatioon are typicallyy subsidized by the Generral Fund to enncourage partticipation. ANALYIS OF SPECIAL REENUE FNDS MAJOR REVEUES SSVVUUONN State Ga Tax ss ee of Californiaa collects 18¢¢ per gallon ffor vehicle fuuel which is aallocated to thhe State, Couunties The Stat and Citiess. The City alllocation is disstributed baseed on populattion. Since the revenue colleected is baseed on the galloons rather thaan the price oof fuel, this reevenue sourcee may tend to remain the samme as Californnia residents aalter their drivving habits duue to the high cost of gasolline. 23 Analyis of Major Reveues ssnn Tideland Beach Fud Î Transfe In Î Generl Fund Subidy ssnnrraass The Tidelands Beach Fund is required by the State of Califoornia and is used to accouunt for all reveenues derived frrom beach annd pier operations in the CCity. Unfortunnately the revvenues generated at the bbeach and pier, such as beach parking reevenues and property renttal do not fully cover the ccost of operaations. As a resuult, the Tidelaands Beach FFund is subsiddized by the General Funnd as illustratted in the following graph. BudgetAAssumptions -- The Generaal Fund Subssidy varies siignificantly froom one yearr to the next. The increase oof 30% from FFY 2013/20144 is due mainnly to a decreaase in Junior Lifeguard feees and an inccrease in overall expendituress. MM2 (comined) Measure /bb The Meassure M “Local Turnback” reevenues are part of the ½½ cent sales taax increase aapproved by vvoters Novembeer 6, 1990 whhich would proovide transpoortation fundinng through 20011. In Noveember 2006, vvoters approvedthe continuaation of the ½ cent sales taax through 20041. These ffunds can only be expended on street andd highway immprovementss. The alloccation of the ½ cent salees tax is baased on the City’s populationn and on the City’s “Mainttenance of Efffort” and/or tthe minimum amount of GGeneral Fund funds expendedd on street annd sidewalk mmaintenance. Each year the City musst file a “Mainntenance of EEffort” report witth the Orangge County Trransportation OOCTA). The report itemizes the estimmated Authority ( expensess the City will spend with GGeneral Fund dollars on strreets, storm ddrains and siddewalk repairrs that 24 Analyis of Major Reveues ssnn include suupplies, salarries and beneefits and commpares that figure with thee County’s beenchmark figuure of minimumexpendituress for street mmaintenance. The City’s ““Maintenancee of Effort” beenchmark figure is $505,000. Failure to rreach the $5005,000 will afffect the amouunt of Measurre M - Local TTurnback andd Gas ues the City receives. Tax revenn The City aanticipates receipt of $373,600 of Meassure M – Locaal Turnback reevenues for FFY 2013/20144. ANALSIS OF WTER AN SEWER PERATINS MAJR REVENE YYAADDOOOOOOUU Water Rvenue and ewer Fees eeSS ss Water Ratee Schedule iss tiered and based on coonsumption aand meter sizze. Revenuees are The City’ projected to be $3,4377,700 for FY 22013/2014, foor the Operations Fund. WWater Capital FFund revenuees are to be $1,395,600. projected The Seweer Capital Feees are also tieered. Revenuues are projected to be $7738,000 for opperations in thhe FY 2013/20144. Sewer Capital Fund revvenues are prrojected to bee $1,515,500for FY 2013/22014. 25 General Fund The General Fund is the general operating fund of the City. All general tax revenues and other receipts not allocated by law or contractual agreement to some other fund are accounted for in this fund. Expenditures of this fund include general operating expenses and capital improvement costs, which are not paid through other funds. 26 General Fund Analysis of Unassigned Fund Balance The City’s Budget and Fiscal Policy is to maintain an unassigned fund balance of at least 20% to 25%, of operating expenditures in the General Fund. This is considered the “industry standard” in order to maintain the City’s ability to withstand operating or capital needs, economic uncertainties, local disasters and other financial hardships. Unassigned fund balance refers to the portion of the fund balance that is not obligated to assigned funds; therefore, it can be used for the situations previously stated. Assigned for encumbrance represent portions of the fund balance that are obligated through legal restrictions or amounts due that the City is legally obligated to such as encumbrances or advances and loans to other funds or organizations. Assigned fund balance is the obligation of funds due to policy implementation. 27 General Fund Analysis of Unassigned Fund Balance The City continues to meet the City Council’s adopted fiscal policies unassigned fund balance. General Fund Assigned Fund Balance 2013-14 Beginning Fund Balance$27,684,157 Net Revenues (Expenditures)(3,535,600) $24,148,557 Ending Fund Balance Assigned for Encumbrances300,000$ Assigned for Designations9,207,562 Assigned for Fiscal Policy7,039,905 Unassigned Fund Balance 7,601,090 $ 24,148,557 Total General Fund Balance EstimatedEstimated Beginning ProposedEnding BalanceDecreasesBalance Assigned for Encumbrances300,000$ -$ 300,000$ City Clerk 13,680(13,680) - Traffic Impact Fees552,128(140,000)412,128 College Park East477,000-477,000 Swimming Pool4,863,700(400,000)4,463,700 Economic Condition1,750,000-1,750,000 Old Town Improvement490,000(490,000) - Street Improvement332,833-332,833 Storm Drain1,601,059(700,000)901,059 Buildings611,542(486,000)125,542 Compensated Absences745,300-745,300 Total Assigned 11,437,242 (2,229,680) 9,207,562 Assigned for Fiscal Policy 6,143,876 896,029 7,039,905 Grand Total $ 17,881,118$ (1,333,651)$ 16,547,467 28 Summary of Revenues and Expenditures General Fund Fiscal Year 2013-14 Projected Revenues - $28,999,500 $458,000 $474,900 Use of Money and Property Other Revenue 2% 2% $1,001,800 Fines and Forfeitures $350,000 $3,146,600 3% Transfers Service Charges 1% 11% $8,682,500 Property Taxes $481,300 30% Intergovernmental 2% $1,1162,400 Licenses and Permits 4% $253,000 $5,602,000 Other Taxes Sales and Use Tax 1% 19% $887,000 $1,150,000 $5,350,000 Franchise Fees Transient Occupancy Tax Utility Users Tax 3% 4% 18% Fiscal Year 2013-14 Projected Expenditures - $32,535,100 $3,836,900 $7,559,600 General Administration Transfers Out 12% 23% $1,317,200 iability/Risk Management 4% $9,435,300 Police Department $1,060,400 29% Recreation and Community Services 3% $4,443,700 $3,895,900 $986,100 Fire Protection Services Public Works Community Development 14% 12% 3% 29 General Fund Revenue Summary 2013-2014 2011-20122012-2013Proposed DescriptionctualEstimatedBudget A Property Tax8,686,044$ 8,785,000$ 8,682,500$ Other Taxes338,176 253,000 253,000 Utility Users Tax5,484,256 5,300,000 5,350,000 Transient Occupancy Tax970,275 1,300,000 1,150,000 Sales and Use Tax4,930,037 4,952,000 5,602,000 Franchise Fees1,008,031 969,000 887,000 Licenses and Permits927,4471,162,4501,162,400 Fines and Forfeitures1,047,550 1,004,800 1,001,800 Use of Money and Property 601,847 450,000 458,000 Charges for Services3,204,9023,049,3883,146,600 Intergovernmental468,992 533,400 481,300 Other Revenues618,656 588,173 474,900 Transfer In and Enterprise Overheads487,521349,000350,000 Total Revenue28,773,734$ 28,696,211$ 28,999,500$ 25,000,000 Taxes Franchise Fees 20,000,000 Licenses and permits 15,000,000 Charges for current services Other 10,000,000 5,000,000 0 FY 2011-12FY 2012-13FY 2013-14 ActualEstimatedProposed FY 2011-12 FY 2012-13 FY 2013-14 ActualEstimatedProposed Taxes20,408,788$ 20,590,000$ 21,037,500$ Franchise Fees1,008,031 969,000 887,000 Licenses and Permits927,447 1,162,450 1,162,400 Charges for Current Services3,204,902 3,049,388 3,146,600 Other3,224,566 2,925,373 2,766,000 Grand Total28,773,734$ 28,696,211$ 28,999,500$ 30 General Fund Expenditure Summary 2013-2014 2011-2012 2012-2013 Proposed DepartmentActualEstimated Budget 010 City Council$ 94,590$ 112,000$ 194,300 011 City Manager 655,478 707,900 586,600 012 City Clerk 281,672 233,900 254,400 014 Human Resources - - 203,600 015 City Attorney 581,825 464,000 425,000 016 Senior Bus Program - - 100,000 017 Finances 597,960 606,900 652,000 018 Risk Management 1,357,533 1,319,200 1,317,200 019 Non-Departmental 798,645 892,000 764,700 516,803 625,400 656,300 020 Information System Technology 021 Police EOC 131,217 142,500 126,900 022 Police 5,407,705 5,827,700 6,055,100 023 Police Support Services 2,442,110 2,366,800 2,526,700 024 Police Detention Facility 692,612 692,203 726,600 026 Fire 4,158,865 4,267,900 4,443,700 030 Planning 441,325 503,200 499,300 031 Building and Safety 325,656 427,700 486,800 042 Engineering 222,932 188,400 109,500 043 Storm Drain 310,790 353,700 381,400 044 Street Maintenance 911,985 975,732 943,000 049 Landscape Maintenance 249,178 240,300 296,800 050 Automobile Maintenance 323,370 446,700 464,700 051 Refuse 1,117,961 1,100,000 1,140,000 052 Building Maintenance 579,888 619,900 560,500 070 Recreation Administration 236,672 354,500 286,800 071 Sports 26,562 32,600 28,700 072 Parks and Recreation 349,605 358,000 349,300 073 Aquatics 145,712 133,200 154,800 074 Tennis Center 122,431 298,700 240,800 Transfer Out 3,610,126 4,879,604 7,559,600 Total Expenditures$ 26,691,208$ 29,170,639$ 32,535,100 $16,000,000 $14,000,000 General Administration $12,000,000 Public Safety $10,000,000 $8,000,000 Public Works $6,000,000 Community Services $4,000,000 $2,000,000 Refuse and Transfer Out $- FY 2011/12FY 2012/13FY 2013/14 ActualEstimatedAdopted FY 2011/12 FY 2012/13 FY 2013/14 ActualEstimatedAdopted General Administration$ 4,884,506$ 4,961,300$ 5,154,100 Public Safety 12,832,509 13,297,103 13,879,000 Public Works 2,598,143 2,824,732 2,755,900 Community Services 1,647,963 2,107,900 2,046,500 Refuse and Transfer Out 4,728,087 5,979,604 8,699,600 Grand Total$ 26,691,208$ 29,170,639$ 32,535,100 31 FY 2013-2014 City of Seal Beach - General Fund Transfer Out DEPARTMENT:FinanceAccount Code:001-080 FUND:001 General Fund - Transfer Out 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Transfer Out$ 3,610,126$ 7,985,084$ 4,879,604$ 7,559,600 TOTAL $ 3,610,126$ 7,985,084$ 4,879,604$ 7,559,600 ACCOUNT NUMBER EXPLANATION 47000Transfer OutTransfer out to various funds 47010Vehicle ReplacementTransfer out to Vehicle Replacement Fund 32 FY 2013-2014 City of Seal Beach - General Fund Transfer Out DEPARTMENT:FinanceAccount Code:001-080 FUND:001 General Fund - Transfer Out 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget TRANSFER OUT Transfer Out001-080-47000$ 3,610,126$ 7,675,084$ 4,569,604$ 7,249,600 Vehicle/Equip. Replacement001-080-47010 - 310,000 310,000 310,000 TOTAL TRANSFER OUT $ 3,610,126$ 7,985,084$ 4,879,604$ 7,559,600 TOTAL EXPENDITURES$ 3,610,126$ 7,985,084$ 4,879,604$ 7,559,600 Transfer Out Account 001-080-47000: Street Lighting District Fund 002$ 70,300 Pension Obligation D/S Fund 0271,099,800 Fire Station D/S Fund 028 581,700 Tidelands Fund 034 1,122,320 Capital Projects Fund 045 4,375,480 Total for 001-080-47000:$ 7,249,600 33 City of Seal Beach Elected Official: City Council Mission Statement The City Council serves as the governing body that addresses the current and future needs of the City. Always mindful of the needs, interests and concerns of the City’s constituents, the Council will operate an open and responsive government, establishing City policies and legislation that promote the best interests of its citizens, businesses, community organizations and visitors while keeping quality of life a priority. Primary Activities The City Council reviews and decides issues affecting the City; enacts laws and directs actions as required to provide for the general welfare of the community through programs, services and activities; creates sustainable revenue for essential City services; provides policy guidance to City staff; adopts and monitors the annual operating and capital improvement budgets; makes appointments to vacancies on various commissions and committees; monitors legislative activity that has a financial impact on City; provides City policy and input on local, state and federal matters affecting Seal Beach. Objectives To provide policy leadership for the community and administration on issues affecting the health, safety and welfare of Seal Beach. To ensure that the City maintains a sustainable revenue base to support essential City services. To allocate resources in accordance with the needs of the community while understanding that citizen expectations for services will continue to exceed the available funding. 34 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-010 FUND:001 General Fund - City Council 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 38,942$ 37,700$ 38,000$ 34,300 Maintenance and Operations 55,648 61,700 74,000 160,000 TOTAL $ 94,590$ 99,400$ 112,000$ 194,300 ACCOUNT NUMBER EXPLANATION 40004Part-time City Council compensation 40013PARS Retirement Employee benefits costs 40017Medicare InsuranceEmployee benefits costs 40019FICAEmployee benefits costs 40100Office Supplies Office Supplies 40101Council Discretionary - Dist. 1Council special projects 40102Council Discretionary - Dist. 2Council special projects 40103Council Discretionary - Dist. 3Council special projects 40104Council Discretionary - Dist. 4Council special projects 40105Council Discretionary - Dist. 5Council special projects 40300Memberships and Dues Southern California Assoc. of Government, League California of Cities, Association of California Cities of Orange County, Orange County Council of Governments, and miscellaneous 40400Training and Meetings Meetings and training include, but not limited to annual training conferences, mileage, and general meetings of the City Council 40800Special DepartmentalMiscellaneous events 40802Special Exp. - Comm. Input PrjSponsor concerts/permits City supported Events 40900Promotional4th July Fireworks JFTB contribution and miscellaneous 35 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-010 FUND:001 General Fund - City Council 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Part-time 001-010-40004$ 37,286$ 36,000$ 36,000$ 32,400 PARS Retirement001-010-40013 284 526 600 600 Medicare Insurance001-010-40017 479 281 500 500 FICA001-010-40019 893 893 900 800 TOTAL PERSONNEL SERVICES $ 38,942$ 37,700$ 38,000$ 34,300 MAINTENANCE AND OPERATIONS Office Supplies 001-010-40100$ 652$ 1,500$ 1,500$ 1,500 Council Discretionary - Dist. 1001-010-40101 - - - 20,000 Council Discretionary - Dist. 2001-010-40102 - - - 20,000 Council Discretionary - Dist. 3001-010-40103 - - - 20,000 Council Discretionary - Dist. 4001-010-40104 - - - 20,000 Council Discretionary - Dist. 5001-010-40105 - - - 20,000 Memberships and Dues 001-010-40300 28,598 25,500 30,700 36,000 Training and Meetings 001-010-40400 10,500 10,000 12,000 12,500 Special Departmental001-010-40800 7,898 10,700 16,000 10,000 Special Exp.-Comm. Input Prj001-010-40802 - 5,000 5,800 - Promotional 001-010-40900 8,000 9,000 8,000 - TOTAL MAINTENANCE AND OPERATIONS $ 55,648$ 61,700$ 74,000$ 160,000 TOTAL EXPENDITURES $ 94,590$ 99,400$ 112,000$ 194,300 36 City of Seal Beach Managing Department Head: City Manager Mission Statement Appointed by the City Council, the City Manager serves as the chief administrative officer of the City, responsible for providing effective municipal services in accordance with City Council Policies, the Municipal Code and provisions of the City Charter. The City Manager enforces all municipal laws and regulations for the benefit of the community. The City Manager provides for the overall planning and control of City programs. Primary Activities The City Manager’s Office provides municipal services by effectively directing all City activities, finances and personnel. Contract administration, risk management, legislation and lobbyist activities, public information, personnel services, City Council agenda preparation, website operation, ocean water quality issues, grant applications, franchise agreement management, property management and workers compensation administration are direct functions of this office. Objectives Enforce all laws and ordinances as prescribed in the City Charter and the Municipal Code. Promote the efficient administration of all City departments. Formulate and submit recommended actions concerning policy issues to City Council. Improve service delivery to residents in a cost-effective manner. Ensure that the City Budget is balanced, providing for a healthy reserve as prescribed by City Council policy and to identify future sources of revenues for unfunded necessities of the City. Ensure that the City’s interests are effectively represented in decisions made by other governmental agencies 37 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-011 FUND:001 General Fund - City Manager 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 495,847$ 530,390$ 538,400$ 437,500 Maintenance and Operations 159,631 146,400 169,500 149,100 TOTAL $ 655,478$ 676,790$ 707,900$ 586,600 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40004Part-time Employee salaries costs 40007Tuition ReimbursementEmployee benefits costs 40008Auto AllowanceEmployee benefits costs 40009Cell Phone AllowanceEmployee benefits costs 40010Deferred Compensation-CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS Retirement Employee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40100Office Supplies Office Supplies 40200Public/Legal Notices Misc. publications (subscriptions, handbooks, advertising, and personnel notices). 40300Memberships and Dues Orange County City Manager's Assoc., International City/County Mgmt. Assoc., Municipal Mgmt. Assoc. of Southern CA., American Society for Public Administration, CA. City Mgmt. Foundation, Liebert Cassidy Whitmore, CA. Assoc. of Public Information Officials, National Notary Assoc., and miscellaneous. 40400Training and Meetings League of Cities City Manager and City Council, Orange County City Manager's Assoc., Assoc. of CA. Cities Orange County, International City/County Mgmt. Assoc., CA Assoc. of Public Information Officials, League of CA. Cities, CA. Joint Powers Insurance Authority, Municipal Mgmt. Assoc. Southern CA., Berkeley Executive Seminar, and ACCOC "Bringing Learning to Work Program". 40800Special DepartmentalBusiness cards, plaques, and miscellaneous. 44000Contract Professional Svcs Media Training, Executive Team Building, Council Goals, Citizen Satisfaction Survey, and misc. 44001Special Expense - DisasterDisaster related expenses. 38 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-011 FUND:001 General Fund - City Manager 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-011-40001$ 365,444$ 394,826$ 396,200$ 314,500 Part-time001-011-40004 - - - 13,000 Auto Allowance 001-011-40008 6,162 6,000 6,000 6,000 Cell Phone Allowance001-011-40009 1,235 1,200 1,200 2,100 Deferred Compensation-Cafeteria001-011-40010 1,046 39 2,100 400 Deferred Compensation001-011-40011 13,586 13,917 14,500 13,200 PERS Retirement001-011-40012 61,003 65,059 58,100 40,500 PARS Retirement001-011-40013 20 - - 200 Medical Insurance001-011-40014 30,708 33,910 40,600 33,700 Medicare Insurance001-011-40017 6,194 6,520 6,600 5,300 Life and Disability001-011-40018 2,925 2,857 3,700 2,600 Vacation Buy/Payout001-011-40027 7,524 6,062 9,400 6,000 TOTAL PERSONNEL SERVICES $ 495,847$ 530,390$ 538,400$ 437,500 MAINTENANCE AND OPERATIONS Office Supplies 001-011-40100$ 1,910$ 5,000$ 5,000$ 5,000 Public/Legal Notices001-011-40200 896 5,000 1,000 5,000 Memberships and Dues 001-011-40300 6,207 11,000 8,000 8,000 Training and Meetings001-011-40400 12,680 10,000 14,000 19,600 Special Departmental001-011-40800 402 1,500 1,500 1,500 Cont. Professional Svcs001-011-44000 51,546 69,900 110,000 66,000 Special Expense - Disaster001-011-44001 85,990 44,000 30,000 44,000 TOTAL MAINTENANCE AND OPERATIONS $ 159,631$ 146,400$ 169,500$ 149,100 TOTAL EXPENDITURES $ 655,478$ 676,790$ 707,900$ 586,600 39 City of Seal Beach Managing Department Head: City Clerk Mission Statement The municipal clerk is a primary representative of local government, serving as liaison between the City Council, the City staff and the public in a helpful, professional manner. The City Charter, City Municipal Code and various codes of the State of California legally mandate the duties and responsibilities of the City Clerk. The City Clerk position in Seal Beach is that of a citywide elected official and serves for a term of four years with no term limits. The City Clerk is also a full time employee of the City. Primary Activities The City Clerk manages all activities in the clerk's office; attends all meetings of the City Council and other meetings as requested by the City Council; is responsible for maintaining an accurate record of the actions resulting from those meetings; maintains all meeting minutes and official documents including ordinances, resolutions, contracts, agreements, deeds, easements, etc.; process amendments to the Municipal Code; certify official and legal documents; administer legal publications; receive/open bids; administer oaths; custodian of official City seal; Fair Political Practices Commission (FPPC) forms – including conflict of interest filings (700 form); conduct all activities associated with municipal elections in accordance with the City Charter and State law; and receipt of claims and requests for information to public. Objective The main goal for all decisions made in the City Clerk department would be that they are all done efficiently and ethically - guidelines used would be the City’s code, policies, and regulations. Determining the operation of the department would be the federal and state regulations imposed on all local government agencies and City Municipal Code, City Charter, and policies and procedures. Continue to monitor and evaluate the efficiency and effectiveness of service delivered to the public – Public Records Act. Provide staff assistance to the City Manager and City staff including research on a variety of topics and official documents and maintain an accurate list of contracts and agreements. Ensure the record retention program is in accordance with applicable laws and regulations and that there is adequate staffing, training, and funds to support the citywide program. Continue to scan documents and permits to laserfiche for accessibility to City staff and the public. Work with IT personnel to explore ways to provide access to public documents/records on the City’s website. Maintain the video streaming and archiving of City Council and Planning Commission meetings. Coordinate a legal review of the City’s Municipal Code. 40 FY 2013-2014 City of Seal Beach DEPARTMENT:City ClerkAccount Code:001-012 FUND:001 General Fund - City Clerk & Election001-013 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 249,457$ 250,235$ 220,100$ 205,400 Maintenance and Operations 31,380 48,000 11,600 48,000 Election 835 50,000 2,200 1,000 TOTAL $ 281,672$ 348,235$ 233,900$ 254,400 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40008Auto AllowanceEmployee benefits costs 40009Cell Phone AllowanceEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS Retirement Employee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40100Office Supplies Office Supplies 40200Public/Legal Notices Publish City Clerk notices in the newspaper 40300Memberships and Dues City Clerk Assoc. of CA., International Institute of Municipal Clerks, and Notary 40400Training and Meetings City Clerks Association monthly meetings, mileage reimbursement and other related training 40800Special DepartmentalRecords management, records retention, notary, and City Clerk certification 44000Contract Professional Svcs Conversion of documents to Laserfische, consultant for records management, elections consultant, video streaming, electronic agenda and Municipal Code legal review ($18K FY12/13 carryover) 40800Special DepartmentalIncidental expenses-off cycle 41 FY 2013-2014 City of Seal Beach DEPARTMENT:City ClerkAccount Code:001-012 FUND:001 General Fund - City Clerk & Election001-013 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-012-40001$ 182,731$ 186,768$ 150,400$ 156,900 Part-time001-012-40004 - - 19,500 - Auto Allowance 001-012-40008 4,362 - - - Cell Phone Allowance001-012-40009 935 900 900 900 Deferred Comp-Cafeteria001-012-40010 154 308 200 100 Deferred Compensation001-012-40011 5,369 5,175 4,700 4,400 PERS Retirement001-012-40012 30,815 30,776 22,800 18,200 PARS Retirement001-012-40013 20 - 300 - Medical Insurance 001-012-40014 14,753 18,570 12,300 14,800 Medicare Insurance001-012-40017 3,137 3,092 2,800 2,600 Life and Disability001-012-40018 1,793 1,806 1,300 1,600 Comptime Buy/payout001-012-40026 - - 200 - Vacation Buy/payout001-012-40027 2,840 2,840 4,700 5,900 Unemployment001-012-40030 2,548 - - - TOTAL PERSONNEL SERVICES $ 249,457$ 250,235$ 220,100$ 205,400 MAINTENANCE AND OPERATIONS Office Supplies 001-012-40100$ 1,212$ 1,500$ 1,500$ 1,000 Public/Legal Notices 001-012-40200 5,335 3,500 2,500 3,500 Memberships and Dues 001-012-40300 425 500 500 500 Training and Meetings001-012-40400 669 1,000 600 1,500 Special Departmental 001-012-40800 19,979 3,500 1,500 3,500 Contract Professional Svcs001-012-44000 3,760 38,000 5,000 38,000 TOTAL MAINTENANCE AND OPERATIONS $ 31,380$ 48,000$ 11,600$ 48,000 ELECTIONS Special Departmental001-013-40800$ 835$ 50,000$ 2,200$ 1,000 TOTAL ELECTIONS $ 835$ 50,000$ 2,200$ 1,000 TOTAL EXPENDITURES $ 281,672$ 348,235$ 233,900$ 254,400 42 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-014 FUND:001 General Fund - Human Resources 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ -$ -$ -$ 123,100 Maintenance and Operations - - - 80,500 TOTAL $ -$ -$ -$ 203,600 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40010Deferred Compensation-CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40300Memberships and Dues Southern CA. Personnel Mgmt. Assoc., Orange County Human Resources Consortium, and CA. Public Agency Compensation Survey 40400Training and Meetings CA. Public Employees' Retirement System and Southern CA Personnel Mgmt. Assoc. 44000Contract Professional Svcs Section 125, Employee Assistance Program, Personnel Fingerprinting, Pre-employment screening, Psychology Consultant, Background investigations, miscellaneous emergencies, Department of Justice, Retirement Fund review, Personnel Investigation, and Recruitment Advertising 43 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-014 FUND:001 General Fund - Human Resources 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-011-40001$ -$ -$ -$ 88,800 Deferred Compensation001-011-40011 - - - 3,200 PERS Retirement001-011-40012 - - - 11,500 Medical Insurance001-011-40014 - - - 14,300 Medicare Insurance001-011-40017 - - - 1,500 Life and Disability001-011-40018 - - - 1,100 Vacation Buy/Payout001-011-40027 - - - 2,700 TOTAL PERSONNEL SERVICES $ -$ -$ -$ 123,100 MAINTENANCE AND OPERATIONS Memberships and Dues 001-011-40300$ -$ -$ -$ 2,000 Training and Meetings001-011-40400 - - - 3,500 Cont. Professional Svcs001-011-44000 - - - 75,000 TOTAL MAINTENANCE AND OPERATIONS $ -$ -$ -$ 80,500 TOTAL EXPENDITURES $ -$ -$ -$ 203,600 44 City of Seal Beach Managing Department Head: City Manager Mission Statement The City Attorney provides legal counsel and representation to the City Council, commissions and staff with the goal of assuring legal compliance and protecting the City’s interest in all legal matters. The City contracts its attorney services with Richards, Watson and Gershon, a professional corporation (“Firm”). Pursuant to the contract, the City pays a monthly retainer of $20,000 covering all general legal services. For additional services the City pays at the Firm’s regular hourly rates, with a 15% discount. For special services, the City pays $300 per hour. Primary Activities The City Attorney attends all City Council and Planning Commission meetings. The City Attorney represents the City in all legal actions against the City and prosecutes if called upon to do so. The City Attorney prepares and/or reviews all contracts, ordinances, resolutions, litigation and other documents and provides Council and staff legal advice in compliance with applicable laws. Objectives Provide effective legal services to all City officers, departments and commissions. Effectively represent the City in litigation matters. 45 FY 2013-2014 City of Seal Beach DEPARTMENT:City AttorneyAccount Code:001-015 FUND:001 General Fund - City Attorney 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 581,825$ 425,000$ 464,000$ 425,000 TOTAL $ 581,825$ 425,000$ 464,000$ 425,000 ACCOUNT NUMBER EXPLANATION 49700Monthly Legal ContractMonthly retainer 49720General ProsecutionServices beyond that covered by the retainer 49730Legal Contract PoliceServices beyond that covered by the retainer 49777Other Attorney ServicesServices beyond that covered by the retainer 46 FY 2013-2014 City of Seal Beach DEPARTMENT:City AttorneyAccount Code:001-015 FUND:001 General Fund - City Attorney 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Monthly Legal Contract001-015-49700$ 240,000$ 240,000$ 240,000$ 240,000 Litigation Services 001-015-49710 12,803 50,000 15,000 50,000 General Prosecution 001-015-49720 14,763 25,000 10,000 25,000 Legal Contract Police001-015-49730 31,979 20,000 5,000 20,000 Other Attorney Services001-015-49777 282,280 90,000 194,000 90,000 TOTAL MAINTENANCE AND OPERATIONS $ 581,825$ 425,000$ 464,000$ 425,000 TOTAL EXPENDITURES $ 581,825$ 425,000$ 464,000$ 425,000 47 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:001-016 FUND:001-016 Senior Bus 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ -$ -$ -$ 100,000 TOTAL $ -$ -$ -$ 100,000 ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Western Transit 48 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:001-016 FUND:001-016 Senior Bus 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Professional 001-016-44000$ -$ -$ -$ 100,000 TOTAL MAINTENANCE AND OPERATIONS $ -$ -$ -$ 100,000 TOTAL EXPENDITURES $ -$ -$ -$ 100,000 49 City of Seal Beach Managing Department Head: Director of Finance/City Treasurer Mission Statement Finance is a service-oriented department serving the Public, City Council, City Manager, other department heads, and employees. The main responsibilities fall into two categories: finance and treasury. The department’s priorities are to be prudent in classifying and recording transactions, ensuring that City assets are safeguarded against theft or misuse, preparing financial reports and conducting fiscal planning of the City and Successor Agency of the Redevelopment Agency. Primary Activities Finance performs the following activities: accounts payable, accounts receivable, city- wide cash receipting, payroll, business licensing, utility billing, general ledger maintenance, timely financial reporting in conformity with generally accepted accounting principles, fixed asset recording, budgeting, grant administration, assessment district administration, Successor Agency of the Redevelopment Agency admim=nistration, debt administration, cash and investment management. The department also monitors compliance with Utility Users Tax, Transient Occupancy Tax, Business Licenses, and many others. Objectives To ensure business registration compliance and to expedite the processing of business license applications. Provide quality customer service by paying all business partners accurately and within payment terms. To safeguard the City’s cash through the timely processing and deposit of all City funds. To promote positive customer service relations with the City’s customers. To maximize the total return on the investment portfolio while meeting the daily cash flow demands of the City. 50 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:001-017 FUND:001 General Fund - Finance 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 482,724$ 492,614$ 487,000$ 521,900 Maintenance and Operations 115,236 119,800 119,900 130,100 TOTAL $ 597,960$ 612,414$ 606,900$ 652,000 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40008Auto AllowanceEmployee benefits costs 40009Cell Phone AllowanceEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012Pers RetirementEmployee benefits costs 40013Pars Retirement Employee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40100Office Supplies Parking permit triplicate forms, W-2 and 1099's, City bank checks, business license paper, envelopes (AP and payroll), office supplies, postage and cash receipt tape 40200Public/Legal Notices State Controllers Report and Budget 40300Memberships and Dues American Institute of Certified Public Accountants, Government Finance Officers Assoc., CA. Municipal Revenue and Tax Assoc., CA. Socieity of Municipal Finance Officers, CA Society of CPA, CA. Municipal Treasurers Assoc., Costco, Certified Public Funds Investment Managers, and subscriptions (GASB pronouncements and update) 40400Training and Meetings Gov. Finance Officers Assoc. conference, CA. Municipal Finance Officers Assoc. conference/luncheon, Public Employees Retirement System conference/training, Springbrook conference/training, Govt. payroll tax seminar, accounting training, and business license 40700Equipment/MaterialsEquipment and Materials necessary to the department 40800Special DepartmentalBank courier services, Cor-o-van storage, CAFR award application fee, postage, annual budget (printing), CAFR (printing), IRS Determination Letter and miscellaneous expenses 44000Contract Professional Svcs Annual audit, BNY custody, HDL - sales/property tax, State Controllers report (City Annual/PFA), Cal. Municipal Statistics, and PFM investment services 51 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:001-017 FUND:001 General Fund - Finance 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries 001-017-40001$ 288,475$ 379,359$ 352,000$ 386,100 Part-time 001-017-40004 88,239 - 33,200 21,800 Auto Allowance001-017-40008 646 - - - Cell Phone Allowance001-017-40009 138 900 1,200 1,800 Deferred Comp - Cafeteria001-017-40010 1,047 810 3,200 3,900 Deferred Compensation 001-017-40011 7,728 11,592 10,500 11,200 PERS Retirement001-017-40012 43,785 62,511 51,700 49,800 PARS Retirement 001-017-40013 1,059 - 500 300 Medical Insurance001-017-40014 19,837 26,204 22,000 33,900 Medicare Insurance001-017-40017 6,490 6,193 6,200 6,500 Life and Disability001-017-40018 2,861 3,501 3,300 4,000 Flexible Spending - Cafeteria001-017-40022 - - 100 - Vacation Buy/payout001-017-40027 16,711 1,544 3,100 2,600 Sick Payout001-017-40028 5,708 - - - TOTAL PERSONNEL SERVICES $ 482,724$ 492,614$ 487,000$ 521,900 MAINTENANCE AND OPERATIONS Office Supplies 001-017-40100$ 9,849$ 10,000$ 10,000$ 10,000 Public/legal Notices 001-017-40200 1,253 835 900 900 Memberships and Dues 001-017-40300 1,951 2,065 2,100 2,100 Training and Meetings 001-017-40400 5,908 16,000 16,000 16,000 Special Departmental 001-017-40800 12,416 19,900 19,900 19,900 Contract Professional Svcs 001-017-44000 83,859 71,000 71,000 81,200 TOTAL MAINTENANCE AND OPERATIONS $ 115,236$ 119,800$ 119,900$ 130,100 TOTAL EXPENDITURES $ 597,960$ 612,414$ 606,900$ 652,000 52 City of Seal Beach Managing Department Head: City Manager Mission Statement Oversee administration of City’s Risk Management Program including public liability insurance and worker’s compensation insurance. Public liability covers insurance costs, claims administration and claims settlement for any liability incurred against the City. Worker’s compensation insurance reflects cost of insurance premiums, claims administration and claims settlement. Primary Activities The City’s Risk Management Program includes administration of the City’s insurance programs through use of a joint powers insurance authority as well as the coordination of claims processing between the City and the authority. Responsibilities include: administration of comprehensive loss prevention programs that incorporate current practices and philosophies most effective in preventing injuries, liabilities and damage to City equipment, vehicles and materials; identifying and minimizing exposures that could result in financial loss to the City and to provide City representation in claims litigation. Objectives To protect the City’s assets through cost-effective risk management services. To protect public and employee safety. To recommend changes to all departments to remove City from any possible liability. To stay current in knowledge of principles, practices and methods of safety and loss prevention as well as state and federal laws relating to health and safety, including CAL/OSHA. To provide City insurance coverage without interruption and to ensure that all City agreements provide for adequate liability and worker’s compensation coverage. 53 FY 2013-2014 City of Seal Beach DEPARTMENT:City Manager Account Code:001-018 FUND:001 General Fund - Risk Management 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 1,357,533$ 1,295,637$ 1,319,200$ 1,317,200 TOTAL $ 1,357,533$ 1,295,637$ 1,319,200$ 1,317,200 ACCOUNT NUMBER EXPLANATION 49500Gen. Liab. Admn Risk MgmtAnnual Insurance Premium, CIPA Assessment 49510Env. Ded. Loss Risk MgmtAnnual Insurance Premium 49520Prop. Ded. Loss RiskAnnual Insurance Premium 49600Work Comp Admn Risk MgmtAnnual Insurance Premium 54 FY 2013-2014 City of Seal Beach DEPARTMENT:City Manager Account Code:001-018 FUND:001 General Fund - Risk Management 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Gen. Liab. Admn.001-018-49500$ 875,327$ 829,124$ 829,200$ 792,200 Env. Ded. Loss 001-018-49510 - - - 50,000 Prop. Ded. Loss 001-018-49520 - - - 5,000 Work Comp Admn.001-018-49600 482,206 466,513 490,000 470,000 TOTAL MAINTENANCE AND OPERATIONS $ 1,357,533$ 1,295,637$ 1,319,200$ 1,317,200 TOTAL EXPENDITURES $ 1,357,533$ 1,295,637$ 1,319,200$ 1,317,200 55 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:001-019 FUND:001 General Fund - Non Departmental 2011-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 528,983$ 506,870$ 506,900$ 507,100 Maintenance and Operations 269,662 285,300 385,100 257,600 TOTAL $ 798,645$ 792,170$ 892,000$ 764,700 ACCOUNT NUMBER EXPLANATION 40014Medical InsuranceRetiree employee benefits 40100Office Supplies Office Supplies, replenish postage machine, parking permits, and arrowhead water 40300Membership and DuesLocal Agency Formation Commission, Santa Ana River Flood, and LCWA JPA contribution. 40800Special DepartmentalAED, Police Department massage fingerprinting, holiday luncheon, Dekra-lite, and miscellaneous 40802Special Exp. - Comm. Input PrjSponsor concerts/permits 40804Special Exp. - NonprofitTo support nonprofit City-wide events 40900Promotional4th July Fireworks JFTB contribution and miscellaneous. 42000Rental/Lease equipRicoh lease/maintenance - city hall; postage machine maintenance; lease property tax; Advanced Office Service lease: police department and public works 43000Senior Busing ExpendituresSenior bus program - Western Transit 44000Contract ProfessionalSCE License, PARS annual statement fee, POM (parking meter repairs), Priority Cummins - coin counter maintenance, Bartel actuarial study, and Safe Shred 56 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:001-019 FUND:001 General Fund - Non Departmental 2011-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Medical Insurance001-019-40014$ 528,983$ 506,870$ 506,900$ 507,100 TOTAL PERSONNEL SERVICES $ 528,983$ 506,870$ 506,900$ 507,100 MAINTENANCE AND OPERATIONS Office Supplies 001-019-40100$ 24,040$ 33,000$ 33,000$ 39,000 Memberships and Dues 001-019-40300 - - - 11,000 Special Departmental001-019-40800 2,787 6,000 6,000 22,300 Special Exp.- Chamber of Comm.001-019-40802 - - - 6,000 Prior Year Expense001-019-40803 - - 73,900 - Special Exp. - Nonprofits001-019-40804 - - - 38,500 Promotional 001-019-40900 - - - 9,500 Rental/Lease Equip001-019-42000 75,567 66,300 80,000 76,900 Senior Busing Expenditures001-019-43000 140,666 131,600 143,800 - Contract Professional 001-019-44000 26,602 48,400 48,400 54,400 TOTAL MAINTENANCE AND OPERATIONS $ 269,662$ 285,300$ 385,100$ 257,600 TOTAL EXPENDITURES $ 798,645$ 792,170$ 892,000$ 764,700 57 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-020 FUND:001 General Fund - Information Systems 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 516,803$ 645,451$ 625,400$ 656,300 TOTAL $ 516,803$ 645,451$ 625,400$ 656,300 ACCOUNT NUMBER EXPLANATION 40500Office and Tech ResourceServer replacements, replace UPS unit, computer replacements, server drive replacements, IT equipment and peripherals, website enhancements, MDC replacements, server room build, network improvements, and IT misc. 44000Contract ProfessionalNetmotion warranty, VMware renewal, Faronic licenses, anti-virus protection, business software, council video streaming, IT services, IT software licensing, IT supplies, key fob maintenance, PD MDC maintenance, website hosting & maintenance, phone warranty renewals, printer support, Time Warner internet, Verizon phone and internet, warranty renewals, and IT assessment 44002PD Special ProjectsPolice Department Video and Interview upgrade (FY12/13) and GIS upgrade (carryover from FY12/13), mobile data computers (2) 58 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-020 FUND:001 General Fund - Information Systems 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Office and Technology Resources001-020-40500$ 124,766$ 137,828$ 137,800$ 136,800 Contract Professional Services001-020-44000 392,037 457,623 457,600 489,500 Police Dept. Special Projects001-020-44002 - 50,000 30,000 30,000 TOTAL MAINTENANCE AND OPERATIONS $ 516,803$ 645,451$ 625,400$ 656,300 TOTAL EXPENDITURES $ 516,803$ 645,451$ 625,400$ 656,300 59 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:050-019 FUND:050-Seal Beach Cable 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ -$ -$ -$ 300,000 TOTAL $ -$ -$ -$ 300,000 ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Station Operations Amount 47000Transfer OutTransfer to Capital Fund for Project: BG1402 SBTV3 Control Room Upgrades 225,000 60 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:050-019 FUND:050-Seal Beach Cable 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Professional 050-019-44000$ -$ -$ -$ 75,000 Transfer Out050-019-47000 - - - 225,000 TOTAL MAINTENANCE AND OPERATIONS $ -$ -$ -$ 300,000 TOTAL EXPENDITURES $ -$ -$ -$ 300,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 328,391$ 419,474$ 419,474$ 510,574 Revenues 91,083 - 91,100 91,100 Expenditures - - - (300,000) Ending Fund Balance$ 419,474$ 419,474$ 510,574$ 301,674 61 City of Seal Beach Managing Department Head: Chief of Police Mission Statement The Seal Beach Police Department’s Emergency Services Bureau strives to prepare the community of Seal Beach for all types of natural and man-made disasters by providing specialized training, support, experience, and equipment to all City departments and the community at large. Primary Activities The Emergency Services Bureau directs the community to emergency preparedness and provides administrative support. These services include; but, are not limited to: Prepare, update, and maintain the City of Seal Beach Emergency Plan, Maintain the City Emergency Operations Center/s (EOC) and emergency communications equipment, Train City staff who may be called upon to serve in time of disaster, Assist the Chief of Police and City Manager with issues relating to emergency management, Steward and conduct emergency exercises in collaboration with county, state, and federal agencies, Work with other government agencies to develop and maintain, integrated emergency plans for response to a disaster, and Assist individuals and community organizations toward total disaster preparedness. Objectives Continuously update, deploy, and implement the City’s Emergency Operations Plan (EOP) with basic, intermediate, and advanced disaster preparedness training and programs; including, FEMA Storm Ready and Tsunami Ready, Citizen Emergency Response Team (CERT) training. Continue training staff, Citywide, to the National Incident Management System (NIMS) and participate in a series of tabletop drill exercises practicing the new system. Continue to provide outstanding emergency services management to City stake holders, including but not limited to: 1. Continue training volunteer emergency responders to augment professional responders. 2. Continue to upgrade our emergency-information access and distribution. 3. Supplies for the care and feeding of volunteer workers and emergency responders for long term major incidents. 62 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:001-021 FUND:001 General Fund - EOC 2011-20122013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 114,349$ 114,276$ 122,000$ 103,400 Maintenance and Operations 16,868 23,500 20,500 23,500 TOTAL $ 131,217$ 137,776$ 142,500$ 126,900 ACCOUNT NUMBER EXPLANATION 40001Full-time SalariesEmployee salaries costs 40009Cell AllowanceEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS Retirement Employee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40400Training and MeetingsInternational Assoc. of Emergency Mgrs., CA. Emergency Services Assoc., Fed. Emergency Mgrs. Assoc. conference, CA. Specialized Training Institute, OC Emergency Mgrs. Assoc., Emergency Operation Center, and Neighbor for Neighbor training 40700Equipment/MaterialsRadio Amateur Civil Emergency Services radio equipment, Community Emergency Response Team vehicle and trailer expenses, Volunteers in Police Service events expenses, high capacity Honda generaltor, Multiplex, and Emergency Operations Center enhancements 40800Special DepartmentalEmergency food and supplies, Radio Amateur Civil Emergency Srvcs. and Community Emergency Response Team uniform shirts, and rain gear 44000Contract ProfessionalNational Night Out, Neighbor for Neighbor, Emergency Prop Expo Health Fair, 2 E-Z ups, traffic control equipment and supplies 63 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:001-021 FUND:001 General Fund - EOC 2011-20122013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-021-40001$ 90,290$ 90,042$ 91,200$ 74,100 Cell Phone Allowance001-021-40009 - 500 900 Deferred Comp - Cafeteria001-021-40010 - 1,600 2,600 Deferred Comp001-021-40011 3,151 3,151 3,200 2,600 PERS Retirement001-021-40012 14,689 14,837 14,100 9,600 Medical Insurance001-021-40014 3,720 3,720 8,800 11,500 Medicare Insurance001-021-40017 1,479 1,497 1,500 1,200 Life and Disability001-021-40018 1,020 1,029 1,100 900 TOTAL PERSONNEL SERVICES $ 114,349$ 114,276$ 122,000$ 103,400 MAINTENANCE AND OPERATIONS Training and Meeting001-021-40400$ 2,367$ 4,000$ 3,000$ 4,000 Equipment and Materials001-021-40700 8,268 10,000 10,000 10,000 Special Departmental001-021-40800 3,884 4,500 4,500 4,500 Contract Professional001-021-44000 2,349 5,000 3,000 5,000 TOTAL MAINTENANCE AND OPERATIONS $ 16,868$ 23,500$ 20,500$ 23,500 TOTAL EXPENDITURES $ 131,217$ 137,776$ 142,500$ 126,900 64 City of Seal Beach Managing Department Head: Chief of Police Mission Statement The Seal Beach Police Department dedicates itself to providing outstanding police service to the citizens of Seal Beach with the primary objective of protecting lives and property. Its Mission Statement reads, “The Seal Beach Police Department's Mission is to Professionally Provide Public Safety through Ethical Leadership and Community Partnerships." Primary Activities The Department's primary duties include: responding to calls for service; conducting preventive, direct foot and vehicular patrols; and providing traffic enforcement in areas where traffic accidents are occurring and in residential areas as a response to traffic complaints. It also provides neighborhood policing services to geographically defined locations to reduce crime and crime related issues and to partner with the community to maintain its high quality of life standards; follow-through on patrol arrests, cases with workable leads, and file criminal cases with the District Attorney's office; and provide front-counter services to the police during business hours; all within the framework a community-policing environment. Objectives Maintain Public Safety and Quality of Life Continue to implement Community Oriented Policing o Work with alcohol establishments to reduce over consumption by patrons o Continue to provide “above and beyond” customer service possible o Focus on crime prevention, intervention and suppression The FY13-14 budget cycle will experience a continuation of these efforts. 65 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:001-022 FUND:001 General Fund - Field Services 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 5,383,445$ 5,932,742$ 5,793,200$ 5,968,100 Maintenance and Operations 24,260 39,500 34,500 87,000 TOTAL $ 5,407,705$ 5,972,242$ 5,827,700$ 6,055,100 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40002Temporary Special PayEmployee salaries costs 40003Over-time Employee salaries costs 40004Part-timeEmployee salaries costs 40005Holiday PayEmployee benefits costs 40007Tuition ReimbursementEmployee benefits costs 40009Cell Phone AllowanceEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS Retirement Employee benefits costs 40014Medical InsuranceEmployee benefits costs 40015AFLAC CafeteriaEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40020Uniform AllowanceEmployee benefits costs 40021Annual EducationEmployee benefits costs 40022Flexible Spending CafeteriaEmployee benefits costs 40030UnemploymentEmployee benefits costs 40400Training and meetingsFBI-NAA training, Non-Post reimbursement training, conferences, mileage, reserve training, FBI-NAA conference, POST training and peer support team training, CSTI, CPOA, UC Regents, CNOA OCSD classes, Motor Training, Command College, Traffic, Narcotics training, Hostage Roll of Chief, Armorer course, Juvenile Justice, Crisis communications, Basic updated skills for Sworn Officers and Team Building Workshop. 40401ExtraditionExtradition related expenses. 44000Contract ProfessionalSchool resource officer 66 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:001-022 FUND:001 General Fund - Field Services 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-022-400012,927,726$ $ 3,239,187$ 3,168,500$ 3,323,400 Temporary Special Pay001-022-40002 17,630 16,000 17,700 17,700 Over-time001-022-40003 233,734 282,400 244,000 244,000 Part-time001-022-40004 199,596 19,200 102,100 12,000 Holiday Pay001-022-40005 191,355 216,279 200,000 220,000 Tuition Reimbursement001-022-40007 18,260 37,440 15,000 20,000 Cell Phone Allowance001-022-40009 11,182 10,800 10,800 11,700 Deferred Comp - Cafeteria001-022-40010 17,249 27,466 16,900 42,500 Deferred Comp001-022-40011 - 6,743 3,600 6,800 PERS Retirement001-022-400121,154,132 1,267,746 1,216,300 1,349,100 PARS Retirement001-022-40013 2,878 274 1,500 400 Medical Insurance001-022-40014 358,723 439,822 420,000 443,300 AFLAC Cafeteria001-022-40015 1,338 2,329 4,400 4,500 OT-OCTA Agreement C-9-0651001-022-40016 - 111,000 111,000 - Medicare Insurance001-022-40017 59,683 61,826 63,500 63,600 Life and Disability001-022-40018 28,673 30,206 31,500 33,000 Uniform Allowance001-022-40020 24,794 23,945 24,000 24,000 Annual Education 001-022-40021 109,703 104,385 111,800 113,700 Flexible Spending - Cafeteria001-022-40022 - - 600 1,200 Comptime Buy/Payout001-022-40026 9,952 7,908 10,000 12,400 Vacation Buy/Payout001-022-40027 16,262 24,886 20,000 24,800 Unemployment 001-022-40030 575 2,900 - - TOTAL PERSONNEL SERVICES $ 5,383,445$ 5,932,742$ 5,793,200$ 5,968,100 MAINTENANCE AND OPERATIONS Training and Meetings001-022-40400$ 20,260$ 37,000$ 32,000$ 27,000 Extradition001-022-40401 - - - 10,000 Contract Professional001-022-44000 4,000 2,500 2,500 50,000 TOTAL MAINTENANCE AND OPERATIONS $ 24,260$ 39,500$ 34,500$ 87,000 TOTAL EXPENDITURES $ 5,407,705$ 5,972,242$ 5,827,700$ 6,055,100 67 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:001-023 FUND:001 General Fund - Support Services 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 961,747$ 960,534$ 909,200$ 974,100 Maintenance and Operations 1,356,913 1,440,603 1,412,600 1,507,600 Capital Outlay - 45,000 45,000 45,000 Debt Service 123,450 - - - TOTAL $ 2,442,110$ 2,446,137$ 2,366,800$ 2,526,700 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40007Tuition ReimbursementEmployee benefits costs 40009Cell Phone AllowanceEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS Retirement Employee benefits costs 40014Medical InsuranceEmployee benefits costs 40015AFLAC CafeteriaEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40020Uniform AllowanceEmployee benefits costs 40022Flexible Spending - CafeteriaEmployee benefits costs 40100Office Supplies Office Supplies specifically related to Police Support Services Dept. 40300Memberships and Dues CPOA, CPCA, NTOA, OCTMA, IOMGIA, SCESA, IAFCI, CCJWSA CSAA, CNOA, OCFCIA, CSAIA, IACP, CCUG, FBI-NAA, IACP-Net, FBI-LEEDA, and CLETS. Subscription to job related publications: CPOA newsletters, CPOA Regional Directory, Resource Directories US ID manual, Narcotics Newsletter, Lexipol Policy Manual, etc. 40400Training and Meetings Non-POST reimbursed training, conferences, POST reimbursable training, and Peer Support Program 40600Automotive ExpenseCar washes, detailing, and miscellaneous vehicle expense. 68 40700Equipment/materialsPhoto processing, batteries, flares, audio/video tapes, non-office supplies, radar maintenance & repairs, audio recorders, body armor fingerprint supplies, small computer peripherals, disaster kits, supplies, field consumables, tasers, license plate reader, and cameras 40800Special DepartmentalCitations (moving/parking), uniforms, badges, property supplies, range supplies & ammunition, special order items, Volunteer program drug testing kits, equipment repairs, and body armor. 40804Vehicles LeasingLeasing detective vehicles 41000TelephoneT-1 line connections to West Covina and OC Elite, ILJAOC and ILJAOC connection 41010GasBuilding gas costs 41020ElectricityBuilding electricity costs 42000Rental/lease EquipK1 vehicle tracking system, Direct TV, postage meter, CLEAR 44000Contract ProfessionalFalse alarm, DOJ fingerprinting, sexual assault examinations, turbo data, employment physicals, background investigations, DUI blood and breath tests, transcription services, polygraph testing, first aid supplies, Orange County 800 MHz contract, animal care center, and TCTI counseling 45000IntergovernmentalWest Covina Systems Group, County Prosecution Assessment fees, radio and MDC repairs, Range fees, Long Beach Animal Control, mobile command post vehicle, County of Orange citation processing 46000West Comp JPA West Comm JPA 47888Debt ServicePrincipal payment for the 800MHz 47999Interest PaymentsBond interest payment for the 800MHz 48010Furniture and FixturesIncremental Furniture and OSHA Compliant 69 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:001-023 FUND:001 General Fund - Support Services 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-023-40001$ 628,138$ 628,430$ 594,000$ 641,000 Over-time001-023-40003 5,737 8,000 7,000 8,000 Part-time001-023-40004 92,954 84,400 89,800 89,200 Tuition Reimbursement001-023-40007 7,561 18,720 8,000 10,000 Cell Phone Allowance001-023-40009 935 900 900 900 Deferred Comp - Cafeteria001-023-40010 1,015 1,165 900 1,000 Deferred Compensation001-023-40011 7,077 6,708 6,100 6,900 PERS Retirement001-023-40012 107,499 104,518 98,000 87,200 PARS Retirement001-023-40013 1,660 1,234 1,900 1,900 Medical Insurance001-023-40014 81,876 78,439 74,200 101,400 AFLAC Cafeteria001-023-40015 535 396 1,700 900 Medicare Insurance001-023-40017 10,713 11,355 11,000 11,400 Life and Disability 001-023-40018 7,725 7,663 7,500 8,200 Uniform Pay001-023-40020 6,0555,860 5,900 5,900 Flexible Spending - Cafeteria001-023-40022 - 215 200 200 Comptime Buy/Payout001-023-40026 - - 500 - Vacation Buy/Payout001-023-40027 1,810 1,531 1,600 - Unemployment001-023-40030 457 1,000 - - TOTAL PERSONNEL SERVICES $ 961,747$ 960,534$ 909,200$ 974,100 MAINTENANCE AND OPERATIONS Office Supplies001-023-40100$ 14,795$ 16,000$ 16,000$ 16,000 Memberships and Dues001-023-40300 2,460 2,700 3,000 3,500 Training and Meetings 001-023-40400 4,658 9,000 5,500 10,000 Automotive Expense001-023-40600 4,578 4,100 4,100 6,600 Equipment/Materials 001-023-40700 20,029 26,000 26,000 41,000 Special Departmental001-023-40800 24,038 34,700 32,000 43,200 Vehicles Leasing001-023-40804 - - - 15,000 Telephone001-023-41000 56,520 56,900 56,000 58,500 Gas001-023-41010 3,036 3,600 3,000 3,600 Electricity001-023-41020 56,033 58,000 55,000 58,000 Rental/Lease Equip001-023-42000 4,023 5,500 5,500 6,000 Contract Professional001-023-44000 123,278 150,600 145,000 154,800 Intergovernmental001-023-45000 423,996 452,300 442,000 470,200 West Com JPA001-023-46000 619,469 621,203 619,500 621,200 TOTAL MAINTENANCE AND OPERATIONS $ 1,356,913$ 1,440,603$ 1,412,600$ 1,507,600 CAPITAL OUTLAY Furniture and Fixtures001-023-48010$ -$ 45,000$ 45,000$ 45,000 TOTAL CAPITAL OUTLAY $ -$ 45,000$ 45,000$ 45,000 DEBT SERVICE Debt Service001-023-47888$ 120,000$ -$ -$ - Interest Payments001-023-47999 3,450 - - - TOTAL DEBT SERVICE $ 123,450$ -$ -$ - TOTAL EXPENDITURES $ 2,442,110$ 2,446,137$ 2,366,800$ 2,526,700 70 City of Seal Beach Managing Department Head: Chief of Police Mission Statement The Seal Beach Detention Center is dedicated to the humane processing and housing of prisoners arrested by the Seal Beach Police Department and allied agencies, along with pay-to-stay prisoners serving adjudicated, local court sentences; all with an emphasis on courteous treatment with respect for individual rights and liberties within a confinement environment. Primary Activities The Detention Center's primary function is to process, book, and transport arrestees brought in by Seal Beach Police Officers on charges stemming from Seal Beach cases. Additionally, the Detention Center provides custody and care for contract City, County, State, and Federal prisoners serving sentences or awaiting relocation, in a manner that complies with all applicable County, State, and Federal mandates. Objectives The Police Department has a staff of 6 2/3 employees who provide jail intake processing and screening, security, booking, and transportation services for Seal Beach arrestees and those of other governmental agencies with contracts for service by the Department. Additionally, the Detention Center provides bed space to local and regional, criminals serving jail sentences, for which they pay a fee to the City in an effort to reduce operational costs. 71 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:001-024 FUND:001 General Fund - Detention Facility 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 613,921$ 624,768$ 601,403$ 621,800 Maintenance and Operations 78,691 104,197 90,800 104,800 TOTAL $ 692,612$ 728,965$ 692,203$ 726,600 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40005Holiday PayEmployee salaries costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40015AFLAC CafeteriaEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40020Uniform AllowanceEmployee benefits costs 40021Annual EducationEmployee benefits costs 40022Flexible Spending - CafeteriaEmployee benefits costs 40100Office Supplies Office Supplies 40200Public/Legal Notices Recruitment advertisements 40300Memberships and Dues Newport Harbor Bar Assoc., CA Jail Programs Assoc. & American Correctional Assoc., LA County Bar Assoc. and Riverside County Bar Association 40400Training and Meetings STC training, Federal training and meetings and other required training. 40700Equipment/Materials Plumbing, fixtures, lighting, replacement cameras, cleaning materials, jail mattresses, bedding, uniforms, vacuum, miscellaneous operating and equipment supplies and new floor polisher 40800Special DepartmentalUniforms, CSO badges and STC Core course uniform/material 41000TelephoneTelephone services 42000Rental/Lease EquipMiscellaneous rental needs (fans, blowers, and storage). 44000Contract ProfessionalContract physician, nurse, and meal vendor; general maintenance contractual services; contract GPS work furlough inmate services. 72 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:001-024 FUND:001 General Fund - Detention Facility 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-024-40001$ 394,358$ 415,493$ 391,900$ 411,900 Temporary Special Pay001-024-40002 226 - 100 500 Over-time001-024-40003 33,009 30,603 30,603 33,000 Part-time001-024-40004 540 - - - Holiday Police - Detention Center001-024-40005 3,653 4,692 4,700 4,700 Deferred Comp - Cafeteria001-024-40010 4,180 3,720 4,000 4,100 Deferred Compensation 001-024-40011 3,433 3,495 3,300 3,500 PERS Retirement001-024-40012 81,086 84,644 79,400 72,500 PARS Retirement001-024-40013 - - - - Medical Insurance 001-024-40014 59,053 61,860 56,400 69,800 Medicare Insurance001-024-40017 7,162 7,215 6,900 7,100 Life and Disability 001-024-40018 4,722 4,815 4,500 5,300 Uniform Pay001-024-40020 5,397 5,216 4,600 5,200 Annual Education001-024-40021 2,752 3,015 3,000 3,000 Comptime Buy/Payout001-024-40026 8,146 - 6,000 1,200 Vacation Buy/Payout001-024-40027 6,204 - 6,000 - TOTAL PERSONNEL SERVICES $ 613,921$ 624,768$ 601,403$ 621,800 MAINTENANCE AND OPERATIONS Office Supplies001-024-40100$ 518$ 800$ 800$ 800 Public/Legal Notices001-024-40200 - 500 300 500 Memberships and Dues001-024-40300 - 1,500 700 1,500 Training and Meeting 001-024-40400 1,549 6,897 4,000 7,500 Equipment/Materials001-024-40700 6,968 10,000 10,000 10,000 Special/Departmental001-024-40800 32 3,200 2,000 3,200 Telephone001-024-41000 670 800 700 800 Rental/Lease Equip001-024-42000 - 500 300 500 Contract Prof Svcs 001-024-44000 68,954 80,000 72,000 80,000 TOTAL MAINTENANCE AND OPERATIONS $ 78,691$ 104,197$ 90,800$ 104,800 TOTAL EXPENDITURES $ 692,612$ 728,965$ 692,203$ 726,600 73 City of Seal Beach Managing Department Head: Assistant City Manager Mission Statement Fire Services contribute to the safety and well being of the community by responding to emergency situations and promoting fire prevention. Primary Activities Fire Services are provided through a contract with the Orange County Fire Authority (OCFA). The OCFA provides technical, rescue, fire prevention, fire investigation, hazardous materials response, public information/education, paramedic and ambulance transport services. 74 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-026 FUND:001 General Fund - Fire Services 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 57,760$ 61,464$ 61,500$ 71,600 Maintenance and Operations 4,101,105 4,206,398 4,206,400 4,372,100 TOTAL $ 4,158,865$ 4,267,862$ 4,267,900$ 4,443,700 ACCOUNT NUMBER EXPLANATION 40012PERS RetirementEmployee benefits costs 44000Contract Professional Svcs OCFA Contract (Fire and Emergency Medical Services) 75 FY 2013-2014 City of Seal Beach DEPARTMENT:City ManagerAccount Code:001-026 FUND:001 General Fund - Fire Services 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES PERS Retirement001-026-40012$ 57,760$ 61,464$ 61,500$ 71,600 TOTAL PERSONNEL SERVICES $ 57,760$ 61,464$ 61,500$ 71,600 MAINTENANCE AND OPERATIONS Contract Professional Services001-026-440004,101,105$ $ 4,206,398$ 4,206,400$ 4,372,100 TOTAL MAINTENANCE AND OPERATIONS $ 4,101,105$ 4,206,398$ 4,206,400$ 4,372,100 TOTAL EXPENDITURES $ 4,158,865$ 4,267,862$ 4,267,900$ 4,443,700 76 City of Seal Beach Managing Department Head: Chief of Police Mission Statement The Supplemental Law Enforcement Services Fund (SLESF) Grant (Proposition 172, circa 1992) is restricted funding received from the State under the State Citizens Option for Public Safety Program. Certain implementation procedures are required prior to the use of these funds, and the funds must not be used to supplant existing funding for law enforcement. Primary Activities The State awards this on-going grant contribution, annually, to local law enforcement agencies in the amount of approximately $100,000 a year to provide funding for new program personnel, overtime, equipment, and/or other uses within the police department. Expenditures must link to front-line police services. Objectives The Police Department's SLESF will provide funds for personnel and equipment supporting the Department's community policing efforts and front-line support. For the FY2013-2014 budget cycle, the City will expend existing funds for personnel and equipment supporting the department's front-line, community policing efforts and for other permissible law enforcement uses. 77 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:009-600 FUND:009 Supplemental Law Enforcement Srvc 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 95,704$ 111,010$ 111,600$ 111,600 Maintenance and Operations 23,891 40,000 29,000 40,000 TOTAL $ 119,595$ 151,010$ 140,600$ 151,600 ACCOUNT NUMBER EXPLANATION 40003Over-time Special events 40017Medicare InsuranceEmployee benefits costs 40022Flexible Spending - CafeteriaEmployee benefits costs 40400Training and Meetings Rifle training, SWAT, special program training 40700Equipment/Materials SWAT, community policing equipment, frontline and training 40800Special Departmental SLEF GrantReimbursements for SLEF eligible purchases 48075Vehicles SLEF eligible vehicle purchases and outfitting 78 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:009-600 FUND:009 Supplemental Law Enforcement Srvc 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Over-time - SLESF Grant009-600-40003$ 94,211$ 110,000$ 110,000$ 110,000 Defered Comp- Cafeteria009-600-40010 29 - - - AFLAC - Cafeteria009-600-40015 23 - - - Medicare Insurance009-600-40017 1,441 1,010 1,600 1,600 TOTAL PERSONNEL SERVICES $ 95,704$ 111,010$ 111,600$ 111,600 MAINTENANCE AND OPERATIONS Training and Meetings SLESF Grant009-600-40400$ 779$ 5,000$ 1,000$ 5,000 Equipment/Materials009-600-40700 23,112 35,000 28,000 35,000 TOTAL MAINTENANCE AND OPERATIONS $ 23,891$ 40,000$ 29,000$ 40,000 TOTAL EXPENDITURES $ 119,595$ 151,010$ 140,600$ 151,600 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 124,073$ 105,462$ 105,462$ 65,362 Revenues 100,984 100,300 100,500 100,300 Expenditures (119,595) (151,010) (140,600) (151,600) Ending Fund Balance$ 105,462$ 54,752$ 65,362$ 14,062 79 City of Seal Beach Managing Department Head: Chief of Police Mission Statement The Seal Beach Detention Center serves as a lock-up facility capable of holding 18 arrestees or pay-to-stay inmates. The high security facility holds male prisoners of varying degrees of security risks. Female prisoners brought to the facility for booking purposes are processed out of the facility as soon as practicable. Prisoners housed in the facility are allowed the opportunity to purchase commissary items to better their time served. Those monies spent by the prisoners cover costs of the commissary items purchased and also other items for the good of all prisoners within the facility. Primary Activities The Inmate Welfare Fund was initially funded by monies seeded from the previous jail services vendor and carried over for the benefit of prisoners housed in the facility. Additional monies feeding the fund are generated through sales of commissary items to the prisoners, for their benefit. Any and all proceeds from these sales are rolled back to the prisoners in the form of supplies and equipment to better their lot while confined. Objectives The Detention Center's objectives include but are not limited to providing safe, responsible, courteous, and dignified custodial services to local arrestees and resident inmates serving court ordered sentences for a variety of crimes. 80 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:010-024 FUND:010 Detention Center 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 18,703$ 25,000$ 25,000$ 25,000 TOTAL $ 18,703$ 25,000$ 25,000$ 25,000 ACCOUNT NUMBER EXPLANATION 40700Equipment/MaterialsEquipment/materials to benefit inmates 40800Special DepartmentalMiscellaneous commissary items to benefit inmates 81 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:010-024 FUND:010 Detention Center 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Equipment/Materials010-024-40700$ 3,171$ 5,000$ 5,000$ 5,000 Special Departmental010-024-40800 15,532 20,000 20,000 20,000 TOTAL MAINTENANCE AND OPERATIONS $ 18,703$ 25,000$ 25,000$ 25,000 TOTAL EXPENDITURES $ 18,703$ 25,000$ 25,000$ 25,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 5,507$ 5,683$ 5,683$ 683 Revenues 18,879 16,000 20,000 16,000 Expenditures (18,703) (25,000) (25,000) (25,000) Ending Fund Balance$ 5,683$ (3,317)$ 683$ (8,317) 82 City of Seal Beach Managing Department Head: Chief of Police Mission Statement The State Asset Forfeiture Fund accounts for revenues derived from monies and property seized in drug-related incidents. Those labeled State or Federal indicate the jurisdictional authority over the assets seized and converted to City use. The primary purpose of the Asset Forfeiture Program is to deter drug-related crimes by depriving criminals of the profits and proceeds from trafficking illegal drugs. Another purpose of the program is to enhance cooperation among federal, state, and local law enforcement agencies through the equitable sharing of asset forfeiture proceeds. These funds cannot be used to supplant on-going operations, for the payment of salaries for existing positions, or for non-law enforcement purposes. Primary Activities The Asset Forfeiture Fund will provide funds for equipment to upgrade new police vehicles to operational status; modernize older police vehicles; and, to purchase new equipment for other law enforcement uses. Objectives During the FY2013-2014 budget cycle, the City may expend existing funds for equipment to upgrade new police vehicles to operational status; modernize older police vehicles; and, to purchase new equipment for other law enforcement uses. 83 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:011-555 FUND:011 Asset Forfeiture (State) 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ -$ 4,769$ -$ 4,800 TOTAL $ -$ 4,769$ -$ 4,800 ACCOUNT NUMBER EXPLANATION 40700Equipment/materials Frontline equipment including drug enforcement and policing equipment. 40800Special DepartmentalTravel and extradition expenses. 84 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:011-555 FUND:011 Asset Forfeiture (State) 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Equipment and Materials011-555-40700$ 2,769$ -$ 3,000 Special Departmental 011-555-40800 - 2,000 - 1,800 TOTAL MAINTENANCE AND OPERATIONS $ -$ 4,769$ -$ 4,800 TOTAL EXPENDITURES $ -$ 4,769$ -$ 4,800 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 4,730$ 4,769$ 4,769$ 4,789 Revenues 39 20 20 20 Expenditures - (4,769) - (4,800) Ending Fund Balance$ 4,769$ 20$ 4,789$ 9 85 City of Seal Beach Managing Department Head: Chief of Police Mission Statement The Federal Asset Forfeiture Fund accounts for revenues derived from monies and property seized in drug-related incidents. Those labeled State or Federal indicate the jurisdictional authority over the assets seized and converted to City use. The primary purpose of the Asset Forfeiture Program is to deter drug-related crimes by depriving criminals of the profits and proceeds from trafficking illegal drugs. Another purpose of the program is to enhance cooperation among federal, state, and local law enforcement agencies through the equitable sharing of asset forfeiture proceeds. These funds cannot be used to supplant on-going operations, for the payment of salaries for existing positions, or for non-law enforcement purposes. Primary Activities The Asset Forfeiture Fund will provide funds for equipment to upgrade new police vehicles to operational status; modernize older police vehicles; and, to purchase new equipment for other law enforcement uses. Objectives During the FY 2013-2014 budget cycle, the City may expend existing funds for equipment to upgrade new police vehicles to operational status; modernize older police vehicles; and, to purchase new equipment for other law enforcement uses. 86 FY 2013-2014 City of Seal Beach DEPARTMENT:PoliceAccount Code:013-111 FUND:013 Asset Forfeiture (Federal) 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ -$ -$ -$ 100 TOTAL $ -$ -$ -$ 100 ACCOUNT NUMBER EXPLANATION 40700Equipment/Materials Frontline equipment including drug enforcement and policing equipment 87 FY 2013-2014 City of Seal Beach DEPARTMENT:PoliceAccount Code:013-111 FUND:013 Asset Forfeiture (Federal) 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Equipment and Materials013-111-40700$ -$ -$ -$ 100 TOTAL MAINTENANCE AND OPERATIONS $ -$ -$ -$ 100 TOTAL EXPENDITURES $ -$ -$ -$ 100 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 25$ 25$ 25$ 25 Revenues - - - - Expenditures - - - (100) Ending Fund Balance$ 25$ 25$ 25$ (75) 88 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:027-022 FUND:027 Pension Obligation Bond027-026 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Debt Service$ 1,521,042$ 1,558,775$ 1,558,800$ 1,099,800 TOTAL $ 1,521,042$ 1,558,775$ 1,558,800$ 1,099,800 ACCOUNT NUMBER EXPLANATION 44000Contract ProfessionalWells Fargo - Trustee Fee for Pension Obligation Bond. 47888Debt ServiceDebt service principal 47999Interest ExpenseDebt service interest 89 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:027-022 FUND:027 Pension Obligation Bond027-026 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget DEBT SERVICE Contract Professional027-022-44000$ -$ -$ -$ 2,500 D/S Pmt Safety - Principal027-022-47888 622,000 696,000 696,000 775,000 Interest Payment - Safety027-022-47999 400,827 363,736 363,800 322,300 D/S Pmt Fire - Principal027-026-47888 462,000 486,000 486,000 - Interest Payment - Fire027-026-47999 36,215 13,039 13,000 - TOTAL DEBT SERVICE $ 1,521,042$ 1,558,775$ 1,558,800$ 1,099,800 TOTAL EXPENDITURES $ 1,521,042$ 1,558,775$ 1,558,800$ 1,099,800 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 122,704$ 125,898$ 125,998$ 126,073 Revenues 1,524,236 1,558,875 1,558,875 1,099,900 Expenditures (1,521,042) (1,558,775) (1,558,800) (1,099,800) Ending Fund Balance$ 125,898$ 125,998$ 126,073$ 126,173 90 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:028-026 FUND:028 Fire Station Bond 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Debt Service$ 612,827$ 597,246$ 597,300$ 581,700 TOTAL $ 612,827$ 597,246$ 597,300$ 581,700 ACCOUNT NUMBER EXPLANATION 47888Debt ServiceDebt service principal 47999Interest ExpenseDebt service interest 91 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:028-026 FUND:028 Fire Station Bond 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget DEBT SERVICE Debt Service Pmt - Principal028-026-47888$ 420,000$ 420,000$ 420,000$ 420,000 Interest Payment028-026-47999 192,827 177,246 177,300 161,700 TOTAL DEBT SERVICE $ 612,827$ 597,246$ 597,300$ 581,700 TOTAL EXPENDITURES $ 612,827$ 597,246$ 597,300$ 581,700 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 626,396$ 626,462$ 626,562$ 626,608 Revenues 612,893 597,346 597,346 581,800 Expenditures (612,827) (597,246) (597,300) (581,700) Ending Fund Balance$ 626,462$ 626,562$ 626,608$ 626,708 92 City of Seal Beach Managing Department Head: Chief of Police Mission Statement The City and its Police Department intend to use law enforcement grant monies, whenever possible to provide specialized funding for the purposes of law enforcement within the City of Seal Beach. . Primary Activities Use Urban Area Security Anitiative (UASI) grant funds to pay for training and equipment which enhance the overall capabilities of the Seal Beach Police Department to respond to community public safety and law enforcement needs. Previous purchases included: police headquarters building target hardening; a fully equipped CERT equipment trailer and tow vehicle; a fully equipped Mobile Command Post vehicle; RACES radio equipment; portable radios; specialized training and backfill pay; etc. Objectives UASI Grant: The Federal homeland Security Appropriations Act provides funding to address the needs of high-risk urban areas through planning, equipment, training, and exercises throughout the Urban Area Security Initiative (UASI). The City of Seal Beach is located in the North Orange County Urban Area, and is eligible to receive financial assistance in the form of funds and/or equipment through UASI sub-grants. The Orange County Operational Area, under the California Office of Emergency Services (OES), has chosen the City of Anaheim as the core UASI agency for the North Orange County Urban Area (NOCUA). The intent of these grant funds is to reimburse City funds expended in advance, pursuant agreements between the NOCUA and the City. Anaheim will distribute these monies to the participating agencies UASI Grant: The Federal Homeland Security Appropriations Act provides funding to address the needs of high-risk urban areas through planning, equipment, training, and exercises through the Urban Area Security Initiative (UASI). 93 FY 2013-2014 City of Seal Beach DEPARTMENT:Police Account Code:075 FUND:075 Police Grants 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 81,044$ 100,675$ 101,300$ 100,000 Maintenance and Operations 1,208 25,383 25,383 11,000 TOTAL $ 82,252$ 126,058$ 126,683$ 111,000 ACCOUNT NUMBER EXPLANATION 40003Over-time Employee salaries costs 40017Medicare InsuranceEmployee benefits costs 40400Training and meetingTraining for Homeland Security 40700Equipment/MaterialsHalf of cost of body armor supplemented by matching funds limited and restricted by "The Bureau of Justice Assistance" (BJA) 45500Pass Through RecipientGrant expense reimbursed from another agency 94 City of Seal Beach FY 2013-2014 DEPARTMENT:Police Account Code:075 FUND:075 Police Grants 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Over-time075-453-40003$ 4,000$ 40,000$ 40,000$ 33,500 Medicare Insurance075-453-40017 (90) 580 600 500 Over-time075-456-40003 18,917 - - - Medicare Insurance075-456-40017 59 - - - Over-time075-458-40003 - 10,000 10,500 10,000 Medicare Insurance075-458-40017 - 145 200 200 Over-time075-459-40003 13,762 - - Medicare Insurance075-459-40017 206 27 100 Over-time075-460-40003 37,411 - - 41,400 Medicare Insurance075-460-40017 558 - - 600 Over-time075-461-40003 6,126 - - - Medicare Insurance075-461-40017 96 - - - Over-time075-462-40003 - 7,809 7,800 7,800 Medicare Insurance075-462-40017 - 114 100 100 Over-time075-463-40003 - 41,400 41,400 - Medicare Insurance075-463-40017 - 600 600 - Over-time075-464-40003 - - - 5,800 Medicare Insurance075-464-40017 - - - 100 TOTAL PERSONNEL SERVICES $ 81,044$ 100,675$ 101,300$ 100,000 MAINTENANCE AND OPERATIONS Equipment/Materials075-442-40700$ -$ 5,000$ 5,000$ 5,000 Training and Meetings075-453-40400 400 2,000 2,000 2,000 Equipment/Materials075-453-40700 (458) 4,000 4,000 4,000 Tuition Reimbursement075-459-40007 - 1,270 1,270 - Training and Meetings075-459-40400 965 - - - Equipment/Materials075-459-40700 302 8,030 8,030 - Equipment/Materials075-463-40700 - 5,083 5,083 - TOTAL MAINTENANCE AND OPERATIONS $ 1,208$ 25,383$ 25,383$ 11,000 TOTAL EXPENDITURES $ 82,252$ 126,058$ 126,683$ 111,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ (36,176)$ (9,698)$ (9,698)$ (10,028) Revenues 108,730 126,058 126,353 122,600 Expenditures (82,252) (126,058) (126,683) (111,000) Ending Fund Balance$ (9,698)$ (9,698)$ (10,028)$ 1,572 95 City of Seal Beach Managing Department Head: Director of Community Development Mission Statement The mission of the Planning Department is to promote sound economic and environmentally sustainable use of land, consistent with the goals and values of the community and to enhance the quality of life for citizens, businesses, and visitors to the community. It is the department’s goal to provide residents, merchants, elected officials, and City boards and commissions with accurate, detailed, and timely information in a professional and courteous manner that sustains the public trust. Primary Functions Provide professional planning and land use advice to the City Council, City Planning Commission and City Manager. Primary staff to the General Plan/Local Coastal Plan Citizens Advisory Committee, Environmental Quality Control Board, Archaeological Advisory Committee and DWP CAC. Promote positive community and economic development within the City. Review and make recommendations on land use applications including general plan and zoning amendments, tentative maps, conditional use permits and variances. Review ministerial projects including room additions, tenant improvements, sign applications and home occupancy permits for zoning compliance. Conduct environmental assessments in compliance with the National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) for all private and public projects completed within the City. Review plans and answer questions at the public counter regarding zoning and land use matters. Summary Activity Report Fiscal Year Number of Planning Commission Land Use Cases 2009–2010 44 cases 2012- 2013 43 cases Objectives Complete the draft Local Coastal Program and submit to the State Coastal Commission for review. Obtain certification of the 2013-2021 Housing Element from the State Department of Housing and Community Development. Secure a long term lease agreement with a restaurant operator at the end of the Pier. Provide a streamlined development and land use process. Provide a proactive code enforcement compliance policy. 96 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:001-030 FUND:001 General Fund - Planning 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 392,481$ 413,126$ 362,500$ 391,600 Maintenance and Operations 48,844 139,200 140,700 107,700 TOTAL $ 441,325$ 552,326$ 503,200$ 499,300 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40004Part-time Employee salaries costs 40008Auto AllowanceEmployee benefits costs 40009Cell Phone AllowanceEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS Retirement Employee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40019FICAEmployee benefits costs 40100Office Supplies Office Supplies 40200Public/Legal Notices Public hearing notices mailing and publication costs 40300Memberships and Dues American Planning Association, American Institute of Certified Planners 40400Training and Meetings American Planning Association, League of CA Cities Conference 44000Contract Professional Svcs Local Coastal Planning consultant and Community Development Block Grant administration 97 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:001-030 FUND:001 General Fund - Planning 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-030-40001$ 242,062$ 314,678$ 213,700$ 291,700 Part-time 001-030-40004 47,018 5,760 80,200 7,200 Auto Allowance001-030-40008 3,069 - - - Cell Phone Allowance001-030-40009 658 900 600 900 Deferred Comp - Cafeteria001-030-40010 2,154 2,135 2,300 1,800 Deferred Comp001-030-40011 7,467 11,014 6,900 8,600 PERS Retirement001-030-40012 36,494 51,853 31,800 37,600 PARS Retirement001-030-40013 566 85 1,100 - Medical Insurance001-030-40014 21,587 18,699 14,900 35,900 Medicare Insurance001-030-40017 5,132 5,086 4,500 4,700 Life and Disability001-030-40018 1,868 2,916 1,500 2,700 FICA001-030-40019 290 - 300 500 Vacation Buy/Payout001-030-40027 20,966 - - - Sick Payout001-030-40028 3,148 - - - Unemployment - - 4,700 - TOTAL PERSONNEL SERVICES $ 392,481$ 413,126$ 362,500$ 391,600 MAINTENANCE AND OPERATIONS Office Supplies 001-030-40100$ 721$ 3,000$ 3,000$ 3,000 Public/Legal Notices 001-030-40200 2,883 3,400 5,800 8,200 Memberships and Dues001-030-40300 1,250 1,500 600 1,500 Training and Meetings001-030-40400 1,240 1,300 1,300 2,000 Contract Professional 001-030-44000 42,750 130,000 130,000 93,000 TOTAL MAINTENANCE AND OPERATIONS $ 48,844$ 139,200$ 140,700$ 107,700 TOTAL EXPENDITURES $ 441,325$ 552,326$ 503,200$ 499,300 98 City of Seal Beach Managing Department Head: Director of Community Development Mission Statement The mission of the Building Division is to promote the safety and wellbeing of residents and visitors by ensuring compliance with all applicable local, state, and federal laws related to building safety and Title 24 State accessibility standards. The Building Division accomplishes this through the courteous, prompt, and professional review of plans and inspections to verify that all construction within the City results in safe and habitable structures. Primary Functions Provide professional expertise and assistance to residents, contractors and design professionals regarding building code issues. Review construction plans and documents. Issue permits for construction and alteration of buildings and structures. Perform inspections on buildings and structures and enforce compliance with the provisions of the Code of the City of Seal Beach and the California Building Codes. Compile monthly permit data reports; maintain project coordination with internal divisions, as well as state and local agencies. Review, amend, and adopt required codes and policies. Summary Activity Report Number of Plan Checks Fiscal Year Number of Inspections Completed 2010-2011 191 4499 2012-2013 180 4200 Objectives Adopt the 2013 California Building Codes by January 1, 2014. Continue to streamline permitting and inspection processes. Promote “Building Safety Month” in May of each year. Remain current on changes within the industry and maintain required certifications and licenses. Update website to allow for on-line permitting and inspection requests (2012 - 2013). 99 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:001-031 FUND:001 General Fund - Building and Safety 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 38,015$ 30,738$ 30,100$ 469,800 Maintenance and Operations 287,641 401,850 397,600 17,000 TOTAL $ 325,656$ 432,588$ 427,700$ 486,800 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS Retirement Employee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40100Office Supplies Office Supplies 40200Public/Legal Notices Abatement notices 44000Contract Professional Svcs Charles Abbott Associates, building fee study, and building code adoption (one time) 45000IntergovernmentalSeismic/BSA fees 100 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:001-031 FUND:001 General Fund - Building and Safety 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries 001-031-40001$ 20,563$ 23,252$ 13,700$ 342,700 Part-time 001-031-40004 7,556 - 11,000 900 Deferred Comp-Cafeteria001-031-40010 4 - - - Deferred Compensation 001-031-40011 564 814 500 900 PERS Retirement 001-031-40012 2,629 3,831 2,000 44,100 PARS Retirement 001-031-40013 92 - 200 - Medical Insurance 001-031-40014 2,427 2,314 2,200 72,700 Medicare Insurance001-031-40017 495 373 400 3,200 Life and Disability001-031-40018 117 154 100 5,300 Vacation Buy/Payout001-031-40027 3,011 - - - Sick Payout001-031-40028 556 - - - TOTAL PERSONNEL SERVICES $ 38,015$ 30,738$ 30,100$ 469,800 MAINTENANCE AND OPERATIONS Office Supplies001-031-40100$ 465$ 800$ 800$ 800 Public/Legal Notices 001-031-40200 - 200 - 200 Contract Professional Svcs 001-031-44000 287,177 396,850 396,800 16,000 Intergovernmental 001-031-45000 - 4,000 - - TOTAL MAINTENANCE AND OPERATIONS $ 287,641$ 401,850$ 397,600$ 17,000 TOTAL EXPENDITURES $ 325,656$ 432,588$ 427,700$ 486,800 101 City of Seal Beach Managing Department Head: Director of Community Development Mission Statement To continue to effectively utilize federal Community Development Block Grant (CDBG) funds as awarded by the County of Orange Housing and Community Development Department. Primary Activities Complete restroom rehabilitation projects within Leisure World. Look for additional grant funding opportunities through OC Housing and Community Development Department Objectives Complete 76 restroom rehabilitation projects within Leisure World. 102 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:072-030 FUND:072 Community Development Block Grant 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 164,415$ 180,000$ 180,000$ 180,000 TOTAL $ 164,415$ 180,000$ 180,000$ 180,000 ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Leisure World restroom rehabilitation program 103 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:072-030 FUND:072 Community Development Block Grant 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Professional072-030-44000$ 164,415$ 180,000$ 180,000$ 180,000 TOTAL MAINTENANCE AND OPERATIONS $ 164,415$ 180,000$ 180,000$ 180,000 TOTAL EXPENDITURES $ 164,415$ 180,000$ 180,000$ 180,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ -$ -$ -$ - Revenues 164,415 180,000 180,000 180,000 Expenditures (164,415) (180,000) (180,000) (180,000) Ending Fund Balance$ -$ -$ -$ - 104 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement To administer planning, programming, budgeting, construction and maintenance of the infrastructure in a cost-effective way that meets the overall needs of the community. Primary Activities Capital Improvement Program (CIP) - determine projects; seek and secure grant funds; coordinate and manage design consultants; prepare project budgets, estimates, designs and specifications; review plans; coordinate with other departments and agencies; conduct community meetings and prepare presentations and press releases; prepare and present agenda reports to council, respond to public inquiries; adhere to multi- agency funding and environmental requirements. Regular Activities - development plan check: tract maps, lot line adjustments, utility plans, grading, implement best management practices; issue permits for grading and special events; respond to public, council and other agencies requests for information on plans, permits, surveys, flood zones, CIP, and standard plans; track all service requests; prepare maps and blue prints; manage and update the geographic information system , and manage and file over 7000 record drawings; apply for all available grant funding sources; manage various sources of funding; and provide support for other public works divisions. Construction Management/Inspection - Inspection of grading and special event permits and projects, respond to citizen requests concerning construction activities, enforce City and agency regulations, and ensure quality assurance and conformance to plans, specifications and standards. Outside Agency Coordination and/or Compliance with Regulations - National Pollution Discharge Elimination System permit; Regional Water Quality Control Board; California Department of Transportation, Los Angeles County Flood Control, Los Angeles County Public Works, Orange County Public Works Department, City of Long Beach, City of Huntington Beach, California Department of Health, Air Quality Management District, California Coastal Commission, Los Angeles Department of Water and Power, Southern California Edison, Southern California Gas, Time-Warner Cable, Verizon, Department Industrial Relations, Naval Weapons Station, California Coastal Conservancy, California Fish and Game, California Fish and Wildlife, Orange County Transportation Authority, Army Corp of Engineers, California Department of Water Resources, OSHA, Environmental Protection Agency, Metropolitan Water District, Orange County Water District, Municipal Water District of Orange County, West Orange County Water District, Orange County Sanitation District. Objectives To provide professional, technical and administrative assistance to the public and City Council. 105 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:001-042 FUND:001 General Fund - Administration and Engineering 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 57,437$ 57,577$ 59,500$ 72,600 Maintenance and Operations 165,495 128,900 128,900 36,900 TOTAL $ 222,932$ 186,477$ 188,400$ 109,500 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-timeEmployee salaries costs 40007Tuition ReimbursementEmployee benefits costs 40008Auto AllowanceEmployee benefits costs 40009Cell Phone AllowanceEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS Retirement Employee benefits costs 40014Medical InsuranceEmployee benefits costs 40015AFLAC CafeteriaEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40100Office Supplies Office supplies 40300Memberships and Dues APWA, ASCE, CA PE License, ITE, NWOCPWD, CEADOC 40400Training and Meetings League of Cities, Traffic Engineering Course, report writing, map act, inspection courses, EIT training, water certification, professional engineering license 40802Special Exp. - Comm. Input ProjEntry monument, and helicopter and noise study 44000Contract Professional Svcs Miscellaneous Professional Engineering, Development Engineering Support, AutoCAD software subscription, Grant submission support, and GIS upgrade. 106 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:001-042 FUND:001 General Fund - Administration and Engineering 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-042-40001$ 35,879$ 35,735$ 36,300$ 36,800 Over-time001-042-40003 163 - - - Part-time001-042-40004 2,334 3,000 1,000 18,100 Tuition Reimbursement001-042-40007 - - 2,600 1,900 Auto Allowance 001-042-40008 4,362 4,200 4,200 - Cell Phone Allowance001-042-40009 2,804 2,700 3,200 3,600 Deferred Comp - Cafeteria001-042-40010 95 63 300 400 Deferred Comp 001-042-40011 851 809 900 900 PERS Retirement001-042-40012 6,050 5,888 5,600 4,800 PARS Retirement001-042-40013 80 100 100 300 Medical Insurance 001-042-40014 3,771 3,859 4,200 4,500 AFLAC Cafeteria001-042-40015 - Medicare Insurance001-042-40017 538 714 500 900 Life and Disability 001-042-40018 337 336 400 400 Vacation Buy/Payout001-042-40027 173 173 200 - TOTAL PERSONNEL SERVICES $ 57,437$ 57,577$ 59,500$ 72,600 MAINTENANCE AND OPERATIONS Office Supplies001-042-40100$ 2,642$ 2,800$ 2,800$ 2,800 Memberships and Dues 001-042-40300 642 2,600 2,600 2,600 Training and Meetings001-042-40400 3,012 3,500 3,500 3,500 Special Departmental001-042-40800 328 - - - Special Exp.-Comm. Input Prj001-042-40802 - 30,000 30,000 - Telephone Engineer001-042-41000 34 - - - Contract Professional001-042-44000 158,837 90,000 90,000 28,000 TOTAL MAINTENANCE AND OPERATIONS $ 165,495$ 128,900$ 128,900$ 36,900 TOTAL EXPENDITURES $ 222,932$ 186,477$ 188,400$ 109,500 107 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement To ensure proper conveyance of storm water for flood protection while maintaining mandated levels of ocean water quality. Primary Activities Maintenance - inspecting, cleaning, maintaining, and tracking catch basins, catch basin filters, catch basin screens, storm drains, culverts, and other storm water conveyances, maintaining and operating a storm water pumping station, testing of debris trapped in catch basins. Engineering - compliance and enforcement of Federal, State, and local regulations for the protection of water quality, implementation of the city's NPDES Local Implementation Plan (LIP) and the Drainage Area Master Plan (DAMP), compiling annual Program Effectiveness Reports, plan checking and site checking storm drains, and implementation of Best Management Practices, attend mandated storm water meetings, issuance of Notice of Violations and public education for water quality protection. Capital Improvement Program - Identify projects; seek and secure project funds; coordinate and manage design consultants; prepare project budgets, estimates, designs and specifications; review plans; coordinate with other departments and agencies; conduct community meetings and prepare presentations and press releases; prepare council reports for advertisement, award, and completion of each project; administer construction management; inspection and quality assurance; respond to the public inquiries; adhere to multi-agency funding and environmental requirements; negotiate change order, claims, and disputes; prepare progress reports and payments; and prepare record drawings and project closeouts. Objectives Maintains the existing storm drain infrastructure of over 200 catch basins, several thousand linear feet of storm drains, and the West End Pump Station. Performs inspection and maintenance of storm drain filters and screens. Each catch basin is inspected and cleaned at least twice per year. In addition, the Division has started installing catch basin screens which will require installation every spring and removal every fall. The Santa Ana Regional Water Quality Control Board is in the process of issuing a new NPDES permit for the County of Orange and its' co-permittees. Compliance with the new permit may require expenditures not contemplated in this budget. 108 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:001-043 FUND:001 General Fund - Storm Drains 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 188,380$ 189,550$ 191,100$ 215,300 Maintenance and Operations 122,409 162,600 162,600 166,100 TOTAL $ 310,790$ 352,150$ 353,700$ 381,400 ACCOUNT NUMBER EXPLANATION Employee salaries costs 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40010Deferred Comp - Cafeteria Employee salaries costs 40011Deferred Compensation Employee salaries costs 40012PERS Retirement Employee salaries costs 40013PARS Retirement Employee salaries costs 40014Medical Insurance Employee salaries costs 40015AFLAC Cafeteria Employee salaries costs 40017Medicare Insurance Employee salaries costs 40018Life and Disability 40400Training and MeetingsStaff trainings 40700Equipment/Materials Materials for West End Pump Station 41020ElectricityElectricity for West End Pump Station 44000Contract Professional Svcs NPDES program consultant, catch basin maint., NPDES advertising, catch basin testing, storm drain video inspection, catch basin filter replacement, professional engineering services, winter storm pump rental, storm preparation flyers, and employee uniforms 45000IntergovernmentalState Water Resources Control Board, NPDES permit County Orange, AQMD permit fee and LA County property tax 109 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:001-043 FUND:001 General Fund - Storm Drains 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-043-40001$ 137,895$ 139,154$ 137,200$ 143,200 Over-time001-043-40003 117 - 400 5,000 Part-time001-043-40004 3,377 4,500 7,300 21,500 Deferred Comp - Cafeteria001-043-40010 461 418 800 1,000 Deferred Compensation 001-043-40011 2,934 2,825 2,800 2,900 PERS Retirement001-043-40012 23,284 22,930 21,700 18,300 PARS Retirement001-043-40013 97 200 200 300 Medical Insurance001-043-40014 15,264 15,494 15,900 18,700 Medicare Insurance001-043-40017 1,931 2,277 2,000 2,600 Life and Disability001-043-40018 1,431 1,434 1,500 1,600 Comptime Buy/Payout001-043-40026 236 - 200 - Vacation Buy/Payout001-043-40027 961 318 1,100 200 Sick Payout001-043-40028 393 - - - TOTAL PERSONNEL SERVICES $ 188,380$ 189,550$ 191,100$ 215,300 MAINTENANCE AND OPERATIONS Training and Meetings001-043-40400$ -$ -$ -$ 1,000 Equipment/Materials 001-043-40700 873 3,000 3,000 3,000 Electricity001-043-41020 14,824 15,000 15,000 15,000 Contract Professional 001-043-44000 68,819 95,600 95,600 98,100 Intergovernmental001-043-45000 37,894 49,000 49,000 49,000 TOTAL MAINTENANCE AND OPERATIONS $ 122,409$ 162,600$ 162,600$ 166,100 TOTAL EXPENDITURES $ 310,790$ 352,150$ 353,700$ 381,400 110 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement To maintain infrastructure and provide clean and safe roadways, signals, sidewalk, medians, and traffic signage and striping within the public right of way and to promote efficient flow of traffic by providing safe, reliable, cost effective signalization of our roadways. Primary Activities Regular activities - Maintenance - sidewalk and gutter patching, pothole repair, road maintenance, traffic markings and signage, paver installation, street litter, Underground Service Alert marking. Engineering - Capital Improvement program (CIP), development review, plan checks, reports, coordinate, budget, permit all activities for street facilities including bridges, overcrossings, streets, sidewalks, curbs, gutters, patching, striping, medians, traffic signal construction, maintenance and repairs, street lighting, street sweeping, street tree trimming and installation; Contract Administration: street patching, striping, sweeping, traffic signals, median and parkway maintenance and senior bus program; Development plan check - utility plans, streets, storm water pollution prevention plans, best management practices; Permits - street excavation, dumpsters/street obstruction, tree planting and removal, cranes, monitoring wells, and traffic control; Routine - respond to public, council and other agency requests for information on plans, permits, CIP, and standard plans; track all street related service requests; prepare maps and blue prints; manage and update the geographic information system, and manage and file over 7000 record drawings; administer the pavement management system; apply for all available grant funding sources; manage various funding sources; and provide support for other public works divisions. This budget includes increases in service for street tree trimming and for Main Street sidewalk cleaning. The cost of City support for community events such as the car show and 10k run are now included in this cost center. Objectives The Public Works Department oversees contract services such as street sweeping, street tree trimming, median and parkway landscape maintenance, traffic signal maintenance, street patching and striping, and the operation of the senior bus. These contracts are managed under the direction of the Maintenance Services Manager. The maintenance crews of the department will continue with routine maintenance such as patching of sidewalks, gutters, potholes, and signs. In-house crews have replaced damaged sidewalk with pavers around mature fichus trees at a rate of one location per month and will continue to work at other high pedestrian locations. The City Engineer is continuing to manage the city's aggressive CIP program. The division is moving forward to rehabilitate the City's street infrastructure, meet ocean and water quality goals, adhere to new regulatory mandates, provide enhanced information and services to the public on the internet, apply for available grant funding and to continue to update the Geographical Information System (GIS) as a tool for staff and the public. Street paving has become an issue with the community and much progress has been made in the past few years. A large portion of the costs for the CIP is allocated to the following projects: local residential street paving projects, signal improvement, trees, and arterial rehabilitation projects. 111 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:001-044 FUND:001 General Fund - Street Maintenance 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 564,888$ 565,309$ 569,100$ 505,100 Maintenance and Operations 347,097 405,532 406,632 437,900 TOTAL $ 911,985$ 970,841$ 975,732$ 943,000 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40015AFLAC CafeteriaEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40022Flexible Spending - CafeteriaEmployee benefits costs 40300Membership DuesAnnual membership 40700Equipment/Materials Asphalt hot/cold mix, traffic signs, graffiti abatement, pavers, sand bags, equipment, materials, and tools 40800Special DepartmentalTrimming of parkway and median trees 40801Street SweepingProvides street sweeping 40802Special Exp. - Comm Input ProjPaver's in Parkway at Girlscout house 41000TelephoneVerizon cell phone costs 41020ElectricityElectricity costs 44000Contract Professional Svcs Traffic signal maint., plant/shrub replacement, Main St. sidewalk pressure washing, citywide pavement rehab., lighting maint. Contract, concrete rehab., landscape maint. Of medians/tract, employee uniforms, irrigation system repairs, traffic engineer services, and Citywide traffic counts 112 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:001-044 FUND:001 General Fund - Street Maintenance 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-044-40001$ 412,792$ 417,826$ 408,100$ 375,900 Over-time001-044-40003 605 - 1,100 5,000 Part-time001-044-40004 6,672 8,000 21,300 5,800 Deferred Comp - Cafeteria001-044-40010 1,317 1,106 2,100 2,600 Deferred Compensation 001-044-40011 8,260 7,956 7,600 7,600 PERS Retirement001-044-40012 69,733 68,849 64,500 48,000 PARS Retirement001-044-40013 130 200 400 100 Medical Insurance001-044-40014 47,722 48,513 50,500 49,600 AFLAC Cafeteria001-044-40015 - - - - Medicare Insurance001-044-40017 5,390 6,751 5,800 6,000 Life and Disability001-044-40018 4,283 4,300 4,400 4,100 Comptime Buy/Payout001-044-40022 1,180 - 400 - Vacation Buy/Payout001-044-40027 4,840 1,808 2,900 400 Sick Payout001-044-40028 1,963 - - - TOTAL PERSONNEL SERVICES $ 564,888$ 565,309$ 569,100$ 505,100 MAINTENANCE AND OPERATIONS Membership001-044-40300$ -$ -$ -$ 500 Training and Meetings001-044-40400 - - - 1,500 Telephone001-044-41000 - - - 1,200 Equipment/Materials001-044-40700 24,252 36,000 36,000 36,000 Special Departmental 001-044-40800 59,033 70,000 70,000 106,000 Street Sweeping001-044-40801 50,333 50,132 50,132 53,200 Special Exp. - Comm Input Prj001-044-40802 - 3,500 3,500 - Telephone001-044-41000 - - 1,100 - Electricity001-044-41020 14,628 16,000 16,000 16,000 Contract Professional 001-044-44000 198,851 229,900 229,900 223,500 $ 347,097$ 405,532$ 406,632$ 437,900 TOTAL MAINTENANCE AND OPERATIONS TOTAL EXPENDITURES $ 911,985$ 970,841$ 975,732$ 943,000 113 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement To maintain the city's parks, entryways, and other city owned lands in a clean, safe, and cost effective manner. Primary Activities Contract activities include trimming & planting park trees; mowing grass, fixing irrigation lines, playground equipment inspection and maintenance, pesticide application, weed abatement, remove trash in parks and tract entries, and maintenance of portable restrooms. Capital Improvement Program - Parks and Playgrounds - identify projects; seek and secure project funding; coordinate and manage design consultants; prepare project budgets, estimates, designs and specifications; review plans; conduct community meetings and prepare presentations and press releases; prepare council reports for advertisement, award, and completion of each project; administer construction management; inspection and quality assurance; respond to the public inquiries; adhere to multi-agency funding and environmental requirements; negotiate change orders, claims, and disputes; prepare record progress reports and payments; and prepare record drawings and project closeouts. Accomplishments from 2009-10 During the past year over 200 trees were planted throughout the City. Also grant funds were secured to construct landscaped medians on Seal Beach Boulevard and Lampson Avenue. The proposed budget reflects the increased maintenance necessary to care for the added facilities. Objectives The majority of this division is contracted out and managed by the Public Works Department employees. The landscaping maintenance contract has been bid to obtain the lowest prices available through formal competition. 114 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:001-049 FUND:001 General Fund - Landscape Maintenance 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 33,524$ 33,497$ 34,200$ 34,400 Maintenance and Operations 215,654 201,200 206,100 262,400 TOTAL $ 249,178$ 234,697$ 240,300$ 296,800 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40022Flexible Spending - CafeteriaEmployee benefits costs 40700Equipment/materials Arbor Park support (doggie bags and fencing), Gumgrove Park support (doggie bags and etc), misc playground equipment (Beach Tot Lot), Heather Park, Almond Park, and Marina Center 41000Telephonephone costs 41020ElectricityElectricity at Parks 44000Contract Professional Svcs Park landscape maint., Heather/Edison Park portable restrooms, pest control, tree trimming, lighting repairs, certified playground safety inspections, park irrigation repairs, park fencing repairs, Zoeter Park sports field maint., and plant/shrub replacement 115 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:001-049 FUND:001 General Fund - Landscape Maintenance 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-049-40001$ 25,693$ 25,713$ 26,100$ 26,800 Deferred Comp - Cafeteria001-049-40010 45 40 200 300 Deferred Comp001-049-40011 672 637 700 700 PARS Retirement001-049-40012 4,332 4,237 4,100 3,500 Medical Insurance001-049-40014 2,030 2,065 2,100 2,300 Medicare Insurance001-049-40017 359 411 400 500 Life and Disability001-049-40018 220 221 300 300 Comptime Buy/Payout001-049-40026 - - 100 - Vacation Buy/Payout001-049-40027 173 173 200 - TOTAL PERSONNEL SERVICES $ 33,524$ 33,497$ 34,200$ 34,400 MAINTENANCE AND OPERATIONS Equipment/Materials001-049-40700$ 3,588$ 4,700$ 8,000$ 12,000 Telephone001-049-41000 - - 300 13,400 Electricity001-049-41020 18,682 13,000 14,300 13,000 Contract Professional 001-049-44000 193,383 183,500 183,500 224,000 TOTAL MAINTENANCE AND OPERATIONS $ 215,654$ 201,200$ 206,100$ 262,400 TOTAL EXPENDITURES $ 249,178$ 234,697$ 240,300$ 296,800 116 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement To ensure that City Vehicles and Equipment are available, dependable, safe to operate, cost effective, and energy efficient. Primary Activities Routine Activities - primary activities include tune-ups, brake work, fuel system service, electrical system service, mount, balance, and repair tires, transmission service, smog service, diesel and gasoline engine overhauls, welding and fabrication, safety inspection, interior or exterior repair, procurement of parts and materials, bid specifications, suspension service, vehicle modifications and the purchase of fuel. Objectives The City has introduced a vehicle/equipment replacement enterprise fund. The various departments and divisions will pay into the fund each year to recognize the annual cost of operating the vehicles needed to carry out their mission and also to have funds available to replace vehicles and equipment when necessary. Maintenance is completed using one full time mechanic. Part time mechanics are contracted as workload increases during peak periods. The Department has successfully recruited and trained a replacement of the City’s Mechanic who has retired after 27 years with the City. The cost of fuel has fluctuated wildly during the previous budget year. Gasoline expense estimates are based on a per gallon cost of $3.00. Funding for this Division is 100% General Fund. Over the past year the City has added two backup power sources at facilities that require maintenance and fueling. 117 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:001-050 FUND:001 General Fund - Vehicle Maintenance 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 27,577$ 95,921$ 74,100$ 127,600 Maintenance and Operations 295,794 365,500 372,600 337,100 TOTAL $ 323,370$ 461,421$ 446,700$ 464,700 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-timeEmployee salaries costs 40008Auto AllowanceEmployee benefits costs 40009Cell Phone AllowanceEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40300Memberships and Dues Annual membership 40400Training and Meetings Staff trainings 40700Equipment/Materials Auto parts and materials to maintain approx 100 vehicles and equipment 40800Special DepartmentalFuel for fleet vehicles, diesel, natural gas for police, lifeguard/admin, emergency generators and fuel polishing contract for the generator 44000Contract Professional Svcs Vehicle/Motorcycle maintenance, waste oil disposal, uniforms, contract mechanics and contract auto maintenance 118 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:001-050 FUND:001 General Fund - Vehicle Maintenance 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries 001-050-40001$ 19,615$ 77,290$ 51,300$ 75,500 Part-time 001-050-40004 - - 4,300 25,200 Deferred Comp-Cafeteria001-050-40010 28 32 200 100 Deferred Compensation 001-050-40011 578 1,389 1,000 1,400 PERS Retirement001-050-40012 3,318 12,736 7,500 9,500 PARS Retirement001-050-40013 233 - 100 400 Medical Insurance 001-050-40014 1,918 1,947 7,000 13,000 Medicare Insurance001-050-40017 221 1,224 900 1,500 Life and Disability001-050-40018 166 985 500 1,000 Comptime Buy/Payout001-050-40026 236 - 200 - Vacation Buy/Payout001-050-40027 871 318 1,100 - Sick Payout001-050-40028 393 - - - TOTAL PERSONNEL SERVICES $ 27,577$ 95,921$ 74,100$ 127,600 MAINTENANCE AND OPERATIONS Memberships and Dues 001-050-40300$ -$ -$ -$ 500 Training and Meetings001-050-40400 - - - 1,000 Equipment/Materials 001-050-40700 20,728 30,600 37,700 40,000 Special Departmental 001-050-40800 180,737 248,400 248,400 248,600 Contract Professional Svcs001-050-44000 88,829 86,500 86,500 47,000 Vehicle Purchases Auto Maint001-050-48075 5,500 - - - TOTAL MAINTENANCE AND OPERATIONS $ 295,794$ 365,500$ 372,600$ 337,100 TOTAL EXPENDITURES $ 323,370$ 461,421$ 446,700$ 464,700 119 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement Refuse services contribute to the health and well being of the community by routinely collecting trash and implementing a recycling program. Primary Activities Refuse services provide residents with weekly trash collection, implementation of Source Reduction and Recycling Element and Household Hazardous Waste Element programs. Objectives The City contracts their refuse services with Consolidated Disposal Services, Inc., a private corporation. 120 FY 2011-2012 City of Seal Beach DEPARTMENT:Public Works Account Code:001-051 FUND:001- General Fund - Refuse 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 1,117,961$ 1,100,000$ 1,100,000$ 1,140,000 TOTAL $ 1,117,961$ 1,100,000$ 1,100,000$ 1,140,000 ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Consolidated Disposal Services, Inc. 121 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:001-051 FUND:001- General Fund - Refuse 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Professional Refuse001-051-440001,117,961$ $ 1,100,000$ 1,100,000$ 1,140,000 TOTAL MAINTENANCE AND OPERATIONS $ 1,117,961$ 1,100,000$ 1,100,000$ 1,140,000 TOTAL EXPENDITURES $ 1,117,961$ 1,100,000$ 1,100,000$ 1,140,000 122 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement Maintain clean and safe government facilities in a cost effective manner for citizens, visitors and City Staff. Primary Activities Regular activities - activities include janitorial, elevators, roofing, heating, air conditioning, water, electrical, plumbing, light fixtures, windows, carpeting, doors, locks, cabinets and furniture, phone system, interior and exterior walls, pest control, termites, fumigation, pool maintenance, landscaping maintenance at buildings/facilities and overall aesthetics. Capital Improvement Program: Buildings and Grounds - Determine projects; seek and secure grant funds; coordinate and manage design consultants; prepare project budgets, estimates, designs and specifications; review plans; conduct community meetings and prepare presentations and press releases; prepare council reports for advertisements, award, and completion of each project; administer construction management; inspection and quality assurance; respond to the public inquiries; adhere to multi-agency funding and environmental requirements; negotiate change orders, claims, and disputes; prepare progress reports and payments; and prepare record drawings and project closeouts. Objectives On June 14, 2010 the City council authorized a Facility Condition Assessment of all city owned facilities. The assessment is used to identify repairs and upgrades, determine estimated repair costs, determine required Americans with Disabilities Act (ADA) upgrades and create both a master maintenance and capital improvement plan. Projects and repairs include roofs, architectural, civil, structural, mechanical, and electrical components of each city facility. Staff continues efforts to address issues identified in this assessment. Funding for the work to be done in-house or by small contract is included in this budget. Other work was proposed in the Capital Improvement section. The objective is to maintain clean, safe government facilities for the public, visitors and City Staff. Funding for this Division is 100% General Fund. 123 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:001-052 FUND:001 General Fund - Building Maintenance 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 99,085$ 105,203$ 107,200$ 108,100 Maintenance and Operations 362,204 403,400 372,000 380,800 Debt Service 118,599 116,707 140,700 71,600 TOTAL $ 579,888$ 625,310$ 619,900$ 560,500 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-TimeEmployee salaries costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40022Flexible Spending - CafeteriaEmployee benefits costs 40700Equipment/MaterialsBuilding materials/supplies for electrical, plumbing, painting, roofing, and wall repair 41000TelephoneTelephone expense related to the City 41010GasGas expense related to the City 41020ElectricityElectricity expense related to the City and charging station 44000Contract Professional Svcs Landscape maint at City facilities HVAC maint, pest control, Irrigation repairs, elevator maint (PD & CH), janitorial contract, Rec facilities janitorial, termite control, fire extinguisher McGaugh Pool maintenance, electrical repairs, bldg roof repairs, tree trimming, AQMD permit fee, restroom/janitorial paper supplies, locksmith/pond maintenance, and window/doors/drain cleaning 47444Lease PaymentsDebt service lease payments - City National Bank 47999Interest PaymentsDebt service interest payments - City National Bank 124 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:001-052 FUND:001 General Fund - Building Maintenance 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries 001-052-40001$ 73,287$ 80,330$ 77,600$ 84,200 Overt-ime 001-052-40003 - - 100 200 Part-time001-052-40004 - - 4,300 - Deferred Comp - Cafeteria001-052-40010 114 74 600 900 Deferred Compensation 001-052-40011 1,541 1,475 1,400 1,500 PERS Retirement 001-052-40012 13,285 13,237 12,100 10,600 PARS Retirement 001-052-40013 - - 100 Medical Insurance 001-052-40014 7,562 7,677 7,700 8,500 Medicare Insurance001-052-40017 981 1,273 1,100 1,300 Life and Disability001-052-40018 815 819 900 900 Comptime Buy/Payout001-052-40026 236 - 200 - Vacation Buy/Payout001-052-40027 871 318 1,100 - Sick Payout001-052-40028 393 - - - TOTAL PERSONNEL SERVICES $ 99,085$ 105,203$ 107,200$ 108,100 MAINTENANCE AND OPERATIONS Equipment/Materials 001-052-40700$ 9,146$ 10,000$ 15,000$ 15,000 Telephone001-052-41000 38,797 37,000 37,000 37,000 Gas 001-052-41010 4,498 6,800 6,000 6,800 Electricity 001-052-41020 44,496 53,000 45,000 53,000 Contract Professional Svcs001-052-44000 265,267 296,600 269,000 269,000 TOTAL MAINTENANCE AND OPERATIONS $ 362,204$ 403,400$ 372,000$ 380,800 DEBT SERVICE PAYMENT Lease Payments001-052-47444$ 106,313$ 109,930$ 132,300$ 70,200 Interest Payments001-052-47999 12,286 6,777 8,400 1,400 TOTAL DEBT SERVICE PAYMENT $ 118,599$ 116,707$ 140,700$ 71,600 TOTAL EXPENDITURES $ 579,888$ 625,310$ 619,900$ 560,500 125 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement The Air Quality Improvement Program Fund accounts for supplemental vehicle license fee revenue distributed to Cities by the South Coast Air Quality Management District pursuant to Assembly Bill 2766. Expenditures are limited to programs, which will reduce air pollution by reducing, directly or indirectly, mobile source emission pollutants (i.e. trip reduction, transit and traffic flow improvements, alternative fuel vehicles). Primary Activities This program funds the transportation of seniors through the Orange County Senior Transportation Program. This program funds the transportation & mobility of seniors citywide to reduce emissions, vehicle trips and improving air quality. . Objectives The objective of this program is to ensure the highest activity for seniors having a low financial impact to the City. Monitor and review the contract agreement and determine if a new provider is needed based on increases in recent fuel prices. 126 FY 2012-2013 City of Seal Beach DEPARTMENT:Public Works Account Code:012-700 FUND:012 Air Quality Improvement012-700 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 32,227$ 31,350$ 31,400$ 63,000 TOTAL $ 32,227$ 31,350$ 31,400$ 63,000 ACCOUNT NUMBER EXPLANATION 41020ElectricityElectricity 44000Contract Professional Svcs Senior transportation program 127 FY 2012-2013 City of Seal Beach DEPARTMENT:Public Works Account Code:012-700 FUND:012 Air Quality Improvement 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Electricity012-700-41020$ -$ 200$ 200$ 200 Contract Prof Svcs012-700-44000 32,227 31,150 31,200 62,800 TOTAL MAINTENANCE AND OPERATIONS $ 32,227$ 31,350$ 31,400$ 63,000 TOTAL EXPENDITURES $ 32,227$ 31,350$ 31,400$ 63,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 46,963$ 44,191$ 44,191$ 43,091 Revenues 29,455 30,200 30,300 30,200 Expenditures (32,227) (31,350) (31,400) (63,000) Ending Fund Balance$ 44,191$ 43,041$ 43,091$ 10,291 128 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:016-800 FUND:016 Park Improvement 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 151,229$ 57,000$ 47,000$ 10,000 TOTAL $ 151,229$ 57,000$ 47,000$ 10,000 ACCOUNT NUMBER EXPLANATION 47000Transfer OutTransfer to Capital Fund for project: Amount PR1201Edison park 10,000 129 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:016-800 FUND:016 Park Improvement 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Transfer Out016-800-47000$ 151,229$ 57,000$ 47,000$ 10,000 TOTAL MAINTENANCE AND OPERATIONS $ 151,229$ 57,000$ 47,000$ 10,000 TOTAL EXPENDITURES $ 151,229$ 57,000$ 47,000$ 10,000 FUND BALANCE ANALYSIS 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 214,418$ 64,398$ 64,398$ 17,698 Revenues 1,209 5,200 300 300 Expenditures (151,229) (57,000) (47,000) (10,000) Ending Fund Balance$ 64,398$ 12,598$ 17,698$ 7,998 130 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:040-090 FUND:040 Gas Tax 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ -$ -$ -$ - Maintenance and Operations$ 583,252$ 952,000$ 882,000$ 867,000 TOTAL $ 583,252$ 952,000$ 882,000$ 867,000 ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs State Controller - Annual Street Report 47000Transfers OutTransfer to General Fund for overhead street maintenance $300,000 and Capital Fund for project: Amount ST1205Annual Concrete Repair Program 25,000 ST1401Annual Slurry 50,000 Annual Striping Program 50,000 ST1405 Annual Signage 10,000 ST1406 Annual Concrete Repair Program 50,000 ST1404 Westminster Ave. Rehab 380,000 ST1409 Total CIP Projects 565,000 131 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:040-090 FUND:040 Gas Tax 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Professional 040-090-44000$ 1,490$ 2,000$ 2,000$ 2,000 Transfers Out040-090-47000 581,762 950,000 880,000 865,000 TOTAL MAINTENANCE AND OPERATIONS $ 583,252$ 952,000$ 882,000$ 867,000 TOTAL EXPENDITURES $ 583,252$ 952,000$ 882,000$ 867,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 174,932$ 329,689$ 329,689$ 154,918 Revenues 738,009 684,656 707,229 763,100 Expenditures (583,252) (952,000) (882,000) (867,000) Ending Fund Balance$ 329,689$ 62,345$ 154,918$ 51,018 132 City of Seal Beach Managing Department Head: Director of Public Works Primary Activities The Measure “M” fund accounts for “Local Turn back” monies established as part of the one-half cent sales tax increase approved November 6, 1990, by voter passage of the Revised Traffic Improvement and Growth Management Ordinance, popularly known as Measure “M”. In November 2006, voters approved an extension of the program through 2041. The Measure M Fund helps fund various capital improvement projects that vary from concrete, slurry, paving, and street and traffic improvements. Due to the economic conditions and reduced taxable sales, revenue from Measure M is expected to be reduced from previous allocations. Objectives The objective for Measure M Funds will be to deliver local preventative maintenance (slurry seal), local paving projects and arterial paving projects. 133 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:041-099 FUND:041 Measure M 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 144,054$ 550,000$ 405,900$ 175,000 TOTAL $ 144,054$ 550,000$ 405,900$ 175,000 ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Traffic signal maintenance Amount 47000Transfer OutTransfer to Capital Fund for Project: ST1408 Traffic Management Upgrade 75,000 ST1402 Local Street Resurfacing Program 100,000 Total CIP Projects 175,000 134 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:041-099 FUND:041 Measure M 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Transfers Out041-099-47000$ 144,054$ 550,000$ 405,900$ 175,000 TOTAL MAINTENANCE AND OPERATIONS $ 144,054$ 550,000$ 405,900$ 175,000 TOTAL EXPENDITURES $ 144,054$ 550,000$ 405,900$ 175,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 410,524$ 633,837$ 633,837$ 230,437 Revenues 367,367 372,623 2,500 2,000 Expenditures (144,054) (550,000) (405,900) (175,000) Ending Fund Balance$ 633,837$ 456,460$ 230,437$ 57,437 135 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:042-099 FUND:042 Measure M2 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ -$ -$ -$ 620,000 TOTAL $ -$ -$ -$ 620,000 ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Traffic Signal maintenance 47000Transfer OutTransfer to Capital Fund for Project: Amount ST1409 Westminster Ave. Rehab. 620,000 136 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:042-099 FUND:042 Measure M2 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Transfers Out042-099-47000$ -$ -$ -$ 620,000 TOTAL MAINTENANCE AND OPERATIONS $ -$ -$ -$ 620,000 TOTAL EXPENDITURES $ -$ -$ -$ 620,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ -$ -$ -$ 371,398 Revenues - - 371,398 371,600 Expenditures - - - (620,000) Ending Fund Balance$ -$ -$ 371,398$ 122,998 137 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:048-400 FUND:048 Parking In-Lieu 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 24,890$ 198,000$ 30,000$ 168,000 TOTAL $ 24,890$ 198,000$ 30,000$ 168,000 ACCOUNT NUMBER EXPLANATION 47000Transfer OutTransfer to Capital Fund for Project: Amount ST1203 Main Street Lighting Improvement168,000 138 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:048-400 FUND:048 Parking In-Lieu 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Transfers Out048-400-47000$ 24,890$ 198,000$ 30,000$ 168,000 TOTAL MAINTENANCE AND OPERATIONS $ 24,890$ 198,000$ 30,000$ 168,000 TOTAL EXPENDITURES $ 24,890$ 198,000$ 30,000$ 168,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 213,806$ 210,991$ 210,991$ 197,191 Revenues 22,075 - 16,200 - Expenditures (24,890) (198,000) (30,000) (168,000) Ending Fund Balance$ 210,991$ 12,991$ 197,191$ 29,191 139 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:070-888 FUND:070 Roberti-Z'Berg-Harris 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ -$ -$ -$ - TOTAL $ -$ -$ -$ - ACCOUNT NUMBER EXPLANATION 47000Transfer OutTransfer to Capital Fund project. 140 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:070-888 FUND:070 Roberti-Z'Berg-Harris 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Transfers Out070-888-47000$ -$ -$ -$ - TOTAL MAINTENANCE AND OPERATIONS $ -$ -$ -$ - TOTAL EXPENDITURES $ -$ -$ -$ - FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ (12,081)$ -$ -$ - Revenues 12,081 - - - Expenditures - - - - Ending Fund Balance$ -$ -$ -$ - 141 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:071-888 FUND:071 Per Capita Grant 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ -$ -$ -$ - TOTAL $ -$ -$ -$ - ACCOUNT NUMBER EXPLANATION 47000Transfer OutTransfer to Capital Fund for Project. 142 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:071-888 FUND:071 Per Capita Grant 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Transfers Out071-888-47000$ -$ -$ -$ - TOTAL MAINTENANCE AND OPERATIONS $ -$ -$ -$ - TOTAL EXPENDITURES $ -$ -$ -$ - FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ (3,812)$ -$ -$ - Revenues 3,812 - - - Expenditures - - - - Ending Fund Balance$ -$ -$ -$ - 143 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:077-888 FUND:077 Prop 1B 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ -$ 318,000$ 318,000$ - TOTAL $ -$ 318,000$ 318,000$ - ACCOUNT NUMBER EXPLANATION 47000Transfer OutTransfer to Capital Project Fund 144 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:077-888 FUND:077 Prop 1B 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Transfers Out077-888-47000$ -$ 318,000$ 318,000$ - TOTAL MAINTENANCE AND OPERATIONS $ -$ 318,000$ 318,000$ - TOTAL EXPENDITURES $ -$ 318,000$ 318,000$ - FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ -$ -$ -$ - Revenues - 318,000 318,000 - Expenditures - (318,000) (318,000) - Ending Fund Balance$ -$ -$ -$ - 145 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:080 FUND:080 City-Wide Grants 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 4,424,138$ 554,631$ 554,660$ 1,586,720 TOTAL $ 4,424,138$ 554,631$ 554,660$ 1,586,720 ACCOUNT NUMBER EXPLANATION 47000Transfer OutTransfer to Capital Fund for Project:Amount ST1408 Traffic Management Center 586,720 ST1409 Westminster Ave. Rehab. 1,000,000 1,586,720 146 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:080 FUND:080 City-Wide Grants 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Professional080-363-44000$ -$ 10,671$ 10,700$ - Transfers Out - Rivers End RMC080-300-470001,807,766 - - - Transfers Out - Federal ARRA GT080-330-47000 370,369 - - - Transfers Out - EECB080-350-47000 127,620 - - - Transfers Out - GMA080-360-47000 750,739 - - - Transfers Out - OCTA080-361-470001,012,171 543,960 543,960 - Transfers Out - TEG080-362-47000 355,474 - - - Transfers Out - BCI080-364-47000 - - 1,586,720- TOTAL MAINTENANCE AND OPERATIONS $ 4,424,138$ 554,631$ 554,660$ 1,586,720 TOTAL EXPENDITURES $ 4,424,138$ 554,631$ 554,660$ 1,586,720 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ (34,978)$ (445,731)$ (445,731)$ (50,898) Revenues 4,013,385 510,671 949,493 1,500,000 Expenditures (4,424,138) (554,631) (554,660) (1,586,720) Ending Fund Balance$ (445,731)$ (489,691)$ (50,898)$ (137,618) 147 City of Seal Beach Managing Department Head: City Manager Mission Statement The Recreation and Community Services Department is dedicated to supporting the community through people, parks and programs. The department provides a multi- faceted recreational and community service program that promotes educational and healthy lifestyle in the community. Primary Activities Department programming encompasses a year-round recreation class program, day care, youth and educational camps, aquatic and sports league programs, youth and adult activities, facility rentals, and community and special events. The department also offers senior services and senior programs including senior meals-on-wheels, transportation and flu clinics. The department provides staff and/or oversight to recreational and park activities at fifteen facility sites throughout the city. Provide support to Parks and Recreation Commission. Objectives To provide the highest quality of community, social and recreational programs for the community. Provide program and service opportunities that allow youth of all ages to share, grow, learn and play together. Provide opportunities to keep older adults actively involved in the community. Promote cultural awareness through recreation and special event activities. Provide training of full and part-time personnel in basic lifeguard, first aid and defibrillator to fully support year around pool aquatic program. Provide quality cultural, developmental and recreation programming for Seal Beach residents of all ages and abilities. Monitor community needs and changes to ensure provision of effective social services programs, assist non-profit social service agencies or providers in aiding Seal Beach residents and provide information and referral services to the community. Evaluate the future facility and programming needs of the community and to identify future funding resources to support recreational and community service growth in the city. 148 FY 2013-2014 City of Seal Beach DEPARTMENT:Community ServicesAccount Code:001-070 FUND:001 General Fund - Recreation Admin 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 188,421$ 202,912$ 196,500$ 229,300 Maintenance and Operations 48,251 167,050 158,000 57,500 TOTAL $ 236,672$ 369,962$ 354,500$ 286,800 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40100Office Supplies Office supplies and Bay Hardware 40300Memberships and Dues CPRS dues, NRPA, SCPPOA, and SCMAF 40400Training and Meetings CPRS convention, brochure exchange, SCPPOA monthly and miscellaneous training 40700Equipment/MaterialsNecessary equipment and materials for the department 40800Special DepartmentalDirect TV-NSBC, community gardens, senior health fair, breakfast with Santa, building supplies, credit card fees, tree lighting, and BMI music license 44000Contract Professional Svcs Park Master Plan (FY12/13) 45000Intergovernmental Senior meals and lease of parking 149 FY 2013-2014 City of Seal Beach DEPARTMENT:Community ServicesAccount Code:001-070 FUND:001 General Fund - Recreation Admin 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries001-070-40001$ 133,496$ 147,266$ 148,100$ 156,000 Over-time001-070-40003 - - 300 - Part-time 001-070-40004 65 10,000 2,000 25,200 Cell Phone Allowance001-070-40009 500 900 Deferred Comp - Cafeteria001-070-40010 401 178 1,300 1,900 Deferred Compensation 001-070-40011 1,652 3,674 3,800 4,400 PERS Retirement001-070-40012 22,488 24,266 22,900 20,100 PARS Retirement001-070-40013 106 200 200 400 Medical Insurance001-070-40014 13,147 13,370 13,200 15,700 Medicare Insurance001-070-40017 2,167 2,341 2,400 2,800 Life and Disability 001-070-40018 1,585 1,617 1,800 1,900 Unemployment001-070-40030 13,315 - - - TOTAL PERSONNEL SERVICES $ 188,421$ 202,912$ 196,500$ 229,300 MAINTENANCE AND OPERATIONS Office Supplies 001-070-40100$ 521$ 1,500$ 1,500$ 2,000 Memberships and Dues 001-070-40300 400 700 700 700 Training and Meetings001-070-40400 700 700 700 Equipment/Materials001-070-40700 6,512 12,400 12,400 - Special Departmental 001-070-40800 14,907 12,700 12,700 14,100 Contract Professional001-070-44000 100,000 100,000 - Intergovernmental001-070-45000 25,911 39,050 30,000 40,000 TOTAL MAINTENANCE AND OPERATIONS $ 48,251$ 167,050$ 158,000$ 57,500 TOTAL EXPENDITURES $ 236,672$ 369,962$ 354,500$ 286,800 150 FY 2013-2014 City of Seal Beach DEPARTMENT:Community Services Account Code:001-071 FUND:001 General Fund - Sports 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 20,456$ 37,268$ 22,100$ 21,700 Maintenance and Operations 6,106 10,500 10,500 7,000 TOTAL $ 26,562$ 47,768$ 32,600$ 28,700 ACCOUNT NUMBER EXPLANATION 40004Part-time Employee salaries costs 40013PARS Retirement Employee benefits costs 40017Medicare InsuranceEmployee benefits costs 40700Equipment/materials Field equipment, gym equipment, Softball and Basketball leaugue equipment and various supplies 41020ElectricityGym electricity 44000Contract ProfessionalLaser level Zoeter Field 151 FY 2013-2014 City of Seal Beach DEPARTMENT:Community Services Account Code:001-071 FUND:001 General Fund - Sports 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Part-time001-071-40004$ 19,587$ 35,940$ 21,000$ 21,000 PARS Retirement001-071-40013 568 800 700 300 Medicare Insurance001-071-40017 301 528 400 400 TOTAL PERSONNEL SERVICES $ 20,456$ 37,268$ 22,100$ 21,700 MAINTENANCE AND OPERATIONS Equipment/Materials001-071-40700$ 6,106$ 7,000$ 7,000$ 7,000 Contract Professional001-071-44000 - 3,500 3,500 - TOTAL MAINTENANCE AND OPERATIONS $ 6,106$ 10,500$ 10,500$ 7,000 TOTAL EXPENDITURES $ 26,562$ 47,768$ 32,600$ 28,700 152 FY 2013-2014 City of Seal Beach DEPARTMENT:Community Services Account Code:001-072 FUND:001 General Fund - Park and Recreation 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 30,105$ 26,720$ 40,300$ 800 Maintenance and Operations 319,500 337,700 317,700 348,500 TOTAL $ 349,605$ 364,420$ 358,000$ 349,300 ACCOUNT NUMBER EXPLANATION 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40013PARS Retirement Employee benefits costs 40017Medicare InsuranceEmployee benefits costs 40100Office Supplies Office supplies 40200Public/Legal Notices Recreation brochure design, print and mail 40201PrintingRecreation guide 40700Equipment/Materials Building supplies and miscellaneous 40800Special DepartmentalVermont Systems, RecTrac online payments, special event insurance, remote access and credit card service fees 41000TelephoneTelephone (NSBC) 41020ElectricityBuilding electricity 44000Contract Professional Svcs Contract instructor payment 153 FY 2013-2014 City of Seal Beach DEPARTMENT:Community Services Account Code:001-072 FUND:001 General Fund - Park and Recreation 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Part-time Leisure Classes001-072-40004$ 28,668$ 26,000$ 39,000$ 600 PARS Retirement 001-072-40013 557 338 700 100 Medicare Insurance001-072-40017 430 382 600 100 Unemployment001-072-40030 450 - - - TOTAL PERSONNEL SERVICES $ 30,105$ 26,720$ 40,300$ 800 MAINTENANCE AND OPERATIONS Office Supplies 001-072-40100$ -$ 500$ 500$ 700 Public/Legal Notices001-072-40200 45,691 50,000 50,000 - Printing001-072-40201 - - - 55,000 Equipment/Materials001-072-40700 1,267 2,200 2,200 4,600 Special Departmental 001-072-40800 7,350 11,000 11,000 14,200 Telephone001-072-41000 2,037 2,000 2,000 2,000 Electricity001-072-41020 10,461 12,000 12,000 12,000 Contract Professional 001-072-44000 252,694 260,000 240,000 260,000 TOTAL MAINTENANCE AND OPERATIONS $ 319,500$ 337,700$ 317,700$ 348,500 TOTAL EXPENDITURES $ 349,605$ 364,420$ 358,000$ 349,300 154 FY 2013-2014 City of Seal Beach DEPARTMENT:Community Services Account Code:001-073 FUND:001 General Fund - Aquatics 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 95,342$ 90,498$ 79,900$ 100,100 Maintenance and Operations 50,370 56,300 53,300 54,700 TOTAL $ 145,712$ 146,798$ 133,200$ 154,800 ACCOUNT NUMBER EXPLANATION 40004Part-time Employee salaries costs 40013PARS Retirement Employee benefits costs 40017Medicare InsuranceEmployee benefits costs 40030UnemploymentEmployee benefits costs 40700Equipment/Materials Pool supplies, staff uniforms, instructional aids and miscellaneous 41000TelephoneTelephone and fax pool office 41010GasLos Alamitos Unified School District 41020ElectricityLos Alamitos Unified School District 155 FY 2013-2014 City of Seal Beach DEPARTMENT:Community Services Account Code:001-073 FUND:001 General Fund - Aquatics 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Part-time 001-073-40004$ 87,135$ 85,000$ 77,100$ 97,300 PARS Retirement 001-073-40013 2,343 1,249 1,700 1,300 Medicare Insurance001-073-40017 1,314 1,249 1,100 1,500 Unemployment001-073-40030 4,550 3,000 - - TOTAL PERSONNEL SERVICES $ 95,342$ 90,498$ 79,900$ 100,100 MAINTENANCE AND OPERATIONS Equipment/Materials 001-073-40700$ 5,970$ 8,700$ 7,800$ 7,800 Telephone001-073-41000 2,273 1,600 1,600 1,600 Gas001-073-41010 21,266 25,000 21,300 21,300 Electricity001-073-41020 20,862 21,000 22,600 24,000 TOTAL MAINTENANCE AND OPERATIONS $ 50,370$ 56,300$ 53,300$ 54,700 TOTAL EXPENDITURES $ 145,712$ 146,798$ 133,200$ 154,800 156 FY 2013-2014 City of Seal Beach DEPARTMENT:Community Services Account Code:001-074 FUND:001 General Fund - Tennis Center 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ -$ 72,600$ 74,700$ 87,700 Maintenance and Operations$ 122,431$ 212,500$ 224,000$ 153,100 TOTAL $ 122,431$ 285,100$ 298,700$ 240,800 ACCOUNT NUMBER EXPLANATION 40004Part-time Employee salaries costs 40013PARS Retirement Employee benefits costs 40017Medicare InsuranceEmployee benefits costs 40550Bldg/Material/SuppliesBuilding supplies (lumber and other materials) 40800Special DepartmentalConcessions 40950Bldg/Ground MaterialsLandscape maintenance 41009CableCable 41000TelephoneTelephone 41010GasGas 41020ElectricityElectricity 44000Contract Professional Svcs Lighting replacement, pest control, security, managers draw, property tax, and miscellaneous 157 FY 2013-2014 City of Seal Beach DEPARTMENT:Community Services Account Code:001-074 FUND:001 General Fund - Tennis Center 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Part-time001-074-40004$ -$ 70,000$ 72,600$ 85,200 PARS Retirement001-074-40013 - 1,500 1,000 1,200 Medicare Insurance001-074-40017 - 1,100 1,100 1,300 TOTAL PERSONNEL SERVICES $ -$ 72,600$ 74,700$ 87,700 MAINTENANCE AND OPERATIONS Bldg/Material/Supplies001-074-40550$ 3,926$ 6,000$ 9,000$ 12,000 Special Departmental001-074-40800 - 11,000 8,500 6,800 Bldg/Ground Materials001-074-40950 13,338 53,200 45,000 45,000 Cable001-074-41009 - - - 1,200 Telephone001-074-41000 - 3,500 3,500 3,500 Gas 001-074-41010 601 2,000 1,000 1,200 Electricity001-074-41020 31,486 36,800 31,500 36,000 Contract Professional Services001-074-44000 73,079 100,000 125,500 47,400 TOTAL MAINTENANCE AND OPERATIONS $ 122,431$ 212,500$ 224,000$ 153,100 TOTAL EXPENDITURES $ 122,431$ 285,100$ 298,700$ 240,800 158 City of Seal Beach Managing Department Head: Marine Safety Chief Mission Statement To provide the highest quality safety services in the coastal and aquatic environment for the public through prevention, education, rescue, medical aid, outreach, beach management, and enforcement. Primary Activities Prevention of aquatic accidents can best be accomplished by the recognition of dangerous situations and advising the public to stay clear. It is not always possible to keep hazards and the public separated, so Marine Safety personnel are also responsible for the rescue of persons in distress or difficulty. Additionally, marine safety personnel must provide prompt and efficient first aid, monitor aquatic regulations, and provide educational information to beach and pool patrons on aquatic related subjects. Beach Lifeguard Division The beach lifeguard's primary activities involve safety of the beach going public. Ocean Lifeguards protect an assigned area of beach from a station, or in some instances, patrol a section of beach in a mobile unit, warn of hazardous conditions, rescue people in distress or in danger of drowning, answer questions and give information pertaining to the beach and ocean environment, apply first aid to those in need, remove hazardous obstacles from sand and water, take charge of lost children, advise the public regarding local beach and ocean related ordinances, regulations, safety and conduct, perform other related work as required and maintain a professional and courteous relationship with the public. Pool Lifeguard Division The pool lifeguard’s primary activities involve pool safety and water safety instruction. Pool lifeguards are stationed around the pool to provide maximum pool surveillance, warn pool users of dangerous activities, rescue people in distress or in danger of drowning, and provide first aid to those in need. Pool lifeguards check swimmers in for adult lap swim and act as swim lesson instructors during the summer. Swim lessons participants range in age from infants to high school with all levels of abilities. 159 City of Seal Beach Junior Lifeguard Division The Marine Safety Department administers a Junior Lifeguard Program serving up to 300 children ages 9-17. Junior Lifeguards are taught ocean and beach safety, lifesaving techniques including CPR and First-Aid, as well as lifesaving competition skills. This program begins in the end of June and ends in mid-August. Other Administrative Duties In addition to managing the above listed activities, the full-time Marine Safety Staff administers the following programs. Lifeguard Training Academy All new and recurrent lifeguards receive training from Seal Beach Marine Safety staff. New beach lifeguard training consists of 120 hours of rescue and medical training. The staff is trained to a level that is certified as “Advanced Agency” from the United States Lifesaving Association. City Wide AED program AED (automated external deliberator). Seal Beach Marine Safety manages the City of Seal Beach AED program consisting of 18 AED located in Police Department vehicles, Lifeguard department vehicles, and in municipal buildings. Marine Safety staff maintains the contract for medical oversight, trains city staff in AED use, and services the AED inventory. Beach safety education The Lifeguard Department works with the community to spread the message of beach safety through such programs as Project Wipeout, introduced over 25 years ago to prevent spinal cord injuries in Orange County. Through Project Wipeout, Seal Beach Lifeguards participate in the Orange County Fair, the Orange County Youth Expo, and the Project Wipeout Lifeguard Seminar. In addition to this program, Lifeguards actively educate visiting schools, Boy and Girl Scouts and various other groups. 160 FY 2013-2014 City of Seal Beach DEPARTMENT:Marine SafetyAccount Code:034-828 FUND:034 Tidelands Beach 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 926,478$ 956,605$ 954,500$ 985,500 Maintenance and Operations 92,572 135,525 138,700 154,200 TOTAL $ 1,019,051$ 1,092,130$ 1,093,200$ 1,139,700 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-timeEmployee salaries costs 40004Part-time Employee salaries costs 40006Junior Lifeguard SalEmployee benefits costs 40009Cell Phone AllowanceEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40030UnemploymentEmployee benefits costs 40100Office Supplies Office Supplies 40300Memberships and Dues United States Lifesaving Association, Orange County Lifeguard Chiefs Association, Seal Beach Lifeguard Association and California Boating Safety Officer Association 40400Training and Meetings California Surf Lifesaving Association meeting, Emergency Medical Technician training, American Red Cross training, Certification fees, CA Dept. of Boating and Waterways class, United States Coast Guard Skipper class 40600Marine Maint/Fuel LifeguardFuel, communications, boat maintenance, PWC maintenance ATV maintenance, and boat upgrade/repair 40700Equipment/MaterialsRescue equipment, fist aid supplies, uniforms, tower and headquarters maint., oxygen maint., paddle board, cleaning supplies, pest control and repair of (2) Lifeguard Towers 40701Uniforms, office supplies, can buoys, banquet/Catalina food, paddle Materials and Supplies-Jr Lifeguard boards, field trip suppliles, EZ-ups, and body boards. 40800Special DepartmentalClass A uniforms, training rooms tables/chairs, Scuba maintenance, back-up generator, binoculars and equipment maintenance. 40806Special Dept-Jr LifeguardUSLA, buses for field trips, Catalina Express, Catalina Dive boat rental, Raging Water entry fee, banquet rentals, storage rental, movie, night rental, and campground. 41000TelephoneTelephone 41020ElectricityElectricity 44000Contract ProfessionalRepair of (2) Lifeguard Towers 45000IntergovernmentalRescue boat slip fees 47010Vehicle ReplacementTransfer out to Vehicle Replacement Fund 161 FY 2013-2014 City of Seal Beach DEPARTMENT:Marine SafetyAccount Code:034-828 FUND:034 Tidelands Beach 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries034-828-40001$ 287,922$ 287,505$ 291,200$ 301,600 Over-time034-828-40003 5,891 10,000 6,000 10,000 Part-time 034-828-40004 373,465 389,325 389,300 389,300 Junior Lifeguard Sal034-828-40006 69,234 78,900 78,900 86,000 Tuition Reimbursement034-828-40007 492 1,000 1,000 - Cell Phone Allowance034-828-40009 1,869 1,800 2,300 2,700 Deferred Comp - Cafeteria034-828-40010 1,167 1,060 1,800 2,400 Deferred Comp034-828-40011 8,929 8,385 8,500 8,600 PERS Retirement034-828-40012 103,709 101,823 99,900 99,200 PARS Retirement034-828-40013 9,937 10,000 10,200 10,200 Medical Insurance034-828-40014 32,339 33,245 34,600 37,400 Medicare Insurance034-828-40017 11,758 11,699 10,700 12,100 Life and Disability034-828-40018 2,952 2,952 3,100 3,300 Comp time Buy/Payout034-828-40026 - - - - Vacation Buy/Payout034-828-40027 6,911 6,911 8,600 10,700 Unemployment 034-828-40030 9,903 12,000 8,400 12,000 TOTAL PERSONNEL SERVICES $ 926,478$ 956,605$ 954,500$ 985,500 MAINTENANCE AND OPERATIONS Office Supplies034-828-40100$ 2,359$ 3,500$ 3,500$ 3,900 Membership and Dues034-828-40300 510 480 100 700 Training and Meeting 034-828-40400 4,876 6,600 4,800 6,800 Marine Maint/Fuel Lifeguard034-828-40600 8,339 9,950 14,000 11,600 Equipment/Materials034-828-40700 15,366 16,250 16,250 40,600 Materials & Supplies Jr Lifeguard034-828-40701 12,952 19,350 19,350 26,400 Special Departmental034-828-40800 9,217 12,085 11,000 11,500 Special Dept - Jr Lifeguard034-828-40806 23,912 27,610 32,000 35,600 Telephone034-828-41000 1,905 3,000 3,000 3,400 Electricity034-828-41020 10,836 9,000 9,000 10,000 Contract Professional034-828-44000 24,000 22,000 - Intergovernmental 034-828-45000 2,302 3,700 3,700 3,700 TOTAL MAINTENANCE AND OPERATIONS $ 92,572$ 135,525$ 138,700$ 154,200 TOTAL EXPENDITURES $ 1,019,051$ 1,092,130$ 1,093,200$ 1,139,700 162 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement To maintain a clean and safe beach and pier environment free from debris and waste for the overall public's enjoyment and provide resident protection from tidal events. Primary Activities Regular Activities - primary activities include cleaning the beach with the surf rake for large debris and sanitizers for small debris such as cans and glass, removing wind blown fine grained sand from parking lots and adjacent residences, emptying trash cans on the pier and along the beach, hand picking trash in the beach parking lots and tot lot, removing graffiti, constructing and removing seasonal berms, and cleaning up after storm events. In addition, the city pays the Surfside Colony $24,000 per year for maintenance of Surfside Beach. Capital Improvement Program - Capital projects include annual sand management program, pier and groin repairs. Under this program, the department will determine and recommend projects; seek and secure project funding; coordinate and manage design consultants; prepare project budgets, estimates, designs and specifications; review plans; conduct community meetings and prepare presentations and press releases; prepare council reports for advertisement, award, and completion of each project; administer construction management; inspection to ensure quality assurance; respond to public inquiries; adhere to multi-agency funding and environmental requirements; negotiate change orders, claims, and disputes; prepare progress reports; and prepare record drawings and project closeouts. Objectives The Department is actively working to maintain the beach with its limited staff. Typically approximately 30,000 cubic yards of sand is moved from the west side of the beach to the east side of the beach every two years. In April 2009, the City participated in an Army Corps of Engineers sand nourishment program and brought 60,000 cubic yards of sand to East Beach for beach nourishment. Nourishment from external sources is typically done every 5-7 years. This is a constant maintenance requirement because the angles of the naval jettys cause wave refraction and movement of the sand from east to west. This Division is funded approximately 10% by Tidelands revenues and subsidized 90% by General Fund. 163 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:034-863 FUND:034 Beach Maintenance 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 198,561$ 197,254$ 210,800$ 209,600 Maintenance and Operations 246,979 154,033 156,100 346,420 TOTAL $ 445,540$ 351,287$ 366,900$ 556,020 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40015AFLAC CafeteriaEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40030UnemploymentEmployee benefits costs 41000TelephoneCellular phone 41020ElectricityElectricity for beach, parking lots, and pier 44000Contract Professional Svcs Surfside beach cleaning, landscape maintenance (Eisenhower & Windsurf park), pier parking lot (slurry seal & striping) winter sand berm construction, removal & inspection, coastal and pier engineering, tree trimming (1st Street, Eisenhower park and beach tree rings), emergency pump rental for winter storms, and sand backpass ($150K) 40700Equipment/Materials Sandbags, beach tools, pier plumbing (showers & restrooms), beach graffiti abatement, pier railing, signage & utility maintenance, and diesel fuel for beach equipment 47010Vehicle ReplacementTransfer out to Vehicle Replacement Fund 164 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:034-863 FUND:034 Beach Maintenance 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries034-863-40001$ 118,374$ 119,851$ 114,900$ 123,100 Over-time034-863-40003 28 - 500 500 Part-time 034-863-40004 36,882 36,345 53,300 44,100 Deferred Comp - Cafeteria034-863-40010 248 207 400 500 Deferred Comp034-863-40011 2,169 2,093 2,000 2,200 PERS Retirement034-863-40012 20,041 19,749 18,400 15,700 PARS Retirement034-863-40013 802 510 1,000 1,000 Medical Insurance034-863-40014 13,099 13,312 15,100 17,700 Medicare Insurance034-863-40017 2,079 2,434 2,400 2,600 Life and Disability034-863-40018 1,259 1,246 1,300 1,400 Comp time Buy/Payout034-863-40026 472 - 400 - Vacation Buy/Payout034-863-40027 2,150 507 1,100 800 Sick Payout034-863-40028 785 - - - Unemployment Beach 034-863-40030 173 1,000 - - TOTAL PERSONNEL SERVICES $ 198,561$ 197,254$ 210,800$ 209,600 MAINTENANCE AND OPERATIONS Equipment/Materials034-863-40700$ 7,430$ 10,076$ 10,100$ 14,500 Telephone034-863-41000 - - - 120 Electricity034-863-41020 3,003 2,600 4,600 3,800 Contract Prof. Svcs034-863-44000 206,796 141,357 141,400 328,000 Transfer Out034-863-47000 29,750 - - - TOTAL MAINTENANCE AND OPERATIONS $ 246,979$ 154,033$ 156,100$ 346,420 TOTAL EXPENDITURES $ 445,540$ 351,287$ 366,900$ 556,020 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 34,724$ (0)$ (0)$ (0) Revenues 1,429,866 1,436,899 1,460,100 1,695,720 Expenditures (1,464,591) (1,443,417) (1,460,100) (1,695,720) Ending Fund Balance$ (0)$ (6,518)$ (0)$ (0) 165 City of Seal Beach Special Assessment Districts are established to account for resources legally restricted to specified purposes. The City of Seal Beach currently manages the following special assessment districts: 002 - Street Lighting Assessment District 101 - Ad94-1 Redemption Fund 201 - Community Facilities District 2002-02 (SB Blvd/Lampson Ave Landscape Maintenance) 202 - Community Facilities District Heron Pointe 203 - Community Facilities District Pacific Gateway Bonds 204 - Community Facilities District 2002-01 (Heron Pointe Administrative Expense Fund) 205 - Community Facilities District 2005-01 (Pacific Gateway Business Center) 166 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:002-500 FUND:002 Street Lighting Assessment District 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 189,544$ 199,500$ 194,500$ 199,500 TOTAL $ 189,544$ 199,500$ 194,500$ 199,500 ACCOUNT NUMBER EXPLANATION 41020ElectricityStreet Lighting 44000Contract Professional Svcs Willdan Financial Services and legal fees 49777Legal FeesLegal expenses related to Street Lighting District The Seal Beach Street Lighting Assessment District was formed under the Street Lighting Act of 1919 to finance the maintenance of streetlights and to finance the electricity used by the streetlights by special assessments. Revenue is derived from the District's share of the basic property tax levy and the special district augmentation allocations. 167 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:002-500 FUND:002 Street Lighting Assessment District 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Electricity - Street Lighting002-500-41020$ 179,891$ 184,500$ 184,500$ 184,500 Contract Professional 002-500-44000 9,653 10,000 10,000 10,000 Legal Fees002-500-49777 - 5,000 - 5,000 TOTAL MAINTENANCE AND OPERATIONS $ 189,544$ 199,500$ 194,500$ 199,500 TOTAL EXPENDITURES $ 189,544$ 199,500$ 194,500$ 199,500 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ (50,844)$ (15,057)$ (15,057)$ (9,728) Revenues 225,331 199,500 199,829 214,500 Expenditures (189,544) (199,500) (194,500) (199,500) Ending Fund Balance$ (15,057)$ (15,057)$ (9,728)$ 5,272 168 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:101-333 FUND:101 AD94-1 Redemption 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 9,125$ 9,354$ 9,400$ 9,400 Debt Service 127,460 127,180 127,200 131,500 TOTAL $ 136,585$ 136,534$ 136,600$ 140,900 ACCOUNT NUMBER EXPLANATION 44000Contract Professional SvcWilldan Financial Services and Bank of New York 47888Debt Service Pmt PrincipalDebt service principal 47999Interest ExpenseDebt service interest 169 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:101-333 FUND:101 AD94-1 Redemption 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Prof Svc101-333-44000$ 9,125$ 9,354$ 9,400$ 9,400 TOTAL MAINTENANCE AND OPERATIONS $ 9,125$ 9,354$ 9,400$ 9,400 DEBT SERVICE Debt Service Pmt Principal101-333-47888$ 100,000$ 105,000$ 105,000$ 115,000 Interest Expense101-333-47999 27,460 22,180 22,200 16,500 TOTAL DEBT SERVICE $ 127,460$ 127,180$ 127,200$ 131,500 TOTAL EXPENDITURES $ 136,585$ 136,534$ 136,600$ 140,900 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 242,778$ 251,985$ 251,985$ 267,060 Revenues 145,792 151,610 151,675 151,600 Expenditures (136,585) (136,534) (136,600) (140,900) Ending Fund Balance$ 251,985$ 267,061$ 267,060$ 277,760 170 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:201-450 FUND:201 CFD Landscape 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 73,725$ 76,074$ 76,100$ 78,100 TOTAL $ 73,725$ 76,074$ 76,100$ 78,100 ACCOUNT NUMBER EXPLANATION 43750Water ServiceWater service expense 44000Contract Professional Svcs Spectrum Care Landscape Services and Willdan 47000Transfer OutTransfer out to General Fund for Admin costs The Seal Beach Community Facilities District No. 2002-02 (Seal Beach Boulevard/Lampson Avenue Landscape Maintenance District) was formed under the Mello-Roos Community Facilities Act of 1982 to provide financing for the City's maintenance of landscaping facilities installed within the public right-of-way as part of the Bixby Old Ranch, Town Center, and Country Club developments. The subject landscaping facilities were installed by the Bixby Ranch Co. in the center median and the easterly parkway on Seal Beach Boulevard from Old Ranch Parkway to Plymouth Drive/Rossmoor Center Way in the center median southerly parkway on Lampson Avenue from Seal Beach Boulevard to approximately 1600 feet easterly, and in the City owned property along the northerly side of the I-405 north bound off ramp at Seal Beach Boulevard. Revenue is derived from the District's share of the basic property tax levy and the special district augmentation allocations. 171 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:201-450 FUND:201 CFD Landscape 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Water services201-450-43750$ 10,699$ 13,000$ 13,000$ 13,000 Contract Professional201-450-44000 51,026 51,074 51,100 52,100 Transfers Out201-450-47000 12,000 12,000 12,000 13,000 TOTAL MAINTENANCE AND OPERATIONS $ 73,725$ 76,074$ 76,100$ 78,100 TOTAL EXPENDITURES $ 73,725$ 76,074$ 76,100$ 78,100 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 330,368$ 426,143$ 426,143$ 491,743 Revenues 169,500 141,700 141,700 141,700 Expenditures (73,725) (76,074) (76,100) (78,100) Ending Fund Balance$ 426,143$ 491,769$ 491,743$ 555,343 172 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:202-460 FUND:202 CFD Heron Pointe 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Debt Service$ 282,669$ 284,509$ 284,500$ 291,000 TOTAL $ 282,669$ 284,509$ 284,500$ 291,000 ACCOUNT NUMBER EXPLANATION 47100Special Tax TransferTransfer to Fund 204 to cover admin cost 47888Debt Service Pmt PrincipalDebt service principal 47999Interest ExpenseDebt service interest 173 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:202-460 FUND:202 CFD Heron Pointe 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget DEBT SERVICE Special Tax Transfer202-460-47100$ 25,000$ 25,000$ 25,000$ 25,000 Debt Service Pmt Principal202-460-47888 75,000 80,000 80,000 90,000 Interest Expense202-460-47999 182,669 179,509 179,500 176,000 TOTAL DEBT SERVICE $ 282,669$ 284,509$ 284,500$ 291,000 TOTAL EXPENDITURES $ 282,669$ 284,509$ 284,500$ 291,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 536,205$ 452,585$ 452,585$ 383,185 Revenues 199,049 214,800 215,100 204,000 Expenditures (282,669) (284,509) (284,500) (291,000) Ending Fund Balance$ 452,585$ 382,876$ 383,185$ 296,185 174 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:203-470 FUND:203 CFD Pacific Gateway 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Debt Service$ 531,415$ 543,795$ 543,800$ 550,600 TOTAL $ 531,415$ 543,795$ 543,800$ 550,600 ACCOUNT NUMBER EXPLANATION 47100Special Tax TransferTransfer to Fund 205 to cover admin cost 47888Debt Service Pmt PrincipalDebt service principal 47999Interest ExpenseDebt service interest 175 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:203-470 FUND:203 CFD Pacific Gateway 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget DEBT SERVICE Special Tax Transfer203-470-47100$ 25,000$ 25,000$ 25,000$ 25,000 Debt Service Pmt Principal203-470-47888 50,000 65,000 65,000 75,000 Interest Expense203-470-47999 456,415 453,795 453,800 450,600 TOTAL DEBT SERVICE $ 531,415$ 543,795$ 543,800$ 550,600 TOTAL EXPENDITURES $ 531,415$ 543,795$ 543,800$ 550,600 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 962,550$ 950,324$ 950,324$ 906,724 Revenues 519,190 500,100 500,200 500,200 Expenditures (531,415) (543,795) (543,800) (550,600) Ending Fund Balance$ 950,324$ 906,629$ 906,724$ 856,324 176 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:204-460 FUND:204 Heron Pointe CFD 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 18,944$ 22,400$ 22,400$ 19,000 TOTAL $ 18,944$ 22,400$ 22,400$ 19,000 ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Bank of New York and Willdan 47000Transfer OutTransfer to General Fund for Admin Costs The Seal Beach Community Facilities District No. 2002-01 (Heron Point) was formed under the Mello-Roos Community Facilities Act of 1982, as amended, to provide financing for the construction and acquisition of certain public street improvements, water and sanitary sewer improvements, dry utility improvements, park and landscaping improvements which will serve the new construction in the Community Facility District. This special revenue fund will account for the activity of the Administrative Expense Fund created by the Fiscal Agent Agreement. Revenue is derived from the proceeds of the annual levy and collection of Special Tax against property within the Community Facility District and used to fund all costs directly related to the administration of the CFD. 177 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:204-460 FUND:204 Heron Pointe CFD 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Professional204-460-44000$ 7,944$ 11,400$ 11,400$ 8,000 Transfers Out204-460-47000 11,000 11,000 11,000 11,000 TOTAL MAINTENANCE AND OPERATIONS $ 18,944$ 22,400$ 22,400$ 19,000 TOTAL EXPENDITURES $ 18,944$ 22,400$ 22,400$ 19,000 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 34,086$ 40,474$ 40,474$ 43,274 Revenues 25,331 25,200 25,200 25,200 Expenditures (18,944) (22,400) (22,400) (19,000) Ending Fund Balance$ 40,474$ 43,274$ 43,274$ 49,474 178 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:205-470 & 480 FUND:205 CFD Pacific Gateway Landscape 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 61,528$ 65,500$ 65,500$ 67,500 TOTAL $ 61,528$ 65,500$ 65,500$ 67,500 ACCOUNT NUMBER EXPLANATION 43750Water ServicesWater service expense 44000Contract Professional Svcs Spectrum Landscape Services, Willdan Financial Services, and Bank of New York 47000Transfer outTransfers to General Fund for Admin Costs Tax (A & B) The Seal Beach Community Facilities District No. 2005-01 (Pacific Gateway Business Center) was formed under the Mello-Roos Community Facilities Act of 1982, as amended. Special Tax B will satisfy costs related to the maintenance of parks parkways and open space within the District (Landscaping Maintenance). Revenue is derived from the proceeds of the annual levy and collection of the Special Tax against property within the Community Facility District. 179 FY 2013-2014 City of Seal Beach DEPARTMENT:FinanceAccount Code:205-470 & 480 FUND:205 CFD Pacific Gateway Landscape 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Water Services205-470-43750$ 3,029$ 5,000$ 5,000$ 5,000 Contract Professional Services205-470-44000 24,804 26,800 26,800 28,800 Transfer Out205-470-47000 15,000 15,000 15,000 15,000 Contract Professional Services205-480-44000 7,694 7,700 7,700 7,700 Transfers Out205-480-47000 11,000 11,000 11,000 11,000 TOTAL MAINTENANCE AND OPERATIONS $ 61,528$ 65,500$ 65,500$ 67,500 TOTAL EXPENDITURES $ 61,528$ 65,500$ 65,500$ 67,500 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 184,184$ 199,097$ 199,097$ 209,597 Revenues 76,441 75,800 76,000 76,000 Expenditures (61,528) (65,500) (65,500) (67,500) Ending Fund Balance$ 199,097$ 209,397$ 209,597$ 218,097 180 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement To ensure clean, reliable and safe water is delivered to the citizens at an economical rate and to provide adequate water for fire protection. Primary Activities Regular activities - Primary activities include producing and disinfecting water, pipe installation and maintenance, station maintenance, water quality sampling and testing, flushing hydrants, exercising valves, changing meters, reading meters, repairing leaks and main line breaks, customer service requests, water turn off's and on's, cross connection program, fire flow tests, instrumentation and control and public relations. In January 2009, the cost of water purchased from MWDOC increased 14.2%. In January of 2010 the cost increased another 20%. In April of 2010 the City updated it’s rate structure. Capital Improvement Program: pipelines, storage, disinfections, and booster stations - determine projects; seek and secure project funding; coordinate and manage design consultants; prepare project budgets, estimates, designs and specifications; plan check drawings; conduct community meetings and prepare presentations and press releases; prepare council reports for advertisement, award, and completion of each project; administer construction management; inspection and quality assurance; respond to public inquiries; adhere to multi-agency funding and environmental requirements; negotiate change orders, claims, and disputes; prepare progress reports and payments; and prepare record drawings and project closeouts. Outside Agency Coordination and/or compliance with Regulations - National Pollution Discharge Elimination System permit; Regional Water Quality 'Control Board; City of Long Beach, City of Los Alamitos, City of Huntington Beach, California Dept. of Health, Air Quality Management District, Dept. of Water Resources, OSHA, Environmental Protection Agency, Metropolitan Water District, Orange County Water District, Municipal Water District of Orange county, West Orange County Water District and Southern Calif. Water Company. Objectives Much of the system is over 40-45 years old. In order to maintain the system, additional labor resources were re-allocated to the water department. These additions have ensured increased station maintenance; compliance with regulations, exercised valves yearly, flushes hydrants semi-annually. The current draft engineering and hydraulic model has identified numerous deficiencies and corrections in the system. The last Water Master Plan was adopted in 2004. The City Council will be asked to consider adoption of an update to this Water Master Plan. This update will incorporate items such as the Capital Improvements completed since 2004, new requirements for operation of the water system, updated construction costs, etc. 181 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:017-900 FUND:017 Water Fund - Operations 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 1,146,735$ 1,213,279$ 1,144,700$ 1,278,100 Maintenance and Operations 2,532,323 2,575,837 2,447,100 2,922,600 TOTAL $ 3,679,058$ 3,789,116$ 3,591,800$ 4,200,700 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40007Tuition ReimbursementEmployee benefits costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40015AFLAC CafeteriaEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40019FICAEmployee benefits costs 40022Flexible Spending - CafeteriaEmployee benefits costs 40026Comp time Buy/PayoutEmployee benefits costs 40027Vacation Buy/PayoutEmployee benefits costs 40028Sick PayoutEmployee benefits costs 40100Office Supplies Postage for water bills, water billing forms, office supplies, publications 40300Memberships and Dues State Water Distrib. & Treatment licenses, AWWA, OC Backflow, USC Cross Connection Control 40400Training and Meetings Finance Billing training, Water Dept State required training 40700Equipment/Materials Replacement parts for Fire Hydrants, valves, fittings, parts for wells and booster stations, water meters, chlorination supplies and tools for water department 40800Special DepartmentalDatamatic hand held and annual maintenance, Springbrook annual maintenance, and credit card charges (BofA & Payment Resource) 40900DepreciationFixed asset annual deprecation 41000TelephoneTelephone lines for station alarms, emergency cell phone on-call 41010GasNatural gas for water wells and booster station 41020ElectricityElectricity for water stations and adding new Lampson Well which will run on electric 42000Rent/Lease EquipmentEquipment rental 44000Contract ProfessionalWater quality laboratory testing, landscape maintenance-Beverly Manor uniforms, pump maintenance, backup power maintenance, annual water quality report, underground service alert, professional 182 engineering services regulatory required testing, water break repairs and Local Coastal Planning consultant 44050OverheadAdministrative expenses calculated for department 45000IntergovernmentalMWD imported water, OCWD replenishment charge, OC hazmat facility charge, AQMD permits, WOCWB feeder line and MWD connection fees 47999Interest PaymentsEconomic Development Administrative Loan - Department of Commerce 183 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:017-900 FUND:017 Water Fund - Operations 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries017-900-40001$ 778,577$ 869,185$ 773,200$ 902,300 Over-time017-900-40003 45,589 31,000 45,000 35,000 Part-time 017-900-40004 50,219 28,823 68,800 44,200 Tuition Reimbursement017-900-40007 8,598 - 1,000 5,000 Deferred Comp - Cafeteria017-900-40010 1,412 1,162 2,100 3,100 Deferred Compensation 017-900-40011 14,126 15,463 14,000 17,100 PERS Retirement 017-900-40012 132,084 143,224 122,300 115,400 PARS Retirement017-900-40013 1,087 423 1,100 1,000 Medical Insurance017-900-40014 84,959 96,802 85,600 126,800 Medicare Insurance017-900-40017 10,789 14,717 10,900 15,000 Life and Disability 017-900-40018 8,484 9,211 8,600 10,100 FICA017-900-40019 - - - 100 Flexible Spending - Cafeteria017-900-40022 - - 100 - Comp-time Buy/Payout017-900-40026 1,180 - 2,000 - Vacation Buy/Payout017-900-40027 6,990 3,269 10,000 3,000 Sick Payout017-900-40028 2,641 - - - TOTAL PERSONNEL SERVICES $ 1,146,735$ 1,213,279$ 1,144,700$ 1,278,100 MAINTENANCE AND OPERATIONS Office Supplies017-900-40100$ 20,913$ 29,000$ 32,900$ 28,600 Membership and Dues017-900-40300 1,131 1,600 1,600 1,600 Training and Meetings017-900-40400 1,584 4,700 4,700 5,500 Equipment/Materials017-900-40700 53,833 100,800 62,000 100,000 Special Departmental017-900-40800 26,240 33,000 33,000 33,000 Depreciation017-900-40900 42,463 41,435 41,400 41,400 Telephone017-900-41000 9,690 8,900 8,900 10,700 Gas 017-900-41010 20,159 35,000 20,200 35,000 Electricity017-900-41020 158,711 160,000 160,000 160,000 Rent/Lease Equip017-900-42000 241 - - - Contract Prof Srvcs017-900-44000 115,238 194,000 115,000 228,000 Overhead017-900-44050 324,500 324,500 324,500 324,500 Intergovernmental017-900-450001,752,615 1,638,500 1,638,500 1,950,500 Interest Payment017-900-47999 5,005 4,402 4,400 3,800 TOTAL MAINTENANCE AND OPERATIONS $ 2,532,323$ 2,575,837$ 2,447,100$ 2,922,600 TOTAL EXPENDITURES $ 3,679,058$ 3,789,116$ 3,591,800$ 4,200,700 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 7,332,966$ 6,820,467$ 6,820,467$ 6,514,287 Revenues 3,166,559 3,321,900 3,285,620 3,437,700 Expenditures (3,679,058) (3,789,116) (3,591,800) (4,200,700) Ending Fund Balance$ 6,820,467$ 6,353,251$ 6,514,287$ 5,751,287 184 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:019-950 FUND:019 Water Capital Improvement Fund019-950 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 486,517$ 3,727,656$ 1,627,718$ 3,841,000 TOTAL $ 486,517$ 3,727,656$ 1,627,718$ 3,841,000 ACCOUNT NUMBER EXPLANATION 40900DepreciationFixed asset annual depreciation 44000Contract ProfessionalConsultant Services 49605Construction-Capital ProjectsVarious Contractors for capital projects 185 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:019-950 FUND:019 Water Capital Improvement Fund 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Depreciation019-950-40900$ 467,537$ 510,818$ 510,818$ 511,000 Contract Professional Services019-925-44000 18,980 - - - Construction - Capital Projects019-950-49605 3,216,838- 1,116,900 3,330,000 TOTAL MAINTENANCE AND OPERATIONS $ 486,517$ 3,727,656$ 1,627,718$ 3,841,000 TOTAL EXPENDITURES $ 486,517$ 3,727,656$ 1,627,718$ 3,841,000 FUND BALANCE ANALYSIS 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 16,655,069$ 17,453,521$ 17,453,521$ 17,162,803 Revenues 1,284,969 1,337,000 1,337,000 1,395,600 Expenditures (486,517) (3,727,656) (1,627,718) (3,841,000) Ending Fund Balance$ 17,453,521$ 15,062,865$ 17,162,803$ 14,717,403 186 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:021-980 FUND:021 Vehicle Replacement Fund 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 48,105$ -$ -$ - Capital Outlay 33,768 757,873 757,861 43,900 TOTAL $ 81,873$ 757,873$ 757,861$ 43,900 ACCOUNT NUMBER EXPLANATION 40900DepreciationAnnual depreciation expense 44000Contract ProfessionalLifeguard boat repair 49605Capital ProjectsProject BG1207 - Fleet Equipment Upgrade 48075VehiclesVehicle Replacement 2012-2013 Replacement DepartmentModel YearMakeModel TypeCost Police2000FordTaurus$ 32,500 PW -Engineering Admin1997Ford Bus 13,500 PW -Engineering Admin1997Ford Bus 13,500 PW -Engineering Admin2002ToyotaPrius 24,000 PW - Streets1999MixerConcrete Mixer 5,500 PW - Sewer1986FordF-350 55,000 PW - Sewer1990FordF-250 25,500 PW - Sewer1999HysterS50XM Forklift 20,500 PoliceRight Hand Vehicle (2) 72,000 $ 262,000 187 FY 2013-2014 City of Seal Beach DEPARTMENT:Public Works Account Code:021-980 FUND:021 Vehicle Replacement Fund 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Professional021-980-44000$ 48,105$ -$ -$ - TOTAL MAINTENANCE AND OPERATIONS $ 48,105$ -$ -$ - CAPITAL OUTLAY Depreciation021-980-40900$ 33,768$ 43,861$ 43,861$ 43,900 Vehicles021-980-48075 - 614,012 614,000 - Capital Projects021-980-49605 - 100,000 100,000 - TOTAL CAPITAL OUTLAY $ 33,768$ 757,873$ 757,861$ 43,900 TOTAL EXPENDITURES $ 81,873$ 757,873$ 757,861$ 43,900 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 2,229,764$ 2,147,891$ 2,147,891$ 1,700,030 Revenues - 310,000 310,000 310,000 Expenditures (81,873) (757,873) (757,861) (43,900) Ending Fund Balance$ 2,147,891$ 1,700,018$ 1,700,030$ 1,966,130 188 City of Seal Beach Managing Department Head: Director of Public Works Mission Statement Public Works will maintain the City's sewer/wastewater collection system in a safe and cost effective manner. Primary Activities Regular Activities - Primary activities include daily station rounds and maintenance, sewer line cleaning, routinely inspecting the system for physical damage of system, response to public inquiries and operation of the system to prevent public health hazards. Capital Improvement Program - pipelines and pump stations - determine projects; seek and secure project funding; coordinate and manage design consultants; prepare project budgets, estimates, designs and specifications; plan check drawings; conduct community meetings and prepare presentations and press releases; prepare council reports for advertisement, award, and completion of each project; administer construction management; inspection and quality assurance; respond to the public inquiries; adhere to multi-agency funding and environmental requirements; negotiate change orders, claims, and disputes; prepare progress reports and payments; and prepare record drawings and project closeouts. Objectives The Public Works Department has made significant progress in its undertaking of a large capital improvement program to replace the majority of the infrastructure. Due to its age, much of the system is at the end of its useful life. The City's sewer system has been video-taped which provides detailed information for the Capital Improvement Program. The Video’s were taken in 2006 and will need to be updated in the next few years. The Department has reconstructed two sewer lift stations; rehabilitated 2 stations, eliminated 2 pump stations, replaced 10 blocks of sewer mainline and replaced the force main on Seal Beach Blvd. The Department will continue its aggressive capital improvement program and on-going maintenance. In addition, the City Council approved a 2005 update to the Sewer Master Plan with a $15 million dollar Capital Improvement program supported by increased user rates. New requirements from EPA and the Regional Quality Water Board will focus more energy in the maintenance and operation of the system. In response to these requirements, the Department has also prepared a Preventative Maintenance Plan, an Emergency Response Plan, sewer grease ordinance and a Fats Oils and Grease Program. Staff is pursuing project funding through the State Revolving Loan Program. 189 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:043-925 FUND:043 Sewer Operations 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 426,003$ 454,569$ 452,100$ 682,500 Maintenance and Operations 249,351 298,439 248,300 378,400 TOTAL $ 675,354$ 753,008$ 700,400$ 1,340,900 ACCOUNT NUMBER EXPLANATION 40001Full-time Salaries Employee salaries costs 40003Over-time Employee salaries costs 40004Part-time Employee salaries costs 40010Deferred Comp - CafeteriaEmployee benefits costs 40011Deferred Compensation Employee benefits costs 40012PERS RetirementEmployee benefits costs 40013PARS RetirementEmployee benefits costs 40014Medical InsuranceEmployee benefits costs 40015AFLAC CafeteriaEmployee benefits costs 40017Medicare InsuranceEmployee benefits costs 40018Life and DisabilityEmployee benefits costs 40100Office Supplies Office supplies 40300Memberships and Dues California Water Environment Association certification and dues 40400Training and Meetings Training and education 40700Equipment/Materials Electrical supplies, valves, pumps, chemicals, tools & equipment. 40900DepreciationAnnual depreciation of sewer fixed assets 41000TelephoneTelephone lines to sewer stations, emergency phones, pagers 41010GasNatural gas for sewer station engines and emergency generators. 41020ElectricityElectricity at sewer pump stations 44000Contract Professional Svcs Pump station maintenance and emergency call outs, sewer cleaning, video taping, FOG program, landscape maintenance, uniforms, professional services, emergency spot repairs, and Local Coastal Planning consultant 44050OverheadAdministrative expenses calculated for department 45000IntergovernmentalState permits and fees, AQMD, OC Health Care, OC tax, City of Huntington Beach for Sunset Aquatic Park 47010Vehicle ReplacementTransfer out to Vehicle Replacement Fund 48075VehiclesSewer vacuum truck 49777Legal FeesExpenditures for services beyond that covered by the Retainer. 190 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:043-925 FUND:043 Sewer Operations 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Full-time Salaries043-925-40001$ 297,160$ 341,604$ 323,400$ 500,900 Over-time043-925-40003 10,477 - 10,500 10,500 Part-time043-925-40004 12,754 2,144 14,400 9,100 Tuition Reimbursement043-925-40007 174 - - - Deferred Comp - Cafeteria043-925-40010 720 653 1,300 2,700 Deferred Comp043-925-40011 6,137 7,261 6,700 11,000 PERS Retirement043-925-40012 50,805 56,290 50,300 64,200 PARS Retirement043-925-40013 240 31 200 100 Medical Insurance043-925-40014 31,475 35,706 35,000 68,000 AFLAC Cafeteria043-925-40015 - - - - Medicare Insurance043-925-40017 3,540 5,445 4,200 8,000 Life and Disability 043-925-40018 3,028 3,329 3,300 5,400 FICA043-925-40019 - - - 100 Flexible Spending - Cafeteria043-925-40022 - - 100 - Comp time Buy/Payout043-925-40026 1,180 - 400 - Vacation Buy/Payout043-925-40027 5,960 2,106 2,300 2,500 Sick Payout043-925-40028 2,353 - - - TOTAL PERSONNEL SERVICES $ 426,003$ 454,569$ 452,100$ 682,500 MAINTENANCE AND OPERATIONS Office Supplies043-925-40100$ 421$ 1,000$ 1,000$ 1,000 Membership and Dues043-925-40300 410 800 800 1,500 Training and Meetings043-925-40400 280 1,500 1,500 2,500 Equipment and Materials043-925-40700 10,764 10,000 15,000 20,000 Depreciation043-925-40900 8,913 8,439 8,400 10,000 Telephone043-925-41000 7,171 7,100 7,100 7,500 Gas043-925-41010 525 500 500 500 Electricity043-925-41020 26,985 28,800 26,000 28,800 Contract Prof Svcs043-925-44000 125,449 161,300 120,000 227,600 Overhead043-925-44050 54,000 54,000 54,000 54,000 Intergovernmental043-925-45000 14,349 25,000 14,000 25,000 Legal Fees043-925-49777 84 - - - TOTAL MAINTENANCE AND OPERATIONS $ 249,351$ 298,439$ 248,300$ 378,400 CAPITAL OUTLAY Vehicles043-925-48075$ -$ -$ -$ 280,000 TOTAL CAPITAL OUTLAY $ -$ -$ -$ 280,000 TOTAL EXPENDITURES $ 675,354$ 753,008$ 700,400$ 1,340,900 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 1,907,152$ 1,970,112$ 1,970,112$ 2,007,712 Revenues 738,314 738,000 738,000 738,000 Expenditures (675,354) (753,008) (700,400) (1,340,900) Ending Fund Balance$ 1,970,112$ 1,955,104$ 2,007,712$ 1,404,812 191 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:044-975 FUND:044 Sewer Capital 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 726,895$ 8,360,316$ 4,910,500$ 4,672,700 TOTAL $ 726,895$ 8,360,316$ 4,910,500$ 4,672,700 Account Number Explanation 40900DepreciationAnnual depreciation expense 44000Contract ProfessionalConsulting services related to capital improvement Specialized sanitary sewer consultant 47600Amortization2000 Sewer System Certificates of Participation 47999Interest Expense2000 Sewer System Certificates of Participation 49605Construction-Capital ProjectsVarious Contractors for capital projects 192 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:044-975 FUND:044 Sewer Capital 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Depreciation044-975-40900$ 548,281$ 561,235$ 561,300$ 562,000 Contract Prof Svcs044-975-44000 9,790 10,000 10,000 10,000 Amortization 044-975-47600 16,544 4,474 4,500 4,500 Interest Expense044-975-47999 152,280 146,640 146,700 206,200 Construction - Capital Projects044-975-49605 7,637,967- 4,188,000 3,890,000 TOTAL MAINTENANCE AND OPERATIONS $ 726,895$ 8,360,316$ 4,910,500$ 4,672,700 TOTAL EXPENDITURES $ 726,895$ 8,360,316$ 4,910,500$ 4,672,700 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 17,291,512$ 18,295,177$ 18,295,177$ 14,919,677 Revenues 1,730,560 1,515,500 1,535,000 1,515,500 Expenditures (726,895) (8,360,316) (4,910,500) (4,672,700) Ending Fund Balance$ 18,295,177$ 11,450,361$ 14,919,677$ 11,762,477 193 Capital Improvement Projects Summary FY 2013-2014 DEPARTMENT:Public Works - Capital Improvement Projects FUND:Various Funding Source Approved Carry over2013-14 2012-2013Proposed2013-14 BudgetBudgetTotal Fund 001General Fund$ 3,105,480$ 1,270,000$ 4,375,480 Fund 016Park Improvements 10,000 - 10,000 Fund 019Water Capital Fund2,140,000 1,190,000 3,330,000 Fund 040State Gas Tax 25,000 540,000 565,000 Fund 041Measure M 175,000- 175,000 Fund 042Measure M2 620,000- 620,000 Fund 044Sewer Capital Fund2,990,000 900,000 3,890,000 Fund 048Parking In-lieu 168,000 168,000- Fund 050Seal Beach Cable 225,000- 225,000 Fund 080Citywide Grants 1,586,720- 1,586,720 TOTAL $ 8,438,480$ 6,506,720$ 14,945,200 Capital Project (Fund 045)$ 7,725,200 Water Capital Project (Fund 019) 3,330,000 Sewer Capital Project (Fund 044) 3,890,000 Total Capital Project - All Funds14,945,200$ The Capital Improvement Project Fund, funds major capital projects with various revenues sources but excludes the Water and Sewer Capital Fund. The various revenue sources include, but not limited to the Successor Agency to the Redevelopment Agency, Park Improvement, State Gas Tax, Measure M2 Grants and General Fund. These sources get transferred into the Capital Improvement Project Fund. Major CIP's for fiscal year 2013-14 include, but not limited to Main Street Tree Planting, Mary Wilson Library Structural Improvements, Ocean Alley Utility Improvement (Main St. to 6th St.), Golden Rain Intersection Improvement, Lampson Avenue Median Improvement and the Graphic Integration System. For the fiscal year 2013-14, the total Capital Improvement Project budget is $7,725,2000, which excludes the Water and Sewer Capital Funds, only $4,375,480 is General Fund. The remaining balance of $3,349,720 is funded through the various revenue sources listed above. Detailed descriptions of all capital projects, including Water and Sewer Enterprise Funds are presented in the 5-Year Capital Improvement Program budget document. 194 CAPITAL IMPROVEMENT PROJECTS DETAIL FY 2013-2014 DEPARTMENT:Public Works - Capital Improvement ProjectsCapital Fund: 045, 019, 21, & 044 FUND:Various Funding Source Approved Carry over2013-14 Project2012-2013Proposed2013-14 NumberDescriptionBudgetBudgetTotal Fund 001General Fund BG1203Underground Storage Tank Remediation$ -$ 10,000$ 10,000 BP1002Pier Utility Upgrade Project 300,000 300,000 BP1004Pier Re-Decking Final Phase 300,000 300,000 BP1102Local Coastal Plan 20,000 60,000 80,000 BP1103Pier Structural Assessment Implementation 100,000 100,000 BP1401Pier Storage Area Repair 50,000 50,000 PR1401Citywide Court Rehabilitation (Tennis/Basketball) 30,000 30,000 ST1407Street Tree Planting Program - Annual 20,000 20,000 BG1302Emergency Backup Power for City Hall/FS 44/Lifeguards HQ 400,000 400,000 Subtotal for General Fund 720,000 570,000 1,290,000 001 - 20289 Successor Agency Project SD1201Storm Drain Master Plan Improvements 869,480 - 869,480 Subtotal for Successor Agency Project 869,480 - 869,480 001 - 29013 Buildings Assigned Fund Balance BG1204 City Hall Remodel 186,000 - 186,000 BG1401Council Chamber Remodel - 300,000 300,000 Subtotal for Building Assigned Fund Balance 186,000 300,000 486,000 001 - 29013 Old Town Assigned Fund Balance ST1203Main Street Lighting Improvement 490,000 - 490,000 Subtotal for Old Town Assigned Fund Balance 490,000 - 490,000 001 - 29014 Swimming Pool Assigned Fund Balance - BG0904New Swimming Pool 400,000 400,000 Subtotal for Swimming Pool Assigned Fund Balance - 400,000 400,000 001 - 29012 Storm Drain Assigned Fund Balance SD1401College Park East Storm Drain Master Plan Improvement 700,000 - 700,000 Subtotal for Storm Drain Assigned Fund Balance 700,000 - 700,000 001 - 29007 AB1600 Impact Fee Assigned Fund Bala ST1207Seal Beach Comprehensive Parking Management Plan 140,000 - 140,000 Subtotal for Developer/Traffic Impact Fee Assigned Fund Balance 140,000 - 140,00 Total General Fund Requests: 3,105,480 1,270,000 4,375,480 Fund 016Park Improvements PR1201Edison Park - Community Gardens Expansion 10,000 - 10,000 Total Park Improvement Fund Requests: 10,000 - 10,000 Fund 019Water Capital Fund BG1403City Yard Building Improvement Project - 150,000 150,000 BP1002Pier Utility Upgrade Project 450,000 - 450,000 BP1102Local Coastal Plan 40,000 40,000 80,000 WT0904Water Station Rehab. - Beverly Manor 1,200,000 1,200,000- WT1102Lampson Water Well - Backup Generator 400,000 - 400,000 WT1103Lampson Well Water Connection Improvement - 400,000 400,000 WT1301Main Line Replacement Hellman Ranch Permits 50,000 - 50,000 WT1401Ocean Ave. Alley (First St. to 6th) - 600,000 600,000 Total Water Fund Requests: 2,140,000 1,190,000 3,330,000 Fund 040State Gas Tax ST1205Annual Concrete Repair Program 25,000 - 25,000 195 CAPITAL IMPROVEMENT PROJECTS DETAIL FY 2013-2014 DEPARTMENT:Public Works - Capital Improvement ProjectsCapital Fund: 045, 019, 21, & 044 FUND:Various Funding Source Approved Carry over2013-14 Project2012-2013Proposed2013-14 NumberDescriptionBudgetBudgetTotal ST1401Annual Slurry Seal Project - 50,000 50,000 ST1404Annual Concrete Repair Program - 50,000 50,000 ST1405Annual Striping program - 50,000 50,000 ST1406Annual Signage Replacement - 10,000 10,000 ST1409Westminster Ave. Rehabilitation - 380,000 380,000 Total Gas Tax Fund Requests: 25,000 540,000 565,000 Fund 041Measure M ST1408Traffic Management Center Upgrade - 75,000 75,000 ST1402Local Street Resurfacing Program - 100,000 100,000 Total Measure M Fund Requests: - 175,000 175,000 Fund 042Measure M2 ST1409Westminster Ave. Rehabilitation - 620,000 620,000 Total Measure M2 Fund Requests: - 620,000 620,000 Fund 044Sewer Capital Fund BG1302Emergency Backup Power for City Hall/FS 44/Lifeguards HQ - 100,000 100,000 BG1403City Yard Building Improvement Project - 150,000 150,000 BP1002Pier Utility Upgrade Project 450,000 - 450,000 BP1102Local Coastal Plan 40,000 40,000 80,000 th St & Pier P.S.) SS090110 Year Sewer Imp. Master Plan (8 2,500,000 2,500,000- SS1201Manhole Rehabilitation - 10,000 10,000 WT1201Ocean Ave. Alley (First St. to 6th) - 600,000 600,000 Total Sewer Fund Requests: 2,990,000 900,000 3,890,000 Fund 048Parking In-lieu ST1203Main Street Lighting Improvements 168,000 - 168,000 Total Parking-in-Lieu Fund Requests: 168,000 - 168,000 Fund 050Seal Beach Cable Foundation BG1402SBTV3 Control Room Upgrades - 225,000 225,000 Total Seal Beach Cable Foundation Fund Requests: - 225,000 225,000 Fund 080Citywide Grants 080-364 Grant Reimb. ST1408Traffic Management Center Upgrade - 586,720 586,720 ST1409Westminster Ave. Rehabilitation 1,000,000- 1,000,000 Total Citywide Grant Fund Requests: 1,586,720- 1,586,720 TOTAL EXPENDITURES$ 8,438,480$ 6,506,720$ 14,945,200 196 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:045-333 FUND:045 Capital Project Fund 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 5,530,575$ 6,956,895$ 6,721,254$ 7,725,200 TOTAL $ 5,530,575$ 6,956,895$ 6,721,254$ 7,725,200 ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Various Contractors for capital projects 197 FY 2013-2014 City of Seal Beach DEPARTMENT:Public WorksAccount Code:045-333 FUND:045 Capital Project Fund 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Professional Svcs045-333-440005,530,575$ $ 6,956,895$ 6,721,254$ 7,725,200 TOTAL MAINTENANCE AND OPERATIONS $ 5,530,575$ 6,956,895$ 6,721,254$ 7,725,200 TOTAL EXPENDITURES $ 5,530,575$ 6,956,895$ 6,721,254$ 7,725,200 FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 87,374$ 87,374$ 87,374$ 87,374 Revenues 5,530,575 6,956,895 6,721,254 7,725,200 Expenditures (5,530,575) (6,956,895) (6,721,254) (7,725,200) Ending Fund Balance$ 87,374$ 87,374$ 87,374$ 87,374 198 City of Seal Beach Managing Department Head: Community Development Director Mission Statement As of February 1, 2012, the Redevelopment Agency was officially dissolved as part of the State of California’s 2011 Budget Act. There are no new activities associated with this agency. Primary Activities No activity. Objectives No activity. 199 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:061-081 FUND:61 RDA - Riverfront Low/Mod Housing 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 3,588,695$ -$ -$ - TOTAL $ 3,588,695$ -$ -$ - ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Civic Stone, CDBG/LM Program 45050Low/Mod Housing ExpSeal Beach Shores rental assistance, Seal Beach Shores loan repayment and Low/Mod Grants and Loans 47000Transfer OutRDA dissolution, transfer to Fund 301 49800Legal ServicesLegal Fees 200 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:061-081 FUND:61 RDA - Riverfront Low/Mod Housing 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Prof. Svcs061-081-44000$ 60,061$ -$ -$ - Low/Mod Housing Exp061-081-45050 229,418 - - - Transfer Out 061-081-470003,272,217 - - - Legal Services061-081-49800 26,999 - - - TOTAL MAINTENANCE AND OPERATIONS $ 3,588,695$ -$ -$ - TOTAL EXPENDITURES $ 3,588,695$ -$ -$ - FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 3,327,180$ -$ -$ - Revenues 261,515 - - - Expenditures (3,588,695) - - - Ending Fund Balance$ -$ -$ -$ - 201 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:063-081 FUND:063 RDA - Riverfront Project Area 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Personnel Services$ 1,104$ -$ -$ - Maintenance and Operations 3,928,451 - - - Capital Outlay/Debt Service 17,217 - - - TOTAL $ 3,946,772$ -$ -$ - ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Agency audit expenses 47444Lease Payments RDARDA debt service lease payments and loan from Sewer 47000Transfer OutRDA dissolution, transfer to Fund 300 47999Interest ExpenseRDA debt service interest payments and loan from Sewer 49800Legal ServicesAgency legal expenses] 202 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:063-081 FUND:063 RDA - Riverfront Project Area 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget PERSONNEL SERVICES Part-time063-081-40004$ 900$ -$ -$ - PARS Retirement063-081-40013 31 - - - Medicare063-081-40017 61 - - - FICA Expense063-081-40019 112 - - - TOTAL PERSONNEL SERVICES $ 1,104$ -$ -$ - MAINTENANCE AND OPERATIONS Membership and Dues063-081-40300$ -$ -$ -$ - Training and Meetings063-081-40400 580 - - - Contract Prof Svcs063-081-44000 41,179 - - - Transfer Out063-081-470003,835,878 - - - Legal Services063-081-49800 50,814 - - - TOTAL MAINTENANCE AND OPERATIONS $ 3,928,451$ -$ -$ - CAPITAL OUTLAY/DEBT SERVICE Lease Payments - RDA 063-081-47444$ 15,228$ -$ -$ - Interest Expense063-081-47999 1,989 - - - TOTAL DEBT SERVICE $ 17,217$ -$ -$ - TOTAL EXPENDITURES $ 3,946,772$ -$ -$ - FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 3,938,577$ -$ -$ - Revenues 8,194 - - - Expenditures (3,946,772) - - - Ending Fund Balance$ -$ -$ -$ - 203 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:065-081 FUND:065 RDA - Riverfront Debt Service 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 742,843$ -$ -$ - Debt Service 592,460 - - - TOTAL $ 1,335,303$ -$ -$ - ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Bank of New York admin expense 47000Transfer OutRDA dissolution, transfer to Fund 302 47888Debt ServiceDebt service principal - Tax Allocation Bonds A & B 47999Interest ExpenseDebt service interest - Tax Allocation Bonds A & B 49777Legal FeesExpenditure for services beyond that covered by the Retainer 204 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:065-081 FUND:065 RDA - Riverfront Debt Service 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Contract Prof Svcs. 065-081-44000$ 2,073$ -$ -$ - Transfer Out065-081-47000 740,770 - - - TOTAL MAINTENANCE AND OPERATIONS $ 742,843$ -$ -$ - DEBT SERVICE Debt Service-RDA Debt Svc065-081-47888$ 450,000$ -$ -$ - Interest Expense065-081-47999 142,460 - - - TOTAL DEBT SERVICE $ 592,460$ -$ -$ - TOTAL EXPENDITURES $ 1,335,303$ -$ -$ - FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 740,769$ -$ -$ - Revenues 594,534 - - - Expenditures (1,335,303) - - - Ending Fund Balance$ -$ -$ -$ - 205 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:067-081 FUND:067 RDA - Riverfront Tax Increment 2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Maintenance and Operations$ 2,022,864$ -$ -$ - TOTAL $ 2,022,864$ -$ -$ - ACCOUNT NUMBER EXPLANATION 44000Contract Professional Svcs Agency audit expenses 44002Property Maintenance FeeProperty rental maintenance fee through Bancap 44005Property Tax Admin FeeOrange County Administrative Fee 44500ERAF/SERAF ContributionSERAF payment 45050Low/Mod Housing set aside20% set aside for Low/Mod Housing 47000Transfer OutDebt service transfer to Fund 065, year-end transfer to Riverfront Fund 063, and RDA dissolution tranfer to Fund 302 49800Legal ServicesAgency legal fees 206 FY 2013-2014 City of Seal Beach DEPARTMENT:Community DevelopmentAccount Code:067-081 FUND:067 RDA - Riverfront Tax Increment 2012-20132013-2014 Account2011-2012Amended2012-2013Proposed DescriptionNumberActualBudgetEstimatedBudget MAINTENANCE AND OPERATIONS Low/Mod Housing 20% SA067-081-45050$ 258,674$ -$ -$ - Transfer Out067-081-470001,764,190 - - - TOTAL MAINTENANCE AND OPERATIONS $ 2,022,864$ -$ -$ - TOTAL EXPENDITURES $ 2,022,864$ -$ -$ - FUND BALANCE ANALYSIS2012-20132013-2014 2011-2012Amended2012-2013Proposed ActualBudgetEstimatedBudget Beginning Fund Balance$ 737,732$ -$ -$ - Revenues 1,285,132 - - - Expenditures (2,022,864) - - - Ending Fund Balance$ -$ -$ -$ - 207 Appropriations Limits To be inserted in the final copy 208 Long-Term Debt To be inserted in the final copy 209 Description of Funds The City’s financial structure is organized like other governments with the use of funds. Funds represent the control structure that ensures that public moneys are spent only for those purposes authorized and within the amounts authorized. Funds are established to account for the different types of activities and legal restrictions that are associated with a particular government function. The use of funds and the budgeting, accounting, and auditing that are associated with this fund structure are governed by the City Charter and/or Municipal Code, the State of California statutes and Generally Accepted Accounting Principles, as determined by the Governmental Accounting Standards Board. The City uses the following funds to control its financial activities: General Fund, Special Revenue Funds, Enterprise Funds, Redevelopment Agency Funds and Capital Projects Funds. General Fund: The General Fund is used to account for most of the day-to-day operations of the City, which are financed from property taxes, utility users tax, sales tax and other general revenues. Activities financed by the General Fund include police services, fire services, general administration, engineering and planning. Special Revenue Funds: Special Revenue Funds are used to account for revenues derived from specific taxes or other earmarked revenue sources which, by law, are designated to finance particular functions or activities of government and therefore cannot be diverted to other uses. The City has the following special revenue funds: Street Lighting Assessment District 002 : The Seal Beach Street Lighting Assessment District was formed under the Street Lighting Act of 1919 to finance the maintenance of streetlights and to finance the electricity used by the streetlights by special assessments. Asset Forfeiture Fund 011 & 013: The Asset Forfeiture Fund accounts for revenues derived from monies and property seized in drug-related incidents. Supplemental Law Enforcement Grant 009: The Supplemental Law Enforcement Grant are funds received from the State under the State Citizens Option for Public Safety Program. Certain procedures are required to be implemented prior to the use of the funds, and the funds cannot be used to supplant existing funding for law enforcement. Pension Obligation Bond 027: The Pension Obligation Bond Fund was established to account for the principal and interest payments made to pay off this long–term debt. The General Fund is the source of the payments of principal and interest. Fire Station Bond 028: The Fire Station Bond Fund was established to account for the principal and interest payments made to pay off this long-term debt. The General Fund is the source of the payments of principal and interest. Police Grants 075Urban Area Security InitiativeOffice of : Various grants include the (UASI), the Traffic Safety (OTS) DUI grant reimburses funds advanced by the City for DUI enforcement, the Bullet Proof Vest Protection (BVP) grant which provides matching funds for the purchase of bullet-resistant vests, the Alcoholic Beverage Control (ABC) grant and the Justice Assistance Grant (JAG). Park Improvement Fund 016: The Park Improvement Fund was established to account for the Quimby Act Fees received by developers. The fees collected are only to be used to improve parks and recreation facilities. 210 Description of Funds Air Quality Improvement Program Fund 012: The Air Quality Improvement Program Fund accounts for supplemental vehicle license fee revenue distributed to Cities by the South Coast Air Quality Management District pursuant to Assembly Bill 2766. Expenditures are limited to programs that will reduce air pollution by reducing, directly or indirectly, mobile source emission pollutants. Tidelands Beach Fund 034: The Tidelands Beach fund is required by the State of California and is used to account for all revenues derived from beach and pier operations in the City. Expenditures are limited to lifeguard, pier, and beach operations. State Gas Tax Fund 040: The Gas Tax Fund accounts for State collected, locally shared gas tax monies. Expenditures are limited to repair, construction, maintenance and right-of-way acquisitions relating to streets and highways. Measure M Fund 041: The Measure “M” Fund accounts for “Local Turnback” funds established as part of the one-half cent sales tax increase initially approved November 6, 1990 and extended through 2041 by the voters of Orange County in November 2006. Measure “M”“Local Turnback” revenues can only be expended on street and highway improvements. Measure M2 Fund 042: With the sunset of M1, voters approved a continuation of transportation improvements through the Measure M Transportation Investment Plan (M2). By the year 2041, the M2 program plans to deliver approximately $15.5 billion* worth of transportation improvements to Orange County. Major improvement plans target Orange County freeways, streets and roads, transit and environmental programs. Roberti-ZBerg-Harris Urban Open Space Fund 070: The Roberti-Z’Berg-Harris Open Space Fund’s revenues can only be used to improve open space areas such as parks. Per Capita Fund 071: This fund consists of the Per Capita grant that is allocated to cities, counties, and eligible districts on a population-based formula. Funds may be used for the acquisition, development, improvement, rehabilitation, restoration, enhancement, and the development of interpretive facilities for local parks and recreational lands and facilities The CLEEP Grant Fund 076: The CLEEP Grant Fund accounts for funds received from the State under the California Law Enforcement Equipment Program. The funds received are to be expended on high technology law enforcement equipment. Traffic Relief Fund 079: The State established the Traffic Congestion Improvement Act funded by the passage of Prop 42 which mandated that revenues resulting from the state sales and use taxes on the sale of motor vehicle fuel be used for transportation purposes. In November 2006, the voters approved the sale of General Obligation Bonds by the State to fund state and local transportation projects to relieve congestion, improve movement of goods, improve air quality and enhance safety and security of the transportation system. Community Development Block Grant (CDBG 072) : The CDBG program provides communities with resources for a wide variety of unique community development needs. The City has received a $200,000 grant from federal CDBG funds for Leisure World Housing Rehabilitation on interiors. The intent is to modify bathrooms in the senior community to provide better and safer accessibility for elderly residents. Citywide Grants Fund 080: This fund accounts for various Federal and State grants that are restricted to expenditures for specific projects or purposes. 211 Description of Funds Community Facilities District No. 2002-01 202 & 204: The Community Facilities District No. 2002-01 (Heron Pointe) was formed under the Mello-Roos Community Facilities Act of 1982, as amended, to provide financing for the construction and acquisition of certain public street improvements, water and sanitary sewer improvements, dry utility improvements, park and landscaping improvements which will serve the new construction in the Community Facility District. Community Facilities District No. 2002-02 201: The Community Facilities District No. 2002-02 was formed under the Mello-Roos Community Facilities Act of 1982 to provide financing for the City’s Maintenance of landscaping facilities installed within the public right-of-way as part of the Bixby Old Ranch Town Center and country Club developments. Community Facilities District No. 2005-01 205: The Community Facilities District No. 2005-01 (Pacific Gateway Business Center) was formed under the Mello-Roos Community Facilities Act of 1982, as amended. Special Tax B will satisfy costs related to the maintenance of parks, parkways and open space within the District (“Landscape Maintenance). Redevelopment Agency Funds: The City of Seal Beach Redevelopment Agency operates as a separate legal entity from the City of Seal Beach and the budget and annual work program are established by the City Council acting as the Agency Board of Directors. The Agency maintains four separate funds. Riverfront Project Area 063: The Riverfront Project Area Fund accounts for staff, operating costs and capital projects within the Riverfront Project Area. Tax Increment Fund 067: The Tax Increment Fund accounts for the collection of property tax revenues and rental income from property within the Redevelopment Project Area. The 20% Low and Moderate Housing set-aside is transferred from this fund into the Riverfront Project Area Low and Moderate Housing Set-Aside Fund. Revenues accounted for in this fund are also transferred into the Debt Service fund for payment of long-term debt. Debt Service Fund 065: The Debt Service Fund accounts for the payments of long-term debt. Low and Moderate Income Housing Funds 061: The Riverfront Low and Moderate Income Housing Funds account for preserving and expanding the City’s affordable housing stock. Proprietary Funds: Of the eleven fund types established by the GAAP, two are classified as proprietary funds. These are enterprise funds and internal service funds. Enterprise funds are used to account for a government’s business-type activities (activities that receive a significant portion of their funding through user fees). The City’s enterprise funds are Water and Sewer. The City’s internal service fund is vehicle replacement fund. Water Enterprise Funds 017 & 019: The Water Enterprise Funds account for water operations that are financed and operated in a manner similar to private business enterprises where the intent of the government is that the costs of providing goods or services to the general public on a continuing basis is financed or recovered primarily through user charges. The water usage rates are tiered and charged by the cubic feet consumed. The fees collected cover the water operations maintenance and operation expenses. The Water Capital Enterprise Fund was established to pay for the costs of replacing aging water related infrastructure and equipment as needed, and the construction of new or enhanced water services necessitated by new development and existing infrastructural deficiencies. Fees collected are based on meter size and used for capital improvements and meter replacements. 212 Description of Funds Sewer Enterprise Funds 043 & 044: The Sewer Enterprise Funds account for sewer operations and maintenance and the upkeep and replacement of the sewer infrastructure and equipment in a manner similar to private business enterprises where the cost of providing goods or services to the general public on a continuing basis is financed or recovered primarily through user charges. Primarily sewer fees used to finance the Sewer Operations Funds are charged to customers based on water usage. The fees collected cover sewer maintenance and operation expenses. The Sewer Capital Enterprise Fund was established July 1, 2000 to pay for the costs of replacing and maintaining the City’s aging sewer infrastructure and equipment. Fees collected are based on meter size and are used for long-term debt payments and capital improvements. Vehicle Replacement Funds 021: The revenues received by this fund are transferred from the departments that have vehicles and equipment. Departmental transfers represent a pro rata share of all costs of vehicles and equipment. All replacement vehicles are purchased from this fund. Fiduciary Funds: Fiduciary Funds are used when a government holds or manages financial resources in an agent or fiduciary capacity. The City has a trust fund that is not appropriated. This trust fund receives funds from entities and or individuals. Those funds are treated as deposits and expended at the direction of the entity and or individual who made the deposit (e.g. CATV). 213 Glossary of Terms Accounting System The total set of records and procedures that are used to record, classify, and report information on the financial status and operations of an entity. Accrual Basis of Accounting- The method of accounting under which revenues are recorded when they are earned (whether or not cash is received at that time) and expenditures are recorded when goods and services are received (whether cash disbursements are made at that time or not). Actual Prior Year Actual amounts for the fiscal year preceding the current fiscal year that precedes the budget fiscal year. Appropriation An authorization made by the legislative body of a government that permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one-year period. Appropriation Resolution The official enactment by the legislative body establishing the legal authority for officials to obligate and expend resources. Assessed Value The value placed on real and other property as a basis for levying taxes. Assets Property owned by a government that has monetary value. Bond A long-term IOU or promise to pay. It is a promise to repay a specified amount of money (the face amount of the bond) on a particular date (the maturity date). Bonds are primarily used to finance capital projects. Budget A plan of financial activity for a specified period of time (fiscal year) indicating all planned revenues and expenses for the budget period. Budget Calendar The schedule of key dates that a government follows in the preparation and adoption of the budget. Budget Deficit Amount by which the government’s budget outlays exceed its budget receipts for a given period, usually a fiscal year. Budget Document The official written statement detailing the proposed budget as submitted by the City Manager and supporting staff to the legislative body. Budget Message A general discussion of the proposed budget presented in writing as a part of or supplemental to the budget document. The budget message explains principal budget issues against the background of financial trends, and presents recommendations made by the city manager. Capital Budget A plan of proposed capital expenditures and the means of financing them. The capital budget is usually enacted as part of the complete annual budget that includes both operation and capital outlays. Debt Service Payment of interest and repayment of principal to holders of a government’s debt instruments. Depreciation (1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset that is charged as an expense during a particular period. 214 Glossary of Terms Enterprise Fund Accounting Accounting used for government operations that are financed and operated in a manner similar to business enterprises and for which preparation of an income statement is desirable. Enterprise Funds use the accrual basis of accounting. Expenditure The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service or settling a loss. Expenditures include current operating expenses requiring the present or future use of net current assets, debt service and capital outlays intergovernmental grant entitlement and shared revenues. Expense Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Fiscal Policy A government’s policies with respect to revenues, spending, and debt management as these relate to government services, programs and capital investment. Fiscal Policy provides an agreed- upon set of principles for the planning and programming of government budgets and their funding. Fiscal Year The City of Seal Beach operates on a fiscal year from July 1 through June 30. Franchise Fee A fee paid by public service utilities for use of public property in providing their services to the citizens of a community, including refuse and cable television Full Time Equivalent (FTE) Number of employee positions calculated on the basis that one FTE equates to a 40-hour workweek for twelve months. For example, two part-time positions working 20 hours for twelve months also equal one FTE. Fund An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves, and equities that are segregated for the purpose of carrying on specific activities or attaining certain objectives. Fund Balance The excess of an entity’s assets over its liabilities. A negative fund balance is sometimes called a deficit. General Fund General operating fund of the City. It is used to account for all financial resources except those included in Special Revenue, Enterprise and/or Agency Funds. Goal A statement of broad direction, purpose or intent based on the needs of the community. Grant A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal governments. Grants are usually made for specified purposes. Licenses, Permits and Fees Revenues collected by a governmental unit from individuals or business concerns for various rights or privileges granted by the government. Maintenance All materials or contract expenditures covering repair and upkeep of City buildings, machinery and equipment, systems, and land. Material and Supplies Expendable materials and operating supplies necessary to conduct department activity. Modified Accrual Basis The basis of accounting under which expenditures other than accrued interest on general long-term debt are recorded at the time liabilities are incurred and revenues are recorded when received in cash except for material and/or available revenues, which should be accrued to reflect properly the taxes levied and revenue earned. 215 Glossary of Terms Operating Budget The annual budget and process that provides a financial plan for the operation of government and the provision of core services for the year. Excluded from the operating budget are capital projects, which are determined by a separate, but interrelated process. Operating Transfer A transfer of revenues from one fund to another fund. Primary Activities A summary of what each department accomplishes during the fiscal year. Program Purpose The responsibilities of each department. Public Hearing The portions of open meetings held to present evidence that provides information on both sides of an issue. Reserve An account used to indicate that a portion of fund balance is legally restricted for a specific purpose, or is otherwise not available for appropriation and subsequent spending. Resolution An order of a legislative body requiring less formality than an ordinance or statute. Revenue The term designates an increase to a fund’s assets which: (1) does not increase a liability (e.g., proceeds from a loan); (2) does not represent a repayment of an expenditure already made; (3) does not represent a cancellation of certain liabilities; and (4) does not represent an increase in contributed capital. Revenue Estimate A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically, a future fiscal year. User Fees The payment of a charge or fee for direct receipt of a service by the party benefiting from the service. 216